NRC 2003-0098, Nuclear Emergency Public Information Plan Revisions

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Nuclear Emergency Public Information Plan Revisions
ML033090068
Person / Time
Site: Point Beach  NextEra Energy icon.png
Issue date: 10/28/2003
From: Cayia A
Nuclear Management Co
To:
Document Control Desk, Office of Nuclear Reactor Regulation
References
NRC 2003-0098
Download: ML033090068 (55)
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Text

Committed to Nuclear Excellence Point Beach Nuclear Plant Operated by Nuclear Management Company, LLC NRC 2003-0098 October 28, 2003 Document Control Desk U.S. Nuclear Regulatory Commission Washington DC 20555 DOCKETS 50-266 AND 50-301 NUCLEAR EMERGENCY PUBLIC INFORMATION PLAN REVISIONS POINT BEACH NUCLEAR PLANT, UNITS 1 AND 2 Enclosed are copies of revised procedures to the Point Beach Nuclear Plant Nuclear Emergency Public Information Plan. The revised procedures dated October 17, 2003 should be filed in your copy of the manual.

Sir ia

! President FAF/kmd Enclosures cc: NRC Resident Inspector (wiole)

Incident Response Center, Region IlIl 6590 Nuclear Road

  • Two Rivers, Wisconsin 54241 p' CL6 Telephone: 920.755.2321

KEWAUNEE/POINT BEACH NUCLEAR NEPIP INDEX NUCLEAR EMERGENCY PUBLIC INFORMATION PLAN Revision 6 AND IMPLEMENTING PROCEDURE October 17, 2003 INDEX PERIODIC PROCEDURE R EVISION EFFECTIVE REVIEW NUMBER PROCEDURE TITLE DNUMBER DATE DATE PLANS and PROCEDURES 1.0 Nuclear Emergency Public Information Plan 1 02/06/02 02/06/02 2.0 Definitions and Acronyms of Terms, Emergency Facilities and Plant Systems 1 02/06/02 02/06/02 3.0 JPIC Manager 4 08/04/03 02/06/02 4.0 Assistant JPIC Manager 3 07/12/02 02/06/02 5.0 Plant Spokesperson 3 08/04/03 02/06/02 6.0 Technical Writer (Duties have been moved to NEPIP 8.0) CANCELED 7.0 ERF Communicator 1 07/12/02 02/06/02 8.0 JPIC Technical Briefer 2 07/12/02 02/06/02 9.0 Media Technical Briefer/Monitor 2 07/12/02 10.0 Telephone Response Center Technical Briefer (JPIC Position deleted.) CANCELED 11.0 Media Center Coordinator 2 07/12/02 02/06/02 12.0 Newswriter 3 10/17/03 02/06/02 13.0 Telephone Response Director 3 07/12/02 02/06/02 14.0 Assistant Telephone Response Director 3 07/12/02 02/06/02 15.0 Executive Spokesperson 1 02/06/02 02/06/02 16.0 JPIC Support 2 07/12/02 02/06/02 17.0 Media Center Support 1 02/06/02 02/06/02 Page 1 of 4

KEWAUNEE/POINT BEACH NUCLEAR NEPIP INDEX NUCLEAR EMERGENCY PUBLIC INFORMATION PLAN Revision 6 AND IMPLEMENTING PROCEDURE October 17, 2003 INDEX PERIODIC PROCEDURE REVISION EFFECTIVE REVIEW NUMBER PROCEDURE TITLE NUMBER DATE DATE 18.0 AV/Computer Coordinator 1 02/06/02 02/06/02 19.0 Reserved for Future Use 20.0 Corporate Liaison 3 10/17/03 02/06/02 21.0 Reserved for Future Use 1 22.0 Employee Communications Coordinator 4 10/17/03 02/06/02 23.0 Reserved for Future Use 24.0 Government Liaison (Position and procedure deleted.) CANCELED Page 2 of 4

_- s KEWAUNEEIPOINT BEACH NUCLEAR NEPIP INDEX NUCLEAR EMERGENCY PUBLIC INFORMATION PLAN Revision 6 AND IMPLEMENTING PROCEDURE October 17, 2003 INDEX PERIODIC PROCEDURE R EVISION EFFECTIVE REVIEW NUMBER PROCEDURE TITLE tNfUMBER DATE DATE APPENDICES 1.0 Reserved for Future Use 2.0 Reserved for Future Use 3.0 Facility Set-Up Directions 1 02/06/02 02/06/02 4.0 Equipment and Supply Inventories 4 08/04/03 02/06/02 5.0 Equipment Directions 4 10/17/03 02/06/02 6.0 Reserved for Future Use 7.0 Briefing Guidelines 1 02/06/02 02/06/02 8.0 News Statement Development Guideline 3 08/04/03 02/06/02 9.0 Emergency Public Information Response Forms 3 08/04/03 02/06/02 10.0 Fax Broadcasting (Deleted and moved to JPIC Support NEPIP) CANCELED 11.0 Reserved for Future Use 12.0 News Bulletin and Newsline (Deleted and moved to Employee Communications Coordinator NEPIP) CANCELED 13.0 Reserved for Future Use 14.0 Reserved for Future Use 15.0 Reserved for Future Use 16.0 WPS JPIC Response Team 1 02/06/02 02/06/02 Page 3 of 4

KEWAUNEE/POINT BEACH NUCLEAR NEPIP INDEX NUCLEAR EMERGENCY PUBLIC INFORMATION PLAN Revision 6 AND IMPLEMENTING PROCEDURE October 17, 2003 INDEX PERIODIC PROCEDURE REVISION EFFECTIVE REVIEW NUMBER PROCEDURE TITLE NUMBER DATE DATE 17.0 JPIC, MBC, and TRC Descriptions 4 08/04/03 02/06/02 18.0 Recovery 1 02/06/02 02/06/02 19.0 Media Infonnation Package - Kewaunee Nuclear Site 2 08/04/03 02/06/02 20.0 Media Information Package - Point Beach Nuclear Site 2 08/04/03 02/06/02 Page 4 of 4

NEPIP 12.0 NEWSWRITER DOCUMENT TYPE: Administrative REVISION: 3 EFFECTIVE DATE: October 17, 2003 APPROVAL AUTHORITY: Department Manager PROCEDURE OWNER (title): Group Head OWNER GROUP: Emergency Preparedness

KEWAUNEE/POINT BEACH NUCLEAR NEPIP 12.0 NUCLEAR EMERGENCY PUBLIC INFORMATION PLAN Revision 3 AND IMPLEMENTING PROCEDURE October 17, 2003 NEWSWRITER TABLE OF CONTENTS SECTION TITLE PAGE 1.0 PURPOSE .............. 3 2.0 DISCUSSION .............. 3 3.0 RESPONSIBILITIES.....................................................................................................3 4.0 PROCEDURE .............. 3 4.1 Notification.....................................................................................................................3 4.2 Activation.......................................................................................................................3 4.3 Response Checklist .............. 4 4.4 News Briefings ............... 5 4.5 News Statements .............. 5 4.6 Other Activities .............. 6 4.7 Escalation .............. 7 4.8 Turnover Duties ............... 7 4.9 De-Activation.................................................................................................................8

5.0 REFERENCES

...............................................................................................................9 6.0 BASES .............. 9 7.0 RECORDS .............. 9 Page 2 of 9

KEWAUNEE/POINT BEACH NUCLEAR NEPIP 12.0 NUCLEAR EMERGENCY PUBLIC INFORMATION PLAN Revision 3 AND IMPLEMENTING PROCEDURE October 17, 2003 NEWS WRITER 1.0 PURPOSE This procedure has been developed to ensure the proper and effective response to emergencies at Kewaunee /Point Beach (KPB) Nuclear sites by the Newswriter in support of public information activities.

2.0 DISCUSSION None 3.0 RESPONSIBILITIES The Newswriter is responsible for coordinating the development & distribution of draft and final news statements, obtaining assistance for the technical content from the JPIC Technical Briefer.

4.0 PROCEDURE Initials Time 4.1 Notification 4.1.1 Receive notification via pager activation or other communication methods.

4.2 Activation 4.2.1 Report to the JPIC , with picture identification.

4.2.2 Sign in and receive ID Badge at security checkpoint (if security is activated).

4.2.3 Inform the Assistant JPIC Manager of your arrival and sign in on the JPIC staff board.

4.2.4 Initiate a JPIC position narrative log (NEPIP Form 9.5).

4.2.5 Set up your work station by obtaining any necessary equipment, materials or reference documents you may require. Additionally, log on and verify functionality of equipment systems per NEPIP Appendix 5.0.

I Page 3 of 9

KEWAUNEEPOINT BEACH NUCLEAR NEPIP 12.0 NUCLEAR EMERGENCY PUBLIC INFORMATION PLAN Revision 3 AND IMPLEMENTING PROCEDURE October 17, 2003 NEWSWRITER Initials Time 4.2.6 Complete NEPIP Form 9. 1, Emergency Notification to KPB-NMC-WPS or WE. Give the form to the JPIC Support personnel and ensure it is faxed to all NMC and owner company fax machines.

