Text

Part 2 of 2, McGuire Nuclear Station, Units 1 & 2, Changes to Emergency Plan Implementing Procedures, Enclosure 4.9 OSM Immediate & Subsequent Actions
	ML020560304
Person / Time
Site:	McGuire, Mcguire
Issue date:	01/16/2002
From:	Barron H; Duke Energy Corp
To:	; Document Control Desk, Office of Nuclear Reactor Regulation
References
	RP/0/A/5700/001, Rev 016, RP/0/A/5700/002, Rev 016, RP/0/A/5700/003, Rev 016, RP/0/A/5700/004, Rev 016, RP/0/A/5700/018, Rev 010, SR/0/B/2000/004, Rev 004
	Download: ML020560304 (112)
	v • d • e

Enclosure 4.9 RP/O/A/5700/004 OSM immediate and Subsequent Actions Page 1 of 5

1. Immediate Actions Initial 1.1 The Operations Shift Manager or designee SHALL ANNOUNCE the event over the plant P.A. system by performing the following:

1.1.1 Turn on the outside page speakers.

NOTE:

For drill purposes, state "This is a drill. This is a drill."

Any plant phone in the Control Room horse shoe area or extension 4021 is programmed to access 710, site all call. {PIP 0-M98-2545}

1.1.2 Dial 710; pause, dial 80. Following the beep, announce "a General Emergency has been declared". Provide a brief description of the event (may be written below) and announce "Activate the TSC/OSC and EOF".

1.1.3 Repeat the preceding announcement one time.

1.1.4 Turn off the outside page speakers.

Enclosure 4.9 RP/O/A/5700/004 OSM Immediate and Subsequent Actions Page 2 of 5 NOTE: 1. Initial notification to the State and Counties must be made within 15 minutes of the event declaration, using Enclosure 4.1.

2. Enclosure 4.3 has instructions for completion/transmission of the Emergency Notification Form 1.2 The Emergency Coordinator shall recommend to offsite authorities in the initial notification the following:

NOTE: 1. To obtain the wind speed, use chart recorder 1EEBCR9100, point #5 (Average Lower Wind Speed).

2. To obtain the wind direction, use chart recorder 1EEBCR9100, point #8 (Average Upper Wind Direction).

3. If either point on 1EEBCR9100 is unavailable, obtain needed data from one of the following sources in order of sequence:

A. DPC Meteorological Lab (8-594-0341)

B. National Weather Service in Greer, S.C. (864-879-1085 or 1-800-268-7785)

C. Catawba Nuclear Station Control Room (8-831-5345).

NOTE: IF changes to the initial Protective Action Recommendations are recognized and approved by the Emergency Coordinator, these shall be transmitted to the offsite agencies within 15 minutes. {PIP-M-00-01238 }

1.2.1 IF containment radiation levels exceed the levels on Enclosure 4.2, page 2 of 4, Guidance for Determination of Gap Activity, THEN:

Evacuate the 5-mile radius AND 10 miles downwind as shown on Enclosure 4.2, page 2 of 4, Protective Action Zones Determination, using wind direction AND

Shelter remaining zones as shown on Enclosure 4.2, page 2 of 4, Protective Action Zones Determination, using wind direction.

Aclosure 4.9 RP/O/A/5700/004 OSM Immediate and Subsequent Actions Page 3 of 5 1.2.2 If containment radiation levels DO NOT exceed the levels on Enclosure 4.2, page 2 of 4, Guidance for Determination of Gap Activity, THEN perform one of the following:

IF wind speed less than or equal to 5 MPH, THEN:

0 Evacuate zones L, B, M, C, N, A, D, 0, R AND 0 Shelter zones E, F, G, H, I, J, K, P, Q, S.

OR IF wind speed greater than 5 MPH, THEN:

0 Evacuate the 2-mile radius AND 5 miles downwind as shown on Enclosure 4.2, page 3 of 4, Protective Action Zones Determination, using wind direction AND

Shelter remaining zones as shown on Enclosure 4.2, page 3 of 4, Protective Action Zones Determination, using wind direction.

1.3 IF valid trip 1I alarm occurs on any one of the following:

I OR 2 EMF36(L) 1 EMF24, 25, 26, 27 2 EMF10, 11, 12, 13 THEN immediately contact RP shift at 4282 to perform HP/O/B/1009/029, (Initial Response On-Shift Dose Assessment).

1.4 IF box C (IS OCCURRING) or box D (HAS OCCURRED) from Item 10 (EMERGENCY RELEASE) on Enclosure 4.1, (Emergency Notification Form) is checked, THEN immediately contact RP shift at 4282 to perform HP/O/B/1009/029, (Initial Response On Shift Dose Assessment).

Enclosure 4.9 RP/0/A/5700/004 OSM Immediate and Subsequent Actions Page 4 of 5

2. Subsequent Actions NOTE: Site Assembly is a required on-site protective action in response to a General Emergency declaration.

2.1 IF a Security Event exists, THEN contact the Security Shift Supervisor either via the ringdown phone to CAS/SAS, at extension 2688 or 4900, or use the Control Room Security radio to discuss the advisability of conducting a Site Assembly.

2.1.1 Following discussion with the Security Shift Supervisor concerning the security event, IF a site assembly is considered not advisable, THEN perform the following.

___ 2.1.1.1 Turn on the outside page speakers.

___ 2.1.1.2 The Operations Shift Manager or designee shall:

NOTE:

For drill purposes, state "This is a drill. This is a drill."

0 Any plant phone in the Control Room horse shoe area or extension 4021 is programmed to access 710, site all call. {PIP 0-M98-2545}

A. Dial 710; pause, dial 80 and following the beep, announce: "This is the Operations Shift Manager. A security event is in progress. Do not move about the site. Remain at your present location until further notice. Report any suspicious activities to Security".

B. Repeat the preceding announcement one time.

C. Mark step 2.2 N/A and do not conduct a Site Assembly at this time.

D. Continue to repeat steps of A and B of 2.1.1.2 at 10-minute intervals until advised by Security that it is safe for site personnel to move about.

E. Turn off the outside page speakers when no longer needed for non-routine on site announcements.

Enclosure 4.9 RP/0/A/5700/004 OSM Immediate and Subsequent Actions Page 5 of 5 NOTE: All personnel inside the protected area are to be accounted for within thirty (30) minutes of the initiation of Site Assembly and continuously thereafter.

2.2 Conduct a Site Assembly unless determined not advisable by Security.

2.2.1 Contact Security at extension 2688 or 4900 to inform them that a Site Assembly is being initiated.

2.2.2 Turn on the outside page speakers.

2.2.3 The Operations Shift Manager or designee shall:

___ A. Sound a 10 second blast of the Site Assembly alarm.

NOTE: For drill purposes, state "This is a drill. This is a drill."

Any plant phone in the Control Room horse shoe area or extension 4021 is programmed to access 710, site all call. {PIP 0-M98-2545}

___ B. Dial 710; pause, dial 80, and following the beep, announce:

"This is a Site Assembly. This is a Site Assembly.

(Give a brief description/reason for assembly).

All personnel inside the protected area are to report immediately to their assembly points. If you do not know the location of your site assembly point, either report to the Canteen Office Warehouse, or exit the protected area immediately. Assembly start time is :_ _

2.2.4 Repeat all steps of 2.2.3 in full one time.

2.2.5 Continue to repeat all steps of 2.2.3 at 10-minute intervals until notification that the Site Assembly has been completed.

2.2.6 Turn off outside page speakers following completion of Site Assembly.

2.3 Augment shift resources to assess and respond to the emergency situation as needed.

2.4 GO TO step 3.1 in the body of this procedure and continue with the prescribed subsequent actions.

Enclosure 4.10 RP/O/A/5700/004 WCC SRO Immediate and Subsequent Page 1 of 2 Actions

1. Immediate Actions Initial NOTE: 1. Initial notification to the State and Counties must be made within 15 minutes of the event declaration, using Enclosure 4.1.

2. Enclosure 4.3 has instructions for completion/transmission of the Emergency Notification Form.

1.1 The Emergency Coordinator shall recommend to offsite authorities in the initial notification the following:

NOTE: 1. To obtain the wind speed, use chart recorder 1EEBCR9100, point #5 (Average Lower Wind Speed).

2. To obtain the wind direction, use chart recorder 1EEBCR9100, point #8 (Average Upper Wind Direction).

3. If either point on 1EEBCR9100 is unavailable, obtain needed data from one of the following sources in order of sequence:

A. DPC Meteorological Lab (8-594-0341)

B. National Weather Service in Greer, S.C. (864-879-1085 or 1-800-268-7785).

C. Catawba Nuclear Station Control Room (8-831-5345).

NOTE: IF changes to the initial Protective Action Recommendations are recognized and approved by the Emergency Coordinator, these shall be transmitted to the offsite agencies within 15 minutes. {PIP-M-00-01238}

1.1.1 IF containment radiation levels exceed the levels on Enclosure 4.2, page 2 of 4, Guidance for Determination of Gap Activity, THEN:

Evacuate the 5-mile radius AND 10 miles downwind as shown on Enclosure 4.2, page 2 of 4, Protective Action Zones Determination, using wind direction.

AND

___

Shelter remaining zones as shown on Enclosure 4.2, page 2 of 4, Protective Action Zones Determination, using wind direction.

Enclosure 4.10 RPIO/A/57001004 WCC SRO Immediate and Subsequent Page 2 of 2 Actions 1.1.2 If containment radiation levels DO NOT exceed the levels on Enclosure 4.2, page 2 of 4, Guidance for Determination of Gap Activity, THEN perform one of the following:

IF wind speed less than or equal to 5 MPH, THEN:

"* Evacuate zones L, B, M, C, N, A, D, 0, R AND

___

Shelter zones E, F, G, H, I, J, K, P, Q, S.

OR IF wind speed greater than 5 MPH, THEN:

"* Evacuate the 2-mile radius AND 5 miles downwind as shown on Enclosure 4.2, page 3 of 4, Protective Action Zones Determination, using wind direction AND

___

Shelter remaining zones as shown on Enclosure 4.2, page 3 of 4, Protective Action Zones Determination, using wind direction.

1.2 Complete items 1 -10, 15 and 16 on Enclosure 4.1, (Emergency Notification Form) in accordance with Enclosure 4.3, section 1.

1.3 Make initial notification to State and County authorities using the Emergency Notification Form in accordance with Enclosure 4.3, section 2.

2. Subsequent Actions

- 2.1 Notify the NRC Operations Center by completing Enclosure 4.4 and transmitting immediately but no later than 1 hour1.157407e-5 days 2.777778e-4 hours 1.653439e-6 weeks 3.805e-7 months of the event declaration using RP/O/A/5700/014, Enclosure 4.2.

2.2 Inform the OSM when this enclosure has been completed, reporting any deficiencies or problems encountered.

Enclosure 4.11 RP/O/A/5700/004 SWM Immediate and Subsequent Actions Page 1 of 2

1. Immediate Actions Initial NOTE: For a Drill, the Community Alert Network (CAN) is not activated.

__ 1.1 Activate the Emergency Response Organization by contacting Security via the ringdown phone to the CAS/SAS, or at extension 2688 or 4900 and issue the following message:

1.1.1 For a Drill "Activate the TSC/OSC/EOF pagers, McGuire Delta, General Emergency declared at (time)."

1.1.2 For an Emergency "Activate the TSC/OSC/EOF pagers, McGuire Echo, General Emergency declared at (time)."

AND "Activate the CAN system."

NOTE: 9 For a Drill, the Emergency Response Data System (ERDS) is not activated.

0 ERDS can only be activated / deactivated from designated computer terminals with SDS access. These are located in the Shift Work Manager's office, the Data Coordinators' room in the TSC and all within the Control Room horseshoe area.

1.2 For an Emergency, activate the Emergency Response Data System (ERDS) as soon as possible, but not later than one hour after the emergency declaration per the following:

1.2.1 Ensure SDS is running on the selected terminal.

1.2.2 Click on MAIN.

1.2.3 Click on GENERAL.

1.2.4 Click on ERDS.

1.2.5 Click on ACTIVATE.

1.2.6 Record the time and date ERDS was activated. TIME/DATE / /

Eastern mm dd yy 1.2.7 Inform the OSM that ERDS was activated.

1.2.8 IF ERDS failed to activate after five (5) attempts, THEN have an Offsite Agency Communicator notify the NRC via ENS or other available means.

Enclosure 4.11 RP/0/A/5700/004 SWM Immediate and Subsequent Actions Page 2 of 2

2. Subsequent Actions 2.1 Notify one of the NRC Resident Inspectors using RP/O/A/5700/014, Enclosure 4.2.

2.2 Contact Duke Management using RP/O/A/5700/014, Enclosure 4.3 as soon as possible following event declaration.

2.3 Inform the OSM when this enclosure has been completed, reporting any deficiencies or problems.

(R04-01) ID No. RP/0/A/5700/018 Duke Power Company (1)

PROCEDURE PROCESS RECORD Revision No. 010 PREPARATION (2) Station MCGUIRE NUCLEAR STATION (3) Procedure Title Notifications to the State and Counties from the Technical Support Center (4) Prepared By 67ez-12,,

62'&2ý- Date // ]

(5) Requires NSD 28 Applicability Determination?

XL Yes (New procedure or revision with major changes)

El No (Revision with minor changes)

El No (To incorporate previously approved changes)

(6) Reviewed By /* *A (QR) Date

/- ~2-l/

Cross-Disciplinary Review By (QR) NA //; Date Reactivity Mgmt. Review By (QR) NA Date Mgmt. Involvement Review By (Ops Supt.) NA Date (7) Additional Reviews Reviewed By Date Reviewed By Date (8) Temporary Approval (if necessary)

By (OSM/QR) Date By (QR) Date (9) ApprovedBy Date / -5/- 7/

PERFORMANCE (Compare with Controleopy every 14 calendardays while work is being performed.)

(10) Compared with Control Copy Date Compared with Control Copy Date Compared with Control Copy Date (11) Date(s) Performed Work Order Number (WO#)

COMPLETION (12) Procedure Completion Verification El Yes El NA Check lists and/or blanks initialed, signed, dated, or filled in NA, as appropriate?

EJ Yes El NA Required enclosures attached?

El Yes El NA Data sheets attached, completed, dated, and signed?

El Yes El NA Charts, graphs, etc. attached dated, identified, and marked?

El Yes El NA Procedure requirements met?

Verified By Date (13) Procedure Completion Approved Date (14) Remarks (Attach additionalpages, if necessary)

Duke Power Company Procedure No.

McGuire Nuclear Station RP/O/A/5700/O 18 Revision No.

Notifications to the State and Counties 010 from the Technical Support Center Electronic Reference No.

Reference Use MC0048ML

RPIO/A/5700/018 Page 2 of 6 Notifications to the State and Counties from the Technical Support Center

1. Symptoms An emergency has been declared and Offsite Agency Communicators have been called to staff the Technical Support Center.

2. Immediate Actions Initial 2.1 Obtain a copy of the authentication code word list and copies of the Emergency Notification Form from the procedures cabinet.

NOTE: 1. If selective signaling system fails, attempt to contact offsite agencies via bell lines.

2. If primary communication system fails, go to Enclosure 4.6, County Emergency Response Radio.

3. Report any failures to IAE Communications and the Emergency Planner.

- 2.2 Go to RP/O/A/5700/014, (Emergency Telephone Directory), Enclosure 4.1 to obtain Emergency Response Numbers.

3. Subsequent Actions

- 3.1 Provide copies of previously transmitted message forms to the following: {PIP 0-M-99 0911}:

Emergency Coordinator

Emergency Planner

NRC Communicator

Offsite Dose Assessors

Site Evacuation Coordinators

Drill Coordinator (During drills only).

RPIOIA/5700/O 18 Page 3 of 6 3.2 Power up the Off Site Agency Communicator computer and log on to the network using the instructions in the back of the Off-Site Agency Communicators notebook in the TSC.

3.3 Verify that the electronic version of the Emergency Notification Form (ENF) can be accessed. Reference Enclosure 4.2 for logon instructions if needed.

3.4 IF the Electronic Notification Form (ENF) is NOT operational, THEN, refer to Enclosure 4.3 and 4.4 for manual completion and transmission of the notification form. Notify TSC Data Coordinator of any computer problems.

NOTE: If the Control Room is ready to provide a follow-up notification, advise the Emergency Coordinator to have the Control Room transmit that notification before turning over to the TSC.

3.5 Notify the Emergency Coordinator that you are ready to take over communications to the states and counties. Also, tell him/her when the next notification is due.

3.6 Immediately after the Emergency Coordinator declares that the TSC is activated:

" Notify the Control Room Offsite Agency Communicator that the TSC is now responsible for notifications and will transmit the next message.

" Obtain from the Control Room Off-Site Agency Communicator which off site agencies will not be participating. (DRILL OR EXERCISE ONLY)

NOTE: The Electronic ENF program automatically puts the Technical Support Center activation time in line 7 of the ENF.

