Acceptance Review Procedures

July 20, 2009

Rev 1 *below text

ML091810088 - Rev 1
ML113200053 - Rev 4

Functions

NRC estimate for License Amendment Request reviews

Text

U.S. Nuclear Regulatory Commission Office of Nuclear Reactor Regulation NRR OFFICE INSTRUCTION

Office Instruction No.: LIC-109, Revision 1 Office Instruction Title: ACCEPTANCE REVIEW PROCEDURES Effective Date: July 20, 2009 Approved By: James T. Wiggins Date Approved: July 16, 2009 Primary Contacts: Balwant K. Singal 301-415-3016 balwant.singal@nrc.gov Donna N. Wright 301-415-1864 donna.wright@nrc.gov Responsible Organization: NRR/DORL Summary of Changes: Revision 1 of LIC-109, “Acceptance Review Procedures,” includes enhancements to the guidelines and criteria to the staff in performing acceptance reviews. Training: Division-wide training sessions ADAMS Accession No.: ML091810088 U.S. Nuclear Regulatory Commission Office of Nuclear Reactor Regulation NRR OFFICE INSTRUCTION Change Notice Office Instruction No.: LIC-109, Revision 1 Office Instruction Title: ACCEPTANCE REVIEW PROCEDURES Effective Date: July 20, 2009 Approved By: James T. Wiggins Date Approved: July 16, 2009 Primary Contacts: Balwant K. Singal 301-415-3016 balwant.singal@nrc.gov Donna N. Wright 301-415-1864 donna.wright@nrc.gov Responsible Organization: NRR/DORL Summary of Changes: Revision 1 of LIC-109, “Acceptance Review Procedures,” includes enhancements to the guidelines and criteria to the staff in performing acceptance reviews. Training: Division-wide training sessions ADAMS Accession No.: ML091810088

*via email dated

Position DORL/LPL2-1 DORL/LPL2-1 DORL/LPL2-1 DE/NRR DIRS/NRR DRA/NRR Name DWright MO’Brien MWong PHiland FBrown MCunningham Date 6/29/09 6/25/09 6/29/09 6/18/09* 6/25/09* 6/19/09* Position DCI/NRR DSS/NRR DPR/NRR DORL/NRR FSME Name MEvans WRuland TMcGinty JGiitter CMiller Date 6/19/09* 6/19/09* 6/19/09* 7/2/09 6/19/09* Position NSIR PMDA/NRR OGC NRR/ADES NRR/ADRO NRR Name RZimmerman MGivvines EWilliamson JGrobe BBoger FBrown /F/ ELeeds JWiggins /F/ Date 6/17/09* 7/8/09 6/11/09 7/10/09 7/13/09 7/16/09

OFFICIAL RECORD COPY

NRR OFFICE INSTRUCTION LIC-109 ACCEPTANCE REVIEW PROCEDURES

1. POLICY

The regulations in Title 10 of the Code of Federal Regulations (10 CFR), Part 2, prescribe the requirements for determining the acceptability of an application for amendment of a license. In accordance with 10 CFR 2.102(a), the U.S. Nuclear Regulatory Commission (NRC) staff may evaluate an application requesting approval of a proposed action for completeness. Activities covered by this Office Instruction are those that require NRC approval prior to implementation (e.g., license amendments, relief requests, exemptions, security and emergency plan changes, etc.) and topical report reviews. For a more detailed description of the topical reports review process, see LIC-500, “Processing Requests for Reviews of Topical Reports.” This Office Instruction does not apply to license renewal applications, research and test reactor activities, permanently shutdown power reactors undergoing decommissioning, or requested licensing actions (RLAs) that require a regulatory decision in such a limited time that performance of an acceptance review would not be feasible (e.g., emergency or exigent amendment requests, or quality assurance program changes).

Actions taken to redress information insufficiencies identified are governed by the regulations contained in 10 CFR 2.101, “Filing of Application,” 10 CFR 2.102, “Administrative Review of Application,” 10 CFR 2.107, "Withdrawal of Application," and 10 CFR 2.108, "Denial of Application for Failure to Supply Information." Section 2.101 of 10 CFR allows the NRC staff to determine the acceptability of an RLA for review by the NRC. Additionally, the NRC staff may return an application found to be insufficient to a licensee or applicant to address any identified insufficiencies. This authority may be utilized before an opportunity for a hearing has been noticed in the Federal Register.

Section 2.107 of 10 CFR provides the opportunity for a licensee or applicant to request to withdraw an RLA.

Section 2.102 of 10 CFR allows the NRC staff to request additional information (RAI) in the course of the review of the proposed action. If an applicant fails to respond to an RAI in the requested time frame, 10 CFR 2.108 allows the NRC staff to deny an application. The Office of Nuclear Reactor Regulation (NRR) will consider an RLA to be acceptable for review upon the NRC staff’s conclusion that the application reasonably appears to contain sufficient technical information, both in scope and depth, for the NRC staff to complete the detailed technical review and render, in an appropriate time frame for the associated action, an independent assessment of the proposed action with regard to applicable regulatory requirements and the protection of public health, safety, and security.

NRR Office Instruction LIC-109, R.1 Page 2 of 10 While the goal of the acceptance review process is to facilitate submittal of acceptable RLAs, resulting in fewer RAIs, the acceptance of an RLA in no way implies that RAIs may not be raised during the detailed review process, that these RAIs may not identify serious insufficiencies in the application (possibly resulting in denial of the RLA), or that the application will be or must be approved. Rather, the acceptance review is a tool used by the NRC staff to identify unacceptable RLAs early in the review process so that they can be returned to the licensee or applicant.

2. OBJECTIVES

This Office Instruction, along with the attached document, AGuide for Performing Acceptance Reviews,@ provides all NRR staff (and other NRC staff supporting NRR licensing activities) a basic framework for performing an acceptance review upon receipt of an RLA. These procedures should enhance NRR's efficiency in responding to the needs of the licensees or applicants and the public. Specific objectives include the following:

Provide general guidance to NRC staff, licensees or applicants, and the public

defining acceptable RLAs;

Promote the submission of acceptable RLAs by licensees or applicants;
Promote an effective and consistent application of NRC resources in performing

acceptance reviews;

Establish the acceptance review process as an integral part of an effective licensing

review, thus reducing unnecessary delays in the review of RLAs;

Establish the priority of acceptance reviews and schedule for completion; and
Ensure effective internal and external communications.

3. BACKGROUND

The quality of an RLA has a significant impact on the amount of NRC staff’s resources expended in the review process. RLAs that include information of a sufficient scope and depth allow the NRC staff to focus its efforts on reviewing the safety, technical, and regulatory merits of the arguments put forth by the licensee or applicant. When an application lacks critical information necessary for the NRC staff to complete its review (e.g., analyses/calculations, unjustified use of unapproved methodologies, etc.), an excessive amount of NRC staff time is spent gathering this information. Additionally, time spent on RLAs that are unacceptable for review results in longer review periods for the RLA and adversely impacts the resources and schedules of other, acceptable, RLAs. NRR Office Instruction LIC-109, R.1 Page 3 of 10

A thorough acceptance review is integral to the efficient review of an RLA. The early identification of insufficient information benefits both the NRC staff and the licensee or applicant. The NRC staff benefits by identifying informational needs earlier and expending fewer resources in completing its review. The licensee or applicant benefits by understanding potential NRC staff concerns and needs earlier, in addition to getting faster decisions on RLAs.