NOTE: The first priority is to prepare a news statement with the goal of getting it to the media within 60 minutes of the beginning of the event 4.2.7 Receive an update of current plant status and situation from the JPIC Technical Briefer. Immediately begin drafting a news statement with assistance from the JPIC Technical Briefer as needed.

a. Blanket statements are available in Appendix 8.0 and on the computer under the Login ID home drive of f:/wp/news.
b. Include a map to the Media Briefing Center with the first news statement faxed to all media (available in Appendix 17.0) 4.2.8 Receive any special response directions from the JPIC Manager or Assistant JPIC Manager.

4.3 Response Checklist 4.3.1 Receive periodic updates from the JPIC Technical Briefer on the current plant status and situation.

4.3.2 Maintain a chronology of events, checking against the status board maintained by the ERF Communicator for additional critical events, to be used for periodic distribution as a news statement (Appendix 8.0).

4.3.3 Receive E-mail from the Telephone Response Center. Immediately print the messages and give them to the Assistant Telephone Response Director in the JPIC. (It is permissible to reassign the duty of receiving E-mail to another person who would log in to the system using the login name of JPIC2 in accordance with Appendix 5.0).

Page 4 of 9

REWAUNEEIPOINT BEACH NUCLEAR NEPIP 12.0 NUCLEAR EMERGENCY PUBLIC INFORMATION PLAN Revision 3 AND IMPLEMENTING PROCEDURE October 17, 2003 NEWSWRITER 4.3.4 Determine, with the assistance of the JPIC Manager, the need for and content of news statements and news briefing summaries.

4.3.5 Obtain details from the JPIC Technical Briefer concerning the plant status and plant response activities.

4.4 News Briefings Monitor the news briefings on the JPIC television monitor. Use information from the news briefings to prepare news statements.

4.5 News Statements NOTE: DO NOT release a news statement to the media or public announcing a SITE EMERGENCY or GENERAL EMERGENCY until you have been notified that the Financial Communications Coordinator has completed notifications to the financial community.

4.5.1 Upon arrival, the first priority is preparing the initial news statement.

Attempt to have the initial news statement prepared within 60 minutes of the beginning of the event. Use whatever details are available, or the blanket statement contained in Appendix 8.0 or on the JPIC computer.

4.5.2 In writing news statements, the major concern is getting information out in a timely and accurate manner. Statements with bullet points are preferred, rather than statements with proper paragraph and sentence structure.

NOTE: Do not release names of injured personnel or casualties in news statements until you receive authorization from the K-Emergency Response Manager or PB-TSC Manager via the JPIC Manager.

4.5.3 With the assistance of the JPIC Technical Briefer, develop news statements, using the following as needed:

a. Prepared or sample news statements in Appendix 8.0, including a brief, simple explanation of the current events.
b. Plant and system descriptions
c. Glossary of terms (see Definition of Terms and Plant Systems in NEPIP Plan 2.0).

Page 5 of 9

XEWAUNEE/POINT BEACH NUCLEAR NEPIP 12.0 NUCLEAR EMERGENCY PUBLIC INFORMATION PLAN Revision 3 AND IMPLEMENTING PROCEDURE October 17, 2003 NEWSWRITER 4.5.4 Include the following in all news statements:

a. Emergency classification level
b. Current time of statement (the approximate time it is issued)
c. Sequential number on each news statement 4.5.5 Provide draft news statements and a NEPIP Form 9.2, News Statement Approval Form, to the JPIC Manager for the review, comment, and approval process.

4.5.6 Incorporate any modifications into the news statement, requesting the JPIC Manager to obtain final approvals again if appropriate.

4.5.7 Print the news statement on NMC letterhead if necessary, and give to JPIC Support personnel for copying and distribution.

4.5.8 Copy the news statement into an E-mail message (do not attach and use the word "Nuclear" somewhere in the subject line).

E-mail it to:

a. Telephone Response Center (CCC - Customer Call Center)
b. TRD-KPB (TRC1) or Internet TRCI@WPSR.com.
c. TRD-WE at Internet address (obtain from Assistant TRD)
d. Employee Communications Coordinator at JPIC2@nmcco.com 4.6 Other Activities 4.6.1 Assist the Plant Spokesperson in preparing written materials for news briefings, if requested.

4.6.2 If needed, coordinate with Assistant Telephone Response Director to develop briefing summary statements for use by the Telephone Responders. Obtain JPIC Manager and Plant Spokesperson approval before routing.

4.6.3 Work with the Assistant JPIC Manager and AV/Computer Coordinator if more computer equipment or support is needed.

Page 6 of 9

KEWAUNEE/POINT BEACH NUCLEAR NEPIP 12.0 NUCLEAR EMERGENCY PUBLIC INFORMATION PLAN Revision 3 AND IMPLEMENTING PROCEDURE October 17, 2003 NEWSWRITER 4.7 Escalation 4.7.1 Receive a brief update on the escalation of the emergency from the JPIC Technical Briefer.

4.7.2 Receive directions from the JPIC Manager on the development of a news statement concerning the change in status.

4.7.3 Develop a news statement following your news statement checklist guidelines.

4.8 Turnover Duties Initials Time 4.8.1 Prior to your relief's arrival:

a. Assemble all records in a chronological order.
b. Review priorities of the facility.
c. Record all commitments made for your position during your shift and identify:
  • Commitments pending
  • Who requested the information or product.
d. Identify all procedures currently in use.
e. Notify the Assistant JPIC Manager of any supplies that need replenishing.

4.8.2 Upon your reliefs arrival:

a. Review the current event status with your relief.
b. Review priorities of the facility.
c. Review responsibilities assigned or assumed.
d. Review any deviations from expected operations.
e. Review information already transmitted and to whom.

Use your notes, copies of forms, and log sheets.

Page 7 of 9

REWAUNEEIPOINT BEACH NUCLEAR NEPIP 12.0 NUCLEAR EMERGENCY PUBLIC INFORMATION PLAN Revision 3 AND IMPLEMENTING PROCEDURE October 17, 2003 NEWSWRITER Initials Time

f. Review commitments made for your ERO position and to whom they were made.
g. Ensure your relief knows the names and telephone numbers of your contacts.
h. Discuss the JPIC Manager's expectations.
i. Contact offsite agencies or other facilities that you have been communicating with and provide the name of your relief.
j. Instruct relief to implement a new NEPIP.

Signature of Off-Going - Date_/ Time Name Date / Time Signature of On-Coming Name Date / Time 4.9 De-Activation 4.9.1 Receive directions from the JPIC Manager on the development of a news statement concerning the termination of the emergency.

4.9.2 Develop a news statement following your news statement guidelines.

4.9.3 Upon de-activation of the emergency response facility, return your work area to a pre-emergency state.

4.9.4 Inform the JPIC Manager of any supplies or equipment that will need replacement.

4.9.5 Gather all reports, forms, logs and notes.

4.9.6 Print hard copy and copy all computer files generated during the incident to computer disks and delete from the hard disk, the LAN, and email folders.

Page 8 of 9

REWAUNEE/POINT BEACH NUCLEAR NEPIP 12.0 NUCLEAR EMERGENCY PUBLIC INFORMATION PLAN Revision 3 AND IMPLEMENTING PROCEDURE October 17, 2003 NEWSWRITER Initials Time 4.9.7 Provide all documents, notes and forms and computer disks to the JPIC Manager with a cover sheet containing your name, position title and the date.

4.9.8 Coordinate with the JPIC Manager for dismissal once your activities are completed.

5.0 REFERENCES

5.1 Emergency Telephone Directory (ETD) 5.2 NEPIP 2.0, Definitions of Terms, Emergency Facilities and Plant Systems 5.3 NEPIP Appendix 5.0, Equipment Directions 5.4 NEPIP Appendix 8.0, News Statement Development Guideline 6.0 BASES B-1 NEPIP 1.0, Nuclear Emergency Public Information Plan 7.0 RECORDS 7.1 NEPIP Form 9. 1, Emergency Notification to KPB-NMC-WPS or WE 7.2 NEPIP Form 9.2, News Statement Approval Form 7.3 NEPIP Form 9.3, Telephone Response Message Form 7.4 NEPIP Form 9.5, JPIC Position Narrative Log Page 9 of 9

NEPIP 20.0 CORPORATE LIAISON DOCUMENT TYPE: Administrative REVISION: 3 EFFECTIVE DATE: October 17, 2003 APPROVAL AUTHORITY: Department Manager PROCEDURE OWNER (title): Emergency Preparedness Supervisor OWNER GROUP: Emergency Preparedness

KEWAUNEE/POINT BEACH NUCLEAR NEPIP 20.0 NUCLEAR EMERGENCY PUBLIC INFORMATION PLAN Revision 3 AND IMPLEMENTING PROCEDURE October 17, 2003 CORPORATE LIAISON TABLE OF CONTENTS SECTION TITLE PAGE 1.0 PURPOSE .............. 3 2.0 DISCUSSION .............. 3 3.0 RESPONSIBILITIES .............. 3 4.0 PROCEDURE ............... 4 4.1 Notification .4 4.2 Activation .4 4.3 Response Checklist .5 4.4 News Briefings .6 4.5 News Statements .6 4.6 Other Activities .7 4.7 Escalation .7 4.8 Turnover Duties .8 4.9 De-Activation .9

5.0 REFERENCES

.10 6.0 BASES .10 7.0 RECORDS .10 Attachment A, FINANCIAL COMMUNICATIONS COORDINATOR CHECKLIST .. 11 Attachment B, INSURANCE COMMUNICATIONS COORDINATOR CHECKLIST .. 14 Page 2 of 15

KEWAUNEE/POINT BEACH NUCLEAR NEPIP 20.0 NUCLEAR EMERGENCY PUBLIC INFORMATION PLAN Revision 3 AND IMPLEMENTING PROCEDURE October 17, 2003 CORPORATE LIAISON 1.0 PURPOSE This procedure has been developed to ensure the proper and effective response to emergencies at Kewaunee/Point Beach (KPB) Nuclear sites by the Corporate Liaison in support of public information activities.