3.7 Notify the state and counties that the TSC has been activated. This may be accomplished by writing in the description/remarks section on the next transmitted Emergency Notification Form; "Technical Support Center activated at (time)."

3.8 If the emergency class is upgraded (e.g. from Alert to Site Area Emergency) or an upgrade in the Protective Action Recommendations (PARS) is made, state and counties must be notified as soon as possible and within 15 minutes after the change is declared by the Emergency Coordinator.

3.9 IF an upgrade in classification occurs prior to transmitting the initial message, THEN discard ENF paperwork and proceed to higher classification procedure. {PIP-M-01-3711 }

RP/O/A!5700/018 Page 4 of 6 3.10 IF an upgrade in classification occurs while transmitting the initial message, THEN:

__ A. Notify the agencies an upgrade has occurred and that new information will be provided within 15 minutes.

___ B. Suspend any further transmission of the message that was being transmitted.

{PIEP-M-01-3711}

3.11 IF any situation occurs that affects the off-site agencies, (i.e., potentially contaminated individual is transported off-site, site evacuation is ordered), THEN the state and counties must be notified as soon as possible.

3.12 Certain events could occur at the plant site such that both units are affected. These may include: Enclosure 4.3 (Abnormal Rad Levels/Radiological Effluent), Enclosure 4.6 (Fire/Explosion and Security Events) and Enclosure 4.7 (Natural Disasters, Hazards and Other Conditions Affecting Plant Safety) from RP/O/A/5700/000, (Classification of Emergency). Consider this when completing the "unit designation" on line 2 of the Emergency Notification Form. {PIP 0-M97-4638 }

3.13 Notifications 3.13.1 Initial notifications (The first emergency class declaration and then any change in an emergency classification): Refer to Enclosure 4.2 for electronic Emergency Notification Form completion/transmission instructions or Enclosure 4.3 for manual Emergency Notification Form completion/transmission instructions.

RP/O/A/5700/018 Page 5 of 6 NOTE: Follow-up messages of a lesser classification should never be approved after an upgrade to a new classification is declared. Emphasis should be placed on providing current information and not on providing a follow-up just to meet follow-up deadline. IF a follow-up is due and an upgrade in classification is declared, THEN the Off -Site Agency Communicators should contact the agencies that the pending follow-up is being superseded by an upgrade in classification and information will be provided within 15 minutes of the upgrade.

3.13.2 Follow-up notifications (anything other than a change in classification): Refer to Enclosure 4.2 for electronic Emergency Notification Form completion/transmission instructions or Enclosure 4.4 for manual follow-up Emergency Notification Form completion/transmission instructions. Make follow-up notifications according to the following schedule:

Unusual Event Alert, Site Area and General I

Every 4 hours4.62963e-5 days 0.00111 hours 6.613757e-6 weeks 1.522e-6 months until the emergency is closed out Every hour until the emergency is closed out OR OR If there is any significant change to the situation If there is any significant change to the situation OR OR As agreed upon with each individual agency As agreed upon with each individual agency and documentation shall be maintained for any and the interval shall not be greater than agreed upon schedule change. 2 hours2.314815e-5 days 5.555556e-4 hours 3.306878e-6 weeks 7.61e-7 months to any agency.

3.13.3 Termination notification: Refer to Enclosure 4.2 for electronic Emergency Notification Form completion/transmission instructions or Enclosure 4.5 for manual Emergency Notification Form completion/transmission instructions.

3.14 IF any calls are received requesting information about the emergency which is not contained on the notification form, THEN:

3.14.1 Authenticate the request to ensure the person is a state or county official.

3.14.2 Have the Emergency Coordinator approve transmittal of the information.

3.14.3 Document the question, answer, and the time the answer was transmitted on the log sheet in the Off-site Agency Communicator's notebook.

RP/O/A/5700/01 8 Page 6 of 6

- 3.15 Notify Dose Assessment when responsibility for offsite communications has been transferred to the EOF

4. Enclosures 4.1 Emergency Notification Form 4.2 Electronic Emergency Notification Form (ENF) Completion/Transmission 4.3 Manual Initial Notification Completion/Transmission 4.4 Manual Follow-up Notification Completion/Transmission 4.5 Manual Termination Notification Completion/Transmission 4.6 County Emergency Response Radio 4.7 Operation of the FAX

E Ii /CLI-V/UjUE/4.

ENCLOSURE 4.1 Page 1 of 2 EMERGENCY NOTIFICATION

1. j-A-]THIS IS A DRILL 1IBACTUAL EMERGENCY I:]INITIAL [:]FOLLOW-UP MESSAGE NUMBER I 'TE: McGuire Nuclear Site UNIT: REPORTED BY:

3. TRANSMITTAL TIME/DATE: / I__ CONFIRMATION PHONE NUMBER: (704) 875-1951 (Eastern) mm " yy

4. AUTHENTICATION (IfRequired): (Number) (Codemrd)

5. EMERGENCY CLASSIFICATION:

I NOTIFICATION OF UNUSUAL EVENT I-B]ALERT EC-SITE AREA EMERGENCY IIDGENERAL EMERGENCY

6. rA]Emergency Declaration At: -[-1MTermination At: TIME/DATE: (Easter_____ -__ r_m (11B, go to item 16.)

7. EMERGENCY DESCRIPTION/REMARKS:

8. PLANT CONDITION: I-AIIMPROVING ["BSTABLE FC'DEGRADING

9. REACTOR STATUS: -AISHUTDOWN: TIME/DATE: ____r j-B-°/o%

FB____II._____ POWER

10. EMERGENCY RELEASE(S):

I" NONE (Go to item 14.) FBIPOTENTIAL (GO TO ITEM 14.) -- IIS OCCURRING IDHAS OCCURRED

'11. TYPE OF RELEASE: [I]ELEVATED I-GROUND LEVEL jj-]AIRBORNE: Started: T__i___

(Easm) _ I /-za Stopped: Tie-(E~tem) -/

I te

[M]LIQUID: Started: .... / I Stopped: / I lime (Eastern) Date lime (Eastern) Date NORMAL OPERATING LIMITS:

.12.RELEASE MAGNITUDE: E-ICURIES PER SEC. IjCURIES [-]BELOW LIABOVE MAINOBLE GASES LrI IODINES

[] PARTICULATES nD OTHER

- 13. ESTIMATE OF PROJECTED OFFSITE DOSE: [:]NEW F-UNCHANGED PROJECTION TIME:

(Eastern)

TEDE Thyroid CDE mrem mrem ESTIMATED DURATION:_ HRS.

SITE BOUNDARY 2 MILES 5 MILES 10 MILES

- 14. METEOROLOGICAL DATA: FlAWIND DIRECTION (from ) 0 I'-ISPEED (mph)

[gSTABILITY CLASS [-]PRECIPITATION (type)

RECOMMENDED PROTECTIVE ACTIONS:

jAINO RECOMMENDED PROTECTIVE ACT!IONS BjjEVACUATE

[gSHELTER IN-PLACE I[I 0TH ER Emergency

. APPROVED BY:

Coordinator TIMEDATE:

(Name) (Title) (Eastern) mm * -

If items 8-14 have not changed, only items 1-7 and 15-16 are required to be completed.

Information may not be available on initial notifications.

Form 34888 (R1-94)

nr-IU//T*l/U/ll 8 ENCLOSURE 4.1 Page 2 of 2 GOVERNMENT AGENCIES NOTIFIED Record the name, date, time and agencies notified:

1.

(name)

(date) (time) NC State (agency)

WP Sel.

Sig. 117 WP Bell line (919) 733-3861 2.

(name)

(date) Mecklenburg County (time)

(agency) W Sel. Sig. 116 WP Bell line 336-3333 3.

(name)

(date) (time)

Gaston County (agency) WP Sel. Sig. 112 WP Bell Line (704) 866-3300 4.

(name)

(date) (time)

Lincoln County (agency) WP Sel. Sig. 113 WP Bell line (704) 735-8202 5.

'(name)

'(date) (time)

Iredell County (agency) WP Se. Sig. 114 WP Bell line (704) 878-3039 6.

(name)

Catawba County (date) (time)

(agency) WP Sel. Sig. 118 WP Bell line (704) 464-3112 7.

(name)

Cabarrus County (date) (time)

(agency) WPSel. Sig. 119 WP Bell line (704) 788-3108 Form 34888 (R1-94)

Enclosure 4.2 RP/O/A15700/018 Electronic Emergency Notification Form (ENF) Page 1 of 29 Completion/Transmission

1. Electronic Notification Form Logon NOTE: In order to be able to FAX the ENF you must log on as per the instructions in the back of the Off Site Agency Communicators notebook. DO NOT log on to the computer with your LAN ID.

1.1 IF not already performed, THEN ensure Off-Site Communicator Computer is operational.

"* Power up the Off Site Agency Communicator computer and log on to the network using the instructions in the back of the Off-Site Agency Communicators notebook in the TSC.

"* Verify the computer internal clock is synchronized with the facility clock in the Emergency Coordinators Area. (Adjust as necessary.)

NOTE: If the computer or Electronic Notification Form is not operational, report it to the TSC Data Coordinator. Refer to Enclosures 4.3, 4.4 and 4.5 for manual completion and standard transmission of the Notification Form.

1.2 If not already performed, log on to the Electronic Notification Form by performing one of the following:

"* Select the (ERO) Emergency Response Organization option from the DAE My Application.

"* Choose ENF v2.0 - CNSMNS ERO.

OR

"* Go to the DAE and search for "Nuclear Generation".

"* Select the (ERO) Emergency Response Organization option.

"* Select ENF v2.0 - CNSMNS ERO.

"* Login the Program entering the following information:

User Name: Your Network Logon ID (i.e. JSM7327)

Password: Your Network Password Domain: NAM

Enclosure 4.2 RP/O/A/5700/018 Electronic Emergency Notification Form (ENF) Page 2 of 29 Completion/Transmission NOTE: The Plant Status, Plant Summary, Protective Actions, Release, and Met/Offsite Dose indicators at the bottom of the screen are color coded to assure information is being routinely updated.

Indicator information is as follows:

Black - information and time conflict.

Green - information is 0 to 10 minutes old.

Yellow - information is 10 to 15 minutes old.

Red - information is greater than 15 minutes old Information for the various Electronic ENF screens should come from the following areas:

Plant Status Screen: Operations Procedure Support.

Plant Summary Screen: TSC Emergency Coordinator/Off Site Agency Communicator.

Release Screen: Operations/TSC Dose Assessors (RadDose V data).

Met/Offsite Dose Screen: TSC Dose Assessors (RadDose V data).

Protective Actions Screen: Operations/Radiation Protection Manager/TSC Dose Assessors.

Communications Screen: Offsite Agency Communicator.

2. Electronic Notification Form Completion (Create Event) 2.1 Highlight the appropriate station (McGuire) for the event.

1,:)) Emetuency Notification F-m - NEZE31

Enclosure 4.2 RP/O/A/5700/018 Electronic Emergency Notification Form (ENF) Page 3 of 29 Completion/Transmission 2.2 Create a new event by performing the following: Select Site from the menu, then New Event.

LýF.eate Event 11 F7Event Information 1;Type, ctua A~~df A Emergency Siteý McGuire Nuclear Site,

_Demciptioný Eergency Clasfication..~

of Unbsual EventSiteArea Emergency I

General Emergency Declared: [7 T

-Message Information-4 Has apreviousmIessage been -en? t- Yes, No Last Message Infoirmation-,

Typeý ro Inial C~Fdloiw-up Number: j ITransmitalDate/Time : 0(

Create EventA'~ I Cancel 2.3 On the Create Event screen, fill in the information from the previous message as follows:

For Event Information -Select Drill or Actual Emergency.

o For Description - Indicate the type of Event (ie: Loss of Off-Site Power, 03/08/99 1st Quarter Drill).

For Emergency Classification - Select the appropriate Emergency Classification and time of declaration.

For Message Information - Has previous message been sent? (Yes or No)

Enclosure 4.2 RP/O/A/5700/018 Electronic Emergency Notification Form (ENF) Page 4 of 29 Completion/Transmission NOTE: The last message information is used to set the automatic functions of the program (i.e.,

number, transmittal times, etc.).

NOTE: For Last Message Information - If previous message has not been sent this field is automatically disabled.

2.3.1 For Last Message Information - If previous message has beer, sent:

Select (Initial or Follow-up).

Number (Last Message Number).

Transmittal Date/Time (Last Message Transmittal Time).

- 2.4 Select Create Event button at the bottom of the screen. (Event Screen should be created.).

2.5 If all information is correct select "Yes" at the prompt "Are you sure you are ready to create this event?".

NOTE: For the "Next Msg Due" indicator panel all indicator information is as follows:

Initial Messages: Follow Up Messages:

Black - information and time conflict. Black - information and time conflict.

Green - Next message due in 10 - 15 minutes. Green - Next message due in 30 - 60 minutes.

Yellow - Next message due in 5 - 9 minutes. Yellow - Next message due in 15 - 29 minutes.

Red - Next message due in < 5 minutes or past due. Red - Next msg due in <15 minutes or past due.

Enclosure 4.2 RP/O/A/5700/018 Electronic Emergency Notification Form (ENF) Page 5 of 29 Completion/Transmission

3. Plant Status Screen

__ 3.1 Select the "Plant Status" Tab (First Tab on the Event screen) and perform the following:

1-1 a ,-o

£i S:--7--:77-:

" Verify and update as necessary the "Emergency Classification" and "Declared At:" time field.

"* Click on the Emergency Action Level (EAL) pull down menu and select the appropriate Emergency Action Level.

" Once the appropriate EAL has been highlighted, click on the "Select" button.

"* In the "Reactor Status" section, select the appropriate unit(s) and status.

"* If the Unit(s) is shutdown, verify that the shutdown time and date(s) are correct.

NOTE: If you indicate that Gap Activity has been exceeded then you must be in a General Emergency.

"* Update the "Gap Activity" status as necessary.

"* When all information is completed select the "Save" button.

Enclosure 4.2 RP/O/A/5700/018 Electronic Emergency Notification Form (ENF) Page 6 of 29 Completion/Transmission

4. Plant Summary Screen

- 4.1 Select the "Plant Summary" Tab (Second Tab on the Event screen).

IFinal 3 J II 4.2 Under the "Plant Conditions" section select the appropriate condition.

Improving: Emergency conditions are improving in the direction of a lower classification or termination of the event.

Stable: The emergency situation is under control. Emergency core cooling systems, equipment, plans, etc., are operating as designed.

Degrading: Given current and projected plant conditions / equipment status, recovery efforts are not expected to prevent entry into a higher emergency classification or the need to upgrade offsite Protective Action Recommendations.

Enclosure 4.2 RP/O/A/5700/018 Electronic Emergency Notification Form (ENF) Page 7 of 29 Completion/Transmission NOTE: 1. Remember to "close the loop" on items from previous notifications.

2. EAL information will automatically be included on INITIAL messages.

3. Facility activation information will automatically be included on the appropriate message.

4.3 Under the "Description" section add description of changes since last notification or significant information for the current message. Items to be considered for inclusion are as follows: { 0-M98-2065}

Other unrelated classifiable events (for example, during an Alert, an event which, by itself would meet the conditions for an unusual Event)

Major/Key Equipment Out of Service

Emergency response actions underway

Fire(s) onsite

Flooding related to the emergency

Explosions

Loss of offsite Power

Core Uncovery

Core Damage 0 MERT activation related to the emergency SExtraordinary noises audible offsite

Personnel injury related to the emergency or death

Transport of injured individuals offsite - specify whether contaminated or not

"* Site Evacuation/relocation of site personnel

"* Saboteurs/Intruders/Suspicious devices/Threats

"* Chemical or Hazardous Material Spills or Releases

"* Any event causing/requiring offsite agency response

"* Any event causing increased media attention 4.4 When input is complete select the "Save" button.

Enclosure 4.2 RP/O/A/5700/018 Electronic Emergency Notification Form (ENF) Page 8 of 29 Completion/Transmission

5. Release Screen

.5.1 Select the "Release" Tab (Fourth Tab on the event screen).

1-4~~~~~~~- Emrecxoiicto OMR n I BLACK I BLACK71 [ 8

"* Select the appropriate Emergency Release condition (i.e., None, Potential, etc.).

"* If "None" is selected select the "Save" button and Go To section 6 (Met/Offfsite Dose Screen).

"* Verify that "Ground Level" Release is selected.

"* Verify with the TSC Dose Assessors that the RadDose data is ready to be loaded.

"* After verification select "Load From RadDose" button.

"* At the confirmation prompt verify that the time and date for the Radose information is correct and select "Yes".

"* After data verification select the "Save" button.

Enclosure 4.2 RP/O/A/5700/018 Electronic Emergency Notification Form (ENF) Page 9 of 29 Completion/Transmission

6. Met/Offsite Dose Screen

__ 6.1 Select the "Met/Offsite Dose" Tab (Fifth Tab on the Event screen).

Ie I '!i 2 I!