NOTE: Given the lesser scope and depth of the acceptance review as compared to the detailed technical review, there may be instances in which significant issues that impact the NRC staff’s ability to complete the review are identified despite completion of an adequate acceptance review. When such issues are identified, management will be promptly informed so that appropriate action can be taken, which may involve denying the application. For the purposes of this procedure, the RLA will be considered received by the NRC the day that it is available in the Agencywide Documents Access and Management System (ADAMS).

NOTE: Unless otherwise noted, all time frames are defined as working days.

4. BASIC REQUIREMENTS

The attached guidance describes a procedure for performing acceptance reviews of requested RLAs. The process includes the following sub-processes:

Establish schedule and resources for the acceptance review;
Review of the application for administrative and technical sufficiency;
Resolve any informational insufficiencies; and
Implement and document results.

5. RESPONSIBILITIES AND AUTHORITIES

All NRR staff who support the review of applicable RLAs are responsible for reading, understanding, and applying the guidance contained in Enclosure 2, “Appendix B: Guide for Performing Acceptance Reviews.” They are also responsible for identifying possible improvements to the guidance and submitting suggestions for such improvements to their management, to the assigned contact for this Office Instruction, or by submitting a Process Improvement Form as described in ADM-101, “NRR Process Improvement Program.” Additionally, the responsibilities listed below are applicable to NRC staff from other offices performing all or part of the review of an RLA.

Throughout the process, NRR management is responsible for ensuring the consistent application of the process, communicating the process objectives, and providing the status to internal and external stakeholders. NRR management is responsible for clearly communicating the rationale for decisions on challenging RLAs to stakeholders, as appropriate. They are also responsible for tracking and reporting statistics for implementation of this procedure and establishing criteria for identifying overall progress and success of the acceptance review program.

The sections that follow describe specific responsibilities and authorities for NRR staff and management within each sub-process in performing an acceptance review.

A. Division of Operating Reactor Licensing (DORL) or Division of Policy and Rulemaking (DPR) Project Managers (PMs)

i. ESTABLISH SCHEDULES AND RESOURCES FOR ACCEPTANCE REVIEW

Oversee and coordinate activities related to RLA;
Establish a schedule (for both the acceptance and technical review) and

identify appropriate technical branches using the Center for Planning and Analysis (CPA);

Ensure timely distribution of the “blue sheet” to minimize challenges in

completing the acceptance review within established schedules;

Coordinate any necessary interfaces with other offices (e.g., OGC, NSIR,

etc.);

Provide oversight on achieving NRR Office performance goals related to the

acceptance review process, discussed later in this Office Instruction; and

Confirm the RLA is entered into ADAMS in a timely manner.

ii. REVIEW OF THE APPLICATION FOR TECHNICAL AND ADMINISTRATIVE SUFFICIENCY

Review the submittal for administrative sufficiency in accordance with

Section 3.1, “Acceptance Review Criteria,” of Appendix B of this Office Instruction;

Collect and review the input provided by the technical branches;
Determine the significance of any information insufficiencies identified by the

PM and make recommendations to DORL or DPR management; NRR Office Instruction LIC-109, R.1 Page 5 of 10

Notify DORL or DPR management, the associated technical branches, and

the division planning representatives of the overall results of the acceptance review after collecting information from all of the technical branches;

Ensure implementation or revision of the acceptance review schedule in a

timely manner;

Communicate any information insufficiencies to their Branch Chiefs (BCs) and

the associated technical staff as soon as possible, but no later than 15 days after receipt of the RLA by the NRC. For topical report (TR) reviews, this determination shall be in accordance with LIC-500; and

Notify DORL or DPR management of potential failures to meet an acceptance

review schedule.

iii. RESOLVE INFORMATION INSUFFICIENCIES

Ensure the acceptance review criteria are being applied consistent with all

regulatory policies, guidance, and requirements;

Contact the licensee or applicant to communicate the information needed and

understand their course of action;

Establish, during a conference call, the date-specific deadline by which the

licensee or applicant must submit the information (no more than 13 days);

Issue a letter to the licensee or applicant identifying the information needed

and the verbally established deadline;

Notify DORL or DPR division-level management, technical branches, and the

division planning representatives of whether the licensee or applicant intends to supplement its RLA within 13 days;

Coordinate timely communication of the status of the overall review and any

adverse impacts on office resources to higher management;

Notify DORL or DPR management, technical branches, and the division

planning representatives of any change in the schedule; and

Coordinate the dissemination of any RLA supplement to the technical

branches.

iv. IMPLEMENT AND DOCUMENT RESULTS

Document the decision regarding the technical and administrative sufficiency

of the RLA using examples in Appendix C; NRR Office Instruction LIC-109, R.1 Page 6 of 10

Provide the date that the results of the RLA’s acceptance review was issued

and the status of its acceptance to the division planning representatives;

Notify the division planning representatives that an acceptance review was

not required (e.g., emergency or exigent RLAs) before closing the technical assignment control (TAC) number; and

Notify the appropriate stakeholders, including the licensee, the public and the

technical staff, of the results of the acceptance review activities.

B. Division Planning Representatives and CPA

i. ESTABLISH SCHEDULES AND RESOURCES FOR ACCEPTANCE REVIEW

Distribute the work planning documents to the CPA and the associated

technical branches in a timely manner;

Support the PMs and technical staff in revisions to the schedule as a result of

the acceptance reviews;

Review the “green sheet” to ensure the correct technical branches have been

identified (specific to the technical branches’ division planning representatives); and

Maintain the Acceptance Review Weekly Report current based on PM input.

C. Technical Division/Branch Staff

i. ESTABLISH AND SCHEDULE RESOURCES FOR ACCEPTANCE REVIEW

Confirm that the proposed schedule is acceptable; if not, provide

recommended revision.

ii. REVIEW OF THE APPLICATION FOR ADMINISTRATIVE AND TECHNICAL SUFFICIENCY

Review the RLA for technical sufficiency in accordance with Appendix B,

“Guide for Performing Acceptance Reviews,” of this Office Instruction;

Provide a recommendation to their BC and the PM regarding the significance

of any information insufficiencies;

Communicate the results of this review to their BCs and the PM as soon as

possible, but no later than 20 days from the date the RLA is available in ADAMS. For TR reviews, this determination shall be made in accordance with LIC-500; NRR Office Instruction LIC-109, R.1 Page 7 of 10

Notify their BCs of workload conflicts associated with performing an

acceptance review. The BC is responsible for the resolution of workload conflicts; and

Notify their division-level management of potential failures to meet an

acceptance review schedule.

iii. RESOLVE INFORMATION INSUFFICIENCIES

Provide prompt notification of the information insufficiency to their

management and the PM both verbally and in writing;

Provide written input to the PM documenting information insufficiencies (an email

with BC concurrence is acceptable);

Support the PM in discussions with the licensee or applicant to explain the

requested supplemental information;

Review the supplemental information for responsiveness to the NRC staff’s

concerns within 5 days of receipt by the NRC; and

Inform their BC and the PM of any conflicting responsibilities that may

adversely impact the schedule.

iv. IMPLEMENT AND DOCUMENT RESULTS

Communicate the adequacy of the supplemental information to management

and the PM within 5 days of receipt by the NRC;

Support the PM in briefing NRR management; and

Support the PM in documenting the results of the acceptance review by

providing technical input.