2.0 DISCUSSION None 3.0 RESPONSIBILITIES 3.1 The Corporate Liaison is responsible for establishing and maintaining communications with the Owner Company Financial Communications Coordinator (FCC) and Insurance Communications Coordinator (ICC). These positions are from WPS or WE based on the site affected by the emergency. Any actions performed by the owner company FCC and/or ICC prior to their arrival at the JPIC should be relayed to the JPIC Manager; however, they may or may not report to the JPIC for their response. If they do not, maintain regular contact to ensure the JPIC Manager is kept informed of their response and any information the owner company would like released to the public.

3.1.1 The Financial Communications Coordinator is responsible for advising the New York stock exchange of a Site Emergency or General Emergency ten minutes before a public announcement as required by SEC rules (ref B-2 basis). If the FCC is unavailable, the JPIC Manager should make this call. This position coordinates their efforts with the Corporate Liaison and interfaces with the JPIC Manager, including answering the public and media questions regarding financial issues.

3.1.2 The Insurance Communications Coordinator is responsible for providing information regarding insurance issues. If a Site Emergency or General Emergency, they must contact American Nuclear Insurers (ANI) and Nuclear Electric Insurance, Ltd. (NEIL). If the ICC is unavailable, the Corporate Liaison will make these calls. This position coordinates their efforts with the Corporate Liaison and interfaces with the JPIC Manager, including answering the public and media questions regarding insurance issues, and providing regular updates.

3.2 The Corporate Liaison also contacts the Owner Company Asset Manager, Owner Company Governmental Affairs, and Nuclear Management Company Chief Nuclear Officer, or designee, keeping them apprised of the emergency. An NMC Spokesperson may be requested during the event. See NEPIP 15.0 Page 3 of 15

KEWAUNEE/POINT BEACH NUCLEAR NEPIP 20.0 NUCLEAR EMERGENCY PUBLIC INFORMATION PLAN Revision 3 AND IMPLEMENTING PROCEDURE October 17, 2003 CORPORATE LIAISON Initials Time 4.0 PROCEDURE 4.1 Notification 4.1.1 Receive notification via pager activation or other communication methods 4.2 Activation 4.2.1 Report to the JPIC with picture identification.

4.2.2 Sign in and receive ID Badge at security checkpoint (if security is activated).

4.2.3 Inform the Assistant JPIC Manager of your arrival and sign in on the JPIC staff board.

4.2.4 Initiate a JPIC position narrative log (NEPIP Form 9.5).

4.2.5 Set up your work station, obtain any necessary equipment, materials or reference documents you may require. Additionally, log on and verify functionality of equipment systems per NEPIP Appendix 5.0.

4.2.6 Receive an update of current plant status and situation from the JPIC Technical Briefer.

4.2.7 Contact the NMC CNO (ETD 04), or designee, to notify them of the emergency and

a. Request them to notify the contacts they deem necessary.
b. Inform them of the possibility of requesting an NMC spokesperson during the event.

Page 4 of 15

KEWAUNEE/POINT BEACH NUCLEAR NEPIP 20.0 NUCLEAR EMERGENCY PUBLIC INFORMATION PLAN Revision 3 AND IMPLEMENTING PROCEDURE October 17, 2003 CORPORATE LIAISON Initials Time NOTE 1: Offices for the WPS - Kewaunee JPIC FCC and ICC are located in the WPS Corporate office complex in Green Bay. It is optional for them to report to the JPIC prior to a Site Emergency; however, they need to stay in contact with you for your emergency response. It is recommended they report to the JPIC for a Site Emergency or higher.

NOTE 2: Offices for the WE - Point Beach JPIC FCC and ICC are located in the WE Corporate office complex in Milwaukee.

Response time is approximately 3 hours3.472222e-5 days <br />8.333333e-4 hours <br />4.960317e-6 weeks <br />1.1415e-6 months <br />. It is optional for them to report to the JPIC prior to a Site Emergency; however, they need to stay in contact with you for your emergency response. It is recommended they report to the JPIC for a Site Emergency or higher.

4.2.8 Ask the Assistant JPIC Manager if they heard from the FCC and ICC regarding arrival at the JPIC. If not, contact them (ETD 01C in order listed), using Attachment A and Attachment B as guidance.

4.2.9 Contact the Owner Company Asset Manager (ETD 04) and inform them of event.

4.2.10 Contact the Owner Company Governmental Affairs (ETD 04) and inform them of the event.

4.2.11 Direct the Assistant Telephone Response Director to forward all calls related to financial and insurance issues to you.

4.2.12 Receive any special response directions from the JPIC Manager.

4.3 Response Checklist 4.3.1 Respond to any financial or insurance calls that were forwarded to you, documenting the response on NEPIP Form 9.3, Telephone Response Message Form, and trending for rumors. The FCC or ICC should assist you in the response.

Page 5 of 15

KEWAUNEE/POINT BEACH NUCLEAR NEPIP 20.0 NUCLEAR EMERGENCY PUBLIC INFORMATION PLAN Revision 3 AND IMPLEMENTING PROCEDURE October 17, 2003 CORPORATE LIAISON 4.3.2 While the FCC or ICC are in route to the JPIC, inform them of critical information, including:

a. Changes in emergency classification (escalation, de-escalation or termination)
b. Changes in protective actions (distance, sector change)
c. Major changes in plant conditions (degradation or improvements) 4.3.3 Use Attachment A and Attachment B as a reference to coordinate your response efforts with the FCC and ICC.

4.3.4 When the FCC and ICC arrive at the JPIC

a. Give them a copy of NEPIP 20.0 and request them to implement the procedure. Steps that do not pertain to their response should be marked "n/a."
b. Direct them to use Attachment A or Attachment B, based on their ERO position.
c. Direct them to coordinate their response efforts with you.

4.3.5 Utilize the JPIC Technical Briefer to explain status of event, if necessary.

4.4 News Briefings Monitor news briefings on the JPIC TV monitors.

4.5 News Statements 4.5.1 Receive all approved news statements and news briefing summaries from the JPIC Support staff.

4.5.2 Ensure the JPIC Support staff had faxed the news statement to the NMC and WE or WPS Finance and Insurance departments.

4.5.3 Call the NMC, FCC, and ICC people previously contacted, and provide an update of the event, including discussion of the faxed news statement.

Page 6 of 15

KEWAUNEE/POINT BEACH NUCLEAR NEPIP 20.0 NUCLEAR EMERGENCY PUBLIC INFORMATION PLAN Revision 3 AND IMPLEMENTING PROCEDURE October 17, 2003 CORPORATE LIAISON 4.5.4 Request a periodic chronological time line of the major events from the Newswriter and fax to the NMC, FCC, and ICC people previously contacted.

4.5.5 The ICC should be prepared to assist the Newswriter in drafting a news statement about the insurance programs and how people can file claims.

4.5.6 Request assistance from the JPIC Support staff if needed.

4.5.7 Contact the AV/Computer Coordinator for computer assistance, if needed (ETD 03).

4.6 Other Activities None 4.7 Escalation 4.7.1 At a Site Emereencv or General Emereency remind the JPIC Manager that the FCC needs a 10-minute notification to the New York Stock Exchange BEFORE issuing a news statement (ref B-2 basis).

a. The FCC and JPIC Manager should establish a news release time to the media and general public.
b. The FCC, or JPIC Manager if FCC is unavailable, should immediately notify the New York Stock Exchange of the Site Emergency or General Emergency AND remind the New York Stock Exchange that they should notify you if they decide to suspend trading of the stock.

4.7.2 At a Site Emergencv or General Emergencv, remind the ICC that ANI and NEIL must be notified. If the ICC is unavailable, the Corporate Liaison should make these calls.

4.7.3 Notify the NMC, Asset Manager, Governmental Affairs, and other primary contacts you have been communicating with about the escalation.

Page 7 of 15

KEWAUNEEIPOINT BEACH NUCLEAR NEPIP 20.0 NUCLEAR EMERGENCY PUBLIC INFORMATION PLAN Revision 3 AND IMPLEMENTING PROCEDURE October 17, 2003 CORPORATE LIAISON Initials Time 4.8 Turnover Duties 4.8.1 Prior to your relief's arrival:

a. Assemble all records in a chronological order.
b. Record all commitments made for your position during your shift and identify:
  • Commitments pending.
  • Who requested the information or product.
c. Identify all procedures currently in use.
d. Notify the Assistant JPIC Manager of any supplies that need replenishing.