Verify with the TSC Dose Assessors that the RadDose data is ready to be loaded.

After verification select "Load From RadDose" button.

At the confirmation prompt verify that the time and date for the RadDose information is correct and select "Yes".

0 After data verification select the "Save" button.

Enclosure 4.2 RP/O/A/5700/018 Electronic Emergency Notification Form (ENF) Page 10 of 29 Completion/Transmission

7. Protective Actions Screen NOTE: The Protective Actions Screen is only enabled when you are in a General Emergency Classification.

7.1 Select the "Protective Actions" Tab (Third Tab on the Event screen.)

102/2012000 Test If the Emergency Classification IS NOT a General Emergency select the "Validate" button and GO TO Step 8.

If the Emergency Classification IS a General Emergency select "Load Protective Action Recommendations".

After the protective action recommendations are verified select the "Save" button.

Enclosure 4.2 RP/O/A/5700/018 Electronic Emergency Notification Form (ENF) Page 11 of 29 Completion/Transmission

8. Communications Screen 8.1 Select Communications tab at the top right of the Event Screen. (Last Tab on the Event screen).

8.2 Complete the Communicator "Name:" information. (This is the individual performing the communications with the State and County agencies.)

8.3 Complete the applicable information in the "Event Management" section as follows:

"* Select the "Managing Site".

"* Select and validate the appropriate facility (TSC or EOF) activation time.

IQ ....... *mergencyNticoF*......-

NOTE: Last Message information should be automatically populated if a previous message has been sent. If a previous message has not been sent this portion of the screen should be disabled.

0 Once all applicable information has been completed select "Save".

8.4 Periodically validate information on the screens by reviewing the screen information and selecting the Validate button on the bottom right of the screen. (This will update the screens to Green Status.)

8.5 If information needs to be updated, make the appropriate changes and then select the Save button on the bottom right of the screen. (This will also update the Communicator Indicator.)

Enclosure 4.2 RP/O/A/5700/018 Electronic Emergency Notification Form (ENF) Page 12 of 29 Completion/Transmission

9. Building a Message 9.1 When it is time to develop a message to be communicated to the Off-site agencies, perform the following:

NOTE: Contact the responsible group if information needs to updated or validated.

"* Verify Status indicators for the various screens at the bottom of the screen are current.

"* Select the Communications screen, then select the Build New Message bar at the bottom of the screen. Information from the various screens will be incorporated into the message.

"* Review the form to verify information is correct.

9.2 If information needs to be revised, select Message from the Toolbar, then Edit.

"* Make changes as necessary and inform the responsible group of those changes.

"* When editing is complete, select Save.

"* To return to the message form, select Message from the Toolbar, then Preview Message.

"* If message is correct, print out a copy by selecting Message from the Toolbar, then Print.

9.3 Have the TSC Emergency Coordinator review and sign the form.

10. Transmitting Message 10.1 Locate a copy the Authentication Code Word List.

10.2 For Initial Notifications (15 Minutes), proceed to Section 11.

10.3 For Follow-up Notifications, proceed to Section 12.

10.4 For Termination Notifications, proceed to Section 13.

Enclosure 4.2 RP/O/A/5700/018 Electronic Emergency Notification Form (ENF) Page 13 of 29 Completion/Transmission

11. Transmission of Initial Notifications

__ 11.1 IF an upgrade in classification occurs prior to transmitting the initial message, THEN discard ENF paperwork and proceed to higher classification procedure. {PIP-M-01-371 11 11.2 IF an upgrade in classification occurs while transmitting any message, THEN:

A. Notify agencies that an upgrade has occurred, and that new information will be supplied within 15 minutes.

___ B. Suspend any further transmission of the message that was being transmitted.

{PIP-M-01-3711 }

NOTE: 1. All initial notifications shall be communicated verbally within 15 Minutes of Emergency Classification declaration. Avoid using abbreviations or jargon likely to be unfamiliar to states and counties. If any information is not available or not applicable, say "Not available" or "Not Applicable". Do not abbreviate "N.A." because this is ambiguous.

2. If Selective Signaling is not operational, the bell telephones lines may be used to call agencies individually or see Enclosure 4.6 for radio instructions.

3. If the ENF Fax program is not operational refer to Enclosure 4.7 for additional instructions.

11.3 Once the ENF has been approved, one Off-Site Agency Communicator shall perform steps 1 II.4 - 11.7 while another Off Site Agency Communicator establishes contacts as per step 11.8.

NOTE: The "Export to Web" and "Send E-Mail" boxes will be either checked or unchecked. Unless directed otherwise, leave the "Export to Web" and "Send E-Mail" boxes as they are when the "Fax Message" Prompt appears.

11.4 To fax the electronic form, Select Message from the Toolbar, THEN Fax.

Enclosure 4.2 RP/O/A/5700/018 Electronic Emergency Notification Form (ENF) Page 14 of 29 Completion/Transmission IF M s F-Approval----- - ----- - - __ ___ __

Name:

~Title: jEmergency Coordinat-or 4Date/Time:I _________

rAddfitional Actions-T~W --- ~Send E-Mail Faxj j j ~ ~ Cancel

"* Enter the Name, Title, and Date/Time from Line 16 of the ENF.

"* Select the Fax Button on this panel.

11.5 Select "Yes" on confirmation panel if ready to fax the form.

I . Plas Coa FM.

Are you:SLue tha you are readI to fax this message?

No NOTE: The AT&T Fax Sender Panel should now be initialized and appear on the screen. I I. . A.. Fax S . ... . !. ix I

Erclosure 4.2 RP/O/A/5700/018 Electronic Emergency Notification Form (ENF) Page 15 of 29 Completion/Transmission 11.6 On ATT Fax Sender Panel, Type -mcguire in the Name block.

11.7 Perform the following:

"* Click the Green colored "check mark symbol" (\] ) at the right of the block at the top of the panel. (The Name block information will be transferredto the Recipient block.)

"* Then, select the Send button at the top of the panel (The ENF will be Faxed to the agencies simultaneously).

"* Select "OK" on reminder panel for setting the transmittal time and date.

"* IF desired, monitor the fax status by clicking the AT&T Mail button at the bottom of the screen (ie: maximize the program).

"* IF the fax program does not appear to be working, (i.e., fax not being transmitted). Refer to Enclosure 4.4 for alternate fax instructions.

NOTE: Allow 4 to 5 minutes if it is desired that the Notification form be received by the agencies prior to contacting them by phone.

11.8 Establish communications with the Off-site Agencies via the Selective Signaling Phone per the following:

Activate the Group Call function by dialing

1 and verify that all available agencies answer. At least one attempt using the individual selective signaling code must be made for the missing agencies. Proceed with the notification promptly after an attempt to get the missing agencies on the line.

Enclosure 4.2 RP/O/A/5700/018 Electronic Emergency Notification Form (ENF) Page 16 of 29 Completion/Transmission NOTE: The transmittal time will need to be handwritten on the copy of the ENF that the Emergency Coordinator has previously signed.

"* When all available parties are verified on the line, document that this is the transmittal time.

" Read the following statement "This is McGuire Nuclear Station TSC. This is a drill or actual emergency (whichever applies).

" Verify that all Agencies have received the Faxed ENF. (If ENF has not been received ask agencies to get a blank ENF and tell them that you will provide the information.)

"* Read the information on the ENF, line by line, to the Off-site Agencies.

NOTE: Authentication Code should be hand written into the signed ENF form.

"* For Initial Notifications, when you reach item #4, ask the State or a County to authenticate the message. The agency should give you a number to which you will reply with the appropriate code word. Write the number and code word on the form.

"* After the information has been covered, inform the agencies the following: "This concludes message # __. Are there any questions?"

"* Obtain the names of the agency representatives. Record the names on the back of the hard copy of the ENF or use a copy of page 2 of Enclosure 4.1.

"* Continuous attempts to contact missing agencies must be made using commercial lines, radio, etc., if unable to complete the notifications as per 11.8. Document the times these agencies were contacted on the back of the notification form.

" After message transmission is complete, select Message from the toolbar, then choose "Set Transmittal Date/Time".

Select "Yes" at the prompt if the Fax was successfully sent.

Enclosure 4.2 RP/0/A/5700/018 Electronic Emergency Notification Form (ENF) Page 17 of 29 Completion/Transmission 3 x Did the message g4t f axed SUCCes3fuI-lly?

IOTE: The transmittal date and time will be automatically populated on the message.1

Complete the message transmittal Date and Time and select "Save".

I "M:ea .g . D .i Time

l1;2112 iii.ii.2 2.t2ii* *

~ .~ . ~. ~ . "--. ~

-, -----

1

At the confirmation prompt select "Yes" if you are ready to update this message.

PleasC-O"UR N I 11.9 Write the authentication Number and Codeword on the ENF.

Enclosure 4.2 RP/0/A/5700/018 Electronic Emergency Notification Form (ENF) Page 18 of 29 Completion/Transmission NOTE: Authentication of a request is only required if a separate call is received. If information is requested while still on Selective Signaling no authentication is required.

___ 11.10 If a question is outside of ENF information, do not answer the question but perform the following:

"* Authenticate the request (if question is a return call, you give the number).

"* Have the request evaluated by the TSC Emergency Coordinator.

"* Document the question, answer, and have the TSC Emergency Coordinator sign.

"* Document the time the answer was provided to the Off-site Agency.

11.11 Provide copies of the transmitted message form to the following:{PIP 0-M-99-091 1}:

"* Emergency Coordinator

"* NRC Communicator

Site Evacuation Coordinators

"* Offsite Dose Assessors

"* Emergency Planner

"* Drill Coordinator (During drills only).

Enclosure 4.2 RP/O/A/5700/018 Electronic Emergency Notification Form (ENF) Page 19 of 29 Completion/Transmission 11.12 To perform follow up messages, or new initial messages once an event has been created, select the desired event title and return to Section 3 of this enclosure.

1"-4En E

"te,,enNotification Form, y.Eent rngat~on-COl Catawba Nuclear Sige dfl ii re- McGuire Nuclear Site TI *) MNS DOi 11/17/9 PiaIn& StistusIaPl S.,.ym I Pm~r~ci6A ý1 Releae MeMffiftse Doe. I Comf~iRor Io I'3) Final Testing~ -+/-mergenoty Clss&hcaion RI cj>) Final Test 2 (~Notficatianof nuvAEvot - C sett C eAjea EmeTgency a eneral Emergenrcy Q) Fina l i3 -Declated At i11I,2ý3/1R95OBR44 M

~jOconee Nuclear Site I

Unit StI*w InduWed Sl Dale Shutd-nTin. Pacenzlr i1No 21No i.l, - I .

Gap iiý .. . 7A.

L~c.ai"n Raain-ykraýýý1] A~diy ~

41 j . . . .

~J~22J I~rr r-7 -- q SM7327 11/2W999 W.c44

Enclosure 4.2 RPIO/A/5700/018 Electronic Emergency Notification Form (ENF) Page 20 of 29 Completion/Transmission

12. Transmission of Follow-up Notification NOTE: The "Export to Web" and "Send E-Mail" boxes will be either checked or unchecked. Unless directed otherwise, leave the "Export to Web" and "Send E-Mail" boxes as they are when the "Fax Message " Prompt appears.

12.1 To fax the electronic form, Select Message from the Toolbar, THEN Fax.

I.a Mesg I

"* Enter the Name, Title, and Date/Time from Line 16 of the ENF.

"* Select the Fax Button on this panel.

"* Select "Yes" on confirmation panel if ready to fax the form.

.4ý yo sue thayou afe ready to tax this message?

,~0

Enclosure 4.2 RP/O/A/5700/018 Electronic Emergency Notification Form (ENF) Page 21 of 29 Completion/Transmission I NOTE: The AT&T Fax Sender Panel should now be initialized and appear on the screen.

AT&Fa Sene 12.2 Perform the following:

"* On ATT Fax Sender Panel, Type -mcguire in the Name block.

"* Click the Green colored " check mark symbol" ( 1 ) at the right of the block at the top of the panel. (The Name block information will be transferredto the Recipient block.)

"* Then, select the Send button at the top of the panel. (The ENF will be Faxed to the agencies simultaneously.)

"* Select "OK" on reminder panel for setting the transmittal time and date.

Enclosure 4.2 RP/0/A/5700/018 Electronic Emergency Notification Form (ENF) Page 22 of 29 Completion/Transmission NOTE: Allow 4 to 5 minutes if it is desired that the Notification form be received by the agencies prior to contacting them by phone.

"* IF desired, monitor the fax status by clicking the AT&T Mail button at the bottom of the screen (i.e., maximize the program).

"* IF the fax program does not appear to be working, (i.e., fax not being transmitted). Refer to Enclosure 4.4 for alternate fax instructions.

12.3 Establish communications with the Off-site Agencies via the Selective Signaling Phone per the following:

" Activate the Group Call function by dialing

1 and verify that each agency answers. (If all agencies do not answer the group call, dial the specific agency individually.)

" Verify that all Agencies have received the Faxed ENF. (If ENF has not been received ask agencies to get a blank ENF and tell them that you will provide the information.)

"* Ask if there are any questions, regarding the Follow-up ENT information.

"* Obtain the names of the agency representatives. Record the names on the back of the hard copy of the ENF or use a copy of page 2 of Enclosure 4.1.

"* After message transmission is complete, select Message from the toolbar, then choose "Set Transmittal Date/Time".

Select "Yes" at the prompt if the Fax was successfully sent.

Enclosure 4.2 RP/O/A/5700/018 Electronic Emergency Notification Form (ENF) Page 23 of 29 Completion/Transmission

[NOTE: The transmittal date and time will be automatically populated on the message.]

v Complete the message transmittal Date and Time and select "Save".

S- : -. , . l t.-

D .

iiI/ / : coll]

Th-I!i

& At the confirmation prompt select "Yes" if you are ready to update this message.

IPlas -o F In NOTE: Authentication of a request is only required if a separate call is received. If information is requested while still on Selective Signaling no authentication is required.

__ 12.4 If a question is outside of ENF information, do not answer the question but perform the following:

"* Authenticate the request (if question is a return call, you give the number).

"* Have the request evaluated by the TSC Emergency Coordinator.

"* Document the question, answer, and have the TSC Emergency Coordinator sign.

"* Document the time the answer was provided to the Off-site Agency.

12.5 Repeat the previous step as necessary to communicate answers to questions concerning other Follow Up notifications.

Enclosure 4.2 RP/O/A/5700/018 Electronic Emergency Notification Form (ENF) Page 24 of 29 Completion/Transmission 12.6 Provide copies of the transmitted message form to the following: {PIP 0-M-99-0911)}:

Emergency Coordinator

"* NRC Communicator

"* Site Evacuation Coordinators

"* Offsite Dose Assessors

Emergency Planner

Drill Coordinator (During drills only).

13. Termination Message NOTE: 1. Termination notifications are communicated verbally.

2. Termination notification is marked as a Follow-up.

13.1 From the Menu bar for the specific Event, Select Event, Then select Terminate Event.

-A m...... Notificati on Form...

I BLACK :j

Enclosure 4.2 RP/O/A/5700/018 Electronic Emergency Notification Form (ENF) Page 25 of 29 Completion/Transmission 13.2 Enter Termination Time and Date, then Click OK.

I ' n .eF t E v n I . . . . . .

Te, m inatedAAk o 07T1*

OK ~ K 13.3 Confirm that event is ready to be Terminated by clicking "Yes".

13.4 Message will be generated with appropriate information.

", If information needs to be revised, select Message from the Toolbar, THEN Edit.

", Make changes as necessary and inform the responsible group of those changes.

" When editing is complete, select Save.

"* To return to the message form, select Message from the Toolbar, THEN Preview.

13.5 Review the form to verify information is correct.

If message is correct, print out a copy by selecting Message from the Toolbar, then Print.

Have the TSC Emergency Coordinator review and sign the form.

Enclosure 4.2 RP/O/A/5700/018 Electronic Emergency Notification Form (ENF) Page 26 of 29 Completion/Transmission NOTE: The "Export to Web" and "Send E-Mail" boxes will be either checked or unchecked. Unless directed otherwise, leave the "Export to Web" and "Send E-Mail" boxes as they are when the "Fax Message" Prompt appears.

13.6 Once approved, fax the Electronic form by performing the following:

9 Select Message from the Toolbar, THEN Fax.

jFax.Message I-Approvai I

rName:

Title:

jE rergency Coordinator .

IDate/Time:I/ j FAdditional Actionm i 1 Fax

~-.,Send E-Mai Cancel

"* Enter the Name, Title, and Date/Time from Line 16 of the ENF.

"* Select the Fax Button on this panel.

"* Select "Yes" on confirmation panel if ready to fax the form.

NOTE: If the Electronic Notification Form Fax process is not operational, refer to Enclosure 4.7 for alternate Fax instructions.

"* On ATT Fax Sender Panel, Type -mcguire in the Name block.

