ML030410015
| ML030410015 | |
| Person / Time | |
|---|---|
| Site: | Salem, Hope Creek  |
| Issue date: | 01/31/2003 |
| From: | Public Service Enterprise Group |
| To: | David Pinckney Document Control Desk, Office of Nuclear Security and Incident Response |
| References | |
| Download: ML030410015 (37) | |
Text
Document Transmittal Form TO
- NRC C/O PINCKNEY, DAVID DOCUMENT CONTROL DESK WASHINGTON, DC 20555 Date :
ID: EPIP059 1/31/03 Please update your controlled set of documents with the following documents:
Document ID PRCINC.EP-EP.ZZ-07011000 PRCINC.EP-EP.ZZ-04021000 PRCIAIEE TOCI000 PRCINC.EP-EP.ZZ-0401 1000 Revision Status 6
A 3
A 12 A
3 A
ALL PAGES of this acknowledgement receipt must be returned to:
Document Management PSEG Nuclear PO Box 236 Hancocks Bridge, NJ 08038 MC N04 Your signature below verifies that:
(1) the above documents have been filed and superseded documents have been removed and destroyed or clearly marked as obsolete.
(2) the mailing address and copyholder information are correct or corrections have been identified on this transmittal.
I-Place checkmark here to be removed from controlled distribution Signature:
Date:
Quantity 1
1 1
1 Format H
H H
H RecNo 157824 157803 157845 157782
-Au45
PSEG NUCLEAR LLC EOF IMPLEENTING PROCEDURES January 31, 2003 CHANGE PAGES FOR REVISION #12 The Table of Contents forms a general guide to the current revision of each section of the EOF EPIP.
The changes that are made in this TOC Revision #12 are shown below.
Please check that your revision.packet is complete and remove the outdated material listed below:
ADD REMOVE DescriDtion ReV -
Dsrn inRvPa nr:5=-**
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NC.EP-EP.ZZ-0401 NC.EP-EP.ZZ-0402 NC.EP-EP.ZZ-0701 12 03 03 06 All T.O.C.
ALL NC.EP-EP.ZZ-0401 ALL NC.EP-EP.ZZ-0402 ALL NC.EP-EP.ZZ-0701 EPIP-EOF Paae All All All All 11 02 02 05 Pnrr*
1 of 1
AIEEE TOC PSgmfl PSEG NUCLEAR LLC EMERGENCY P,.R O.
EOF IMPLEMENTING PROCEDURES 'UONTROL TABLE OF CONTENTS January 31, 2003 COPY #*gjpoc EMERGENCY OPERATIONS FACILITY (EOF) PROCEDURES EMERGENCY COORDINATOR RESPONSE:
NC.EP-EP.ZZ-0401 (Q)
Emergency Preparedness Coordinator Response NC.EP-EP.ZZ-0402(Q)
Site Support Manager Team Response - EOF NC.EP-EP.ZZ-0403(Q)
Public Information Liaison (PIL) - EOF NC.EP-EP.ZZ-0404(Q)
Protective Action Recommendations (PARS)
Upgrades NC.EP-EP.ZZ-0405(Q)
Emergency Termination/
Reduction/Recovery ENGINEERING RESPONSE (EOF):
NC.EP-EP.ZZ-0501(Q)
EOF - Integrated Engineering
Response
RAiIATION PROTECTION RESPONSE (EOF):
NC.EP-EP.ZZ-0601(Q)
Radiological Support Manager And Radiological Assessment Staff Response NC.EP-EP.ZZ-0602(Q)
EOF Radiological Dose Assessment NC.EP-EP.ZZ-0603(Q)
Field Monitoring NC.EP-EP.ZZ-0604(Q)
Helicopter Plume Tracking ADMINISTRATIVE SUPPORT RESPONSE (EOF):
NC.EP-EP.ZZ-0701(Q)
Administrative Support - EOF Revision Number 03 03 03 01 01 01 05 02 05 01 06 Number of Pages 7
Effective Date 01/31/2003 6
01/31/2003 4
03/14/2002 10 09/14/2000 22 02/29/2000 6
02/06/2002 24 10/04/2002 19 10/04/2001 49 10 07/03/2002 05/24/2001 18 01/31/2003 Rev. 12
PSEG Internal Use Only PSEG NUCLEAR L.L.C.
Page 1 of I NC.EP-EP.ZZ-0401(Q) Rev. 03 EMERGENCY PREPAREDNESS COORDINATOR RESPONSE USE CATEGORY: HI REVISION
SUMMARY
- 1. Added a new EPC attachment containing guidelines for classification and PAR upgrades titled, Attachment 2, Classification Guidelines.
- 2. Step 5.1.5 revised to include ECG Attachment 5 for EPC procedure pick-up documents.
- 3. Step 5.1.8 revised to include requirement to post targeted EOF activation time. Also, deleted phone coverage step as it is now contained in EPEP 402.
- 4. Added new step 5.2.1 directing implementation of the newly developed Attachment 2, Classification Guidelines (referenced above).
- 5. Revised note indicating that EOF Operations Advisor now assists EOF Communicators, as needed (rather than the EPC). Also, indicated primary TSC contact/counterpart for the EPC is the emergency preparedness advisor (EPA) and to expect/provide routine updates/
communications.
- 6. Added new step 5.2.6 for directing the Operations Advisor to assist or otherwise oversee the EOF Communicators in their duties, as needed (referenced above).
- 7. Revised public information liaison (PIL) section of Attachment 1, EOF Briefing Checklist, to include indication of any unresolved technical questions from the emergency news center (ENC) - for possible discussion during EOF leads briefings.
- 8. Defined numerous acronyms and clarified a number of references used throughout the procedure.
- 9. This revision satisfies the requirement for a biennial review.