4.8.2 Upon your relief's arrival:

a. Review the current event status with your relief.
b. Review priorities of the facility.
c. Review responsibilities assigned or assumed.
d. Review any deviations from expected operations.
e. Review information already transmitted and to whom.

Use your notes, copies of forms, and log sheets.

f. Review commitments made for your ERO position and to whom they were made.
g. Ensure your relief knows the names and telephone numbers of your contacts.
h. Discuss the JPIC Manager's expectations.

Page 8 of 15

  • KEWAUNEE/POINT BEACH NUCLEAR NEPIP 20.0 NUCLEAR EMERGENCY PUBLIC INFORMATION PLAN Revision 3 AND IMPLEMENTING PROCEDURE October 17, 2003 CORPORATE LIAISON Initials Time
i. Contact personnel that you have been communicating with and provide the name of your relief.
j. Instruct relief to implement a new NEPIP.

Signature of Off-Going / -

Name Date / Time Signature of On-Coming /

Name Date I Time 4.9 De-Activation 4.9.1 Assist the JPIC Manager to determine and coordinate how continued insurance and financial inquiries will be handled by the plant, with assistance from the FCC and ICC.

4.9.2 The ICC should provide any formal written notifications/claims to insurance carriers, as necessary.

4.9.3 The Corporate Liaison, FCC and ICC should notify all previous contacts of the termination of the emergency, de-activation of the response facilities, and the WPS or WE contact for continued or long term media interest.

4.9.4 Upon de-activation of the emergency response facility, return your work area to a pre-emergency state.

4.9.5 Inform the JPIC Manager of any supplies or equipment that will need replacement.

4.9.6 Gather all reports, forms, logs and notes.

4.9.7 Provide all papers to the JPIC Manager with a cover sheet containing your name, position title and the date.

Separate packages should be prepared by the FCC and ICC.

4.9.8 Coordinate with the JPIC Manager for dismissal once your activities are completed.

Page 9 of 15

KEWAUNEE/POINT BEACH NUCLEAR NEPIP 20.0 NUCLEAR EMERGENCY PUBLIC INFORMATION PLAN Revision 3 AND IMPLEMENTING PROCEDURE October 17, 2003 CORPORATE LIAISON

5.0 REFERENCES

5.1 Emergency Telephone Directory (ETD) 5.2 NEPIP Appendix 19.0, Media Information Package - Kewaunee Nuclear Site 5.3 NEPIP Appendix 20.0, Media Information Package - Point Beach Nuclear Site 5.4 NEPIP Appendix 5.0, Equipment Directions 6.0 BASES B-1 NEPIP 1.0, Nuclear Emergency Public Information Plan B-2 New York Stock Exchange Listed Company Manual, 202.00 Material Information, 202.06 Procedure for Public Release of Information, Last Modified 6/13/91 7.0 RECORDS 7.1 NEPIP Form 9.3, Telephone Response Message Form 7.2 NEPIP Form 9.5, JPIC Position Narrative Log Page 10 of 15

  • KEWAUNEE/POINT BEACH NUCLEAR NEPIP 20.0 NUCLEAR EMERGENCY PUBLIC INFORMATION PLAN Revision 3 AND IMPLEMENTING PROCEDURE October 17, 2003 CORPORATE LIAISON ATTACHMENT A FINANCIAL COMMUNICATIONS COORDINATOR CHECKLIST Page 1 of 3 NOTE 1: Offices for the TPS - Kewaunee JPIC FCC and ICC are located in the WPS Corporate office complex in Green Bay. It is optional for them to report to the JPIC prior to a Site Emergency; however, they need to stay in contact with you for your emergency response. It is recommended they report to the JPIC for a Site Emergency or higher.

NOTE 2: Offices for the WE - Point Beach JPIC FCC and ICC are located in the WE Corporate office complex in Milwaukee. Response time is approximately 3 hours3.472222e-5 days <br />8.333333e-4 hours <br />4.960317e-6 weeks <br />1.1415e-6 months <br />. It is optional for them to report to the JPIC prior to a Site Emergency; however, they need to stay in contact with you for your emergency response. It is recommended they report to the JPIC for a Site Emergency or higher.

1.0 ACTIVATION CHECKLIST PERFORMED BY THE CORPORATE LIAISON 1.1 Notify the FCC of the emergency 1.2 Determine how you can remain in contact.

1.3 Determine the FCC's approximate time of arrival at the JPIC.

1.4 Direct the FCC to initiate a JPIC position narrative log (NEPIP Form 9.5), or equivalent.

1.5 Request the FCC to notify the appropriate contacts under their area of discipline.

1.6 Refer the FCC to NEPIP 20.0, Attachment A, for a checklist of their response.

2.0 RESPONSE CHECKLIST PERFORMED BY THE FCC 2.1 The FCC checklist may be found in the NEPIP Corporate Liaison binder (Control No. 59) under tab NEPIP 20 as Attachment A.

2.2 All news statements should be faxed to financial institutions. Ensure the news statements are being faxed. (Prairie Systems Fax Broadcast Group 047.)

2.3 Inform the stock exchange, confirming that they have received the latest news statement, and noting who the owners of the company are. Also inform them of the phone number where you can be reached. Ask the exchange to notify you if they plan to suspend trading our stock. (ETD 02) 2.4 Monitor the performance of the stock and news items for the owners & co-owners on the Internet. If computer assistance is needed, contact the AV/Computer Coordinator (ETD 03).

2.5 Request the Corporate Liaison to assist you in informing the Assistant Telephone Response Director and the JPIC Manager if the New York Stock Exchange plans to suspend trading of our stock as a result of the emergency.

Page 1 of 15

  • KEWAUNEE/POINT BEACH NUCLEAR NEPIP 20.0 NUCLEAR EMERGENCY PUBLIC INFORMATION PLAN Revision 3 AND IMPLEMENTING PROCEDURE October 17, 2003 CORPORATE LIAISON ATTACHMENT A FINANCIAL COMMUNICATIONS COORDINATOR CHECKLIST Page 2 of 3 2.6 Notify the shareholder area. Have them forward calls regarding the emergency to the Telephone Response Center. Ask them to also alert the transfer agent.

2.7 Contact the co-owner companys' finance departments to inform them of the emergency.

2.8 Inform and update the Dow Jones (Wall Street Journal), Bloomberg News, and Reuters Economic Services of the emergency by confirming that they have received the latest news statements, contacting the Chicago or New York offices of each according to the time and day (ETD 02).

2.9 Respond to questions concerning financial and stock related aspects of the emergency.

2.10 Return phone calls that were referred for a FCC response, completing NEPIP Form 9.3, Telephone Response Message Form. If a trend in possible rumors is noted, immediately inform the JPIC Manager.

2.11 Be prepared to participate in news briefings to answer specific financial questions, if requested.

2.12 Periodically provide an update to the Corporate Liaison of your response activities. The JPIC Manager should also be advised of any critical actions needed.

3.0 NEWS BRIEFINGS Monitor news briefings on the JPIC TV monitors.

4.0 NEWS STATEMENTS The FCC should be prepared to assist the Newswriter in drafting a news statement about the financial and stock aspects of the emergency.

Page 12 of 15

KEWAUNEE/POINT BEACH NUCLEAR NEPIP 20.0 NUCLEAR EMERGENCY PUBLIC INFORMATION PLAN Revision 3 AND IMPLEMENTING PROCEDURE October 17, 2003 CORPORATE LIAISON ATTACHMENT A FINANCIAL COMMUNICATIONS COORDINATOR CHECKLIST Page 3 of 3 5.0 ESCALATION 5.1 At a Site Emergencv or General Emergencv remind the JPIC Manager that the New York Stock Exchange needs a 10-minute notification by the FCC, or JPIC Manager if FCC is unavailable, BEFORE issuing a news statement (ref B-2 basis).

5.1.1 The FCC and JPIC Manager should establish a news release time to the media and general public.

5.1.2 The FCC should immediately notify the New York Stock Exchange of the Site Emergency or General Emergency AND remind the New York Stock Exchange to notify you if they decide to suspend trading of the stock.

5.2 Notify the contacts you have been communicating with about the escalation.

6.0 TURNOVER DUTIES Complete the Turnover Duties section of NEPIP 20.0 7.0 DE-ACTIVATION Complete the De-activation Section of NEPIP 20.0 Page 13 of 15

  • KEWAUNEE/POINT BEACH NUCLEAR NEPIP 20.0 NUCLEAR EMERGENCY PUBLIC INFORMATION PLAN Revision 3 AND IMPLEMENTING PROCEDURE October 17, 2003 CORPORATE LIAISON ATTACHMENT B INSURANCE COMMUNICATIONS COORDINATOR CHECKLIST Page 1 of 2 NOTE 1: Offices for the WPS - Kewaunee JPIC FCC and ICC are located in the WPS Corporate office complex in Green Bay. It is optional for them to report to the JPIC prior to a Site Emergency; however, they need to stay in contact with you for your emergency response.