" Click the Green colored " check mark symbol" ( \ ) at the right of the block at the top of the panel. (The Name block information will be transferredto the Recipient block.)

" Then, select the Send button at the top of the panel (The ENF will be Faxed to the agencies simultaneously.)

Enclosure 4.2 RP/ 0/A/5700/018 Electronic Emergency Notification Form (ENF) Pag - 27 of 29 Completion/Transmission

Select "OK" on reminder panel for setting the transmittal time and date.

Don't forget to set the transmittal date and time.

NOTE: Allow 4 to 5 minutes if it is desired that the Notification form be received by the agencies prior to contacting them by phone.

"* IF desired, monitor the fax status by clicking the AT&T Mail button at the bottom of the screen (i.e., maximize the program).

"* IF the fax program does not appear to be working, (i.e., fax not being transmitted). Refer to Enclosure 4.4 for alternate fax instructions.

NOTE: For Follow-up messages, the transmittal time will be the time the message is faxed.

13.7 Establish communications with the Off-site Agencies via the Selective Signaling Phone per the following:

"* Activate the Group Call function by dialing

1 and verify that each agency answers. (If all agencies do not answer the group call, dial the specific agency individually.)

" Verify that all Agencies have received the Faxed ENF. (If ENF has not been received ask agencies to get a blank ENF and that you will provide the information.)

" Ask if there are any questions, regarding the Termination ENF information.

" Obtain the names of the agency representatives. Record the names on the back of the hard copy of the ENF or use a copy of page 2 of Enclosure 4.1.

" After message transmission is complete, select Message from the toolbar, then choose "Set Transmittal Date/Time".

"* Select "Yes" at the prompt if the Fax was successfully sent.

Did the message get faxed sucs I1 SYe

Enclosure 4.2 RP/O/A/5700/018 Electronic Emergency Notification Form (ENF) Page 28 of 29 Completion/Transmission NOTE: The transmittal date and time will be automatically populated on the message.

9 Complete the message transmittal Date and Time and select "Save".

- ss-

.. i.nmta Date-I

At the confirmation prompt select "Yes" if you are ready to update this message.

NOTE: Authentication of a request is only required if a separate call is received. If information is requested while still on Selective Signaling no authentication is required.

13.8 If a question is outside of ENF information, do not answer the question but perform the following:

"* Authenticate the request (if question is a return call, you give the number).

"* Have the request evaluated by the TSC Emergency Coordinator.

"* Document the question, answer, and have the TSC Emergency Coordinator sign.

"* Document the time the answer was provided to the Off-site Agency.

Enclosure 4.2 RP/O/A/5700/018 Electronic Emergency Notification Form (ENF) Page 29 of 29 Completion/Transmission 13.9 Provide copies of the transmitted message form to the following:{PIP O-M-99-09111}:

___

Emergency Coordinator

Emergency Planner

. NRC Communicator

0 Offsite Dose Assessors

Site Evacuation Coordinators

___

Drill Coordinator (During drills only).

Enclosure 4.3 RP/O/A/5700/018 Manual Initial Notification Page 1 of 5 Completion/Transmission

1. COMPLETION OF THE EMERGENCY NOTIFICATION FORM NOTE: ONLY items I - 10, 15 and 16 are required. Items 11 - 14 may be skipped.

1.1 Complete the Emergency Notification Form as follows:

Item # Action Source of Information

1. Check the appropriate blocks.

NOTE: Message #'s are sequentially numbered throughout the drill/emergency.

2. Write in the unit or units affected.

NOTE: REPORTED BY: is the communicator's name.

3. Write in the transmittal time. This is the time you verify all agencies are on the line. Write in the date.

4. Authentication will be completed while transmitting the notification to the state and counties.

5. Check the appropriate classification. OPS Procedure Support

6. Write the time and date the current classification is declared. OPS Procedure Support

7. NOTE: Reference RP/O/AI5700/000, (Classification of OPS Procedure Emergency). Support Enter a brief description of the reason for declaring the emergency classification (in layman's terms if possible). DO NOT use system abbreviations, acronyms or jargon that may cause confusion.

Instead, write out the description in long hand. Be sensitive to the fact that certain descriptive technical terms may elicit unanticipated reactions from others. { PIP 0-M98-2065 1

Enclosure 4.3 RP/0/A/5700/018 Manual Initial Notification Page 2 of 5 Completion/Transmission

8. Mark appropriate plant condition. {PIP O-M97-4210 NRC-1 } OPS Procedure Support

"* Improving: Emergency conditions are improving in the direction of a lower classification or termination of the event.

" Stable: The emergency situation is under control. Emergency core cooling systems, equipment, plans, etc., are operating as designed.

" Degrading: Given current and projected plant conditions /

equipment status, recovery efforts are not expected to prevent entry into a higher emergency classification or the need to upgrade offsite Protective Action Recommendations.

9. Write the time and date of Reactor Shutdown or Reactor Power OPS Procedure level as applicable. Support

Enclosure 4.3 RP/O/A/5700/018 Manual Initial Notification Page 3 of 5 Completion/Transmission NOTE: 1. An emergency release is any unplanned, quantifiable discharge to the environment associated with a declared emergency event.

(This definition is based on an NRC commitment made on 11/30/90 following McGuire's Steam Generator Tube Rupture.) {PIP 0-M97 4256}

2. Notify the OSM if box C or Box D is checked.

3. Base the determination of emergency release on:

"* EMF readings,

"* containment pressure and other indications,

"* field monitoring results,

" knowledge of the event and its impact on systems operation and resultant release paths.

4. An emergency release is occurring if any one or more of the following bulleted conditions are met associated with declared emergency:

Either containment particulate, gaseous, iodine monitor (EMFs 38,39 and/or 40) readings indicate an increase in activity, OR Containment monitor (EMFs 51A and/or 51B) readings indicate greater than 1.5R/hr, AND Either containment pressure is greater than 0.3 psig, OR An actual containment breach is known to exist.

" Unit vent particulate, gaseous, iodine monitor (EMFs 35,36, and/or 37) readings indicate an increase in activity.

" Condenser air ejector exhaust monitor (EMF 33) or other alternate means indicate Steam Generator tube leakage.

Confirmed activity in the environment reported by Field Monitoring Teams(s).

Knowledge of the event and its impact on systems operation and resultant release paths.

10. Check the appropriate box for emergency release. R.P. Shift/Dose Assessors

"* A. NONE: clearly no emergency release is occurring or has occurred

"* B. POTENTIAL: discretionary option for the EC or EOFD.

"* C. IS OCCURRING: meets the specified conditions.

"* D. HAS OCCURRED: previously met the specified conditions.

I

Enclosure 4.3 RP/O/A/5700/O 18 Manual Initial Notification Page 4 of 5 Completion/Transmission

15. Mark appropriate recommended protective actions. R.P. Shift/Dose Assessors

16. Have the Emergency Coordinator approve the message. Emergency Coordinator

2. TRANSMISSION OF THE EMERGENCY NOTIFICATION FORM NOTE: 1. All initial notifications are verbal. Avoid using abbreviation or jargon likely to be unfamiliar to the state and counties. If any information is not available or not applicable, write out "Not Available" or "Not Applicable" in the margin or other space as appropriate. Do not abbreviate "N.A.".

2. The back-up means of communications are the Bell line or County Emergency Response Radio. Go to RP/O/A/5700/014, Enclosure 4.1 for back-up numbers.

3. Go to Enclosure 4.6 for instructions on how to use the County Emergency Response Radio if Selective Signaling or Bell line is not available.

2.1 IF an upgrade in classification occurs prior to transmitting the initial message, THEN discard ENF paperwork and proceed to higher classification procedure. {PIP-M-01-3711}

2.2 IF an upgrade in classification occurs while transmitting any message, THEN:

A. Notify agencies that an upgrade has occurred and that new information will be supplied within 15 minutes.

B. Suspend any further transmission of the message that was being transmitted.

{PIP-M-01-3711 }

2.3 Use the Selective Signal telephone by dialing *1 and depressing the push-to-talk button.

2.4 IF the Selective Signaling Group Call fails, THEN GO TO RP/O/A/5700/014, Enclosure 4.1 for manual Selective Signaling numbers.

2.5 As the State and counties answer, check them off on the back of the notification form. At least one attempt using the individual selective signaling code must be made for the missing agencies. Proceed with the notification promptly following an attempt to get missing agencies on the line.

2.6 Verify all available State and counties are on the line, document this time in item #3 on the form. This time should not exceed i5 minutes from the time of declaration (Item # 6).

Enclosure 4.3 RP/O/A/5700/018 Manual Initial Notification Page 5 of 5 Completion/Transmission 2.7 Tell them you have an emergency notification from the McGuire TSC and to get out the Emergency Notification Form.

2.8 Read the complete message, line by line, beginning with item # 1 allowing time to copy.

2.9 When you reach item #4, ask the State or a County to authenticate the message. The agency should give you a number in which you will reply the appropriate code word. Write the number and codeword on the form.

2.10 After communicating the message, ask if there are any questions. Record individuals' names and time on the back of the form. This time is the same time as item #3.

2.11 Whenever practical, after verbally transmitting the message, FAX (front page only) to the appropriate agencies. Refer to Enclosure 4.7 for FAX operation.

2.12 Continuous attempts to contact missing agencies must be made if unable to complete the notification per step 2.3. Document the time these agencies were contacted on the back of the notification form.

2.13 Provide copies of the transmitted message form to the following: { PIP O-M-99-0911 1:

Emergency Coordinator

___

Emergency Planner

NRC Communicator

Offsite Dose Assessors

Site Evacuation Coordinators

___

Drill Coordinator (During drills only).

Enclosure 4.4 RP/0/A/5700/018 Manual Follow-Up Notification Page I of 6 Completion/Transmission

1. COMPLETION OF THE EMERGENCY NOTIFICATION FORM 1.1 Complete the Emergency Notification Form as follows:

NOTE: If items 8 - 14 have not changed from the previous message, only items 1 - 7 and 15 and 16 are required to be completed. Avoid using abbreviation or jargon likely to be unfamiliar to the state and counties. If any information is not available or not applicable, write out "Not Available" or "Not Applicable" in the margin or other space as appropriate.

Do not abbreviate "N.A.".

Item # Action Source of Information

1. Check the appropriate blocks. NOTE: Message #'s are sequentially numbered throughout the drill/emergency.

2. Write in the unit or units affected. NOTE: REPORTED BY: is the communicator's name.

3. Write in the transmittal time. This is the time you place the Emergency Notification Form in the FAX machine. Write in the date.

4. Authentication is not necessary when FAXing to the state and counties.

5. Check the appropriate classification. OPS Procedure Support

6. Write the time and date the current classification is declared. OPS Procedure Support

Enclosure 4.4 RP/O/A/5700/018 Manual Follow-Up Notification Page 2 of 6 Completion/Transmission

7. NOTE: Reference RP/O/A/5700/000, (Classification of Emergency). OPS Procedure Support Enter EAL Number and Emergency Description of the reason of the reason for declaring the emergency classification (in layman's terms, if possible). DO NOT use system abbreviations, acronyms or jargon which may cause confusion. Instead, write out the description in long hand.

Be sensitive to the fact that certain descriptive technical terms may elicit unanticipated reactions from others. {PIP 0-M98-2065 }

In addition, provide a description of changes in plant conditions since the last notification. Items to be considered for inclusion are as follows: { 0-M98-20651

"* Other unrelated classifiable events (for example, during an Alert, an event which, by itself would meet the conditions for an unusual Event)

"* Major/Key Equipment Out of Service

"* Emergency response actions underway

"* Fire(s) onsite

"* Flooding related to the emergency

"* Explosions

"* Loss of offsite Power

"* Core Uncovery

"* Core Damage

"* Medical Emergency Response Team activation related to the emergency

"* Personnel injury related to the emergency or death

"* Transport of injured individuals offsite - specify whether contaminated or not

"* Site Evacuation/relocation of site personnel "o Saboteurs/Intruders/Suspicious Devices/Threats

"* Chemical or Hazardous Material Spills or Releases

"* Extraordinary noises audible offsite

"* Any event causing/requiring offsite agency response

"* Any event causing increased media attention

"* Remember to "close the loop" on items from previous notifications.

Enclosure 4.4 RP/O/A/5700/018 Manual Follow-Up Notification Page 3 of 6 Completion/Transmission

8. Mark appropriate plant condition. {PIP O-M97-4210 NRC-1} OPS Procedure classification Support in the direction of a lower

Improving: Emergency conditions are improving or termination of the event.

Stable: The emergency situation is under control. Emergency core cooling systems, equipment, plans, etc., are operating as designed.

Degrading: Given current and projected plant conditions/equipment status, recovery efforts are not expected to prevent entry into a higher emergency classification or the need to upgrade offsite Fire Protective Action Recommendations.

9. Write the time and date of Reactor Shutdown or Reactor Power Level as applicable. OPS Procedure Support

Enclosure 4.4 RP/0/A/5700/018 Manual Follow-Up Notification Page 4 of 6 Completion/Transmission NOTE: 1. An emergency release is any unplanned, quantifiable discharge to the environment associated with a declared emergency event.

(This definition is based on an NRC commitment made on 11/30/90 following McGuire's Steam Generator Tube Rupture.) {PIP 0-M97 4256}

2. Notify the OSM if box C or Box D is checked.

3. Base the determination of emergency release on:

"* EMF readings,

"* containment pressure and other indications,

"* field monitoring results,

"* knowledge of the event and its impact on systems operation and resultant release paths.

4. An emergency release is occurring if any one or more of the following bulleted conditions are met associated with declared emergency:

Either containment particulate, gaseous, iodine monitor (EMFs 38,39 and/or 40) readings indicate an increase in activity, OR Containment monitor (EMFs 51A and/or 51B) readings indicate greater than 1.5R/hr, AND Either containment pressure is greater than 0.3 psig, OR An actual containment breach is known to exist.

" Unit vent particulate, gaseous, iodine monitor (EMFs 35,36, and/or 37) readings indicate an increase in activity.

" Condenser air ejector exhaust monitor (EMF 33) or other alternate means indicate Steam Generator tube leakage.

Confirmed activity in the environment reported by Field Monitoring Teams(s).

Knowledge of the event and its impact on systems operation and resultant release paths.

10. Check the appropriate box for emergency release. R.P. Shift/Dose Assessors

"* A. NONE: clearly no emergency release is occurring or has occurred

"* B. POTENTIAL: discretionary option for the EC or EOFD.

"* C. IS OCCURRING: meets the specified conditions.

"* D. HAS OCCURRED: previously met the specified conditions.

Enclosure 4.4 RP/0/A/5700/0 18 Manual Follow-Up Notification Page 5 of 6 Completion/Transmission Item # Action Source of Information Indicate type of release and time/date. Mark Ground Level for any airborne releases. R.P. Shift/Dose Assessors

12. Indicate release magnitude and whether release is above or below normal operating limits. R.P. Shift/Dose Assessors

13. Write estimate of projected offsite dose and estimated duration. Check new or unchanged. If R.P. Shift/Dose unchanged from the previous notification, the information does not have to be repeated. Assessors

14. Provide meteorological data. R.P. Shift/Dose Assessors

15. Mark appropriate recommended protective actions. R.P. Shift/Dose Assessors

16. Have the Emergency Coordinator approve the message. Emergency Coordinator

2. TRANSMISSION OF THE EMERGENCY NOTIFICATION FORM NOTE: For routine, follow-up notifications, FAX a copy of the notification form instead of verbally transmitting the message. (Front page only) This applies only if the message does not involve a change in the emergency classification or the protective action recommendations or a termination of the emergency. Call each agency to verify they received the message.

2.1 Insert the Emergency Notification Form face down in the Automatic Document Feeder on the FAX.

2.2 Press "GROUP FAX".

2.3 Press "SEND/RECEIVE".

2.4 Verify the State and Counties received the FAX by calling them.

2.5 Ask if there are any questions on the Emergency Notification Form, then write down the individuals' names on the back of the form.

Enclosure 4.4 RP/O/A/5700/018 Manual Follow-Up Notification Page 6 of 6 Completion/Transmission 2.6 Provide copies of the transmitted message form to the following: { PIP 0-M-99-0911 }:

Emergency Coordinator

Emergency Planner

NRC Communicator

Offsite Dose Assessors

Site Evacuation Coordinators

____ Drill Coordinator (During drills only).

Enclosure 4.5 RP/O/A/5700/018 Manual Termination Notification Page 1 of 3 Completion/Transmission

1. COMPLETION OF THE EMERGENCY NOTIFICATION FORM 1.1 Complete the Emergency Notification Form as follows:

NOTE: A termination message should be marked a FOLLOW-UP on the Emergency Notification Form.