IMPLEMENTATION REQUIREMENTS PSE&G CONTROL COPY #FP)P0U APPROVED:
/-/7-oC EP Manager Date K-APPROVED:
Di/
t-Operations
/
Date
NC.EP-EP.ZZ-0401(Q)
EMERGENCY PREPAREDNESS COORDINATOR RESPONSE TABLE OF CONTENTS Section Title Page TABLE OF CONTENTS................................................................................
1 1.0 PURPOSE..................................................................................................
2 2.0 PREREQUISITES......................................................................................
2 2.1 Prerequisites to be Followed Prior to Implementation:.......................
2 3.0 PRECAUTIONS AND LIMITATIONS..........................................................
2 3.1 Precautions and Limitations to be Followed Prior to Implementation:.... 2 4.0 EQUIPMENT REQUIRED..........................................................................
2 5.0 PROCEDURE..............................................................................................
- 3.
5.1 Prior to activation, the EPC should:..................................................
3 5.2 Upon activation of the EOF, the EPC should:...................................
5 5.3 After Termination or Recovery, the EPC should:..............................
5 6.0 RECORDS...................................................................................................
5
7.0 REFERENCES
- 5.
ATTACHMENTS ATTACHMENT 1 EOF BRIEFING CHECKLIST..........................................
6 ATTACHMENT 2 CLASSIFICATION GUIDELINES............................... 7 Nuclear Common Rev. 03 Pagel1 of 7
NC.EP-EP.ZZ-0401(Q)
\\.>
1.0 PURPOSE Provides the Emergency Preparedness Coordinator (EPC) duties during a declared emergency.
2.0 PREREQUISITES 2.1 Prerequisites to be Followed Prior to Implementation:
2.1.1 Implement this procedure at:
"* The discretion of the emergency response manager (ERM).
"* Upon staffing of the emergency operations facility (EOF).
3.0 PRECAUTIONS AND LIMITATIONS 3.1 Precautions and Limitations to be Followed Prior to Implementation:
3.1.1 Initials should be used in the place keeping sign-offs, instead of checkmarks.
3.1.2 Personnel who implement this procedure shall be trained and qualified lAW the Emergency Plan.
4.0 EQUIPMENT REQUIRED As provided in the EOF.
Nuclear Common Rev. 03 NOTE The EOF Operations Advisor will assist the EOF Communicators with their duties, as required.
The primary TSC contact/counterpart for the EPC is the emergency preparedness advisor (EPA). Expect to receive and routinely provide communications and updates with the EPA.
Page 2 of 7
NC.EP-EP.ZZ-0401(Q) 5.0 PROCEDURE INITIALS 5.1 Prior to activation, the EPC should:
5.1.1 IF the EPC is first to arrive, THEN begin performing the following setup duties. As personnel arrive, shift to a supervisory role and assure the following actions are performed correctly.
5.1.2 VERIFY/DIRECT Admin Staff to synchronize the digital clock with safety parameter display system (SPDS) time.
5.1.3 ACTIVATE the EOF public address (PA) system in conference room, test microphone, and provide it to the ERM.
5.1.4 SET-UP nuclear emergency telecommunications system (NETS) telephone extension in the conference room for ENC to monitor briefings. (Request I.T. Support Spvr. to tape phone cord down.)
5.1.5 OBTAIN controlled working copies of NC.EP-EP.ZZ-0102(Q),
NC.EP-EP.ZZ-0404(Q), NC.EP-EP.ZZ-0405(Q), and event classification guide (ECG) Attachments 2, 3, 4, and 5. (Provide copies to ERM at appropriate times.)
5.1.6 VERIFY appropriate (effected unit) status boards, EAL wall charts, and SPDS are displayed.
5.1.7 INTRODUCE Lead State Reps to Engineering and Rad Pro section Leads, as appropriate.
5.1.8 INITIATE a brief meeting with the ERM to establish expectations concerning the following:
e Log book usage
- Three-way communications
- POST targeted EOF activation time (or capable of activating time)
- Turnover and EOF activation methods including status of station status checklist (SSCL) timing
- Page announcements to inform EOF staff of changing conditions
- Routine communications with State Directors
- Include EOF State Reps in decision making conferences
- Conference Room status update meetings to include the following:
- Use of EOF Briefing Checklist
- Establish predesignated meeting times or intervals
- Have participants introduce themselves during first meeting
- Designate someone to cover ERM phone in EOF Nuclear Common Rev. 03 Page 3 of 7
NC.EP-EP.ZZ-0401(Q)
- Keep meetings short
- EPC responsible for action tracking and assignments 5.1.9 REMIND the ERM to periodically contact/brief State Directors.
5.1.10 REMIND the ERM to conduct status meetings and to provide at least, a five minute warning prior to meeting, whenever possible.
5.1.11 VERIFY the Leads report to status meetings in a timely fashion.
5.1.12 REMIND the ERM to brief EOF Staff upon changing conditions.
5.1.13 INVITE EOF State Reps to ERM meetings and conferences.
5.1.14 TRACK actions assigned during Leads meetings.
5.1.15 REVIEW ERM procedure, NC.EP-EP.ZZ-01 02(Q) and ECG Attachments 2, 3, and 4 for accuracy and completeness.
5.1.16 ACT as initial liaison for NRC Team, as appropriate.
Nuclear Common Rev. 03 Page 4 of 7 I
NC.EP-EP.ZZ-0401(Q) 5.2 Upon activation of the EOF, the EPC should:
5.2.1 IMPLEMENT Attachment 2, Classification Guidelines, anytime conditions requiring Event Classification or PAR Upgrades arise.
5.2.2 VERIFY State representatives are present during general emergency (GE) and protective action recommendation (PAR) development conferences.
5.2.3 VERIFY States understand basis for any GE/PAR decisions.
5.2.4 REVIEW all initial contact message forms (ICMFs) for accuracy and completeness.
5.2.5 PROVIDE direction to Information Technology Support Supervisor on any known computer or communications equipment problems.