NOTE 2: Offices for the WE - Point Beach JPIC FCC and ICC are located in the WE Corporate office complex in Milwaukee. Response time is approximately 3 hours3.472222e-5 days <br />8.333333e-4 hours <br />4.960317e-6 weeks <br />1.1415e-6 months <br />. It is optional for them to report to the JPIC prior to a Site Emergency; however, they need to stay in contact with you for your emergency response 1.0 ACTIVATION CHECKLIST PERFORMED BY THE CORPORATE LIAISON 1.1 Notify the ICC of the emergency 1.2 Determine how you can remain in contact.

1.3 Determine the ICC's approximate time of arrival at the JPIC.

1.4 Direct the ICC to initiate a JPIC position narrative log (NEPIP Form 9.5), or equivalent.

1.5 Request the ICC to notify the appropriate contacts under their area of discipline (ETD 02).

1.5.1 American Nuclear Insurers (ANI) 1.5.2 Nuclear Electric Insurance, Ltd (NEIL) 1.5.3 Blanket Limit Partners 1.5.4 Risk Managers 1.5.5 Others as deemed necessary 1.6 Refer to their NEPIP 20.0, Attachment B, for a checklist of their response.

2.0 RESPONSE CHECKLIST PERFORMED BY THE ICC 2.1 Notify the owner company insurance risk management group to monitor calls. If they get calls about the emergency, have them take a name and number and notify you.

2.2 Determine when news statements should be faxed to financial institutions, and ensure the news statements are being faxed per your directions. (Prairie Systems Fax Broadcast Group 003.)

Page 14 of 15

  • KEWAUNEEIPOINT BEACH NUCLEAR NEPIP 20.0 NUCLEAR EMERGENCY PUBLIC INFORMATION PLAN Revision 3 AND IMPLEMENTING PROCEDURE October 17, 2003 CORPORATE LIAISON ATTACHMENT B INSURANCE COMMUNICATIONS COORDINATOR CHECKLIST Page 2 of 2 2.3 Arrange and confirm accommodations, travel & office arrangements for insurance representatives, if needed.

2.4 Respond to questions concerning insurance aspects (i.e., liability, property).

2.5 Return phone calls that were referred for an ICC response, completing NEPIP Form 9.3, Telephone Response Message Form. If a trend in possible rumors is noted, immediately inform the JPIC Manager.

2.6 Be prepared to participate in news briefings to answer specific insurance questions, if requested.

2.7 Be prepared to participate in a special technical briefing for the media to explain the insurance program and how people can file claims.

2.8 Periodically provide an update to the Corporate Liaison of your response activities. The JPIC Manager should also be advised of any critical actions needed.

3.0 NEWS BRIEFINGS Monitor news briefings on the JPIC TV monitors.

4.0 NEWS STATEMENTS The ICC should be prepared to assist the Newswriter in drafting a news statement about the insurance programs and how people can file claims. Information about the nuclear insurance program is available in Appendix 19.0 or Appendix 20.0.

5.0 ESCALATION 5.1 At a Site Emergency or General Emergency, the ICC must notify the ANI and NEIL. If unavailable, the Corporate Liaison should make these calls.

5.2 Notify the contacts you have been communicating with about the escalation.

6.0 TURNOVER DUTIES Complete the appropriate section of NEPIP 20.0 7.0 DE-ACTIVATION Complete the appropriate section of NEPIP 20.0 Page 15 of 15

NEPIP 22.0 EMPLOYEE COMMUNICATIONS COORDINATOR DOCUMENT TYPE: Administrative REVISION: 4 EFFECTIVE DATE: October 17, 2003 APPROVAL AUTHORITY: Department Manager PROCEDURE OWNER (title): Group Head OWNER GROUP: Emergency Preparedness

XEWAUNEEtPOINT BEACH NUCLEAR NEPIP 22.0 NUCLEAR EMERGENCY PUBLIC INFORMATION PLAN Revision 4 AND IMPLEMENTING PROCEDURE October 17, 2003 EMPLOYEE COMMUNICATIONS COORDINATOR I

TABLE OF CONTENTS SECTION TITLE PAGE 1.0 PURPOSE .............. 3 2.0 DISCUSSION................................................................................................................3 3.0 RESPONSIBILITIES.....................................................................................................3 4.0 PROCEDURE .............. 4 4.1 Notification.....................................................................................................................4 4.2 Activation .............. 4 4.3 Response Checklist .............. 6 4.4 News Briefings ............... 6 4.5 News Statements .............. 6 4.6 Other Activities .............. 7 4.7 Escalation .............. 7 4.8 Turnover Duties ............... 7 4.9 De-Activation.................................................................................................................8

5.0 REFERENCES

.............................................................................................................. 10 6.0 BASES .............. 10 7.0 RECORDS .............. 10 Page 2 of 10

KEWAUNEE/POINT BEACH NUCLEAR NEPIP 22.0 NUCLEAR EMERGENCY PUBLIC INFORMATION PLAN Revision 4 AND IMPLEMENTING PROCEDURE October 17, 2003 EMPLOYEE COMMUNICATIONS COORDINATOR 1.0 PURPOSE This procedure has been developed to ensure the proper and effective response to emergencies at Kewaunee/Point Beach (KPB) Nuclear sites by the Employee Communications Coordinator in support of public information activities.

2.0 DISCUSSION The JPIC facility has a workstation that may be used by a representative from the WPS Public Affairs or We Energies (We) Corporate Communications, based on the site that is under the emergency. A representative from NMC Communications may also be present in that facility.

Any communications they choose to make related to their personnel, co-owners, or other divisions of their company, would be done from their normal process. The possibility exists that all of their communications would be done from their daily workstations as it is optional for them to respond to the JPIC.

3.0 RESPONSIBILITIES The Employee Communications Coordinator is responsible for providing select regular updates on the emergency status via fax, voice message, e-mail, or direct telephone communications to:

3.1 KPB Site Employees can check the status of the event, even after released from the site.

3.2 NMC Corporate Communications are responsible for providing this information to Corporate personnel and active or retired employees of other fleet nuclear sites, as deemed appropriate.

3.3 WPS Public Affairs or We Energies Corporate Communications (owner company based on the site affected by the emergency) are responsible for providing this information to Corporate personnel, other divisions, and active or retired employees, as deemed appropriate.

Page 3 of 10

KEWAUNEE/POINT BEACH NUCLEAR NEPIP 22.0 NUCLEAR EMERGENCY PUBLIC INFORMATION PLAN Revision 4 AND IMPLEMENTING PROCEDURE October 17, 2003 EMPLOYEE COMMUNICATIONS COORDINATOR Initials Time 4.0 PROCEDURE 4.1 Notification 4.1.1 FReceive notification via pager activation or other Communication methods.

4.2 Activation 4.2.1 Report to the JPIC, with picture identification.

4.2.2 Sign in and receive ID Badge at security checkpoint (if security is activated).

4.2.3 Inform the Assistant JPIC Manager of your arrival and sign in on the JPIC staff board.

4.2.4 Initiate a JPIC position narrative log (Form 9.5).

4.2.5 Set up your work station, obtain any necessary equipment, materials or reference documents you may require. Additionally, log on and verify functionality of equipment systems per NEPIP Appendix 5.0.

4.2.6 Test equipment and report any phone, fax, or computer problems to the AV/Computer Coordinator (computer instructions are in Appendix 5.0).

4.2.7 Receive all disseminated news statements and status updates to date from the JPIC Support staff.

4.2.8 Notify the Assistant Telephone Response Director to forward all calls from employees to you.

4.2.9 Receive an update of current plant status and situation from the JPIC Technical Briefer.

4.2.10 Contact the following locations and:

a. Notify them of the event in progress and the site impacted.
b. Provide your name and ERO title of Employee Communications Coordinator Page 4 of 10

KEWAUNEE/POINT BEACH NUCLEAR NEPIP 22.0 NUCLEAR EMERGENCY PUBLIC INFORMATION PLAN Revision 4 AND IMPLEMENTING PROCEDURE October 17, 2003 EMPLOYEE COMMUNICATIONS COORDINATOR Initials Time

c. Provide the phone number you can be contacted at.
d. Verify the hotline 800 number is activated and staffed with the Assistant Telephone Response Director.
e. Direct them to forward all phone calls from the general public, media, and employees to 1-800-838-6192.
  • Point Beach Site Reception Desk (ETD 03)
  • Kewaunee Site Reception Desk (ETD 03)
  • Energy Center (ETD 03)
  • WPS Reception Desk (ETD 04)
  • WPS Main Desk (ETD 04)
  • WE Reception Desk (ETD 04) (PB ONLY)

NOTE: Ensure the NMC/WPS/WE Communications Departments know that is their responsibility to notify their active and retired personnel, plus any other co-owners of the utility, and other divisions of the company, based on their decisions and per their normal process.

  • NMC Communications Department (ETD 04)
  • WE Corporate Communications Media Line (ETD 04)
  • WPS Public Affairs Media Line (ETD 04) 4.2.11 Receive any special response directions from the JPIC Manager.