Item # Action Source of Information

1. Check the appropriate blocks. NOTE: Message #'s are sequentially numbered throughout the drill/emergency.

2. Write in the unit or units affected. NOTE: REPORTED BY: is the communicator's name.

3. Write in the transmittal time. This is the time you verify all available agencies are on the line. Write in the date.

4. Authentication will be completed while transmitting the notification to the state and counties.

5. Check the appropriate classification. OPS Procedure Support

6. Write the time and date of termination. OPS Procedure Support

16. Have the Emergency Coordinator approve the message Emergency Coordinator

Enclosure 4.5 RP/O/A/5700/018 Manual Termination Notification Page 2 of 3 Completion/Transmission

2. TRANSMISSION OF THE EMERGENCY NOTIFICATION FORM NOTE: 1. All termination notifications are verbal. Avoid using abbreviation or jargon likely to be unfamiliar to the state and counties. If any information is not available or not applicable, write out "Not Available" or "Not Applicable" in the margin or other space as appropriate. Do not abbreviate "N.A.".

2. The back-up means of communications are the Bell line or County Emergency Response Radio. Go to RP/O/A/5700/014, Enclosure 4.1 for back-up numbers.

3. Go to Enclosure 4.6 for instructions on how to use the County Emergency Response Radio if Selective Signaling or Bell line is not available.

2.1 Use the Selective Signal telephone by dialing *1 and depressing the push-to-talk button.

2.2 IF the Selective Signaling Group Call fails, THEN GO TO RP/O/A/5700/014, Enclosure 4.1 for manual Selective Signaling numbers.

2.3 As the State and counties answer, check them off on the back of the notification form. At least one attempt using the individual selective signaling code must be made for the missing agencies. Proceed with the notification promptly following an attempt to get missing agencies on the line.

2.4 Verify all available State and counties are on the line, document this time in item #3 on the form.

2.5 Tell them you have an emergency notification from the McGuire TSC and to get out the Emergency Notification Form.

2.6 Read the complete message, line by line, beginning with item # 1 allowing time to copy.

2.7 When you reach item #4, ask the State or a County to authenticate the message. The agency should give you a number in which you will reply the appropriate codeword. Write the number and codeword on the form.

2.8 After communicating the message, ask if there are any questions. Record individual's names and time on the back of the form. This time is the same time as item #3.

Enclosure 4.5 RP/0/A/5700/0 18 Manual Termination Notification Page 3 of 3 Completion/Transmission 2.9 Whenever practical, after verbally transmitting the message, FAX (front page only) to the appropriate agencies. REFER TO Enclosure 4.7 for FAX operation.

2.10 Continuous attempts to contact missing agencies must be made if unable to complete the notification per step 2.3. Document the time these agencies were contacted on the back of the notification form.

2.11 Provide copies of the transmitted message form to the following:{ PIP 0-M-99-0911 }:

Emergency Coordinator

Emergency Planner

NRC Communicator

Offsite Dose Assessors

Site Evacuation Coordinators

_____ Drill Coordinator (During drills only).

Enclosure 4.6 RP/0/A/5700/018 County Emergency Response Radio Page 1 of 1 NOTE: 1. This radio will only contact the county warning points. The state cannot be contacted on this radio. Have one of the counties relay the message.

2. You may refer to RP/O/A/5700/014, Enclosure 4.1 for individual radio codes.

Group Call:

1. Press 20 and POUND SIGN (#) to activate all county radio units.

2. When the TALK light comes on, press the bar on the transmitter microphone and say:

"This is McGuire Technical Support Center to all counties, do you copy?"

Once all counties respond, begin transmitting the message, using step 2.5 through step 2.12 of Enclosure 4.3.

At least one attempt using the individual radio code must be made for the missing agencies.

Proceed with the notification promptly following an attempt to get missing agencies on the air.

3. If a county fails to respond on the group call, press their individual code on the encoder and say:

"This is McGuire Technical Support Center to (Agency you are calling), do you copy?"

Once the county responds, begin transmitting the message, using step 2.5 through step 2.12 of Enclosure 4.3.

4. After you have finished transmitting the message, conclude the message by saying:

"This is WQC700 base clear."

5. Continuous attempts to contact missing agencies must be made if unable to complete the notification per section 2 of Enclosure 4.3. Document the time these agencies were contacted on the back of the notification form.

Enclosure 4.7 RP/O/A/5700/018 Operation of the FAX Page 1 of 1 NOTE: The FAX will dial each agency in sequence. If the FAX is busy, it will try again after completing the other calls. The group call also transmits a copy to the EOF in the General Office.

1. TO SEND A FAX TO ALL COUNTIES AND STATE OF NORTH CAROLINA

"* Insert the document face down into the FAX.

""Press Group FAX.

""Press "SEND/RECEIVE" button.

2. TO SEND A FAX TO A SINGLE LOCATION USING ONE-TOUCH DIALING

__ 2.1 Insert the document face down into the FAX

__ 2.2 Select location(s) to receive the fax:

"* Press EOF in General Office

"* Press State of North Carolina WP

_

Press Mecklenburg County

Press Gaston County

_

Press Lincoln County

- Press Iredell County

Press Catawba County

Press Cabarrus County

___

Press NC State EOC.

2.3 WHEN the appropriate individual selection is made, THEN press "SEND/RECEIVE" button.

[NOTE: If programmed functions fail, go to RPIOIAI5700IO14, Enclosure 4.1 for manual FAX numbers.

3. SEND A FAX TO A SINGLE LOCATION DIALING MANUALLY

""Insert the document face down in the FAX.

""Using the keypad, dial the number that you wish to call.

"* Press "SEND/RECEIVE" button.

(R04-01) Duke Power Company (1)ID No.: SR/0/1B/2000/004 PROCEDURE PROCESS RECORD Revision No.: 004 PREPARATION FOR STANDARD PROCEDURES (2) Procedure Title .Notification / Stap and Counties from the Emergency Operations Facility 0* Prenared Rv 0.- . CA-- Date 1-/11/0 )

(4) Applicable To: El ONS 19 MNS J CNS (5) Technical Advisor (6) Requires 0 Yes 0 No EZ"Kes El No .Yes 0 No NSD 228 Applicability YES = New procedure or reissue with major changes Determination NO = Reissue with minor changes OR to incorporate previously approved changes (7) Review (QR) By By By Date Date D2-//ate Cross-Disciplinary By By By Review (OR) NA Date NAWDate/VI 0/*/ NAi;" Date_______

Reactivity Mgmt. By By By Review (QR) NA Date NA/ Date ______ NA 4 Date /i/'O /

Mgmt. Involvement By By By_

Review (Ops. Supt.) NA Date N_ Date / / NA Date (8) Additional By (QA) By (QA) By (QA)

Reviews Date Date Date By By_ By_

Date Date , ,,Date (9) Approved By By By .J&, .

Date Date ,- Date ,- l (10) Use Level PERFORMANCE (Compare with Control Copy every 14 calendar days while work is being performed.)

(11) Compared with Control Copy Date Compared with Control Copy Date Compared with Control Copy Date (12) Date(s) Performed Work Order Number (WO#)

COMPLETION (13) Procedure Completion Verification El Yes El NA Check lists or blanks properly initialed, signed, dated, or filled in NA, as appropriate?

El Yes ElNA Required enclosures attached?

0l Yes El NA Data sheets attached, completed, dated, and signed?

El Yes El NA Charts, graphs, etc., attached and properly dated, identified, and marked?

El Yes ElNA Procedure requirements met?

Verified By Date (14) Procedure Completion Approved Date (15) Remarks (attachadditionalpages, if necessary)

Duke Power Company Procedure No.

Catawba/McGuire Nuclear Station SP/O/B/2000/004 Revision No.

Notification to States and Counties from the Emergency 004 Operations Facility Reference Use Electronic Reference No.

I MP00715S

SR/0/B/2000/004 Page 2 of 8 Notifications to States and Counties from the Emergency Operations Facility

1. Symptoms 1.1 An emergency has been declared and an Off-Site Agency notification is required.

NOTE: The first Emergency Offsite Agency Communicator to arrive should promptly perform the "Immediate Actions" regardless of which role they are assigned.

2. Immediate Actions NOTE: Ensure Enclosure 4.9 (EOF Off-Site Agency Communicator Checklist) of procedure SR/0/B/2000/003 is completed.

Steps of this procedure may be performed out of sequence at the discretion of the communicator. Sign off lines are for place keeping and are not required to be initialed. The notification form will serve as the official documentation for the notification to off site agencies.

Changes in Protective Actions Recommendations shall be transmitted within 15 minutes.

Changes in Protective Actions Recommendations and termination Notifications shall be transmitted verbally.

2.1 EOF Off-Site Communicators shall proceed directly to the Emergency Operations Facility.

2.2 Circle which Site has declared the Emergency: i.e. McGuire or Catawba 2.3 Acquire information on the communication status described below from the TSC.

___ 2.3.1 Emergency Classification (Circle One) (NOUE, Alert, Site Area Emergency, General Emergency).

__ 2.3.2 Emergency Declared at hrs.

__ 2.3.3 Last Message # transmitted out at (time).

2.3.4 Next Message Due at (time)

SRIO/B/2000/004 Page 3 of 8 2.3.5 Compare EOF communicator clock time with TSC clock to verify synchronization.

2.3.6 Verify that a Fax copy of previous notifications has been sent to the EOF.

.2.3.7 Any other pertinent information related to the emergency:

__ 2.4 Power up/check printers, fax machines, copiers, etc.

__ 2.5 Provide copies of previously transmitted message forms to:

S All positions in the EOF Director area.

0 Accident Assessment Group 0 Dose Assessment Group 0 Field Monitoring Coordinator 0 Wall Folder (2 copies).

SR/O/B/2000/004 Page 4 of 8 2.6 Power up and log on to the Off-Site Communicator computer by using the following:

"* Log On ID - EOFWS

"* Password - Press Enter (No Password) 2.7 Verify that the electronic version of the Emergency Notification Form (ENF) can be accessed. Reference Enclosure 4.1 for logon instructions if needed.

2.8 Verify that the electronic ENF can also be accessed by:

__ Accident Assessment Manager __ Rad Assessment Manager 2.9 Verify that the default printer for the Electronic ENF is set to the printer in the EOF Off Site Agency Communicator area.

2.10 IF the Electronic Notification Form (ENF) is NOT operational, THEN, refer to Enclosure 4.2 for manual completion and Enclosure 4.3 for standard transmission of the notification form. Notify EOF Data Coordinator of any computer problems.

NOTE: Certain events could occur at the plant site such that both units are affected. These may include: Abnormal Rad Levels/Radiological Effluents, Fire/Explosion and Security Events, Natural Disasters, Hazards and other conditions affecting plant safety from:

Catawba: RP/0/A/5000/001 - Classification of Emergency.

McGuire: RP/0/A/5700/000 - Classification of Emergency.

Consider this when completing the "unit designation" on line 2 of the Emergency Notification Form. { PIP 0-M97-4638)

3. Subsequent Actions NOTE: The facility that declares the emergency classification should be the facility that makes the emergency notification to the off-site agencies.

__ 3.1 EOF Lead Communicator should review duties listed in Enclosure 4.8, (EOF Lead Off Site Communicator Duties).

__ 3.2 Update the following Status Board in the EOF to include the information from Step 2.3 (i.e. next message due, etc.).

0 EOF Director's Area F Off Site Agency Communicator's Area

SR/O/B/2000/004 Page 5 of 8 NOTE: Ensure EOF will have adequate time to develop and provide next notification before EOF Director activates the EOF.

3.3 Inform the EOF Director, Accident Assessment Manager and Radiological Assessment Manager when next notification is due.

3.4 Notify EOF Director when EOF Communicators are prepared to accept communication responsibilities from the TSC.

3.5 Immediately after the EOF Director declares the EOF as activated, contact the TSC to:

__ 3.5.1 Verify EOF has responsibility for communication and will transmit next message.

__ 3.5.2 Verify which agencies are participating. (Drill/Exercise Only) 3.6 Immediately following EOF activation, go to Enclosure 4.1, Section 3 Communications screen, to prepare for next ENF transmission.

3.7 IF desired, THEN obtain a copy of the Authentication Code Word list from:

"* Catawba - the Catawba procedure cabinet in the EOF Directors area.

"* McGuire - the McGuire procedure cabinet in the EOF Director's area.

3.8 Have one of the other EOF OSAC's arrange for 24-hour EOF OSAC coverage.

3.9 Review the following information concerning notifications.

3.10 Initial Notifications 3.10.1 IF an upgrade in classification occurs while transmitting any message, THEN:

___ A. Notify the agencies an upgrade has occurred, and that new information will be provided within 15 minutes.

___ B. Suspend any further transmission of the message that was being transmitted. {PIP-M-01-3711 1

S R/O/B/2000/004 Page 6 of 8 NOTE: Follow-up messages of a lesser classification should never be approved after an upgrade to a new classification is declared. Emphasis should be placed on providing current information and NOT on providing a follow-up just to meet follow-up deadline. If a follow-up is due and an upgrade in classification is declared, Off-Site Agency Communicators should contact the agencies that the pending follow-up is being superseded by an upgrade in classification and information will be provided within 15 minutes.

NOTE: Follow-up messages that involve a change in the Protective Action Recommendations shall be communicated to the off-site agencies within 15 minutes and should be communicated verbally. All other follow-up messages may be faxed with phone verification of receipt.

3.10.2 The first notification made in each of the four Emergency Classifications is called Initial Notifications. Initial Notifications shall be made within 15 minutes of entering each of the Emergency Classifications (i.e., Classification changes) and shall be communicated verbally. The message number will remain sequential throughout the event beginning with the Control Room.

3.11 Follow-up Notifications Notifications following Initial Notifications within the same Emergency Classification are called follow-up notifications. Make follow-up notifications to state and county government officials according to the following schedule:

Every hour until the emergency is closed out OR If there is any significant change to the situation (make notification as soon as possible)

OR As agreed upon with an Emergency Management official from each individual agency.

Documentation shall be maintained for any agreed upon schedule change and the interval shall not be greater than 4 hours4.62963e-5 days 0.00111 hours 6.613757e-6 weeks 1.522e-6 months to any agency.

NOTE: At some time during the event as the various EOCs are staffed, Off-site agencies may request that the Notification form be faxed to other Fax numbers. When this occurs make arrangements to have the form faxed to the requested numbers.

3.12 Termination Notification The last notification sent to the Off-site Agencies is for terminating the event.

Termination notifications will be designated as follow-up messages.

SR/O/B/2000/004 Page 7 of 8 3.13 Other Information In addition to the Emergency Action Level information that is entered on Line 7 of the Emergency Notification Form (ENF), other events/occurrences will need to be reported to the Off-Site Agencies as well. This would include any event, which has the potential to affect the public. The following are some examples but is not an all-inclusive list.

Each event should be carefully evaluated and discussed with the EOF Director to assure pertinent information is forwarded to the Off-Site Agencies. Notification to off-site agencies should take place as soon as possible. (PIP 0-M98-2065)

NOTE: These events may be the basis for the current emergency classification or an additional event to be reported under Step 7 of the Emergency Notification Form (ENF). These events may need off-site agency action or resolution.

"* Other unrelated classifiable events (for example, during an Alert, an event which, by itself would meet the conditions for an Unusual Event)

"* Major/Key Equipment Out of Service

"* Emergency response actions underway

"* Fire(s) onsite

"* Flooding related to the emergency

"* Explosions

"* Loss of Offsite Power

"* Core Uncovery

"* Core Damage

"* Medical Emergency Response Team activation related to the emergency

Personnel injury related to the emergency or death

Transport of injured individuals offsite - specify whether contaminated or not

Site Evacuation/relocation of site personnel

Saboteurs/Intruders/Suspicious devices/Threats

Chemical or Hazardous Material Spills or Releases

Extraordinary noises audible offsite

Any event causing/requiring offsite agency response

Any event causing increased media attention

SR/O/B/2000/004 Page 8 of 8

4. Enclosures 4.1 Electronic Emergency Notification Form (ENF) Completion/Transmission 4.2 Emergency Notification Form (ENF) Completion 4.3 Emergency Notification Form (ENF) Transmission 4.4 Fax Instructions 4.5 Message Authentication Code List 4.6 Authentication Guideline 4.7 Emergency Notification Form (ENF) 4.8 EOF Lead Off-Site Agency Communicator Duties

Enclosure 4.1 SR/0/B/2000/004 Electronic Emergency Notification Form Page 1 of 23 (ENF) Completion/Transmission

1. Electronic Notification Form Logon 1.1 If not already performed, assure Off-Site Communicator Computer is operational.

1.2 Verify the computer internal clock is synchronized with the facility clock. (Adjust as necessary).

NOTE: (If computer or Electronic Notification Form is not operational, report It to the EOF Data Coordinator. Refer to Enclosures 4.2 and 4.3 for manual completion and standard transmission of the Notification Formn.)

1.3 If not already performed, log on to the Electronic Notification Form by performing the following:

"* Select the (ERO) Emergency Response Organization option from the DAE My Application.

"* Choose ENF v2.0 - CNSMNS ERO.