5.2.6 DIRECT Operations Advisor to assist EOF Communicators, as required.
I 5.2.7 PROVIDE 8 1/2" x 11" copies of Attachment 1, EOF Briefing Checklist, to EOF leads for reference during leads' briefings.
5.3 After Termination or Recovery, the EPC should:
ENSURE that the EOF is restored to a state of readiness.
6.0 RECORDS Forward all completed EPEPs/Forms/Attachments to the Emergency Preparedness Manager.
7.0 REFERENCES
7.1 References None 7.2 Cross References PSEG Nuclear Emergency Plan Nuclear Common Rev. 03 I
Page 5 of 7
NC.EP-EP.ZZ-0401 (Q)
ATTACHMENT I Page I of I EMERGENCY OPERATIONS FACILITY (EOF)
BRIEFING CHECKLIST ERM CAUSE/TYPE/EXTENT OF EMERGENCY TURNOVER STATUS (OS/EDO)
Emergency EXCHANGING INFO WITH OS/EDO/NJIDE
Response
SHORT/LONG TERM DISPOSITION OF UNAFFECTED UNITS Manager RECOVERY TEAM STATUS, IF APPROPRIATE SSM CURRENT OPERATIONAL STATUS TO INCLUDE FISSION PRODUCT BARRIERS EQUIPMENT/POWER AVAILABILITY Site SITE PROTECTION/SECURITY CONCERNS Support PAR UPGRADE RECOMMENDATIONS Manager ACCOUNTABILITYISITE EVACUATION STATUS STATUS OF EMERGENCY NOTIFICATIONSITURNOVER CONDBON OF CORE/COOLING CAPABILITY CONTAINMENT ATMOSPHERIC CONDITIONS GE/WESTINGHOUSE SUPPORT STATUS TSM FUEL DAMAGE ASSESSMENT/PROVIDED BY TSC PROBLEM SOLVING ASSIGNMENTS/PRIORITY LIST Technical ENGINEERING ACTIVITIES UNDERWAY AT THE TSC Support ENGINEERING SUPPORT REQUESTED AND STATUS Manager LICENSING SUPPORT ACTIVITIES RSM PLUME DOSE PROJECTEDIFIELD MEASURED PAR INFO: SECTORSIDISTANCE/EVAC TIME ESTIMATES Radiological PAR UPGRADE RECOMMENDATIONS Support RADIATION EXPOSURE CONTROL/HABITABILITY CONCERNS Manager MET DATA FORECAST/CONDITIONS KI RECOMMENDATIONS LONG TERM HEALTH PHYSICS SUPPORT INGESTION PATHWAY/MILK/VEGETATION ASM FOODILODGING)TRANSPORTATION ARRANGEMENTS 24 HOUR SHIFT RELIEF ROSTER DEVELOPEDIREVIEWED Administrative HELICOPTER - ETA Support EXTERNAL ASSISTANCE REQUESTED Manager STATUS OF ADDITIONALLY NEEDED SUPPORT PERSONNEL FINANCES/PAYROLL/VOUCHERS/PETTY CASH CORPORATE SUPPORT AVAILABILITYISTATUSINEEDS PIL ENC PRESS RELEASES ONGOINGIREVIEWEDIPOSTED ENC INFORMATION EXCHANGE ADEQUATE "Public NEXT SCHEDULED ENC NEWS BRIEFING Information UNRESOLVED TECHNICAL QUESTIONS FROM ENC Liaison NJIDE OFFSITE SIRENS ACTIVATEDIREACTIVATED RIVER ALERTING IN PROGRESSICOMPLETED New Jersey I EAS MESSAGES ON AIR/UPDATED Delaware PROTECTIVE ACTIONS TAKEN BY STATES Representatives ARE INFORMATION NEEDS BEING MET ALL ADDITIONAL NEEDS SPECIAL ASSIGNMENTSIREQUESTS Nuclear Common Rev. 03 Page 6 of 7
NC.EP-EP.ZZ-0401(Q)
ATTACHMENT 2 CLASSIFICATION GUIDELINES NOTE A hand held, electronic countdown timer is normally kept on the EPC desk.
Depress the appropriate hour/minute buttons to set the countdown. The timer can be reset at any time by pressing and holding down the reset button.
- 1. START a 10-15 minute countdown timer to alert the team of the approaching expiration of the allotted 15 minute assessment time window. This is performed upon initial recognition of changing plant conditions that could warrant official event classification escalation or PAR upgrade decisions.
- 2. RESET the timer upon event classification/PAR upgrade decision and START a 10-12 minute countdown timer for Communicator notifications (allow 3-5 minutes to get the agencies on the line).
- 3. ASSIST the ERM in following the guidelines provided below for event classification/
escalation or PAR change decisions:
GUIDELINES When plant conditions change, make event classification the #1 priority for your entire facility; particularly your facility leads Keep yourself and your teammates focused on event classification and big picture indications Manage/minimize distractions (phones, people chatting, etc.)
Manage the clock - make use of the allotted 15 minute classification assessment time Use other facilities for backup/consensus decision-making For a General Emergency, don't let PAR development detract from event classification time. PAR's are done after an event is classified as a General Emergency Utilize input from all of your facility teammates and other facilities Avoid drill mentality (UE, Alert, SAE, GE progression)
Nuclear Common Page 7 of 7 Rev. 03
NC.EP-EP.ZZ-0402(Q)
PSEG Internal Use Only Page 1 of 1 PSEG NUCLEAR L.L.C.
NC.EP-EP.ZZ-0402(Q)
Rev. 03 SITE SUPPORT MANAGER TEAM RESPONSE - EOF USE CATEGORY: HI REVISION
SUMMARY
Biennial Review x
Yes No
"* Re-ordered procedure steps 5.1.2 - 5.2.6 for better flow, priority, and eficiency.
"* Revised step 5.2.2 to indicate PECP/Exelon (vs. Conectiv).
"* Revised step 5.2.4 to add the words, "If directed by the ERM".