Page 5 of 10

KEWAUNEE/POINT BEACH NUCLEAR NEPIP 22.0 NUCLEAR EMERGENCY PUBLIC INFORMATION PLAN Revision 4 AND IMPLEMENTING PROCEDURE October 17, 2003 EMPLOYEE COMMUNICATIONS COORDINATOR 4.3 Response Checklist 4.3.1 Periodically request the status of accountability of personnel at the plant, injuries or fatalities, and notification of family from the JPIC Technical Briefer.

4.3.2 Utilize the JPIC Technical Briefer to explain status of event, if necessary.

4.3.3 Respond to inquiries concerning employee aspects and return employee calls that are referred to you, completing Form 9.3, Telephone Response Message Form, trending for possible rumors.

NOTE: Names of injured personnel or casualties will be released by the plant upon notification of family, coordinated with your position and the K-Emergency Response Manager or PB-TSC Manager. You may be asked to assist in the process of making notifications of the family.

4.3.4 Respond to inquiries concerning injured personnel or casualties and follow-up on requests for infomnation.

4.4 News Briefings Monitor news briefings on the JPIC TV monitors.

4.5 News Statements 4.5.1 Receive all approved news statements (i.e., bulletin, news statement, chronology, briefing summary, backgrounder) from the JPIC Support staff.

4.5.2 Ensure news statements will meet the employee's needs, revise if necessary (obtaining JPIC Manager approval), and post to the KPB site personnel via voice mail and/or e-mails per Attachment A.

4.5.3 Ensure the JPIC Support staff had faxed the news statement to the NMC and WE or WPS Communications departments.

4.5.4 Call the NMC and WE or WPS communications personnel previously contacted, and provide an update of the event, including discussion of the faxed news statement.

Page 6 of 10

KEWAUNEEIPOINT BEACH NUCLEAR NEPIP 22.0 NUCLEAR EMERGENCY PUBLIC INFORMATION PLAN Revision 4 AND IMPLEMENTING PROCEDURE October 17, 2003 EMPLOYEE COMMUNICATIONS COORDINATOR 4.5.5 Request a periodic chronological time line of the major events from the Newswriter and distribute to:

a. KPB site personnel via voice mail and/or e-mails per Attachment A.
b. NMC and WE or WPS communications contacts, via fax and phone.

4.5.6 Request assistance from the JPIC Support staff if needed.

4.5.7 Contact the AV/Computer Coordinator for computer assistance, if needed (ETD 03).

4.6 Other Activities None 4.7 Escalation Notify the contacts you have been communicating with about the escalation.

4.8 Turnover Duties Initials Time 4.8.1 Prior to your relief's arrival:

a. Assemble all records in a chronological order.
b. Record all commitments made for your position during your shift and identify:
  • Commitments pending.
  • Who requested the information or product.
c. Identify all procedures currently in use.
d. Notify the Assistant JPIC Manager of any supplies that need replenishing.

4.8.2 Upon your reliefs arrival:

a. Review the current event status with your relief.
b. Review priorities of the facility.

Page 7 of 10

'KEWAUNEEtPOINT BEACH NUCLEAR NEPIP 22.0 NUCLEAR EMERGENCY PUBLIC INFORMATION PLAN Revision 4 AND IMPLEMENTING PROCEDURE October 17, 2003 EMPLOYEE COMMUNICATIONS COORDINATOR Initials Time

c. Review responsibilities assigned or assumed.
d. Review any deviations from expected operations.
e. Review information already transmitted and to whom.

Use your notes, copies of forms, and log sheets.

f. Review commitments made for your ERO position and to whom they were made.
g. Ensure your relief knows the names and telephone numbers of your contacts.
h. Discuss the JPIC Manager's expectations.
i. Contact personnel that you have been communicating with and provide the name of your relief.
j. Instruct relief to implement a new NEPIP.

Signature of Off-Going -

Name Date / Time Signature of On-Coming Name Date / Time 4.9 De-Activation 4.9.1 Assist the JPIC Manager to determine and coordinate how continued employee inquiries will be handled by the plant.

Page 8 of 10

'KEWAUNEE/POINT BEACH NUCLEAR NEPIP 22.0 NUCLEAR EMERGENCY PUBLIC INFORMATION PLAN Revision 4 AND IMPLEMENTING PROCEDURE October 17, 2003 EMPLOYEE COMMUNICATIONS COORDINATOR Initials Time 4.9.2 Contact the following locations and:

a. Advise them of the JPIC de-activation.
b. Advise them on how continued inquiries will be handled by the plant.
  • Point Beach Site Reception Desk (ETD 03)
  • Kewaunee Site Reception Desk (ETD 03)
  • Energy Center (ETD 03)
  • WPS Reception Desk (ETD 03)
  • WE Reception Desk (ETD 04) (PB ONLY)
  • NMC Communications Department (ETD 04)
  • WE Corporate Communications Media Line (ETD 04)
  • WPS Public Affairs Media Line (ETD 04)
  • WPS Main Desk (ETD 04) 4.9.3 Upon de-activation of the emergency response facility, return your work area to a pre-emergency state.

4.9.4 Inform the JPIC Manager of any supplies or equipment that will need replacement.

4.9.5 Gather all reports, forms, logs and notes.

4.9.6 Provide all papers to the JPIC Manager with a cover sheet containing your name, position title and the date.

4.9.7 Coordinate with the JPIC Manager for dismissal once your activities are completed.

Page 9 of 10

KEWAUNEE/POINT BEACH NUCLEAR NEPIP 22.0 NUCLEAR EMERGENCY PUBLIC INFORMATION PLAN Revision 4 AND IMPLEMENTING PROCEDURE October 17, 2003 EMPLOYEE COMMUNICATIONS COORDINATOR

5.0 REFERENCES

5.1 Emergency Telephone Directory (ETD) 5.2 NEPIP Appendix 5.0, Equipment Directions 6.0 BASES B-1 NEPIP 1.0, Nuclear Emergency Public Information Plan 7.0 RECORDS 7.1 NEPIP Form 9.3, Telephone Response Message Form 7.2 NEPIP Form 9.5, JPIC Position Narrative Log I

Page 10 of 10

NEPIP APPENDIX 5.0 EQUIPMENT DIRECTIONS DOCUMENT TYPE: Administrative REVISION: 4 EFFECTIVE DATE: October 17, 2003 APPROVAL AUTHORITY: Department Manager PROCEDURE OWNER (title): Group Head OWNER GROUP: Emergency Preparedness

' KEWAUNEE/POINT BEACH NUCLEAR NEPIP APPENDIX 5.0 NUCLEAR EMERGENCY PUBLIC INFORMATION PLAN Revision 4 AND IMPLEMENTING PROCEDURE October 17, 2003 EQUIPMENT DIRECTIONS TABLE OF CONTENTS SECTION TITLE PAGE 1.0 PURPOSE......................................................................................................................3 2.0 DISCUSSION ..................................... 3 3.0 RESPONSIBILITIES.....................................................................................................3 4.0 PROCEDURE................................................................................................................3 4.1 Media Briefing Center Audio/Visual (AV) .......... 3....................

4.2 Media Monitoring Room ...................................... 9 4.3 Computer Systems ..................................... 13 l 4.4 Telecom Systems ..................................... 14

5.0 REFERENCES

.............................................................................................................. 16 6.0 BASES.......................................................................................................................... 16 7.0 RECORDS ..................................... 16 FIGURE 5-1 A/V EQUIPMENT IN MBC CLOSET ...................................... 4 FIGURE 5-2 MEDIA BRIEFING CENTER STAGE DIAGRAM.....................................................5 FIGURE 5-3 TV/VCR TO CHECK CAMERA SIGNAL ..................................... 6 FIGURE 5-4 PRESS BOX ...................................... 7 FIGURE 5-5 AMPLIFIER...................................................................................................................8 Page 2 of 16

r KEWAUNEE/POINT BEACH NUCLEAR NEPIP APPENDIX 5.0 NUCLEAR EMERGENCY PUBLIC INFORMATION PLAN Revision 4 AND IMPLEMENTING PROCEDURE October 17, 2003 EQUIPMENT DIRECTIONS 1.0 PURPOSE The purpose of this appendix is to provide direction in the setup of audio/video equipment, computers, and other related equipment used during the course of the event.

2.0 DISCUSSION None 3.0 RESPONSIBILITIES N/A 4.0 PROCEDURE 4.1 Media Briefing Center Audio[Visual (A/V)

The following instructions will enable you to properly set up the stage microphones and turn on the A/V system in the Media Briefing Center (MBC). This will allow recording of the news briefings and will feed the monitors in the JPIC, K-EOF/PB-AEOF, Telephone Response Center, and Media Monitoring Room (in WPS Public Affairs A-2 area).

If the system fails to operate, the highest priority item is recording the news briefings.

Additional video cameras are available in the WPS Visual Services area or in WPS Public Affairs area.

The A/V equipment is located in the storage closet in the Media Briefing Center (G1-5&6). When done, put it all away neatly, per Figure 5-1.

Page 3 of 16

  • KEWAUNEEIPOINT BEACH NUCLEAR NEPIP APPENDIX 5.0 NUCLEAR EMERGENCY PUBLIC INFORMATION PLAN Revision 4 AND IMPLEMENTING PROCEDURE October 17, 2003 EQUIPMENT DIRECTIONS FIGURE 5-1 A/V EQUIPMENT IN MBC CLOSET Pu e'

,., t caer

. - - . t s h.