D. NRR Branch Chiefs

i. RESOLVE INFORMATION INSUFFICIENCIES

Support and guide the staff in determining the appropriate course of

resolution for the information insufficiencies;

Maintain an awareness of NRR priorities and how these may affect the RLA

review schedule;

Provide oversight of and direct the implementation of acceptance review

activities; NRR Office Instruction LIC-109, R.1 Page 8 of 10

Support the PM and technical staff, when appropriate, with informing higher

management;

Ensure consistency in the administration of acceptance reviews;
Facilitate peer reviews, when appropriate, to confirm the information

insufficiency prior to the PM contacting the licensee or applicant; and

Ensure timely communication of the status of these reviews and any adverse

impacts on office resources to higher management.

E. NRR Division Management

i. RESOLVE INFORMATION INSUFFICIENCIES

Maintain an awareness of other NRR activities and how these may affect the

RLA review schedule and other resources;

Work collaboratively to revise schedules and resources, as appropriate, to

effectively support NRR’s priorities;

Ensure effective communication to internal and external stakeholders

including staff and senior management on challenging RLAs; and

Provide rationale for the final decisions on challenging RLAs.

ii. IMPLEMENT AND DOCUMENT RESULTS

Ensure all applicable regulatory guidance, policy, and requirements are

accurately and consistently documented;

Ensure consistency in the conduct of acceptance reviews;
Oversee the achievement of NRR Office performance goals discussed later in

this office instruction or ensure there is adequate justification for not achieving them; and

Monitor the effectiveness of the acceptance review process.

6. PERFORMANCE MEASURES

RLAs may require more or less acceptance review time depending on the nature of the technical issues. The NRC staff will continue to ensure that the goal of protecting public health and safety, promoting common defense and security, and protecting the environment, is not compromised to meet the timeliness goals. The following statistics of program implementation will be tracked: NRR Office Instruction LIC-109, R.1 Page 9 of 10

Number of RLAs received;
Number of RLAs accepted within 25 days;
Number of RLAs accepted after 25 days;
Number of RLAs non-accepted without opportunity to supplement;
Number of RLAs non-accepted with an opportunity to supplement, and

subsequently accepted for review after the 13-day period afforded to the licensee or applicant to provide supplemental information;

Number of RLAs withdrawn either 1) during the acceptance review, 2) during

the detailed technical review, or 3) at the conclusion of the detailed technical review;

Number of RLAs denied for failure to provide sufficient information during the

detailed technical review; and

Number of RLAs denied after complete review.

The established performance timeliness goal is to complete 85 percent of the acceptance reviews within 25 days for fiscal year (FY) 2009. For the following fiscal years, the timeliness goals are:

FY 2010 and FY 2011 – 90 percent within 25 days
FY 2012 and beyond – 95 percent within 25 days

These performance measures will be added to NRR's Operating Plan beginning with the FY 2010 Operating Plan. As stated previously, the RLA will be considered received by the NRC the day that it is available in ADAMS. The aforementioned metrics will be measured from this date, while other existing metrics (such as the 12-month and 24-month metrics) will continue to be measured from the date the licensee or applicant submits the RLA.

7. PRIMARY CONTACTS

Balwant K. Singal 301-415-3016 balwant.singal@nrc.gov Donna N. Wright 301-415-1864 donna.wright@nrc.gov NRR Office Instruction LIC-109, R.1 Page 10 of 10

8.0 RESPONSIBLE ORGANIZATION

NRR/DORL

9.0 EFFECTIVE DATE

July 20, 2009 10. REFERENCES 10 CFR 2.101, 10 CFR 2.102, 10 CFR 2.107, and 10 CFR 2.108 LIC-101, LIC-102, LIC-103, COM-109, LIC-500, and LIC-600

Enclosures:

1. Appendix A: Change History

2. Appendix B: Guide for Performing Acceptance Reviews

3. Appendix C: Guide for Performing Acceptance Reviews - Example Letters

4. Appendix D: Guide for Performing Acceptance Reviews - Information Insufficiency Examples

5. Appendix E: Guide for Performing Acceptance Reviews - Acceptance Review Milestones

6. Appendix F: Flow Chart

Enclosure 1 Appendix A - Change History

Office Instruction LIC-109, Revision 1

AAcceptance Reviews@ LIC-109 Change History - Page 1 Revision Date Description of Changes Method Used to Announce & Distribute Training 05/02/08 Initial Document E-mail to staff Division-wide training sessions 07/16/09 Revision 1 of LIC-109, “Acceptance Review Procedures,” includes enhancements to the guidelines and criteria to the staff in performing acceptance reviews. E-mail to staff Division-wide training sessions United States Nuclear Regulatory Commission

Appendix B Guide for Performing Acceptance Reviews

Office of Nuclear Reactor Regulation Enclosure 2 Guide for Performing Acceptance Reviews Acronyms ADAMS Agencywide Documents Access and Management System ASME American Society of Mechanical Engineers BC Branch Chief CLIIP Consolidated Line-Item Improvement Process CPA Center for Planning and Analysis DD Division Director DORL Division of Operating Reactor Licensing DPR Division of Policy and Rulemaking EDO Executive Director for Operations EPU extended power uprate FR Federal Register NRC Nuclear Regulatory Commission NRR Office of Nuclear Reactor Regulation NSHCD No Significant Hazards Consideration Determination OAR Official Agency Record OGC Office of the General Counsel PM Project Manager RAI request for additional information

RLA requested licensing action SRP Standard Review Plan STS Standard Technical Specifications TAC technical assignment control TR Topical Report TS Technical Specifications

Guide for Performing Acceptance Reviews Page 1

1.0 INTRODUCTION

This guide provides staff in the U.S. Nuclear Regulatory Commission’s (NRC’s) Office of Nuclear Reactor Regulation (NRR) with a basic framework for performing an acceptance review of a requested licensing action (RLA). The guide is for use by project managers (PMs), technical staff, and their respective management. Additionally, this guide is for use by NRC staff in other offices when they are performing a review of an RLA at the request of NRR (e.g., emergency plan changes). The PM shall follow the appropriate procedure for requesting work from another office (e.g., the Technical Assistance Request process). This guide provides a general description of the process to be followed. However, it is recognized that RLAs are reviewed and issued under various conditions that require flexibility in the planning and execution of application reviews. This guide is intended to allow that necessary measure of flexibility. Note: Unless otherwise noted, all time frames are defined as working days.