"* Revised step 5.2.12 to include phone coverage arrangements.
"* Attachment I (pg. 2 of 2) - Split one bullet into two separate bullets at top of page as there are two different action steps (MONITOR and ENSURE).
"" Revision satisfies all biennial review requirements.
PSE&G CONTROL K IMPLEMENTATION REQUIREMENTS COPY #
j p 1-3 ZO APPROVED:
_/-/7-03 6
EP Manager Date APPROVED:
/
'/,
Director - Operations Date
NC.EP-EP.ZZ-0402(Q)
SITE SUPPORT MANAGER TEAM RESPONSE - EOF K>J TABLE OF CONTENTS Section Title Paqe TABLE OF CONTENTS..............................................................................................
I 1.0 PURPOSE..................................................................................................
2 2.0 PREREQUISITES......................................................................................
2 3.0 PRECAUTIONS AND LIMITATIONS..........................................................
2 4.0 EQUIPMENT REQUIRED..........................................................................
2 5.0 PROCEDURE..............................................................................................
2 5.1 The SSM should prepare to activate the EOF as follows:...........................
2 5.2 Upon Activation of the Facility, the Site Support Manager should:.............. 3 5.3 Upon Event Termination, the Site Support Manager should:.......................
4 6.0 RECORDS...................................................................................................
4
7.0 REFERENCES
4
7.1 REFERENCES
4 7.2 CROSS REFERENCES...............................................................................
4 ATTACHMENTS ATTACHMENT 1 SSM Staff Checklist.............................................................................
5 Nuclear Common Page I of 6 Rev. 03
NC.EP-EP.ZZ-0402(Q) 1.0 PURPOSE Provides the Site Support Manager (SSM) and Staff duties during a declared emergency.
2.0 PREREQUISITES 2.1 Prerequisites to be Followed Prior to Implementation:
2.1.1 Implement this procedure at:
- The discretion of the Emergency Response Manager (ERM).
Upon staffing of the Emergency Operations Facility (EOF).
3.0 PRECAUTIONS AND LIMITATIONS 3.1 Precautions and Limitations to be Followed Prior to Implementation:
3.1.1 Initials should be used in the place keeping sign-offs, instead of checkmarks, if more than one person may implement this procedure,.
3.1.2 Personnel who implement this procedure shall be trained and qualified lAW the Emergency Plan.
K.-
4.0 EQUIPMENT REQUIRED As provided in the EOF.
5.0 PROCEDURE 5.1 The SSM should prepare to activate the EOF as follows:
5.1.1 NOTIFY the ERM of your arrival.
Nuclear Common NOTE Should the ERM be unable to fulfill the duties of Emergency Coordinator (EC) for any reason (e.g., sudden illness, accident, etc.) the Site Support Manager (SSM) may assume the duties and responsibilities of EC until another qualified ERM arrives at the facility.
Page 2 of 6 Rev. 03
NC.EP-EP.ZZ-0402(Q) 5.1.2 DIRECT the Communicators to IMPLEMENT Attachment 1, SSM Staff Actions.
5.1.3 INITIATE and MAINTAIN a chronological log of SSM activities/events.
5.1.4 OBTAIN a briefing from the Technical Support Supervisor (TSS),
in the Technical Support Center (TSC), on plant status.
5.1.5 BRIEF SSM Staff on emergency conditions:
- Operations Advisor
- Communicator #1 (EOF1)
- Communicator #2 (EOF2)
- EOF Security Force Member 5.1.6 NOTIFY the ERM when ready to assume Emergency Response function.
5.2 Upon Activation of the Facility, the SSM should:
5.2.1 DIRECT staff and ASSIGN tasks.
5.2.2 DESIGNATE a team member as primary contact with the following as necessary: [see EP Phone Number Directory, NC.EP-WB.ZZ 0001(Z), for vendor listing].
- General Electric Corp. - for Hope Creek
- Westinghouse Corp. - for Salem e PECO/Exelon 5.2.3 REQUEST additional support from PSE&G Research Corporation (Maplewood Research/Testing Lab), if needed. (Contacts for non-working hours are listed in EP Phone Directory, NC.EP-WB.ZZ-0001(Z).
5.2.4 IF directed by the ERM, THEN ENSURE the Operational and Radiological Information sections of the Station Status Checklist are completed, reviewed, and approved for distribution to the States.
5.2.5 IMPLEMENT the Event Classification Guide and PROVIDE Emergency Action Level recommendations to the ERM 5.2.6 PREPARE Initial Contact Message Form (ICMF) for changes in Event Classification/Protective Action Recommendations (PAR) and PROVIDE to the ERM for review and approval.
Nuclear Common Page 3 of 6 Rev. 03
NC.EP-EP.ZZ-0402(Q) 5.2.7 ENSURE State Representatives in the EOF are provided with the basis for any classification or PAR changes.
5.2.8 NOTIFY the ERM regularly of:
- Operations assessment of plant conditions.
- Site Support operations in progress.
- Site Support operations planned.
- Site Accountability and Evacuation Status.
- Site Protection and Security concerns.
5.2.9 GIVE technical information and briefings to the Public Information Liaison (PIL) to support ENC operations.
5.2.10 DISCUSS event mitigating actions and recommendations with the Technical Support Manager (TSM) and TSS.
5.2.11 IMPLEMENT recovery planning if directed by the ERM.
5.2.12 ENSURE EOF command and control and phone coverage is assigned to an individual prior to the team holding briefings outside the EOF proper.
5.3 Upon Event Termination, the Site Support Manager should:
5.3.1_ENSURE restoration of facility to its original state.
6.0 RECORDS 6.1 Forward all completed EPEPs/Forms/Attachments to the EP Manager
7.0 REFERENCES
7.1 References None 7.2 Cross References PSEG Nuclear Emergency Plan Nuclear Common Page 4 of 6 Rev. 03
NC.EP-EP.ZZ-0402(Q)
ATTACHMENT I SSM STAFF ACTIONS PAGE 1 OF 2 1.0 PRIOR TO ACTIVATION OF THE FACILITY, THE SSM STAFF SHOULD:
VERIFY communication capabilities with other Emergency Response Facilities using NETS, ESSX, and DID systems.