OR

"* Go to the DAE and search for "Nuclear Generation"

"* Select the (ERO) Emergency Response Organization option.

"* Select ENF v2.0 - CNSMNS ERO.

Login the Program entering the following information:

User Name: Your Network Logon ID (ie: BRS 1064)

Password: Your Network Password Domain: NAM

Enclosure 4.1 SR/O/B/2000/004 Electronic Emergency Notification Form Page 2 of 23 (ENF) Completion/Transmission

2. Electronic Notification Form Completion (Create Event) 2.1 Highlight the appropriate station (Catawba or McGuire) for the event.

-3)~~~~ ~ ~ ~ ~ Emfec oiicainFr O I NOTE: The TSC should normally create the event for the specific Drill or Emergency]

2.2 IF the TSC has already created an event for this drill or emergency, THEN select that event and go to procedure Section 3, Communications screen.

2.3 IF the TSC was unable to, or has not created an event for this drill or emergency, THEN create a new event by performing the following: Select Site from the menu, then New Event.

Enclosure 4.1 SR/0/B/2000/004 Electronic Emergency Notification Form Page 3 of 23 (ENF) Completion/Transmission Create Event venunrormation - -<*

Type: Di br(~ Actual Emergency Site: Catafvba Nuclear Site vii

Description:

F-Emergency Classiication

(~Notification of unusual Event' ai~te Area Emergency 1CAlert General Emergency Declared T T j.

Meisage Information-Has aprevious:message been sent?'. Yes t-No.

rLast Message Information

~ Initial Tye Follow-Up F~iteE Transrrital Date/lTime: 7 7 1 Create Event Cancel 2.4 On the Create Event screen, fill in the information from the previous message as follows:

"* For Event Information -Select Drill or Actual Emergency

"* For Description - Indicate the type of Event (i.e.: Loss of Off-Site Power, 03/08/99 1st Quarter Drill)

For Emergency Classification - Select the appropriate Emergency Classification and time of declaration.

For Message Information - Has previous message been sent? (Yes or No).

NOTE:

The last message information is used to set the automatic functions of the program (ie:

number, transmittal times, etc)

For Last Message Information - If previous message has not been sent this field is automatically disabled.

2.4.1 For Last Message Information - If previous message(s) has been sent manually:

"* Select (Initial or Follow-up)

"* Number (Last Message Number)

"* Transmittal Date/Time (Last Message Transmittal Time)

Enclosure 4.1 SR/0/B/2000/004 Electronic Emergency Notification Form Page 4 of 23 (ENF) Completion/Transmission 2.5 Select Create Event button at the bottom of the screen. (Event Screen should be created.)

2.6 If all information is correct select "Yes" at the prompt "Are you sure you are ready to create this event".

NOTE: - Ensure the EOF is activated prior to beginning this section.

3. Communications Screen

__ 3.1 Select Communications tab at the top right of the Event Screen. (Last Tab on the Event screen) 3.2 Complete the Communicator "Name" information. (This is the individual performing the phone communications with the State and County agencies.)

3.3 Complete the applicable information in the "Event Management" section as follows:

"* Select the "Managing Site".

"* Select and verify the appropriate facility (TSC or EOF) activation time.

"* Select the "Save" button i2 i 2 iii I

Enclosure 4.1 SR/0/B/2000/004 Electronic Emergency Notification Form Page 5 of 23 (ENF) Completion/Transmission NOTE: The Accident Assessment Manager is responsible for the Plant Status, Plant Summary and Protective Action screens.

Rad Assessment Manager is responsible for the Release and Met/Offsite Dose screens.

3.4 Verify that the Rad Assessment and Accident Assessment positions have accessed the ENF program and have begun entering information.

3.5 Monitor the Plant Status, Plant Summary, Protective Actions, Release, and Met/Offsite Dose indicators at the bottom of the screen to assure information is being routinely updated.

3.6 Updating the information on a particular panel may be performed by double clicking on the desired indicator panel at the bottom of the form and then selecting "Validate" if all information is correct.

NOTE: For the "Next Msg Due" indicator panel all indicator information is as follows:

Initial Messages: Follow Up Messages:

Black - No information or information/time conflict Black - No information or information/ time conflict.

Green - Next message due in 10 - 15 minutes. Green - Next message due in 30 to 60 minutes.

Yellow - Next message due in 5 - 9 minutes. Yellow - Next message due in 15 to 29minutes.

Red - Next message due in 5 minutes or past due. Red - Next message due in < 15 mins. or past due.

3.7 Periodically validate information on the Communicator screen by reviewing the screen information and selecting the Validate button on the bottom right of the screen. (This will update the Communicator Indicator to Green Status.)

3.8 If information needs to be updated, make the appropriate changes and then select the Save button on the bottom right of the screen. (This will also update the Communicator Indicator)

Enclosure 4.1 SR/0/B/2000/004 EleAronic Emergency Notification Form Page 6 of 23 (ENF) Completion/Transmission

4. Building a Message the 4.1 When it is time to develop a message to be communicated to the Off-site agencies, perform following:

NOTE: Contact the iresponsible group if information needs to updated or validated.

"* Verify Status indicators for the various screens at the bottom of the screen are current. (i.e.

Green)

"* If the information needs to be updated or validated, have the responsible individual update or validate their designated screen.

"* Select the Communications screen, then select the Build New Message bar at the bottom of the screen. Information from the various screens will be incorporated into the message.

4.2 Review the form to verify information is correct.

If the information is correct proceed to step 4.4.

NOTE: If the Accident Assessment Manager or Radiation Assessment Manager has made changes to their panels you can update the message by selecting "Message" from the Toolbar and then choosing "Refresh".

4.3 If information needs to be revised, perform the following:

"* Select the appropriate screen by double clicking the appropriate panel designation at the bottom of the screen.

"* Make changes as necessary and inform the responsible group of those changes.

"* When editing is complete, select Save.

"* Return to the specific message form, then select Message from the Toolbar, then Refresh.

"* Select "Yes" if you are ready to Refresh the form.

NOTE: If any of the status indicators are any color except Green you will be prompted that the information needs to be updated/validated. Refer to step 4.1.

4.4 If message is correct, print out a copy by selecting Message from the Toolbar, then Print.

4.5 Have the EOF Director review and sign the form.

Enclosure 4.1 SR/0/B/2000/004 Electronic Emergency Notification Form Page 7 of 23 (ENF) Completion/Transmission

5. Transmitting Message

_ 5.1 Locate a copy the Authentication Code Word List.

- 5.2 For Initial Notifications (15 Minutes) proceed to Section 6.

_ 5.3 For Follow-up Notifications, proceed to Section 7.

_ 5.4 For Terminations message, proceed to Section 8.

6. Transmission of Initial Notifications NOTE: 1. All initial notifications shall be communicated verbally within 15 Minutes of Emergency Classification declaration. Avoid using abbreviations or jargon likely to be unfamiliar to states and counties. If any information is not available or not applicable, say "Not available" or "Not Applicable". Do not abbreviate "N.A." because this is ambiguous.

2. If Selective Signaling is not operational, see Enclosure 4.3 for Selective Signaling and Alternate Communication Instructions.

3. If the ENF Fax program is not operational refer to Enclosure 4.4 for additional instructions.

6.1 Once the ENF has been approved, one Off Site Agency Communicator shall perform steps 6.1.1 - 6.3 while another Off Site Agency Communicator establishes contacts as per step 6.6.

NOTE: The "Export To Web" and "Send E-Mail" boxes will be either checked or unchecked. Unless directed otherwise, leave the "Export To Web" and "Send E-Mail" boxes as they are when the

"'Fax Message" prompt appears.

__6.1.1 To fax the electronic form, Select Message from the Toolbar, THEN Fax.

FaMs Title _____

rvýExpoit To Web Send E-Mai!

Fax_______ Cancel

Uncosure 4.1 SR/O/B/2000/O04 Electronic Emergency Notification Form Page 8 of 23 (ENF) Completion/Transmission

Enter the Name, Title, and Date/Time from Line 16 of the ENF.

Select the Fax Button on this panel.

Select "Yes" on confirmation panel if ready to fax the form I9 1 1

NOTE: The AT&T Fax Sender Panel should now be initialized and appear on the screen.

AT&

Fax Send

_ _ 6.2 On ATT Fax Sender Panel, Type -catawba or -mcguire (whichever applies) in the Name block.

Enclosure 4.1 SR/0/B/2000/004 Electronic Emergency Notification Form Page 9 of 23 (ENF) Completion/Transmission 6.3 Perform the following:

Click the Green colored " check mark symbol" ( 1 ) at the right of the block at the top of the panel. (The Name block information will be transferredto the Recipient block.)

Then, select the Send button at the top of the panel (The ENF will be Faxed to the agencies simultaneously).

Select "OK" on reminder panel for setting the transmittal time and date.

IF desired, monitor the fax status by clicking the AT&T Mail button at the bottom of the screen (ie: maximize the program).

IF the fax program does not appear to be working, (ie: fax not being transmitted). Refer to Enclosure 4.4 for alternate fax instructions.

NOTE: Allow 4 to 5 minutes if it is desired that the Notification form be received by the agencies prior to contacting them by phone.

6.4 IF an upgrade in classification occurs prior to transmitting the initial message, THEN discard ENF paperwork and proceed to higher classification procedure. {PIP-M-01-3711 }

6.5 IF an upgrade in classification occurs while transmitting any message, THEN:

A. Notify agencies that an upgrade has occurred, and that new information will be supplied within 15 minutes.

___ B. Suspend any further transmission of the message that was being transmitted.

(PIP-M-01-3711 }

6.6 Establish communications with the Off-site Agencies via the Selective Signaling Phone per the following:

Activate the Group Call function by dialing *5 (CNS) or

1 (MNS) and verify that all available agency answers. (If all agencies do not answer the group call, dial the specific agency individually.)

Enclosure 4.1 SR/0/B/2000/004 Electronic Emergency Notification Form Page 10 of 23 (ENF) Completion/Transmission SNOTE: The transmittal time will need to be hand written on the copy of the ENF that the EOFD has previously signed.

v When all available parties are verified on the line, document that this is the transmittal time.

[OTE: Authentication Code should be hand written into the signed ENF form.

"* Read the following statement "This is Catawba or McGuire Nuclear Station EOF. This is a drill or actual emergency (whichever applies)."

"* Verify that all available agencies have received the Faxed ENF. (If ENF has not been received ask agencies to get a blank ENF and that you will provide the information.)

"* Read the information on the ENF, line by line, to the Off-site Agencies.

"* For Initial Notifications, when you reach item #4, ask the State or a County to authenticate the message. The agency should give you a number to which you will reply with the appropriate code word. Write the number and code word on the form.

"* After the information has been covered, inform the agencies the following: "This concludes message # __. Are there any questions?"

"* Obtain the names of the agency representatives. Record the names on the back of the hard copy of the ENF or use a copy of page 2 of Enclosure 4.7.

" Continuous attempts to contact missing agencies must be made using commercial lines, radio etc., if unable to complete the notifications as per 6.6. Document the times these agencies were contacted on the back of the notification form.

"* After message transmission is complete, select Message from the toolbar, then choose "Set Transmittal Date/Time".

"* Select "Yes" at the prompt if the Fax was successfully sent.

Phý-a:Sgý COnfiFM I

Enclosure 4.1 SR/0/B/2000/004 Electronic Emergency Notification Form Page 11 of 23 (ENF) Completion/Transmission NOTE: The transmittal date will be automatically populated on the message.

Complete the message transmittal Date and Time and select "Save".

If information is correct, select the "Yes" button.

- S Are you sure that you are ready to uJpdate this message?

NOTE: Authentication of a request is only required if a separate call is received. If information is requested while still on Selective Signaling no authentication is required.

6.7 If a question is outside of ENF information, do not answer the question but perform the following:

"* Authenticate the request (if question is a return call, you give the number).

"* Have the request evaluated by the EOF Director.

"* Document the question, answer, and have the EOF Director sign.

"* Document the time the answer was provided to the Off-site Agency.

6.8 Repeat the above steps as necessary to communicate other Initial messages.

6.9 Provide copies of the transmitted ENF to the following:

All positions in the EOF Director area.

Accident Assessment Group

Dose Assessment Group

Field Monitoring Coordinator

Wall Folder (2 copies).

Enclosure 4.1 SR/0/3/2000/004 Electronic Emergency Notification Form Page 12 of 23 (ENF) Completion/Transmission 6.10 Update next message due on the following white boards:

"* Off Site Agency Communicators Area

"* EOF Directors Area

7. Transmission of Follow-up Notification 7.1 Once the ENF has been approved, one Off-site Agency Communicator shall perform steps 7.2

- 7.3 while another Off-site Agency Communicator establishes contacts as per step 7.6.

NOTE: The "Export To Web" and "Send E-Mail" boxes will be either checked or unchecked. Unless directed otherwise, leave the "Export To Web" and "Send E-Mail" boxes as they are when the "Fax Message" prompt appears.

7.2 To fax the electronic form, Select Message from the Toolbar, THEN Fax.

"* Enter the Name, Title, and Date/Time from Line 16 of the ENF.

"* Select the Fax Button on this panel.

"* Select "Yes" on confirmation panel if ready to fax the form.

P.q* 0--.

ff" L I~Inj I Ate you suie

Encios-are 4.1 SR/O/B/2000/004 Electronic Emergency Notification Form Page 13 of 23 (ENF) Completion/Transmission NOTE: The AT&T Fax Sender Panel should now be initialized and appear on screen.

10 AT&T ýxSender WW File. Mesg flpion3 iHerp auLb [jecttc ITo :1 Name.: [1cataba Riecipients-'

Grade ofDDeljvry Se(Vfce: IStýandard DiOsclose Recipien~ts (enables To/Cc)

Laeý eal Feiey1re Add Cover Shee~t

__-g ~Send meReceipts Confirming Delivery 21ic Code:77 F Conolidate Receipt Confirations ino one Report

,Reaci 8:3a26 AM 7.3 Perform the following:

"* On ATT Fax Sender Panel, Type -catawba or -mcguire (whichever applies) in the Name block.

"* Click the Green colored "check mark symbol" ( I ) at the right of the block at the top of the panel. (The Name block information will be transferredto the Recipient block.)

"* Then, select the Send button at the top of the panel (The ENF will be Faxed to the agencies simultaneously).

Enclosure 4.1 SR/0/B/2000/004 Electronic Emergency Notification Form Page 14 of 23 (ENF) Completion/Transmission NOTE: For Follow-up messages, the transmittal time will be the time that all available agencies are on the line to verify Fax transmission.

0 Select "OK" on reminder panel for setting the transmittal time and date.

Allow 4 to 5 minutes if it is desired that the Notification form be received by the agencies prior NOTE: to contacting them by phone.

"* IF desired, monitor the fax status by clicking the AT&T Mail button at the bottom of the screen (ie: maximize the program).

"* IF the fax program does not appear to be working, (ie: fax not being transmitted). Refer to Enclosure 4.4 for alternate fax instructions.

7.4 IF an upgrade in classification occurs prior to transmitting the initial message, THEN discard ENF paperwork and proceed to higher classification procedure. {PIP-M-01-3711 }

7.5 IF an upgrade in classification occurs while transmitting any message, THEN:

___ A. Notify agencies that an upgrade has occurred, and that new information will be supplied within 15 minutes.

___ B. Suspend any further transmission the message that was being transmitted.

{PIP-M-O 1-3711 }

Enckosure 4.1 SR/G/B/2000/004 Electronic Emergency Notification Form Page 15 of 23 (ENF) Completion/Transmission 7.6 Establish communications with the Off-site Agencies via the Selective Signaling Phone per the following:

"* Activate the Group Call function by dialing

5 (CNS) or *1 (MNS) and verify that all available agencies answer. (If all agencies do not answer the group call, dial the specific agency individually.)

"* Verify that all available agencies are on the line. Document this as the transmittal time.

"* Verify that all Agencies have received the Faxed ENF. (If ENF has not been received ask agencies to get a blank ENF and that you will provide the information.)

"* Ask if there are any questions, regarding the Follow-up ENF information.

"* Obtain the names of the agency representatives. Record the names on the back of the hard copy of the ENF or use a copy of page 2 of Enclosure 4.7.

7.7 After message transmission is complete, select Message from the toolbar, then choose "Set Transmittal D'.te/Time".

Select "Yes" at the prompt if the Fax was successfully sent.

Did the messaje get Daxtd aTmuc"essfulvy?

Complete the message transmittal Date and Time and select "Save"

,!M-sag . .... i. Dat Time

+++++ :++]+++

+++ : T*

++:++<+++++*++'

-,-++*+++ +p +* ++++?*+

+ +++++++++++++

+ +*+ +*+ +++** +: +*,+;++ +;+*+*++*++++*

4++ +*+ + *++++pc+*

At the confirmation prompt select "Yes" if you are ready to update this message.

Enclosure 4.1 SR/0/1B/2000/004 Electronic Emergency Notification Form Page 16 of 23 (ENF) Completion/Transmission The transmittal date and time will be automatically be added on the message.