1.1 RLAs to Which Acceptance Review Process May Not Apply

This Office Instruction does not apply to license renewal applications, research and test reactor activities, permanently shut down power reactors undergoing decommissioning, or RLAs that require a regulatory decision in such a limited time that performance of an acceptance review of the nature contained here within would not be feasible (e.g., emergency or exigent amendment requests, or quality assurance program changes). Other regulatory guidance and associated standard review plan guidance are sufficient to resolve any completeness deficiencies for these types of actions during the course of a license review.

1.2 Process Overview

The NRR process for the review of RLAs begins with the acceptance review. The performance of an acceptance review is an important part of the NRC’s overall RLA review process. When properly implemented, acceptance reviews allow for a more efficient use of NRC staff resources and foster the submittal of RLAs that are acceptable for NRC’s review. The acceptance, non-acceptance, requests for additional information (RAI), approval, or denial (for insufficient information or merit) of an RLA is part of a continuous process of managing issues related to nuclear power facilities. PMs, technical staff, and licensees or applicants should be in regular contact to discuss NRC's ongoing reviews and other regulatory matters requiring NRC’s review and approval. Frequent and early communications between the NRC staff and the licensee or applicant can help avoid unnecessary delays in the processing of submittals. Pre-application review meetings or conference calls (discussions regarding future RLAs prior to the request being submitted) between the licensee or applicant and NRC staff members can be beneficial and are encouraged when the NRC staff’s workload is not adversely impacted.

The level of effort expended in the review of RLAs is based on many factors and varies significantly. Therefore, in performing the acceptance review, the expectation is that an Guide for Performing Acceptance Reviews Page 2 individual NRC staff member should expect to expend no more than approximately 10 percent of the level of effort that would normally be expended performing the detailed technical review. For large or complex reviews, 10 percent of the overall effort may be excessive (e.g., an extended power uprate (EPU) where 10 percent of the overall effort could suggest over 100 hours be expended on the acceptance review). In such cases, the technical staff should consult with their branch chiefs (BCs) and coordinate with the PM to determine an appropriate level of effort.

If a more significant effort than 10 percent of the detailed review is needed to complete the acceptance review, this may indicate that a too detailed review is being performed, that the RLA is more complex than expected, or that the RLA does not contain sufficient information to be accepted for review. Prior to expending this significant effort, the NRC staff should consult with their management. The acceptance review consists of the following high-level processes:

Establish schedule and resources for the acceptance review;
Review of the application for administrative and technical sufficiency;
Resolve any information insufficiencies; and
Implement and document result.

Each of these sub-processes is described in detail in the following sections:

Section 2.0 discusses scheduling and resources;
Section 3.0 discusses the PM’s and technical staff’s review of administrative

criteria and technical sufficiency of the document, and identification of issues to management;

Section 4.0 discusses the process for resolving information insufficiencies;
Section 5.0 discusses non-acceptance of the application; and
Section 6.0 discusses documentation of an RLA found acceptable for review.

Guide for Performing Acceptance Reviews Page 3

1.3 Frequently Used Terms

1.3.1 Acceptable for Review

A determination made by the NRC staff that the application reasonably appears to contain sufficient technical information, both in scope and depth, for the NRC staff to complete the detailed technical review and render, in an appropriate time frame for the associated action, an independent assessment of the proposed action with regard to applicable regulatory requirements and the protection of public health, safety, and security.

1.3.2 Linked RLA

These are RLAs, where approval of one RLA is contingent upon the approval of (an)other RLA(s) currently under review. This definition evaluates the independence of an RLA with respect to all other RLAs currently under review.

1.3.3 Non-Accept

Non-acceptance derives from 10 CFR 2.101 and is the conclusion that the application is not acceptable for review because it is incomplete or technically inadequate and it is unlikely that the NRC staff could complete its detailed technical review in an appropriate time frame given the information insufficiencies. A decision to non-accept does not have hearing rights associated with it, and the licensee is free to augment the application and reapply for the same change.

1.3.4 Rare Circumstances

In certain circumstances, there may be situations where, although evaluation of an RLA against the criteria provided by the guidance would suggest one action, another may be more appropriate, based on NRC staff’s recommendations to management. In these situations, the basis for decisions different from the criteria should be well understood and clearly documented.

1.3.5 Receipt by the NRC

Receipt by the NRC will be considered as the date the submittal is available in the Agencywide Documents Access and Management System (ADAMS).

1.3.6 Readily Available

Information that can be provided by the licensee or applicant within a reasonable time frame such that the NRC’s review resources and schedules will not be adversely affected and the review, in its entirety, can proceed. Considerations regarding adverse effects include, but are not limited to, availability and complexity of the outstanding items, work priorities, and PM and technical staff availability. Information that is readily available is that which can be submitted within 13 days to the NRC staff. Guide for Performing Acceptance Reviews Page 4

1.3.7 Requested Licensing Action

An RLA is defined as a licensing action requiring NRC approval prior to implementation or generic use, with the exclusion of license renewal applications, research and test reactor activities, or RLAs that require a regulatory decision in such a limited time that performance of an acceptance review would not be feasible.

2.0 DISTRIBUTION AND INVOLVEMENT

After opening a technical assignment control (TAC) number, the PM will receive notification from the Center for Planning and Analysis (CPA) that the online version of the “blue sheet” is available. The PM completes the blue sheet to identify, among other work planning aspects, those technical branches to be involved in the review. The PM is responsible for verification that all other interested parties have received the document, while the technical staff is responsible for informing the PM of any information needs (including access to the initial submittal). The CPA’s “green sheets” are typically distributed to the technical staff after an ADAMS Accession number is available. Licensees are encouraged to submit an electronic copy of the submittal to facilitate this process. If circumstances exist that would delay distribution of the submittal, the PM should work with the division planning representatives or CPA to ensure timely distribution.

NOTE: If ADAMS availability is delayed, the PM may send an electronic copy of the submittal to the CPA to initiate the “green sheet” process. In limited cases, (e.g., lengthy applications or complex reviews) the PM may choose to initiate the acceptance review process via e-mail preceding the “green sheets” to facilitate the acceptance review process. However, the PM must consult with his or her BC before adopting this approach. The e-mail must also include the assigned TAC number. The technical staff may begin the acceptance review process using the advanced copy of the application provided by the PM. However, the “15-day and 20-day milestones” for the PM and technical staff, respectively, to identify information insufficiencies, do not start until the RLA is available in ADAMS. Upon receipt, the technical staff will fill out the CPA’s “green sheets” and begin reviewing the RLA in accordance with Section 3 of this appendix, “Review of Application for Completeness and Acceptability.” Time spent performing the acceptance review should be charged to the same TAC number associated with the overall review.

Note: The PM shall not publish the No Significant Hazards Consideration (NSHC) Determination until the RLA has been found acceptable. However, this does not preclude generating the document internally and obtaining the necessary concurrences.

Guide for Performing Acceptance Reviews Page 5 In some cases, the PM may have cause to split an RLA into multiple, independent reviews. For example, other guidance directs the NRC staff on how to process relief requests that are submitted under one letter but contains multiple, independent requests. In this case, the independent requests should be reviewed against this procedure and acted upon, separately.