PERFORM telecopier test or COORDINATE with Administrative Support team to VERIFY operability of equipment.
OBTAIN anticipated Communicator Attachments from Event Classification Guide work file drawer.
OBTAIN a turnover briefing from Technical Support Center Communicators to include the following information:
> Current ECG attachment number being implemented.
> Status of notifications being made.
> Due time for next Station Status Checklist (SSCL).
> Request copy of Initial Contact Message Form (ICMF), if necessary.
>) Note any special communication problems, number changes, or contacts
> Further note any relevant operational status.
> Give communicator your name/phone extension and advise that you will notify him when your Facility is activated to assume Communicator duties.
DESIGNATE Communicator I (EOFI) for voice notification duties, Communicator 2 (EOF2) for form preparation/coordination, and Operations Advisor for status board maintenance and open line communications with the TSC Operations Advisor. If a fourth Communicator is available, assign to NRC-ENS telephone duty and control of SPDS display.
ENSURE that all status boards displayed are for the correct site; (Salem/Hope Creek).
2.0 UPON FACILITY ACTIVATION, THE SSM STAFF SHOULD:
ASSUME all emergency communications functions when Facility is declared activated.
IMPLEMENT Event Classification Guide Attachments only as directed by the Emergency Response Manager (ERM).
Nuclear Common Page 6 of 6 Rev. 03
NC.EP-EP.ZZ-0402(Q)
ATTACHMENT I PAGE 2 OF 2 MONITOR all Telecopier activity including transmissions and malfunctions.
ENSURE all data forms are initialed/signed off.
ESTABLISH timetable for telecopier transmission of critical data forms ensuring deadlines are met.
ENSURE all notifications and procedural requirements are completed accurately and on time.
MONITOR status boards ensuring accuracy and timely updates.
NOTIFY the ERM of communication status and PERFORM ERM requests.
REVIEW Communicator ECG Attachments ensuring completeness and accuracy.
ENSURE that security status and on-going challenges are checked by the Security Force Member
- ../
3.0 UPON TERMINATION OF THE EVENT, THE SSM STAFF SHOULD:
ASSIST in restoration of the facility to its original state.
SEND all completed EPEPs, forms, and attachments to the EP Manager.
Nuclear Common Page 6 of 6 Rev. 03
PSEG Internal Use Only PSEG NUCLEAR LLC NC.EP-EP.ZZ-0701(Q) - Rev. 06 ADMINISTRATIVE SUPPORT - EOF Pagelof I USE CATEGORY: IH REVISION
SUMMARY
Biennial Review x Yes, IT Support Supervisor Checklist revised per drill comments.
Added shift time line in Attachment 4.
IMPLEMENTATION REQUIREMENTS Effective Date:
/1-3/-
31 PSE&G j
CONTROL COPY #
APPROVED:
Date APPROVED:
N/A Director Site Operations Date No
NC.EP-EP.ZZ-0701(Q)
ADMINISTRATIVE SUPPORT - EOF TABLE OF CONTENTS Section Title Paqe 1.0 PURPOSE...................................................................................................
3 2.0 PREREQUISITES.......................................................................................
3 3.0 PRECAUTIONS AND LIMITATIONS...........................................................
3 3.1 Emergency Staffing I Relief...............................................................
3 3.2 Emergency Documentation / Records Control...................................
3 4.0 EQUIPMENT REQUIRED...........................................................................
3 5.0 PROCEDURE...............................................................................................
4 5.1 Administrative Support Manager/Staff......................
4 5.2 Prior to Activation of Facility.............................................................
4 5.3 Post Activation of Facility..................................................................
5 5.4 Emergency Callout System Instructions - Initial Staffing...................
8 5.5 Emergency Callout System Instructions - Unfilled Positions Only....... 8 5.6 Emergency Callout System Instructions - Shift Relief.......................
9 5.7 Event Termination/Closeout.............................................................
10 6.0 RECORDS.....................................................................................................
10
7.0 REFERENCES
10 7.1 References..................................................................................
10 7.2 Cross References...........................................................................
11 Nuclear Common Page 1 of 18 Rev. 06
NC.EP-EP.ZZ-0701(Q)
ATTACHMENTS (Support Items List)............................................................
12 (IT Support Supervisor Checklist)........................................
13 (Emergency Operations Facility Layout)..............................
15 (EOF Shift Relief Schedule/Manning Chart).........................
16 (Emergency Callout Instructions)......................................... 17 FORMS Form-1 (Telecopy Log Form NC.EP-EP.ZZ-0701-1)................................
18 Nuclear Common Page 2 of 18 Rev. 06
NC.EP-EP.ZZ-0701(Q) 1.0 PURPOSE To provide direction for the emergency actions of the Administrative Support Manager (ASM) and Administrative Support Team in the Emergency Operations Facility (EOF).
2.0 PREREQUISITES This procedure should be implemented:
2.1 Upon the discretion of the Emergency Response Manager (ERM).
2.2 Upon staffing of the Emergency Operations Facility (EOF) 3.0 PRECAUTIONS AND LIMITATIONS 3.1 Emergency Staffing I Relief 3.1.1 The ASM, the Administrative Support Supervisor (ADMSS) in the Technical Support Center (TSC) and the Emergency News Center (ENC) Operations Supervisor in the ENC should coordinate the assessment and completion of minimum staffing of the Emergency Response Facilities (ERFs).
3.1.2 After completion of initial staffing, the ASM, ENC Operations Supervisor and ADMSS should begin to assess and arrange relief staffing in order to continue 24-hour minimum staffing of ERFs.