NOTE: Authentication of a request is only required if a separate call is received. If information is requested while still on Selective Signaling no authentication is required.

7.8 If a question is outside of ENF information, do not answer the question but perform the following:

"* Authenticate the request (if question is a return call, you give the number).

" Have the request evaluated by the EOF Director.

"* Document the question, answer, and have the EOF Director sign.

"* Document the time the answer was provided to the Off-site Agency.

7.9 Repeat the above steps as necessary to communicate other Follow Up messages.

7.10 Provide copies of the transmitted ENF to the following:

All positions in the EOF Director Area.

Accident Assessment Group.

Dose Assessment Group.

Field Monitoring Coordinator.

Wall Folder (2 copies).

7.11 Update next message due on the following white boards:

"* Off Site Agency Communicators Area.

"* EOF Directors Area.

Enciosure 4.1 SR/0/13/2000/004 Electronic Emergency Notification Form Page 17 of 23 (ENF) Completion/Transmission

8. Termination Message NOTE: 1. Termination notifications are communicated verbally.

2. Termination notification is marked as a Follow-up.

8.1 From the Menu bar, select the specific Event. (Ensure that the event is highlighted) and then select Terminate Event.

Emergency~~~~- omMxoiiitpr I 6LALcrL __JL_I BLACK_.ý 8.2 Enter Termination Time and Date, then Click OK.

Enclosure 4.1 SR/O/B/2000/004 Electronic Emergency Notification Form Page 18 of 23 (ENF) Completion/Transmission 8.2.1 Confirm that event is ready to be Terminated by clicking "Yes".

P .. .. . . ...

Are you sure that you ar e ready to terminate this event?

A Message will be generated with appropriate information.

8.3 Review the form to verify information is correct.

9 If the information is correct proceed to step 8.5.

8.4 If information needs to be revised, perform the following:

"* Return to the events panel by selecting the specific event.

"* Select the appropriate screen by double clicking the appropriate panel designation at the bottom of the screen.

"* Make changes as necessary and inform the responsible group of those changes.

"* When editing is complete, select Save.

"* Return to the specific message form by double clicking on the specific message.

"* Select Message from the Toolbar, then Refresh.

"* Select "Yes" if you are ready to Refresh the form.

NOTE: If any of the status indicators are any color except Green you will be prompted that the information needs to be updated/validated. Refer to step 4.1.

8.5 WHEN the form information is correct, THEN:

"* Select "Save".

"* Print out a copy by selecting Message from theý Toolbar, then Print.

"* Have the EOF Director review and sign the form.

Enclosure 4.1 SR/O/B/2000/004 Electronic Emergency Notification Form Page 19 of 23 (ENF) Completion/Transmission 8.6 Once the ENF has been approved, one Off Site Agency Communicator shall perform steps 8.7

- 8.8 while another Off Site Agency Communicator establishes contacts per steps 8.9.

8.7 To Fax the Electronic form, Select Message from the Toolbar, THEN Fax.

NOTE: The "Export to Web" and "Send E-Mail" boxes will be either checked or unchecked. Unless directed otherwise, leave the "Export to Web" and "Send E-Mail" boxes as they are when the "Fax Message" Prompt appears.

FaxIe~.3- i

Enter the Name, Title, and Date/Time from Line 16 of the ENF.

Select the Fax Button on this panel.

Select "Yes" on confirmation panel if ready to fax the form.

Enclosure 4.1 SR/0/B/2000/004 Electronic Emergency Notification Form Page 20 of 23 (ENF) Completion/Transmission NOTE: If the Electronic Notification Form Fax process is not operational, refer to Enclosure 4.4 for alternate Fax instructions.

NOTE: The AT&T Fax Sender Panel should now be initialized and appear on screeni IA AT&T Fax SenderxI 8.8 Perform the following:

"* On ATT Fax Sender Panel, Type -catawba or -mcguire (whichever applies) in the Name block.

"* Click the Green colored "check mark symbol" (\l ) at the right of the block at the top of the panel. (The Name block information will be transferredto the Recipient block.)

"* Then, select the Send button at the top of the panel (The ENF will be Faxed to the agencies simultaneously).

"* Select "OK" on reminder panel for setting the transmittal time and date.

Enclosure 4.1 SR/0/B/2000/004 Electronic Emergency Notification Form Page 21 of 23 (ENF) Completion/Transmission NOTE: Allow 4 to 5 minutes if it is desired that the Notification form be received by the agencies prior to contacting them by phone.

IF desired, monitor the fax status by clicking the AT&T Mail button at the bottom of the screen (ie; maximize the program).

o IF the fax program does not appear to be working, (ie; fax not being transmitted). Refer to Enclosure 4.4 for alternate fax instructions.

8.9 Establish communications with the Off-site Agencies via the Selective Signaling Phone per the following:

Activate the Group Call function by dialing

5 (CNS) or

1 (MNS) and verify that each agency answers. (If all agencies do not answer the group call, dial the specific agency individually.)

NOTE: The transmittal time will need to be hand written on the copy of the ENF that the EOFD has previously signed.

"* Verify that all available agencies are on the line. Document this as the transmittal time.

"* Verify that all Agencies have received the Faxed ENF and verbally communicate the message to the Off Site Agencies. (If ENF has not been received ask agencies to get a blank ENF and that you will provide the information.)

NOTE: Authentication Code should be hand written on the copy of the ENF that the EOFD has previously signed.

For Termination Notifications, when you reach item #4, ask the State or a County to authenticate the message. The agency should give you a number to which you will reply with the appropriate code word. Write the number and code word on the form.

Ask if there are any questions, regarding the Termination ENF information.

Obtain the names of the agency representatives. Record the names on the back of the hard copy of the ENF or use a copy of page 2 of Enclosure 4.7.

After message transmission is complete, select Message from the toolbar, then choose "Set Transmittal Date/Time".

Select "Yes" at the prompt if the Fax was successfully sent.

Did the message get faxed successfuI:y?

Enclosure 4.1 SR/0/B/2000/004 Electronic Emergency Notification Form Page 22 of 23 (ENF) Completion/Transmission 0 Complete the message transmittal Date and Time and select "Save".

I esgeT asmtalD . e Tie iou 1

At the confirmation prompt select "Yes" if you are ready to update this message.

........... . ....... i

The transmittal date and time will be automatically be added on the message.

NOTE: Authentication of a request is only required if a separate call is received. If information is requested while still on Selective Signaling no authentication is required.

8.10 If a question is outside of ENF information, do not answer the question but perform the following:

"* Authenticate the request (if question is a return call, you give the number).

"* Have the request evaluated by the EOF Director.

"* Document the question, answer, and have the EOF Director sign.

" Document the time the answer was provided to the Off-site Agency.

8.11 Provide copies of the transmitted ENF to the following:

All positions in the EOF Director Area.

Accident Assessment Group.

Dose Assessment Group.

Field Monitoring Coordinator.

Wall Folder (2 copies).

Enclosure 4.1 SR/0/B/2000/004 Electronic Emergency Notification Form Page 23 of 23 (ENF) Completion/Transmission 8.12 Shut down the Program by performing the following:

"* From the Menu Bar, Select "File", then "Exit".

" Shut down the Computer by Selecting the "Start" button, then "Shutdown", then, "Shutdown the computer".

Enclosure 4.2 SR/0/B/2000/004 Emergency Notification Form (ENF) Page 1 of 3 Completion

1. Initial and Follow-up Completion (Information for the Completion of the ENF)

Obtain a copy of the Emergency Notification Form from the Catawba or McGuire Procedure Cabinet located in the EOF Directors area.

NOTE:

Items 11-14 may be skipped on initial notifications Item # Communicator Action Info Source

1. Check appropriate blocks: (Drill/Emergency).(Initial/Follow-up) Initial: First message in each of the EOF Comm.

4 classifications. Follow-up: Subsequent messages following the initial message within the same classification. Message #'s are sequentially numbered throughout drill/emergency starting with the Control Room.

2. Write in the site, unit or units affected, and the phone communicator's name (Reported by). EOF Comm.

3. Assure confirmation phone number. Document the "transmittal time" at the beginning of message EOF Comm transmission. (Note: Transmittal time is: Initial - when all available Agencies are verified on the line. Follow-up - when the form is faxed.)

4. Document the Authentication while transmitting the notification. Refer to Authentication Enclosures EOF Comm (Enclosure 4.5 and 4.6) for additional instructions.

5. Check appropriate classification. Acc Assess.

6. Mark the appropriate box and write time and date current classification was declared. Acc Assess

7. Write a concise description for declaring the current emergency classification. Also use this space Acc Assess.

for any other important information. (See page 7 of 8, section 3.13 of the body of the procedure, for additional information). The first message from the EOF should include a statement indicating that the EOF has been activated. Do not use acronyms or abbreviations. For Follow-up messages, include relevant information and changes that have occurred since the last message (Don't just restate the EAL or last message).

8. Mark appropriate plant condition: Acc Assess.

Improving - Emergency conditions are improving in the direction of a lower classification or termination of the event.

Stable - The emergency situation is under control. Emergency core cooling systems, equipment, plant, etc., are operating as designed.

Degrading - Given current and projected plant conditions/equipment status, recovery efforts are not expected to prevent entry into a higher emergency classification or the need to upgrade off-site Protective Action Recommendations.

9. Write time and date Reactor Shutdown or Reactor Power level as applicable. Acc Assess.

Enclosure 4.2 SR/O/B/2000/004 Emergency Notification Form (ENF) Page 2 of 3 Completion Mark appropriate box for emergency release. If A or B, go to Item 14. If C or D, complete Lines 11 1 Rad Assess.

10.

14. A release is any unplanned and quantifiable discharge to the environment of radioactive effluent attributable to a declared emergency event. Base determinations on information such as EMF readings, containment pressure and other instrument indications, field monitoring results, and knowledge of the event and its impact on system operation and resultant release pathways. A release is considered to be in progress if the following occurs:

"* Rx. Bldg EMF Monitors (38, 39, or 40 reading indicates an increase in activity or EMF monitors 53A and/or 53B for Catawba or 51A and/or 51B for McGuire read greater than 1.5 R/hr) AND pressure inside the containment bldg is greater than Tech. Specs. OR an aztual containment breach is determined.

"* Increase in activity monitored by unit vent EMF monitors 35, 36, or 37.

"* Steam generator tube leak monitored by EMF 33.

11.*

Items 11-14 may be left blank on initial notifications. Rad Assess.

Indicate type of release and time/date. Mark Ground Level for any airborne releases.

12.* Indicate release magnitude and whether release is above or below normal operating limits. Rad Assess.

13.* Write estimate of projected off-site dose and estimated duration. Check new or unchanged. If Rad Assess.

unchanged from a previous notification, the information does not have to be repeated.

14.* Provide meteorological data. Rad Assess.

15. Indicated appropriate recommended protective actions as recommended by Duke Power and the EOF Rad Assess.

Director.

"* For Unusual Event, Alert, and Site Area Emergency, Mark box "A".

"* For General Emergency , mark and complete information for boxes B and C using:

Catawba - RP/0/A/5000/005 (GE)

McGuire - RPIO/A15700/004 (General Emergency).

16. Have EOF Director approve message. EOF Dir.

Enclosure 4.2 SR/O/B/2000/004 Emergency Notification Form (ENF) Page 3 of 3 Completion

2. Termination Notification Completion (Manual ENF Termination) 2.1 When the emergency/drill has been terminated, complete the ENF as described below.

NOTE: 1. When terminating from a General Emergency, "No Recommended Protective Action" HAS to be selected in the Electronic Emergency Notification Form Program.

2. Termination notifications are communicated verbally.

3. Termination notification is marked as a Follow-up.

Source of Line Item # Action Information EOF

1. Check appropriate blocks. Accident NOTE: Message #s are sequentially numbered throughout the Assessment Mgr.

drill/emergency starting with the Control Room.

2. Write in site and unit or units affected. Accident NOTE: Reported by is communicator's name Assessment Mgr.

3. Write confirmation phone number that states and counties may call back on. Transmittal time will be documented at the beginning of message transmission

4. Authentication will be completed while transmitting the notification to states and counties.

5. Check appropriate classification that is being terminated from. Accident Assessment Mgr.

6. Mark box "B" and write time and date of termination. Accident Assessment Mgr.

7.-15. No information is required. Off-site Communicator

16. Have EOF Director approve message. EOF Director

Enckosure 4.3 SR/0/B/2000/004 Emergency Notification Form Transmission Page 1 of 5

1. Transmitting a Message 1.1 Review the following Selective Signal guideline if necessary to familiarize yourself with its operation.

SELECTIVE SIGNALING NOTE: Selective Signaling is an open line that is capable of connecting all agencies together at the same time. No special conferencing process is required to get all agencies on the line. The line is always active (i.e., no dial tone).

5 (CNS) or

1 (MNS) may be used initially to contact county and warning points/EOCs.

NOTE: The handset has a "push to talk" button which must be pressed in order for the parties on the other end to hear you. To use the headset instead of the handset, set the switch on the headset controller to "headset" and remove the handset from the phone cradle. Then resume normal operation. There is no "push to talk" feature associated with the headset however, the handset must be removed from the cradle when the headset is in use.

1. Pick up receiver (no dial tone will be heard). Dial

5 (CNS) or

1 (MNS) and wait for agencies to answer. Verify that all agencies have answered. Note: If all agencies do not answer the group call, dial the agencies individually per step 2.

2. Alternately, the agencies may be contacted individually by dialing the three digit Selective Signal number for each agency. When they pick up, identify yourself and tell them to hold while you get the other agencies on the line. Dial the second agency's three-digit Selective Signal number. When they pick up, identify yourself and tell them to hold while you get the other agencies on the line.

3. Continue this process until all applicable agencies are on the line.

NOTE: If Selective Signal Communications fail, the following is the suggested priority for backup communications systems used to notify the states and counties.

1.2 1st - Commercial Telephone (Bell Line) (Conference Call)

CATAWBA Refer to the Emergency Response Telephone Directory, Enclosure 1.1 for instructions on the use of telephones in the EOF, conference call instructions, and individual bell line numbers.

MCGUIRE Refer to Enclosure 4.10 (EOF Programmable Conference Telephones) of RP/O/A/5700/014 (Emergency Telephone Directory) for instructions on the use of telephones in the EOF, conference call instructions, and individual bell line numbers

Enciosure 4.3 SR/O/B/2000/004 Emergency Notification Form Transmission Page 2 of 5 1.3 2nd - North Carolina and/or South Carolina Emergency Management Radio.

0 CATAWBA Refer to the Emergency Response Telephone Directory, Enclosure 1.6, for instructions on the use of the State Emergency Management Radios.

o MCGUIRE Refer to the Emergency Response 4.11 (EOF County Emergency Response Radios) of RP/O/A/5700/014 (Emergency Telephone Directory) for instructions on the use of the State Emergency Management Radios.

1.4 3rd - Duke Power Radio Network (Low Band System)

CATAWBA Refer to the Emergency Response Telephone Directory, Enclosure 1.7, for instructions on the use of the Duke Power Low Band Radios.

MCGUIRE Refer to the Emergency Response 4.12 (EOF North Carolina Emergency management Radio) of RP/O/A/5700/014 (Emergency Telephone Directory) for instructions on the use of the Duke Power Low Band Radios.

NOTE: Report any failures to the EOF Director/Emergency Planner.

2. Message Transmission 2.1 For transmitting Initial Notifications, proceed to Section 3.

2.2 For transmitting Follow-up Notifications, proceed to Section 4.

3. Initial Notification Transmission

__ 3.1 IF an upgrade in classification occurs prior to transmitting the initial message, THEN discard ENF paperwork and proceed to higher classification procedure. {PIP-M-01-3711 }

3.2 IF an upgrade in classification occurs while transmitting any message, THEN:

___ A. Notify agencies that an upgrade has occurred, and that new information will be supplied with 15 minutes.

___ B. Suspend any further transmission of the message that was being transmitted.

{PIP-M--O1-3711 }

Enclosure 4.3 sRJO/B/2000/O04 Emergency Notification Form Transmission Page 3 of 5 When you are prepared to transmit a message, contact the appropriate agencies using the established method.

0 CATAWBA Message #

CNS SELECTIVE SIGNAL CNS BELL LINE ROLL CALL Individual Dial *5: calls all Individual phone numbers As each agency answers Selective OR state /county OR say:

Signal # WP/EOCs One touch dial button simultaneously "This is Catawba Nuclear Station; please hold."

513 York County WP/EOC 803/329-1110 116 Mecklenburg Co. WP/EOC 704-943-6200 112 Gaston County WP/EOC 704/866-3300 314 North Carolina WP/EOC 919/733-3300 518 South Carolina WP/EOC 803/737-8500

- - 514 SC FEOC To be determined by S.C.