3.0 REVIEW OF APPLICATION FOR COMPLETENESS AND ACCEPTABILITY

Excluding Topical Report (TR) reviews, the PM and technical staff should complete the administrative and technical sufficiency review, and the PM must notify the licensee or applicant within 25 days of receipt of the RLA by the NRC. Appendix E of this Office Instruction provides general acceptance review process milestones. The PM should identify, to the technical staff, any information insufficiencies within 15 days of the date of receipt of the RLA by the NRC. Likewise, the technical staff should identify to the PM, any information insufficiencies within 20 days of the date of receipt of the RLA by the NRC. The NRC staff should ensure that the application reasonably appears to contain sufficient technical information, both in scope and depth, for the NRC staff to complete its detailed technical review and render, in an appropriate time frame, an independent assessment of the RLA with regard to applicable regulatory requirements and the protection of public health, safety, and security (i.e., acceptable for review). For TR reviews, the PM and technical staff should complete the administrative and technical sufficiency review within 60 calendar days of receipt of the RLA by the NRC in accordance with LIC-500, “Processing Requests for Reviews of Topical Reports.” To meet the acceptance review process milestones for identifying information insufficiencies, the PM and technical staff should review the RLA in parallel against their respective criteria (as listed in Section 3.1).

Note: Due to the limited time available to perform the review, the NRC staff should recognize that other, in-process reviews may be impacted by performance of the acceptance review. If other work efforts have the potential to be impacted by the performance of the acceptance review, the appropriate BC shall assign priority or reassign work as appropriate. If there are factors that would justify a longer review period for the acceptance review, the PM and technical staff must obtain approval of the respective technical Division Director (DD) and Director, Division of Operating Reactor Licensing (DORL) (or DD, Division of Policy and Rulemaking (DPR) for TRs). The minimal content for RLAs are contained in associated regulatory criteria and Office Instructions (e.g., amendment applications are described in Title 10 of the Code of Federal Regulations (10 CFR), Part 50, Sections 50.4, 50.90, 50.91, 50.92, and LIC-101). Guide for Performing Acceptance Reviews Page 6

3.1 Acceptance Review Criteria

The following sections highlight key elements that should be contained in an RLA and potential issues that should be addressed during the acceptance review. The PMs and technical staff should make the following determinations with regard to the RLA. Failure of an RLA to meet one or more of the following criteria is indicative of an unacceptable application. However, the criteria are not all-inclusive or absolute, and NRC staff’s discretion and judgement should be used in the process. Application of the criteria should not replace sound technical and regulatory judgement. The list of criteria are divided into groups by which reviewer (PM or technical staff) would likely be utilizing them.

Appendix D, “Information Insufficiency Examples,” to this document contains examples of information insufficiencies that may occur and a discussion of each as to whether it would or would not cause an RLA to be unacceptable for review. The examples are provided as a guide and are not dispositive to the results of the acceptance review.

3.1.1 PM Criteria

Regulatory and Completeness Criteria: Determine whether the RLA satisfies

all appropriate regulatory and completeness criteria, such as those listed in Section 2.2 of LIC-101 (e.g., addressed to the Document Control Desk, submitted under Oath and Affirmation, an NSHC provided, etc.) or those listed in LIC-500 for TRs. These criteria, though often easily corrected, should be met prior to acceptance for review.

Use of Approved Guidance: Determine whether the RLA cites any unapproved

guidance such as draft TRs, TRs not yet approved by the NRC, not yet approved Technical Specification Task Force (TSTF) Travelers, or draft American Society of Mechanical Engineers (ASME) Code cases. Unapproved guidance may be used as the basis for a proposed change, however, the licensee must supply all information necessary (i.e., plant-specific justification and technical basis) to support the change. Simply citing unapproved guidance is not acceptable. The NRC staff should also ensure that the safety evaluation of the RLA is clear and that it has only been evaluated for the plant-specific application. A licensee may reference a TR once the NRC’s draft safety evaluation for generic use has been issued, recognizing that the review of the TR is near completion. Additionally, LIC-600, “Review of Technical Specification Task Force (TSTF) Travelers and Creation of “CLIIP” Model Applications,” provide addition guidance for the citation of not yet approved TSTF Travelers.

Additional Criteria: For certain RLAs, ensure that the licensee or applicant

addresses any specific criteria associated with a particular action. These criteria are typically identified either in 10 CFR Part 50, 10 CFR Part 73, or in the associated guidance document. An example is an exemption request, in which, the licensee must not only justify the acceptability of the proposed action, but must demonstrate that there are special circumstances present that justify the issuance of an exemption. Another example is that an applicant submitting a TR Guide for Performing Acceptance Reviews Page 7 for generic approval must demonstrate that, following NRC approval, the TR is applicable to and likely to be relied upon by other licensees in future RLAs.

Linked RLAs: Determine whether the approval of the RLA is contingent upon

the approval of other RLAs currently under review. It is important to note that multiple RLAs can affect the same systems or Technical Specifications (TSs) without being linked. As such, it may be possible to issue them in any order and without regard to the results of the review of the others. An RLA should not be accepted for NRC review and approval until all prerequisite RLAs have been reviewed and approved by the NRC.

Promised Information: Determine whether the RLA commits to submit required

information at a later date. Not all information associated with the RLA, such as calculations performed, needs to be submitted for complete review. However, if the licensee or applicant identifies a calculation or other information that is needed, but has yet to be performed or completed, the RLA is unlikely to be acceptable for review.

Need for an Exemption: Determine whether any exemptions are needed to

support the RLA. Generally, the licensee will submit the exemption request with the associated RLA. If submitted separately, the NRC staff should ensure that the licensee understands that an exemption is necessary for acceptance of the associated RLA and agrees to submit the exemption request in parallel with the associated RLA.

CLIIP: In the case of RLAs utilizing the consolidated line-item improvement

process (CLIIP), determine whether the application deviates, in any way, (allowing for necessary deviations such as plant-specific names for similar systems) from the model CLIIP. If so, there may still be sufficient information to perform the review, however, the application should be removed from the CLIIP process and metric. To accomplish this, the PM contacts the CPA’s staff to redesignate the RLA and revise the review schedule. This is a shared criteria against which both the PM and the technical staff should evaluate the application. 3.1.2 Technical Staff Criteria

Completeness of Scope: Determine if there are significant analyses or

evaluations missing from the RLA (e.g., an application is missing a loss-ofcoolant accident analysis when it appears that the proposed change would impact that analysis). Often, the appropriate analyses are designated in industry Codes and Standards, NRC Regulatory Guides, Regulatory Issue Summaries, etc. An RLA lacking an analysis necessary for the NRC staff’s review should be considered unacceptable.

Sufficiency of Information: Determine if there are significant, obvious,

problems with the information and analyses provided. Technical staff may use various measures for this criterion, such as the volume and magnitude of questions that could be generated based simply on the initial reading of the Guide for Performing Acceptance Reviews Page 8 application. The information provided should support a comparison of the RLA to the licensee’s existing processes or programs, if applicable, with justification for the change. If significant, obvious problems are identified, the RLA should be considered unacceptable.