I. -- - I ... - . .

Put the camera on the top shelf. NOT on its side!!- I-'

He~~~~~~~~~~~~~~~~~~~~~~ . .,!.

,.?.'.

4.1.1 Set up the stage and tables first in accordance with Appendix 3.0.

4.1.2 Setup the audio/visual camera.

a. Set up the tripod.
b. Mount the camera on the pod.
c. Uncoil the CCU camera cable and connect it to the camera.
d. Connect all the camera cables to the appropriate connections.

4.1.3 Setup the audio system. See Figure 5-2.

a. Unravel the audio snake, which should already be plugged into the amp.

Page 4 of 16

KEWAUNEE/POINT BEACH NUCLEAR NEPIP APPENDIX 5.0 NUCLEAR EMERGENCY PUBLIC INFORMATION PLAN Revision 4 AND IMPLEMENTING PROCEDURE October 17, 2003 EQUIPMENT DIRECTIONS

b. Connect the individual microphone cables into the snake, starting with #1, which should be hooked up to the lectern microphone (connector is on the bottom left of the lectern and labeled "Lectern Output to Amp"). The rest should be connected in order (#2 through #7) to make it easier to adjust volumes.
c. Plug output number 12 into the top audio jack in the front of the room next to the stage.
d. All of the mic connections on the amp are already plugged into the correct jacks.
e. Power up the system at the main power strip located on the left side of the TV/VCR.
f. Plug the podium into an available AC outlet.

FIGURE 5-2 MEDIA BRIEFING CENTER STAGE DIAGRAM A) *.

  • ....2.'_ u 1 W L.... ... W '

\ 010 QI IU

  • . \ \ 0~~~011 0 8 05, D-2 012 0 9 6Q).3 A) Setup the stage and two or three tables on the stage. As you face the stage, setup the lectern podium on the floor to the left side of the stage.

B) Place name plates for each participant, changing the names prior to each news briefing as appropriate.

Do not put name plates in front of empty chairs.

4.1.4 To check the camera signal, use the white TV/VCR. See Figure 5-3.

Page 5 of 16

  • KEWAUNEE/POINT BEACH NUCLEAR NEPIP APPENDIX 5.0 NUCLEAR EMERGENCY PUBLIC INFORMATION PLAN Revision 4 AND IMPLEMENTING PROCEDURE October 17, 2003 EQUIPMENT DIRECTIONS FIGURE 5-3 TV/VCR TO CHECK CAMERA SIGNAL
a. Power up the TV/VCR if needed and use the TV remote control and tune it to Channel 4.
b. Check to make sure that the camera is turned on.
  • The focus control is on the left handle of the tripod and the cord connects to a connector on the left front (as you face the camera from behind) of the camera.
  • The zoom control is on the right handle of the tripod and connects to a connector on the right front of the camera lens.
  • All equipment in the MBC storage closet is in the "ON" position.

Plug the orange power strip into wall outlet and all equipment should turn on.

  • Turn the main audio in the gray wall-mounted cabinet to "ON."

Push the red button on the lower right corner. If the equipment is lit up behind the glass then it is already ON.

  • To provide for automatic focus of the camera, zoom in as much as possible on an object at the front of the room, then focus the camera.

This should keep the camera in focus as you zoom in and out.

  • If the camera displays colored bars, check the camera box in the MBC storage closet. There is a small toggle switch near the center of the camera box that may be flipped to "bars." Simply change the positions of this toggle switch to make the camera work.
c. You should see a picture on the white TV.

Page 6 of 16

KEWAUNEEIPOINT BEACH NUCLEAR NEPIP APPENDIX 5.0 NUCLEAR EMERGENCY PUBLIC INFORMATION PLAN Revision 4 AND IMPLEMENTING PROCEDURE October 17, 2003 EQUIPMENT DIRECTIONS

d. Test the audio by inserting a blank VHS tape and press record on the TV/VCR.
e. Talk into a microphone.
f. Rewind the tape and play it back.

4.1.5 Setup the press box. See Figure 5-4.

FIGURE 5-4 PRESS BOX

a. Plug the cable for the press box ("mult box") into audio "A" of the press box.
b. Set the level according to the audio signal. Never pin the needle into the red of the meter. Adjust as needed.
c. A microphone is only as good as the person using it. Place the mic in front of the subject and not too far away. Aim it towards their mouth and direct them to speak clearly and directly towards the mike.

4.1.6 Amplifier Adjustments. See Figure 5-5.

Page 7 of 16

KEWAUNEE/POINT BEACH NUCLEAR NEPIP APPENDIX 5.0 NUCLEAR EMERGENCY PUBLIC INFORMATION PLAN Revision 4 AND IMPLEMENTING PROCEDURE October 17, 2003 EQUIPMENT DIRECTIONS FIGURE 5-5 AMPLIFIER

a. The MICROPHONES audio level is preset on the amp. Generally speaking the level should be between Level 5 and Level 7 for each microphone. Any higher will cause feedback. feedback is caused when the sensitivity of the individual microphones is set too high. If you get feedback, turn them down.
b. The MAIN audio level should be at 6.
c. The MONITOR audio level should also be at 6.

4.1.7 Test the TV monitors in the JPIC, K-EOF/PB-AEOF, Telephone Response Center and the Media Monitoring room in WPS Public Affairs.

Page 8 of 16

KEWAUNEEIPOINT BEACH NUCLEAR NEPIP APPENDIX 5.0 NUCLEAR EMERGENCY PUBLIC INFORMATION PLAN Revision 4 AND IMPLEMENTING PROCEDURE October 17, 2003 EQUIPMENT DIRECTIONS 4.2 Media Monitoring Room NOTE: If additional assistance is needed, reference the WPS Public Affairs Procedure No. 63.0, Media Monitoring.

Media monitoring equipment is set up in the Audio/Visual room in WPS Public Affairs area located on the 2nd floor of the WPS Annex building in Room A2. There are TV-VCR units pre-programmed to record the daily and weekend newscasts of local channels at various times of the day. The machines will automatically begin recording at the preprogrammed times. They are programmed to stop about 10 minutes into the program, after the news portion of the program is over.

Another TV-VCR unit may be available in WPS Public Affairs to record other channels without disrupting recording of the local channels. It is not programmed for a regular recording schedule.

There may also be several WPS radios in this room that can also be used to record radio newscasts, in addition to the radios, tape recorders, and audio/video tapes are part of the KPB JPIC inventory. Additional supplies may be obtained from the WPS Public Affairs department if needed.

The following steps covers daily recording of pre-programmed newscasts, recording shows that are not pre-programmed, making copies with the TV-VCR units, and recording radio programs.

Page 9 of 16

  • KEWAUNEE/POINT BEACH NUCLEAR NEPIP APPENDIX 5.0 NUCLEAR EMERGENCY PUBLIC INFORMATION PLAN Revision 4 AND IMPLEMENTING PROCEDURE October 17, 2003 EQUIPMENT DIRECTIONS 4.2.1 Recording Pre-programmed Stations CAUTIONS:

All four TV-VCR units operate off the same remote control unit. You may experience problems if all four units are turned on but you are trying to use the remote with only one of the units. This can be remedied in one of three ways.

1. Turn off the other units.
2. Operate each unit by hand, though not all commands will be available.
3. Place the remote control very near the front of the unit you are operating.

This will prevent the signal from reaching the other units.

Ensure that the videotape's recording tab is in place if you want to record. If the tab is not present, you won't be able to record. If you place the tape in the machine and it starts playing automatically, this is an indication that the recording tab is missing. Cover the tab with a piece of tape to solve this problem.

a. Place tapes in the four pre-programmed TV-VCRs and verify the pre-programming of these units. They are labeled for each local station and may WPS tapes may be labeled by the day of the week, Friday tape being for the weekend.
b. Turn off the TV-VCRs. They are now ready to record as programmed. If you did it properly, you will see a red timer sign and a red cassette icon in the display on the lower right side of the machine.
c. Refer to the section "Making Copies with the Media Monitoring Equipment" later in this procedure.

4.2.2 Recording Shows not Pre-programmed

a. Use the TV-VCR that is not pre-programmed, if possible.
b. Turn on the machine and insert a tape of the appropriate length.
c. If recording manually, press RECORD and the machine will begin recording. Press STOP to stop recording.

Page 10 of 16

KEWAUNEE/POINT BEACH NUCLEAR NEPIP APPENDIX 5.0 NUCLEAR EMERGENCY PUBLIC INFORMATION PLAN Revision 4 AND IMPLEMENTING PROCEDURE October 17, 2003 EQUIPMENT DIRECTIONS 4.2.3 Programming TV/VCR for Future Recordings

a. Directions are also available in the user manual kept near each machine or available from WPS Public affairs, if needed.

NOTE: This is necessary since all machines are operated by the same remote.

b. Turn off all other machines.
c. Use the remote for on-screen programming.
d. Press PROGRAM. You will see on-screen programming directions similar to those that follow.
e. Select DAILY PROGRAM.
f. Select the first program number that is blinking.
g. Using the numbered keypad, select the starting time.
h. Using the numbered keypad, select the ending time.
i. Using the numbered keypad, enter the channel number to be recorded.
j. Press PROGRAM and you are finished programming.
k. Turn off machine.
1. Leave a note on the TV indicating that you are recording.