3.2 Emergency Documentation I Records Control 3.2.1 All written communications and documentation produced during an emergency are important for recording actions taken and reconstruction of events.
3.2.2 The ASM should ensure that EOF Administrative Support Team captures and controls all faxed material (both received and generated) throughout the emergency on Form 1 Telecopy Log Form.
4.0 EQUIPMENT REQUIRED Telephones and Telecopiers Reprographics Equipment Stationery Supplies Nuclear Common Rev. 06 Page 3 of IS
NC.EP-EP.ZZ-0701(Q) 5.0 PROCEDURE 5.1 Administrative Support ManagerlStaff 5.1.1 INITIATE AND MAINTAIN a chronological log of activities and events.
5.1.2 INFORM Emergency Response Manager (ERM) of arrival and when prepared to assume functional duties.
5.1.3 DIRECT staff to verify operation of the following:
"* Telephone lines
"* Telecopiers
"* Reprographics equipment 5.1.4 DIRECT the Information Technology (IT) Support Supervisor to implement Attachment 2 of this procedure.
5.1.5 DIRECT any communications, data transmission, and computer problems to the IT Support Supervisor for resolution.
5.1.6 COORDINATE mobilization of additional personnel at all Emergency Response Organization (ERO) locations as required.
5.2 Prior to Activation of Facility 5.2.1 SET the digital wall clock according to Safety Parameters Display System (SPDS) time (large screens). SET the clock in the Admiti Support area. Announce to the members in the facility this has been done.
5.2.2 Cover the clock in Conference Room 47. This clock cannot be set locally.
5.2.3 RUN test copy through copy machine AND MAKE copies of any data sheets found in telecopier tray for distribution.
5.2.4 ENSURE data sheets are properly date-stamped and initialed prior to distribution.
5.2.5 RUN telecopier test to ensure proper operation of equipment.
Nuclear Common Page 4 of 18 Rev. 06
NC.EP-EP.ZZ-0701(Q) 5.2.6 DESIGNATE Administrative Support Team members to perform the following duties:
A.
PERFORM telecopier and copy machines duties (i.e.,
receive and stamp incoming forms and make sufficient copies for distribution).
B.
UTILIZE Form 1 to keep track of all documents received and sent.
C.
PLACE a sequential log number on the Form I AND on the upper left-hand corner of each page of each form.
D.
MAINTAIN original as the record copy placed face down in the incoming basket in Admin Support work area, in sequential order.
E.
DISTRIBUTE copies to staff by placing a copy in each burgundy in-basket.
F.
ASSIST in updating key status boards and electronic status boards.
G.
PLACE signs (8) on outer parameters of the EOF locked doors, stating emergencyldrill in progress.
H.
OBTAIN additional administrative supplies as needed from anywhere in the Nuclear Training Center (NTC).
5.2.7 ESTABLISH contact with the Administrative Support Supervisor (ADMSS) in the TSC and the ENC Operations Supervisor.
5.2.8 DIRECT Personnel Supervisor to perform the following:
A.
LOCATE the Emergency Callout System Staffing Report on the fax machine in your area.
B.
REVIEW the staffing report to ensure all response positions have been filled. Refer to Section 5.4 for additional instructions on Initial Staffing.
5.2.9 IF EOF area does not appear to be setup correctly, THEN COORDINATE area setup as per EOF layout in Attachment 3.
5.3 Post Activation of Facility 5.3.1 IF directed by ERM to initiate/plan-for shift relief, THEN ESTABLISH 24-hour personnel coverage (Two 12-hour Nuclear Common Page 5 of 18 Rev. 06
NC.EP-EP.ZZ-0701 (Q) shifts)/personnel recall for all Emergency Response Facilities (ERFs) as follows:
" DIRECT Personnel Supervisor to implement Section 5.6 Shift Relief OR
" DIRECT Personnel Supervisor to implement a manual callout, which may be used in place of the automated callout. EOF Shift Relief Schedule/Manning Chart, Attachment 4, may be used to aid in manning. Manual callout should be completed in accordance with, Emergency Callout Instructions. Assist/Coordinate manual callout with the ADMSS and ENC Operations Supervisor in performing a manual callout as needed for their reliefs.
5.3.2 DESIGNATE Administrative Support Team members to continue to perform the following duties:
A.
PERFORM telecopier and copy machines duties (i.e.,
receive and stamp incoming forms and make sufficient copies for distribution).
B.
UTILIZE Form I to keep track of all forms received and sent.
C.
PLACE a sequential log number on the Form I AND on the upper left-hand comer of each page of each form.
D.
MAINTAIN original as the record copy placed face down in the incoming basket in Admin Support work area, in sequential order.
E.
DISTRIBUTE copies to staff by placing a copy in each burgundy in-basket.
F.
ASSIST in updating key status boards and electronic status boards.
5.3.3 DETERMINE the needs for food, lodging, equipment, and transportation for EOF/Emergency News Center (ENC) personnel AND COORDINATE any similar needs for onsite facilities with the Administrative Support Supervisor at the TSC.
5.3.3.1 IF catering services are not available during emergencies/severe weather conditions
- THEN DISTRIBUTE as needed, emergency food packets which are stored in the food bin lockers Nuclear Common Page 6 of 18 Rev. 06
NC.EP-EP.ZZ-0701(Q) located in Room 50. Keys to Unlock the food bin lockers are located in the red lock box outside the EOF.
5.3.4 IF there is a serious injury or fatality of a PSEG Nuclear employee
- THEN NOTIFY the employee's department manager and direct the department manager to coordinate notification of the employee's family.
- ENSURE that the Public Information Liaison (PIL) does not provide information concerning the name of the subject employee to the ENC before it is certain that the employee's family has been notified.
5.3.5 COORDINATE the support items listed on Attachment I for the Station Emergency Response Team using EOF purchasing representative in the EOF.
NOTE Reference EP Phone directory (Emergency Personnel Phone Lists) for additional/alternate telephone numbers.