Regulatory Basis: Determine whether the applicable regulations and criteria are

properly applied. The licensee or applicant should identify the regulatory criteria used to determine that the RLA is acceptable. The NRC staff may utilize guidance documents such as the Standard Review Plan (SRP) or any specific review standards for specific RLAs (e.g., EPUs). When the licensee proposes an alternative to an approved approach described in a guidance document, the NRC staff should verify the completeness of the scope and logic of the alternate methodology. From the information contained in the application, the NRC staff should be able to identify the applicable criteria by which to evaluate the proposed action.

Use of Approved Guidance: Determine whether any approved codes or TRs

cited in the application are used in accordance with the limitations and conditions imposed by the NRC staff. A licensee’s use of unapproved codes or TRs (or the use of codes and TRs outside the limitations imposed by the NRC staff) may be acceptable if the licensee or applicant has provided a full analysis to justify that the proposed use satisfies NRC regulations and is appropriately conservative. However, simply referencing an unapproved TR or code is unacceptable. Additionally, deviations from guidance should not be considered acceptable unless fully justified.

Use of Precedent: Determine whether cited precedents are justified and used

appropriately and whether any deviations from the precedent appear to be justified. A previous precedent of approval itself is not a justification for a proposed change, but can facilitate a resource savings by allowing the technical staff to make appropriate use of information from previously-approved reviews. The technical staff should be aware that, in addition to inappropriate use of a cited precedent, there may also be an applicable precedent that was not cited. Although the licensee or applicant is not required to cite a precedent, the technical staff should remain cognizant of other applicable licensing information and operational experience. Evaluation against this criterion is not meant to initiate exhaustive search of all operational experience, but instead promote awareness of any readily-available information or knowledge pertinent to the RLA.

CLIIP: In the case of RLAs utilizing the CLIIP process, determine whether the

application deviates in any way (allowing for necessary deviations such as plantspecific names for similar systems) from the model CLIIP. If so, there may still be sufficient information to perform the review, however, the application should be removed from the CLIIP process and metric. This is a shared criteria against which both the PM and the technical staff should evaluate the application. Guide for Performing Acceptance Reviews Page 9

3.1.3 Rare Circumstances

In certain rare circumstances, there may be situations where, although evaluation of an RLA against the criteria provided by this guidance would suggest one action, another action may be more appropriate, based on the NRC staff’s recommendations to division management. In the rare instances when such circumstances occur, the basis for decisions different from the criteria should be well understood and clearly documented. RLAs that are novel or “first of a kind,” and are in the interest of public health, safety, and security may be subjected to this provision by the NRC staff. The final decision to invoke the rare circumstance provision will be made by NRR division management and must be agreed to by all of the reviewing NRR divisions.

3.2 Acceptance Review Results

3.2.1 Unacceptable With No Opportunity to Supplement

If, during the acceptance review of the RLA, the NRC staff finds deficiencies so significant that they impede completion of the acceptance review, the RLA should be returned to the licensee or applicant as unacceptable for review, pursuant to 10 CFR 2.101. Alternately, at the completion of the review, the NRC staff may have identified major deficiencies that would be better addressed by terminating the review and returning the RLA to the licensee or applicant for resolution. In these cases, the PM, with input from the technical staff, will ensure communication with the licensee (e.g., conference call to discuss the major deficiencies) and will send a letter to the licensee or applicant that identifies the deficiencies and states that the review has been terminated. NOTE: The letter should identify that other aspects of the RLA may be insufficient but were not reviewed due to the significance of the aforementioned information insufficiency, when appropriate. While due diligence is expected, both NRC staff and management should be aware that the appropriate level and scope of the documentation for a nonacceptance letter is less than that for a denial. The associated BCs and Division management need to agree with this action and letter content. The PM should then close the TAC and cease review activities. An example of a non-acceptance letter for an RLA is provided in Appendix C, Example 2. An electronic version of this letter is available in ADAMS (Accession No. ML073240328). While the RLA non-acceptance letter is typically signed by the PM, there may be cases (e.g., an RLA related to emergency planning) where the signature authority is not the PM. In all cases, ADM-200, “Delegation of Signature Authority,” should be followed.

3.2.2 Unacceptable With Opportunity to Supplement

If, after review of the RLA, either the PM or the technical staff concludes that the submittal is not “acceptable for review”, described in Section 1.3 of this appendix, they should promptly contact (as discussed in Section 5.0, “Responsibilities and Authorities”) the other parties involved in the review to discuss the impact of the information insufficiencies. The PM and the technical staff (and associated management, if Guide for Performing Acceptance Reviews Page 10 appropriate) should discuss the information insufficiencies. This discussion should focus on ensuring that all parties understand the information insufficiencies, identifying whether the insufficiencies are within the scope of the review of the proposed action, and if they should be addressed using the acceptance review process (i.e., the issues are not appropriate for the RAI process). If it is determined that the information insufficiencies are appropriately acceptance review issues, and do not warrant a determination that the RLA is “Unacceptable with No Opportunity to Supplement,” Section 4.0, “Resolution of Information Insufficiencies,” of this appendix should be followed. Both the PM and technical staff should consider the generic implications of information insufficiencies. If the potential exists for an issue to be generically applicable, the involved parties should decide on the appropriate way to resolve the issue.

3.2.3 Acceptable for Review

If the RLA is found to be acceptable for review, or if it is determined that the information needs identified during the acceptance review are not significant enough to fail the acceptance review and should be addressed in the technical review process (i.e., via the RAI process), the acceptance of the RLA for review should be communicated to the licensee or applicant per Section 6.0, “Documentation of an Application Found Acceptable for NRC Staff’s Review,” of this appendix.

3.3 Follow-up

In addition to the more immediate communications with the PM via telephone or e-mail, the technical staff may indicate the results of the acceptance review on the CPA’s “green sheet” in the comments section. If the technical branch sends the “green sheet” to the PM with “acceptable for review” in the comments section, this will inform the PM that the indicated technical branch recommends the RLA as acceptable for review without the need for supplementation by the applicant. If the technical staff is not in a position to provide the results of the acceptance review while completing the “green sheet”, the technical staff will provide the results of the acceptance review to the PM via an e-mail by the date agreed upon on the “green sheet.”

4.0 RESOLUTION OF INFORMATION INSUFFICIENCIES

If the NRC staff determines that an RLA is “Unacceptable with Opportunity to Supplement,” the PM (with input from technical staff) should compile a list of the insufficiencies and the associated time frames to support the review schedule. The communication of the information may be via an informal path such as an e-mail from the technical staff to the PM. However, communications meeting the definition of an Official Agency Record (OAR) should be entered into ADAMS. The NRC staff should ensure that the associated BCs are informed of the insufficiencies and any other mitigating factors influencing the determination (e.g., workload and availability issues). For complex or high visibility issues, and if consistent with the acceptance review schedule, the technical BC should consider a peer review to confirm the information insufficiencies Guide for Performing Acceptance Reviews Page 11 prior to the PM contacting the licensee or applicant. The peer review is not intended to be another full acceptance review, but rather an independent assessment of the issues identified. If the issues are agreed upon, the PM shall notify the associated Division management (DORL and non-accepting divisions) via e-mail, briefly summarizing the issues. For RLAs that have an associated process PM, such as the Power Uprate coordinator, the process coordinator should also be notified.