McGUIRE MNS SELECTIVE SIGNAL MNS BELL LINE ROLL CALL Individual Dial *1: calls all Individual phone numbers As each agency answers Selective OR state /county OR say:

Signal # WP/EOCs One touch dial button simultaneously "This is McGuire Nuclear Station; please hold."

112 Gaston County WP/EOC 704/866-3300/3243 113 Lincoln County WP/EOC 704/735-8202/736-8511 114 Iredell County WP/EOC 704/878-3039 116 Mecklenburg Co. WP/EOC 704-943-6200 118 Catawba County WP/EOC 828/464-3112 119 Cabarrus County WP/EOC 704/788-3108/8137 314 North Carolina WP/EOC 919/733-3942/3861 If an off-site agency does not pick up, try dialing the Selective Signaling number again or get help to dial that agency on the Bell line and give the message separately. (Use radio if all other communication fails.)

Enclosure 4.3 SR/IO/B/2000/004 Emergency Notification Form Transmission Page 4 of 5 3.3 When all available agencies are connected, document the time on line 3 as transmittal time and read the following statement: "This is a drill or actual emergency (whichever applies).

The following is Emergency Notification ENF Information."

3.4 If this is the FIRST message from the EOF, inform the states and counties that the EOF has been activated and that you are taking over responsibility for communications from Catawba or McGuire Nuclear Station. This should be noted on Line 7 of the Emergency Notification Form (ENF).

3.5 Authenticate and Transmit the Emergency Notification (ENF) message providing line by line information to the agencies. When you reach line 4, ask one of the agencies to provide a number from the authentication code word list (Enclosure 4.5). Then give them the corresponding codeword for that listed number. Fill in line 4 with the number and codeword. (Ref. Enclosure 4.6 for authentication instructions.)

3.5.1 All initial notifications shall be communicated verbally. Avoid using abbreviations or jargon likely to be unfamiliar to states and counties. If any information is not available or not applicable, say "Not available" or "Not Applicable". Do not abbreviate "N.A." because this is ambiguous.

3.6 Upon completion of the message transmission, obtain the names of the agency representatives and complete documentation on the back of the Emergency Notification Form (ENF).

NOTE: Date and time do not need to be filled in on back of form if all parties were on line at the time of message transmission.

3.7 Inform the agencies of the following, o This concludes message #__

They will be receiving a Fax copy of this message shortly.

Are there any questions about the message?

3.8 If question is outside of ENF information, do not answer question.

Authenticate the request (if question is a return call).

Have the request evaluated by the EOF Director.

o Document the question, answer, and the time the answer was transmitted in the Off-Site Agency Communicator's Logbook.

3.9 Fax the front page of the Emergency Notification Form (ENF) to the agencies per Enclosure 4.4 (Fax Instructions).

Enclosure 4.3 SRIO/B/2000/004 Emergency Notification Form Transmission Page 5 of 5 3.10 Repeat steps as needed to communicate other initial messages.

3.11 Provide copies of the Emergency Notification Form to the:

"* All positions in the EOF Director area.

"* Accident Assessment Group

"* Dose Assessment Group

"* Field Monitoring Coordinator

"* Wall Folder (2 copies).

4. Follow-up Notification Transmission NOTE: Follow-up notifications are not required to be verbally transmitted. Follow-up messages may be faxed with phone verification of receipt. This applies only if the message does not involve a change in the emergency classification or the protective action recommendations or a termination of the emergency.

4.1 Verify that all sections have been completed and that the message has been approved.

4.2 Fax a copy of the form to the Off-Site Agencies per Enclosure 4.4 (Fax Instructions).

4.3 Call the Off-Site Agencies.

4.4 Verify all available parties are online and document this as the transmittal time.

4.5 Verify the each received the Notification Form via fax.

4.6 Ask if there are any questions.

If a question is outside of ENF information, do not answer question.

"* Authenticate the request (if question is a return call) (callee gives number).

"* Have the request evaluated by the EOF Director.

"* Document the question, answer, and the time the answer was transmitted in the Off-Site Agency Communicator's Logbook.

4.7 Obtain the names of the agency representatives. Record the names on the back of the hard copy of the ENF.

4.8 Repeat the above steps as necessary to communicate other follow-up messages.

4.9 Provide hard copies of the Emergency Notification Form to:

"* All positions in the EOF Director area.

"* Accident Assessment Group

"* Dose Assessment Group

"* Field Monitoring Coordinator

"* Wall Folder (2 copies).

Encrosure 4.4 SR/I/B/2000/O04 Fax Instructions Page 1 of 3

1. The primary method of faxing the notification form is via the Electronic Notification Form Program.

If a problem is experienced with the Electronic Notification Form fax, send the Fax to the Agencies via one of the following methods: Simultaneously via AT&T Enhanced Fax Process or Individually via the Off-Site Communicator Fax Machine.

2. Simultaneously (AT&T Enhanced Fax Faxes Simultaneously to the Off-site Agencies) 2.1 Place the Notification form in the Off-site Communicator Fax machine.

__ 2.2 Using the Fax telephone located next to the Off-site Communicator Fax machine perform the following:

"* Press the pre-programmed button labeled AT&T Broadcast Fax (or Dial 1-800-232 9674).

"* Press the pre-programmed button labeled Subscriber ID (or dial 5 3 0 9 1 2 8 #).

"* Press the pre-programmed button labeled Password (or dial 4 8 6 6 6 3 5 2 #) (Logging in, Please Wait...).

"* When Login is verified Successful, Press 1 (to send a message).

"* Press

5 (Recipient List).

"* Press # (Own Private List).

"* For Catawba Nuclear Station distribution Press 1 #(List Name).

"* For McGuire Nuclear Station distribution Press 2 #(List Name).

"* Press * # (No other Lists to add).

"* Press Start on the Fax Machine.

"* Hang up telephone. The AT&T Enhanced Fax Service will then fax the notification form to the Primary Off-site Agencies.

NOTE: To receive messages from the Fax Service (i.e.: could not deliver a fax to specific location),

refer to Section 5.

Enclosure 4.4 SR/O/B/2000/004 Fax Instructions Page 2 of 3

3. Individually (via fax machine to the Primary Agencies (WP/EOCs) 3.1 Fax the Notification Form individually using the Fax machine per the following list:

CATAWBA Press Energy Quest or dial 8-831-3415 Press Joint Information Ctr. (JIC) or dial 8-382-0069 Press York Co. WP/EOC or dial 1-803-324-7420 Press Gaston Co. WP/EOC or dial 1-704-866-7623 Press Meck Warning Pt. or dial 1-704-943-6189 Press S.C. WP/EOC or dial 1-803-737-8575 Press N.C. WP/EOC or dial 1-919-733-7554 Press TSC or dial 1-803-831-3532 McGUIRE Press MNS News Group or dial 8-875-5602 Press Joint Information Ctr. (JIC) or dial 382-0069 Press Lincoln County WP/EOC or dial 1-704-732-9035 Press Iredell County WP/EOC or dial 1-704-878-5354 Press Gaston Co. WP/EOC or dial 1-704-866-7623 Press Meck Warning Pt. or dial 1-704-943-6189 Press Catawba County WP/EOC or dial 1-828-465-1220 Press Cabarrus County WP/EOC or dial 1-704-784-1919 Press N.C. WP/EOC or dial 1-919-733-7554 Press TSC or dial 8-875-1954

4. Additional Fax Options/Instructions 4.1 To send a fax to multiple locations using the one touch dialing or direct dialing:

"* Place the Fax you are transmitting face down into the Fax Machine.

"* Press the pre-programmed one-touch speed dial numbers (i.e., Meck Co. WP/EOC, NC WP, etc.) that you want to receive the Fax.

"* Press Start.

4.2 To send a Fax to a single location using one-touch dialing or direct dialing:

"* Insert the document face down into the Fax and press the designated agency button labeled on the Fax Machine.

"* Verify Fax was sent to the agencies via the Fax report(s). Resend as appropriate.

Enclosure 4.4 SR/0/B/2000/004 Fax Instructions Page 3 of 3

5. AT&T Enhanced Fax Message Retrieval 5.1 To Retrieve messages from the AT&T Enhanced Fax service, perform the following:

5.1.1 Place the Notification form in the Off-site Communicator Fax machine.

5.1.2 Using the Fax telephone located next to the Off-site Communicator Fax machine perform the following:

"* Press the pre-programmed button labeled AT&T Enhanced Fax (or Dial 1 800-232-9674).

"* Press the pre-programmed button labeled Subscriber ID (or dial 5 3 0 9 1 2 8

"* Press the pre-programmed button labeled Password (or dial 4 8 6 6 6 3 5 2 #)

(Logging in, Please Wait...).

"* When Login is verified Successful, Press 2 (to receive a message).

Enclosure 4.5 SR/1/B/2000/004 Message Authentication Code List Page 1 of 1 This page is left intentionally blank.

Enclosure 4.6 SR/0/B1/2000/004 Authentication Guideline Page 1 of 1

1. Placing A Call When providing Emergency Notification Form (ENF) information to the Off-Site Agencies, the Communicator should:

1.1 Ask a State or County Representative to provide a number from the Authentication Codeword list.

1.2 Then give them the code word corresponding with the number from Enclosure 4.5, "Message Authentication Code List."

1.3 Write the number and code word on the Emergency Notification Form (ENF) (Line 4).

2. Receiving A Call When receiving a call from off site and the identity of the party calling is not known, you should:

2.1 Provide a number from Enclosure 4.5, "Message Authentication Code List," to the caller.

2.2 The caller will then provide the word corresponding with the number of the Authentication Code List.

2.3 Document in Communicator's Logbook.

RULE OF THUMB:

Callee gives the number Caller gives the word

Enclosure 4.7 SR/O/B/2000/004 Page 1 of 2 EMERGENCY NOTIFICATION 1- IrisISS A DRILL [HJACTUAL.EMERGENCY EIINIm~t_ E]LFoLow-Up MESSAGE NUMBER

2. SITE_ UNIT: REPORTED BY:

3. TRANSMITTAL TIMEJDATE: - [ - CONFIRMATION PHONE NUMBER:

(704) 382-0724

4. AUTHENTICATION (It Required):

5. EMERGENCY CLASSIFICATION:

[IA NOTIFICATION OF UNUSUAL EVENT EJALERT W]SITE AREA EMERGENCY "]GENERAL EMERGENCY

6. lVjErnergency Declaration At B-iermination At. TiME/DATE-_:I___ _ _ (if8. gd to item 16.)

7. EMERGENCY DESCRIPTION/REMARKS:

8. PLANTCONDITION: []IMPROVING [PISTABLE [gJOEGRADING

9. REACTOR STATUS: EJSHUTDOWN: TIME/DATE / ---- _[. % POWER Ei~Fi~iraa- 'w- E

10. EMERGENCY RELEASE(S):

IA NONE (Go to item 14.) IEPOTENTIAL (GO TO ITEM 14.) l1S OCCURRING [IHAS OCCURRED

"*11. TYPE OF RELEASE: [IELEVATED [IGROUNDLEVEL IJAIRBORNE: Started: I Stopped:

- t

[fjJLIOUID: Started: . Stonned-

°*12. RELEASE MAGNITUDE: [ICURIES PER SEC. []CURIES NORMAL OPERATING LIMITS: [jBELOW [I:ABOVE

[-INOBLE GASES IflIODINES

[WPARTICULATES

[N OTHER

"-13. ESTIMATE OF PROJECTED OFFSITE DOSE: [I]NEW E]UNCHANGED PROJECTION TIME:

TEDE Thyroid CDE v~a-s-)

mrem marem ESTIMATED DURATION:

SITE BOUNDARY 2 MILES 5 MILES IOMILES

".141M METEOROLOGICAL DATA: AIWIND DIRECTION (from) rHSPEED (mph)

PISTABIUTrY CLASS _ __ _PRECIPITATION (type)

15. RECOMMENDED PROTECTIVE ACTIONS:

[-]NO RECOMMENDED PROTECTIVE ACTIONS

[NEVACUATE

[IISHELTER IN-PLACE WI-OTHER

16. APPROVED BY:

EOF Director TIME/ATE:

"ItItems 8-14 have not changed, only items 1-7 and 15-16 are required to be completed.

" Information may not be available on initial notifications.

Enclosure 4.7 SRJO/B/2000/O04 Page 2 of 2 GOVERNMENT AGENCIES NOTIFIED ,

Record the name, date, time and agencies notified:

1.

(name)

(date) (time) (agency)

(name)

(date) (time) (agency)

(name)

(date) (time) (agency)

(name)

"(date) (time) (agency)

(name)

(date) (time) (agency)

(name)

"(date) (time) (agency)

(name)

(date) (time) (agency)

Enclosure 4.8 SR/0/B/2000/004 EOF Lead Off-Site Agency Communicator Page 1 of 2 Duties Lead Person:

"* Sign in on the white board in the EOF Director's area as the "Off-site Agency Communicator". Also sign in and ensure that the other EOF off-site agency communicators have signed in on the white board in the off-site agency communicator's area.

"* Ensure adequate staffing of Emergency Off-site Agency Communicators (EOACs).

"* Ensure all the EOACs have a copy of and understand the correct procedure and that they know their duties.

"* Ensure that the EOACs are fit for duty prior to taking turnover from the site.

"* Keep the EOF Director informed of progress in preparing to take turnover from the site. Ensure that the EOF promptly get copies of each site-issued Emergency Notification Form.

"* Be the chief interface with the EOF Director.

" Have one of the EOACs arrange for 24-hour EOAC coverage.

" Check with dose assessment early and often to ensure that they don't delay an ENF. (It can take them 10 minutes to calculate doses so be sure that they have a 15 -minute warning before we need their data. If they aren't comfortable with their data or if they run low on time, get the Radiological Assessment Manager involved at once -- do not delay!)

" Check with the News Group to coordinate ENF transmittals with their press conference schedule. Information should always be issued on an ENF before the News Group releases it. If requested, review and approve (signature required) news releases.

"* Resolve any questions concerning procedure or actions (the Emergency Planner can help).

"* Ensure that all messages (ENFs) are accurate, complete, and issued on time.

"* Decide when to omit dose data on the ENF (in the interest of timeliness).

"* Keep up with events as they unfold for potential inclusion on the ENF. Ensure that events (e.g. injuries, fires, intruders, etc.) are reported and that later ENF's follow-up on those events and report their resolution ("close the loop").

"* Proofread the ENF prior to giving it to the EOF Director for approval. Give the EOF Director sufficient time to review/change the ENF.

"* Work with the EOF Services group to fix any problems with the FAX machines, selective signaling, etc. Advise the EOF Director of these problems.

"* Decide which ENFs will be FAXed only (vs read and FAXed).

"* Take notes during the drill/event for topics that should be discussed in the critique. Participate in the critique.

"* After the drilllevent tell the primary EOAC what role was filled by each communicator and of any comments/questions concerning their action in the drill/event.

ENF Person:

0 Start EOAC computer and log in to electronic ENF.

Enclosure 4.8 SR/O/B/2000/004 EOF Lead Off-Site Agency Communicator Page 2 of 2 Duties

"* Verify that all users can access electronic ENF.

"* Synchronize the EOAC computer clock with the TSC time.

"* Complete ENF section 1 either electronically or on paper (NOTE: ENF section 1, lines 3 and 4 are entered by the phone person).

"* Work with Accident Assessment and Rad Assessment to complete their sections of the ENF.

"* Have the lead EOAC and the EOF Director review the ENF when it is ready.

"* Ensure SR/0/B/2000/003 (Activation of the Emergency Operations Facility), Enclosure 4.9 (EOF Off-Site Agency Communicator Checklist) is completed.

"* Collect and turn in all appropriate documentation to Emergency Planning at the end of the drill/event.

"* Use ENF software to FAX ENF to JIC.

"* Ensure all ENF software users are working on the current ENF message.

Phone Person

"* Get current authentication code word list.

"* Call the TSC to advise them of the start of communications checks.

"* Perform communications checks with all participating off-site agencies.

"* Call all participating off-site agencies to begin process of communicating each ENF.

"* Have this communication authenticated by one of the off-site agencies.

"* Complete ENF section 1, lines 3 and 4, and then print the ENF.

"* Communicate ENF contents to off-site agencies (by FAX and/or voice).

"* Verify that all off-site agencies received each ENF (and get name of individual recipient).

"* Handle all questions from the off-site agencies.

"* Sign off completed task of procedure.

Floater

"* Assist and provide brief relief to Phone, Lead and ENF persons as needed.

"* Copy and distribute each ENF promptly.

"* Use FAX machine to transmit ENFs.

"* Get EOF Director to sign the hard copy of each ENF that the EOF prepared using the electronic ENF.

"* Update the EOF Director's Area and the EOAC status boards with the next message due number and time each time an ENF is completed. (This applies to all ENFs regardless of site or origination - Control Room, TSC, and EOF).

The first EOACs to arrive at the EOF should promptly perform each of the "Immediate Actions" listed in SR/O/B/2000/004 regardless of which role they expect to perform.

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