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KEWAUNEE/POINT BEACH NUCLEAR NEPIP APPENDIX 5.0 NUCLEAR EMERGENCY PUBLIC INFORMATION PLAN Revision 4 AND IMPLEMENTING PROCEDURE October 17, 2003 EQUIPMENT DIRECTIONS 4.2.4 Making Copies with the Media Monitoring Equipment The TV-VCRs can be used to make up to three copies of VCR tapes at the same time. If a high quality dub is required, use the services of WPS's Multimedia Technical Services.

a. Turn OFF the first machine labeled "2" or "WBAY." The original tape will go in this unit later.
b. Turn ON one machine for each copy to be made.
c. Insert a tape of appropriate length in each machine to be used to make copies.
d. Using the remote, press INPUT. (It helps to stand back a few feet so that all machines are able to receive the remote signal.) If successful, each machine to be used for copies will display the word LINE on the screen.
e. Turn ON the first machine labeled "2" or "WBAY."
f. Insert the original tape in the machine labeled "2" or "WBAY."
g. Press RECORD on the three machines to be used for copies.
h. Press PLAY on the machine containing the tape to be copied labeled "2" or "WBAY."
i. After the program is copied, rewind all tapes, insert the daily tapes, and turn off all machines.

4.2.5 Recording Radio Programs

a. Obtain an radios, tape recorders, and audio tapes from the JPIC inventory.

Additional supplies may be obtained from WPS in DI-6 or from the WPS Public Affairs Secretary, if needed.

b. Place tape in the machine(s) to be used to record the program.
c. Tune the radio(s) to the radio stations with broadcasted newscasts.
d. Press PLAY and RECORD at the same time to begin recording.
e. When completed, rewind the tape.

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KEWAUNEE/POINT BEACH NUCLEAR NEPIP APPENDIX 5.0 NUCLEAR EMERGENCY PUBLIC INFORMATION PLAN Revision 4 AND IMPLEMENTING PROCEDURE October 17, 2003 EQUIPMENT DIRECTIONS 4.3 Computer Systems 4.3.1 NMC LAN System for Communications Between Various JPIC Response Centers within WPS Corporate offices.

Login to the computers using the appropriate login directions below: Turn on the PCs and wait for the login dialogue box to appear. The extra login name provides a back up in case any of the JPIC accounts become locked out by security protocol. NMC LAN system, allows electronic communications between the various JPIC Response Center positions.

a. Joint Public Information Center Newswriter:
  • Username: JPIC 1
  • Password: JPICYYDNIW (uppercase)
  • Click on "OK"
b. Joint Public Information Center Employee Communication Coordinator:
  • Username: JPIC 2
  • Password: JPICYDNIW (upper case)
  • Click on "OK"
c. Joint Public Information Center Financial Communication Coordinator:
  • Username: JPIC3
  • Password: JPICYDNIW (upper case)
  • Click on "OK"
d. Joint Public Information Center ERO-JPIC Spare:
  • Username: JPIC4
  • Password: JPICYDNIW (upper case)
  • Click on "OK" The NMC E-Mail system runs on Microsoft Outlook and is set up to automatically become available once logged in with any of the above Ids'.

NMC Email provides for communication between NMC, WPS and any outside entities.

  • Double click Microsoft Outlook Icon to enter email system
  • To send click on new, then compose message add recipients and click send
  • To read an email double click on specified email Page 13 of 16

KEWAUNEE/POINT BEACH NUCLEAR NEPIP APPENDIX 5.0 NUCLEAR EMERGENCY PUBLIC INFORMATION PLAN Revision 4 AND IMPLEMENTING PROCEDURE October 17, 2003 EQUIPMENT DIRECTIONS 4.3.2 WPS LAN System for Communications Between Various JPIC Response Centers within WPS Corporate offices.

Login to the computers using the appropriate login directions below: Turn on the PCs and wait for the login dialogue box to appear. The extra login names provide the opportunity for more than one person to use the WPS LAN system, allowing electronic communications between the various JPIC Response Center.

a. Telephone Response Center:
  • Username: TRC1 or TRC2
  • Password: YDNIW (upper case)
  • Click on "OK" The E-Mail system is set up using Groupwise mail system so that if a message is sent to one name, it is also sent to the others automatically.

4.4 Telecom Systems 4.4.1 WPS Corporate Office Phone System The phone system allows conference calling with up to 6 people - without making special arrangements. Simply use the flash command (or a hook flash on a regular phone), dial the next phone number, then flash again to add the new person to the conversation. Repeat until all people required are on the line.

4.4.2 AT&T and Frontier Communications Services Telephone companies are also able to arrange conference calling services.

In particular, AT&T and Frontier Communications (formerly Schneider Communications) offer call-in teleconference (possibly usable for news briefings) that allows participants to call a special number and enter a security access code.

a. To reach Frontier (local company), call 1-800-473-0602 and tell them you want an "Event Only" conference call with "Listen Only." They will assist you. The number for Frontier conference calling center for other types of conference calls is 1-800-252-5150.
b. To reach AT&T Teleconference services, dial 1-800-232-1234.

4.4.3 WPS Corporate Office Voicemail Systems System Page 14 of 16

KEWAUNEEIPOINT BEACH NUCLEAR NEPIP APPENDIX 5.0 NUCLEAR EMERGENCY PUBLIC INFORMATION PLAN Revision 4 AND IMPLEMENTING PROCEDURE October 17, 2003 EQUIPMENT DIRECTIONS 4.4.4 VOICE MAIL The Voice Mail system is another way of quickly getting information to active employees. They would access the message via their regular work phone number and individual voice mailbox, allowing them to also call in from offsite for updates.

NOTE 1: Start all recordings with "To all users of the voice mail system, this is (your name) in the Joint Public Information Center with a news bulletin." Include "This is a Drill" at the start and end of each call if appropriate.

NOTE 2: End all recordings with "This message will be updated as additional news information becomes available."

4.4.5 Kewaunee Site Personnel:

4.4.6 Call the Voice Mail access number 1-920433-1700 for Kewaunee site location.

4.4.7 Logon to the mailbox 8600, press #.

4.4.8 Enter password 11111, press #. If the password did not work, enter the next sequence of numbers; i.e., 55555, etc. you have only 6 attempts prior to the account being locked out. Password changes will only be requested by ERO members.

4.4.9 Press 75 (compose) and enter the broadcast mailbox 373, then press # twice.

4.4.10 Press 5 to record, wait for the tone, then begin the message.

4.4.11 Press the # sign to stop recording.

NOTE: You have the option of pressing 2 to listen to the message before sending it, pressing 76 to delete it and start over again at Step to rerecord it.

4.4.12 If the message is okay, press 79 to send the message.

4.4.13 Press 83 to disconnect from voice mail.

4.5 Point Beach Site Personnel with Workstations in the Protected Area, Northside of Protected Area, and Energy Center 4.5.1 Call the Voicemail access number 1-920-755-6666 for the Point Beach site location.

4.5.2 Logon to the mailbox 1010, press #.

4.5.3 Enter password 6666, press #.

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  • KEWAUNEE/POINT BEACH NUCLEAR NEPIP APPENDIX 5.0 NUCLEAR EMERGENCY PUBLIC INFORMATION PLAN Revision 4 AND IMPLEMENTING PROCEDURE October 17, 2003 EQUIPMENT DIRECTIONS

- - - -___ - ___ __ -- __ - - __ - a 4.5.4 Press 75 (compose) and enter the broadcast mailbox 9999, then press # twice.

4.5.5 Press 5 to record, wait for the tone, then begin the message.

4.5.6 Press the # sign to stop recording.

NOTE: You have the option of pressing 2 to listen to the message before sending it, pressing 76 to delete it and start over again at Step 3.2.4 to rerecord it.

4.5.7 Press 79 to send the message. This message will replace the previous one.

4.5.8 Press 83 to disconnect from the Voice Mail system.

4.6 Point Beach Site Personnel with Workstation in the NES, Training in the exclusion area (i.e., NES and Training) 4.6.1 Call the Voice Mail access number 1-920-755-7666 for the plant site location.

4.6.2 Logon to the mailbox 1010, press #.

4.6.3 Enter password 7666, press #.

4.6.4 Press 75 (compose) and enter the broadcast mailbox 9999, then press # twice.

4.6.5 Press 5 to record, wait for the tone, then begin the message.

4.6.6 Press the # sign to stop recording.

NOTE: You have the option of pressing 2 to listen to the message before sending it, pressing 76 to delete it and start over again at Step 3.3.4 to rerecord it.

4.6.7 Press 79 to send the message. This message will replace the previous one.

4.6.8 Press 83 to disconnect from Voice Mail system.

5.0 REFERENCES

5.1 NEPIP Appendix 3.0, Facility Set-Up Directions 5.2 WPS Public Affairs Procedure No. 63.0, Media Monitoring 6.0 BASES B-i NEPIP 1.0, Nuclear Emergency Public Information Plan 7.0 RECORDS N/A Page 16 of 16

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