4.1 Discussion of Information Insufficiencies with the Licensee

The PM should inform the licensee or applicant that its application has been found unacceptable for review and set up a conference call to discuss the required information. The PM should avoid lengthy discussions with the licensee or applicant in setting up the call. Instead, the PM should simply provide enough information such that the licensee or applicant can have the appropriate technical staff on the call. The conference call should occur as soon as possible, but no longer than 5 days from the licensee’s or applicant’s notification. The PM should provide the identified insufficiencies to the licensee or applicant in draft form prior to the call. Regardless of the method used to transmit the identified insufficiencies to the licensee or applicant, the PM should ensure documents are properly captured as OARs. During the conference call, the NRC staff should identify the omitted or insufficient information to the licensee or applicant, discuss the appropriate course of action, and establish the specific date the information will be submitted. It is important that the conference call result in a clear communication, to the licensee or applicant, of the information needed and that the NRC staff gain an understanding of whether the licensee or applicant plans to submit the information within the NRC staff’s deadline established during the call (no more than 13 days). However, the licensee or applicant does not need to agree with the need for the information or the deadline. Note: During the call, the licensee or applicant should be provided the opportunity to justify the apparent omission of sufficient information by identifying to the NRC staff where the responsive information is contained in the RLA or elsewhere on the docket. The NRC staff will evaluate this justification to determine whether the information identified resolves the NRC staff's concerns. Following the call, the PM should confer with the technical staff on the results to determine if the information is likely to be submitted within 13 days of the call. If it is unlikely, in the NRC staff’s judgement, that the information is readily available, the PM may generate a letter documenting the non-acceptance of the RLA and process it through concurrence. This action will facilitate a timely issuance of the letter at a later date, if necessary. Regardless of whether the licensee or applicant indicates a desire to withdraw the RLA, the PM should prepare a letter requesting the information in accordance with Section 4.2, “Licensee or Applicant Supplements to RLA.” The associated technical BCs need to concur with the final letter or with the technical input provided for preparing the letter. Guide for Performing Acceptance Reviews Page 12 If a hearing has been granted regarding an RLA, the PM should be aware that additional rules and guidance govern the NRC staff’s actions. In this case, the NRC staff should interface closely with the Office of the General Counsel (OGC) to determine the proper course of action. Office Instruction COM-109, “NRR Interfaces with the Office of the General Counsel,” provides guidance on this interface.

4.2 Licensee or Applicant Supplements to RLA

Regardless of whether the NRC staff believes that the RLA can be supplemented with readily-available information, or if the licensee or applicant indicated a preference to withdraw the application, a letter requesting supplemental information should be sent to the licensee or applicant that clearly identifies:

The information needed for the NRC staff to complete its review;
The time frame for the submission of the information. This time frame shall not

be more than 13 days from the date of the conference call with the technical staff; and

A statement identifying that failure to submit the information within the time frame

will result in non-acceptance of the application and cessation of the NRC’s review activities pursuant to 10 CFR 2.101. Notification (via phone call, e-mail or letter) that the RLA must be supplemented should be given to the licensee or applicant no later than 25 days (60 calendar days for TRs) from the date of receipt of the RLA by the NRC (or from the date of the fee waiver decision, if applicable, for TRs). If telephone or e-mail is used for notification, a formal letter must follow shortly and the e-mail or phone call must be documented in ADAMS as an OAR. An example letter is provided in Appendix C as Example 1. An electronic version of this letter is available in ADAMS (Accession No. ML073240323). The PM will track the submission of the information by the licensee or applicant. If the information is provided within the agreed-upon time frame, the PM should ensure that the supplement is provided to all technical staff assigned to the RLA review. Within 5 days of receipt of the supplement by the NRC, the technical staff should review the supplementary information to ensure that it is responsive to its concerns. The technical staff is responsible for identifying any issues (e.g., staff reassignments or other high priority work) that may impact the review schedule to the PM and their BC. The same criteria used in the initial acceptance review shall be applied, although the review should be focused on the areas previously identified as non-acceptable. If it appears that the licensee or applicant is not able to submit the information in the established time frame (or the information to be submitted is unlikely to be responsive to the NRC staff’s concerns), the associated Division management (BCs and Division Directors (DDs)) should be informed of the NRC staff’s intent to non-accept the application and cease review activities pursuant to 10 CFR 2.101 at the expiration of the time frame. Guide for Performing Acceptance Reviews Page 13 If the licensee or applicant does not provide the requested information within the time frame, or if the provided information is not responsive to the NRC staff’s concerns (i.e., insufficient), Section 5.0, “Non-Acceptance of the RLA,” should be used to proceed with non-acceptance of the application pursuant to 10 CFR 2.101. If the information provided is both timely and responsive, notify the licensee in accordance with Section 6.0, “Documentation of an Application Found Acceptable,” and transition into the detailed technical review.

5.0 NON-ACCEPTANCE OF THE RLA

For acceptance reviews where the NRC staff determines that the RLA is 1) “Unacceptable Without Opportunity to Supplement” or 2) “Unacceptable With Opportunity to Supplement,” and the licensee has been unable or untimely in providing sufficient information for the NRC staff to find the application “acceptable for review,” the NRC staff should not accept the RLA and terminate the review. With the exception of TR reviews, upon determination to terminate the review and concurrence with the action by the associated BCs and DDs, the PM should involve OGC. OGC should be briefed on the situation and the proposed action. Additionally, while not required, OGC should be afforded the opportunity to determine whether there is no legal objection to the NRC staff’s action. Upon the determination that a more significant or challenging RLA is not acceptable for NRC review, the associated BCs (i.e., DORL and technical) should communicate this decision to NRR management, including the NRR Executive Leadership Team (as appropriate) and the Executive Director for Operation’s (EDO’s) office (via an EDO daily note), informing them of the issues warranting non-acceptance, prior to contacting the licensee. The PM should then communicate the reason for non-acceptance to the licensee or applicant. Note: When communicating the non-acceptance of an RLA to the licensee or applicant, the NRC staff should avoid debating the issue with the licensee. Instead, the NRC staff should ensure that the reasons for the NRC staff’s actions are clearly communicated. Upon notification of the NRC staff’s decision to non-accept the RLA, pursuant to 10 CFR 2.101, the licensee or applicant should also be made aware that it may withdraw the application pursuant to 10 CFR 2.107. The licensee or applicant should be encouraged to fully document the reasons for withdrawal in its letter and understand that the NRC staff will, likewise, document the information insufficiencies in the letter of nonacceptance of the RLA or the withdrawal acknowledgement letter. Regardless of whether the licensee or applicant intends to withdraw the RLA, PM activities associated with processing the non-acceptance of the RLA should continue. If the RLA non-acceptance is a result of insufficiencies, the cognizant branch(es) should provide written input to the PM clearly documenting the issues. This input should be Guide for Performing Acceptance Reviews Page 14 formally captured as an OAR. OARs for this purpose can include memoranda from the technical BC to the DORL BC (or DPR BC for TRs) or e-mails describing the insufficiencies. If an e-mail is used, concurrence with the insufficiencies by the technical BC must be identified and the e-mail from the technical branch shall be added to ADAMS as an OAR (non-publicly available). If the licensee or applicant fails to supplement the RLA within the agreed upon time frame, the letter of non-acceptance of the RLA should be issued within 5 days of the milestone established for supplementing the RLA. If the supplement is found to be unresponsive to the NRC staff's concerns, the letter of non-acceptance of the RLA should be issued within 5 days after the completion of the staff’s review of the supplement (which is within 5 days following receipt of the supplement, per Section 4.2 of this appendix). If the licensee or applicant, prior to issuance of the non-acceptance letter, submits a written request to withdraw the RLA, the NRC staff should modify the letter to accept the withdrawal and terminate the review. The documentation of the insufficiencies that led to the withdrawal should be maintained in the letter. This action is both supportive of a clear public record and informative to other licensees or applicants that may be preparing similar RLAs. Examples of both non-acceptance of an RLA and withdrawal acknowledgement letters are provided in Appendix C, as Examples 2 and 3, respectively. Electronic versions of these letters are available in ADAMS (Accession Nos. ML073240328 and ML080100019, respectively). In implementation of these actions, the PM should be sensitive to the visibility and nature of the action. For actions associated with an operating plant, the planned actions should be communicated to the regional plant BC and resident inspector staff. Additionally, the PM should consider generating an EDO Daily Note describing the action taken. In some cases, it may be prudent to inform the Office of Public Affairs of the NRC staff’s planned course of action. Upon issuance of the letter of non-acceptance for the RLA, or the withdrawal acknowledgement letter, the PM should close the associated TAC number using the ADAMS Accession number of the letter. Additionally, the PM should ensure that the appropriate status of the TAC number is selected (i.e., Withdrawn or Closed). Requests to discuss a non-accepted RLA with the NRC staff should be treated as preapplication meetings and will be entertained only if they do not adversely impact the NRC staff’s review of RLAs accepted for review. The NRC staff should treat these discussions as they would a pre-application discussion for the re-submission of the RLA. Guide for Performing Acceptance Reviews Page 15

