ML060970608
| ML060970608 | |
| Person / Time | |
|---|---|
| Issue date: | 04/14/2006 |
| From: | Hagan T Office of Administration |
| To: | |
| Cucura J, ADM/DC, 415-6538 | |
| Shared Package | |
| ML060970589 | List: |
| References | |
| G20050723 DT-06-07 | |
| Download: ML060970608 (3) | |
Text
TN: DT-06-07 To:
NRC Management Directives Custodians
Subject:
Transmittal of Directive 11.1, NRC Acquisition of Supplies and Services
Purpose:
Management Directive and Handbook 11.1, "NRC Acquisition of Supplies and Services," are being revised to change the time standards for closing out contracts.
Note: Please remove pages 11-23 and 11-24 revised January 17, 2003, and replace with new pages 11-23 and 11-24 revised March 29, 2006.
Office and Division of Origin:
Office of Administration Division of Contracts
Contact:
Mona C. Selden, 301-415-7907 Date Approved:
January 17, 2003 (Revised: March 29, 2006)
Volume:
11 Procurement Directive:
11.1 NRC Acquisition of Supplies and Services Availability:
Rules and Directives Branch Office of Administration Michael T. Lesar, 301-415-7163 Christy Moore, 301-415-7086 U.S. NUCLEAR REGULATORY COMMISSION DIRECTIVE TRANSMITTAL OFFICE OF ADMINISTRATION
Volume 11, Procurement NRC Acquisition of Supplies and Services Handbook 11.1 Part 11 contractor's success in meeting schedules contractor's success in performing within costs capability of contractor personnel to perform the contract contractor's ability to perform without direction or assistance from NRC recommendations to those staff members who are considering the contractor for further solicitations 11.14 Contract Closeout In accordance with FAR Subpart 4.804, orderly and timely closeout of all contract files for expired contracts will be within the following time standards:
Firm-fixed-price contracts, other than those using simplified acquisition procedures, will be closed within 6 months after the date on which the CO receives evidence of physical completion; Cost-reimbursement contracts or contracts requiring settlement of indirect cost rates will be closed within 36 months of the month in which the CO receives evidence of physical completion; and All other contracts and interagency agreements, grants, and cooperative agreements will be closed within 20 months of the month in which the CO receives evidence of physical completion.
Although physical completion fulfills the agency's objective in awarding the contract, a contract is not closed until it has been administratively completed, that is, all activities leading to completion and final payment have been completed.
Before a contract may be formally closed, the CO must ascertain that the contractor has met the obligations under the contract. The activities leading to final payment include resolution of all outstanding claims acceptance of all end items and data, including deliverables and services and interim and final technical reports verification of the disposition of Government property Approved: January 17, 2003 11-23 (Revised: March 29, 2006)
Volume 11, Procurement NRC Acquisition of Supplies and Services Handbook 11.1 Part 11 receipt of all required contractor reports, releases, and assignments return of all contractor badges and return, or other authorized disposition, of classified and sensitive unclassified information completion of a final audit, in the case of cost contracts Review by audit personnel normally is accomplished by the Defense Contract Audit Agency and, in some cases, the legal staff and other NRC offices also may be required to review the contract before the Division of Accounting and Finance, Office of the CFO, can make final payment. (See Part VII of Handbook 4.2 for additional information on funds control policy for contract closeout.)
The CS performs all required actions to administratively close out contracts, including deobligation of any excess funds within 90 days of contract expiration. The PO responds to DC closeout requests under the assigned project.
11.15 Terminating Contractor Access Authorizations During Closeout When all work and services have been completed (or if a contractor has been terminated or a contractor employee leaves during contract performance), the PO immediately advises DFS and OCIO, Administration and Resource Management Staff, via e-mail if the access to the LAN, and/or to information systems, is no longer required so that access authorizations may be terminated as appropriate. In those situations in which contractor personnel no longer require access to NRC facilities, the PO will retrieve NRC security identification badges and forward them to DFS immediately (no later than 3 days) after the contractor employee leaves or is terminated. DFS will then terminate the contractor employee's access clearance and any applicable key-card access.
Clearance of subcontractors requires completion of all the above-noted procedures, including initiation of a new NRC Form 187, an SOW, and copies of the proposed subcontracts.
All security matters regarding contracts are handled in accordance with MDs 12.1 and 12.3. MD 12.3, Part I, discusses access terminations specifically. All contractually related security questions must be coordinated with both DFS and DC.
11-24 Approved: January 17, 2003 (Revised: March 29, 2006)