5.3.6 IF the emergency is classified a Site Area Emergency or higher THEN CONTACT one of the Claims Department personnel listed in the PSEG Support Department list in the EP Phone directory.
INFORM the individual there is an emergency at PSEG Nuclear which will require the Claims Department to prepare for property insurance claims and mobilization.
Nuclear Common Rev. 06 Page 7 of 18
NC.EP-EP.ZZ-0701 (Q) 5.4 Emergency Callout System Instructions - Initial Staffing 5.4.1 LOCATE the Callout System Staffing Report on the fax machine in your area.
NOTE ie Staffing Report is by position in alphabetical order.
5.4.2 REVIEW the staffing report to ensure all response positions have been filled AND MAKE NOTE of any unfilled positions.
5.4.3 IF all positions are filled THEN ADVISE the ERM that all positions are filled AND proceed to step 5.6 when shift relief is required.
5.4.4 IF any positions are identified as unfilled THEN immediately INFORM the ERM. ADVISE the ERM that the callout system will generate a Staffing Report every 30 minutes from the time of system activation. If the report is > 60 minutes, proceed to section 5.5.1.
5.5 Emergency Callout System Instructions - Unfilled Positions Only 5.5.1 ADVISE ERM that you will initiate manual callout for all remaining unfilled positions lAW "Confidential Emergency Personnel Directory."
A.
REFER to the Staffing Report AND CREATE a list of all unfilled positions.
B.
OBTAIN from file cabinet in Room 50, the "Confidential Emergency Personnel Directory" for the effected Station AND CROSS-REFERENCE names that correspond with the unfilled positions identified in Step 5.4.2/5.6.5 if performing this step for shift relief.
5.5.2 IF the emergency is taking place during normal work hours Monday through Friday THEN UTILIZE office extensions and pagers listed in the "uConfidential Emergency Personnel Directory".
5.5.3 IF plant page support is required Nuclear Common Page 8 of 18 Rev. 06
NC.EP-EP.ZZ-0701(Q)
THEN REQUEST the ADMSS to coordinate contacting personnel who may be on site.
5.5.4 IF the emergency is taking place during off hours, weekends, or
- holidays, THEN CONTACT appropriate personnel at their home telephone number or pager listed in the "Confidential Emergency Personnel Directory" maintained in file cabinet in Room 50 in accordance with Attachment 5, Emergency Callout Instructions.
5.6 Emergency Callout System Instructions - Shift Relief 5.6.1 IF shift relief is required CONFER with ERM and Radiological Support Manager (RSM) to determine if shift relief personnel should report directly to their ERFs or if an alternate destination should be selected/required due to radiological or environmental conditions. Mark the decision with an "X" below and Record alternate destination in space provided in Step 5.6.3.:
NORMAL DESTINATION ALTERNATE DESTINATION THEN if normal destination is desired contact the EPA (TSC) or the EPC (EOF) and request that he/she activate the Emergency Callout System for an Emergency using the confidential envelop in the work files marked EPC. All facilities should make an announcement that the Emergency Callout System is about to be activated for shift relief and personnel in the facilities should not respond when their pager activates.
5.6.2 INSTRUCT the EPC to contact you immediately if there is a failure detected in the system - provide your telephone number to the EPC.
THEN Implement Attachment I of EPIP 204 S/H.
5.6.3 IF "Alternate Destination" is selected THEN DETERMINE the exact destination and implement Attachment I of EPIP 204 S/H. Examples of Alternate Destinations follow:
Holiday Inn, Bridgeport, New Jersey Nuclear Training Center Salem, New Jersey Nuclear Common Page g of 18 Rev. 06
NC.EP-EP.ZZ-0701 (Q)
Record "Alternate Destination" and/or Special instructions:
5.6.4 IF all relief positions are filled THEN ADVISE the ERM that all positions are filled.
5.6.5 IF any relief positions are identified as unfilled THEN immediately INFORM the ERM. If the report_> 60 minutes refer back to Step 5.5.1.
5.6.6 WHEN relief staffing is complete, ADVISE ERM that staffing is complete.
5.6.7 Before ERO shift relief commences, RECOMMEND to the ERM that all personnel in all ERFs being relieved of duty receive a report back time to their facility (12 hours1.388889e-4 days <br />0.00333 hours <br />1.984127e-5 weeks <br />4.566e-6 months <br /> after shift tumover).
5.7 Event TerminationlCloseout 5.7.1 RESTORE the Facility to its original state and implement NC.EP DG.ZZ-0002(Z) - Maintenance of Emergency Response Facilities, Attachment 2.
5.7.2 VERIFY that there are five (5) copies of each procedure and attachment in each file.
5.7.3 REMOVE all signs placed on EOF doors.
5.7.4 ENSURE that the EOF is made ready for another emergency before leaving the facility.
5.7.5 ATTACH any referenced or completed EPIPs and attachments.
5.7.6 FORWARD all completed documents to the Manager - EP.
6.0 RECORDS EP - Manager EP to ensure that procedure is retained as a record.
7.0 REFERENCES
7.1 References Nuclear Common Page 10 of 18 Rev. 06
NC.EP-EP.ZZ-0701(Q) 7.1.1 PSEG Nuclear LLC Emergency Plan 7.2 Cross References 7.2.1 Emergency Response Callout/Personnel Recall EPIP 204H 7.2.2 Emergency Response Callout/Personnel Recall EPIP 204S Nuclear Common Page 11I of 18 Rev. 06
NC.EP-EP.ZZ-0701 (Q)
ATTACHMENT I Page I of I Support Items List Personnel
- a. Clerical
- b. Custodial
- c. Labor Manpower Lodging/Transportation
- a. Motel/Hotel
- b. Transports from airports
- c. Rental Cars
- d. Reservations - air, etc.
Equipment
- a. Furniture - desks, etc.
- b. Audio/Visual equipment
- c. Office supplies Office Services
- a. Reprographics
- b. Word processing S,,j c. Typing Administrative Services
- a. Labor Relations Food
- a. Meals for 24-hour operation
- b. Bottled water Communications
- a. Telephones
- b. Beepers
- c. Mobile Units Procurement/Purchasing
- a. Onsite Supplies/Equip.
Fiscal Services
- a. Petty Cash
- b. Expense Accounts
- c. Payroll Facilities
- a. Sanitary
- b. Trailers - mobile offices Nuclear Common Page 12 of 18 Rev. 06
W NC.EP-EP.ZZ-0701(Q)
ATTACHMENT 2 Page I of 2 IT Support Supervisor Checklist The IT Support Supervisor should perform the following:
Initials
"* RECORD your name on EP status board.
"* REPORT to ASM (briefing).
"* UPDATE the ASM on changing TC System Status
- a. Contact 5555, (option 0)
"* VERIFY operability of communication equipment
- a. Walkdown all equipment within EOF building
"* CHECK status of IT Infrastructure/facility
- a. Walkdown all equipment within EOF building
"* Inform IT Client services of the Emergency status, X5555.
- a. Obtain information conceming any Nuclear specific service outages
- b. Obtain support as needed to assist with Emergency response support CAUTION Personnel reporting to the site (outside of the Protected Area) must be cleared through the RSM in the EOF and continuously accounted for to ensure their safety. Personnel reporting within the protected area must be ciaared through the Radiological Assessment Coordinator (RAC) in the TSC and report to the Operations Support Center (OSC) for briefing prior to dispatch to the work location.
" IMPLEMENT, as needed, ND.IN-TS.ZZ-4006(Z) IT Disaster Recovery Procedure.
.a. If needed, coordinate additional IT support callout with ASM & RSM.
" EVALUATE with EOF staff assistance if emergency has any IT impact
- a. PSEG Applications Home Page: http:/ltsanpps.pseg.comi and
- b. Document the "what-ifs", what/how would be effected (high level)
Nuclear Common Page 13 of 18 Rev. 06
NC.EP-EP.ZZ-0701(Q)
ATTACHMENT 2 Page 2 of 2 IT Support Supervisor Checklist Initials
"* If manned, NOTIFY Nuclear Network Operations staff (x-7008) that there are to be no changes to production applications during actual Emergencies or drills without the approval of the EOF IT Supervisor.
"* FORWARD all completed forms to the ASM upon termination. Attach any referenced or completed procedures and attachments.
- a. Log & IT Support supervisor checklist Nuclear Common Rev. 06 Page U4 of 18
NC.EP-EP.ZZ-0701(Q)
ATTACHMENT 3 EMERGENCY OPERATIONS FACILITY LAYOUT Nuclear Common Rev. 06 Page 15 of 18
NC.EP-EP.ZZ-0701 (Q)
ATTACHMENT 4 Page 1 of I EOF SHIFT RELIEF SCHEDULEIMANNING CHART Date:
POSITION TITLE rA-01o Emer Response Manager Time:
SHIFT #1 SHIFT #2
("
to
_:)
(:
to _ :)
(Current shift)
(Relief shift)
A-05 Emer Prep Coord SG-13 Public Info Liaison__________
D-01 Rad Support Manager D-02A Rad Assess Duty Tm D-02A Rad Assess Duty Tm.__.________-_
D-02B Rad Assess Supt Tm D-02C Rad Assess Supt Tm D-03 Offsite Team Coordinator/Field Team Communicator.J D-04A Offsite Tm RP Monitor D-04A Offsite Tm'RP Monitor_______
D-04B Offsite Tm Driver
/D-04B Offsite-Trn Driver,________
F-09 Tech Support Manager J-01 Admin Support Manager J-02A Personnel Supervisor "4-02B Purchasing Support J-02D Admin Support J-02D Admin Support J-02-D Admin Support J-0215 Admin Support J-02E IT Support Supervisor "A-021 Site*. Support Manager-1-05A SSM Staff Ops Advisor 1-05 SSM Staff -EOF Comm I :_..____".-_
1-05 SSM Staff-EOF Comm 2 1 4
- S y F ce**M,.r..........-..*
t_._
Member "Coordinate shift relief with Security Nuclear Common Rev. 06 Page 16 of 18
NC.EP-EP.ZZ-0701(Q)
ATTACHMENT 6 Page I of l Emergency CALLOUT Instructions All personnel being called out to respond to an emergency should be asked the following:
- a.
"Have you refrained from the consumption of alcohol in the past five (5) hours?"
YES NO
- b.
"Do you feel that you are fit for duty and able to report?"
YES NO If response to question a and b is YES, continue with callout message or instructions.
If response to question a or b is NO, inform personnel that no further action is required and they may be called at a later time for shift relief callout. Continue with additional callout until the position is filled.
When staffing is complete, advise ERM and continue with other duties as required.
SAlways refer back to this attachment when calling out additional support for the emergency response for any reason.
Nuclear Common Page 17 of 18 Rev. 06
NC.EP-EP.ZZ-0701(Q)
FORM I NC.EP-EP.ZZ-0701-1 Telecopy Log Form STATION/UNIT:
PAGE OF DATE:
No.*
Time Rec'd (R)
Subject Initials Sent (S)
(Refer to Legend)
- Assign a sequential number to all documents except for test transmittals.
LEGEND:
ARR = Activity Report Roster ERFR = Integrated ERF Roster MEES = Major Equip. & Elec Status OPS = Operational Status Board RADS = Radiological Assessment Data Sheet SRS = Shift Relief Schedule (2 pgs.)
DADS = Dose Assessment Data Sheet ICMF = Initial Contact Message Form NRCD = NRC Data Sheet (2 pgs.)
PDL = Plant Display Locations (2 pgs.)
RE = Reduction in Event SSCL = Station Status Checklist (2 pgs.)
Nuclear Common Page 18 of 18 Rev. 06