6.0 DOCUMENTATION OF AN APPLICATION FOUND ACCEPTABLE

If the RLA is acceptable for review, the licensee or applicant should be notified. The formality of this communication will depend on the specific circumstances surrounding the RLA. In determining the formality of the communication, the PM should consider:

Visibility and contentiousness of the proposed action. To foster openness, highly

visible RLAs typically warrant use of a letter to document the acceptance.

Whether the RLA required supplementation prior to acceptance. If the

application was originally found to be “Unacceptable with Opportunity to Supplement,” the PM shall use a letter to document that the RLA is now “acceptable for review.”

Whether other procedural requirements exist for certain RLAs. For example,

power uprates and TRs require a letter documenting the acceptance for review.

Management and technical staff input (if provided). Additional considerations

may be raised that would benefit from a formal documentation of the acceptance for review. Typically, if the licensee’s submittal was found to be acceptable without any supplements, an e-mail to the PM’s licensing contact would be sufficient to document the completion of the acceptance review. An example acceptance letter is provided in Appendix C, Example 4. An electronic version of this letter is available in ADAMS (Accession No. ML073240325). An example e-mail is provided in Appendix C, Example 5. The PM should ensure that the e-mail contains the same information as the formal letter, however, no further concurrence is necessary. Note: It is important that the PM ensure that e-mail documentation to the licensee of the acceptance for review is documented in ADAMS as an OAR (publicly available). This can be accomplished by the electronic addition of the e-mail to ADAMS from Outlook or manually scanning a hard copy. At the conclusion of the acceptance review, the PM and technical staff will continue the detailed technical review in accordance with the appropriate process. United States Nuclear Regulatory Commission

Appendix C Guide for Performing Acceptance Reviews: Example Letters

Office of Nuclear Reactor Regulation Enclosure 3 C-1 EXAMPLE 1: UNACCEPTABLE WITH OPPORTUNITY TO SUPPLEMENT [DATE] [ADDRESSEE] SUBJECT: Dear [Addressee]: By letter dated [DATE], [LICENSEE] submitted a [license amendment/relief] request for [FACILITY]. The proposed [amendment/relief request] would [INSERT DESCRIPTION OF PROPOSED AMENDMENT OR RELIEF REQUEST AS APPLICABLE]. The purpose of this letter is to provide the results of the U.S. Nuclear Regulatory Commission (NRC) staff=s acceptance review of this [amendment/relief] request. The acceptance review was performed to determine if there is sufficient technical information in scope and depth to allow the NRC staff to complete its detailed technical review. The acceptance review is also intended to identify whether the application has any readily apparent information insufficiencies in its characterization of the regulatory requirements or the licensing basis of the plant. [FOR LICENSE AMENDMENT USE THIS PARAGRAPH] Consistent with Section 50.90 of Title 10 of the Code of Federal Regulations (10 CFR), an amendment to the license (including the technical specifications) must fully describe the changes requested, and following as far as applicable, the form prescribed for original applications. Section 50.34 of 10 CFR addresses the content of technical information required. This section stipulates that the submittal address the design and operating characteristics, unusual or novel design features, and principal safety considerations. [FOR RELIEF REQUEST USE THIS PARAGRAPH] Pursuant to Sections 50.55a(a)(3)(i) and 50.55a(a)(3)(ii) of Title 10 of the Code of Federal Regulations (10 CFR), the applicant shall demonstrate that the proposed alternatives would provide an acceptable level of quality and safety, or that compliance with the specified requirements of Section 50.55a would result in hardship or unusual difficulty without a compensating increase in the level of quality or safety. [FOR OTHER RLAs, CITE APPLICABLE REGULATORY CRITERIA] The NRC staff has reviewed your application and concluded that the information delineated in the enclosure to this letter is necessary to enable the NRC staff to make an independent assessment regarding the acceptability of the proposed [amendment/relief] request in terms of regulatory requirements and the protection of public health and safety and the environment. In order to make the application complete, the NRC staff requests that [LICENSEE] supplement the application to address the information requested in the enclosure by [DATE]. This will enable the NRC staff to complete its detailed technical review. If the information responsive to the NRC staff=s request is not received by the above date, the application will not be accepted for review pursuant to 10 CFR 2.101, and the NRC staff will cease its review activities C-2 associated with the application. If the application is subsequently accepted for review, you will be advised of any further information needed to support the NRC staff=s detailed technical review by separate correspondence. The information requested and associated time frame in this letter were discussed with [CONTACT] of your staff on [DATE}. If you have any questions, please contact the [FACILITY] Project Manager, [NAME], at (301) 415-XXXX. Sincerely, [NAME], Project Manager [BRANCH] Division of Operating Reactor Licensing Office of Nuclear Reactor Regulation Docket No(s). Enclosure: As stated cc w/encl: Distribution via Listserv (ADAMS Accession No. ML073240323) Concurrence is needed by PM, LA, Technical BC(s), and DORL BC C-3 EXAMPLE 2: NON-ACCEPTANCE OF RLA [DATE] [ADDRESSEE] SUBJECT: Dear [Addressee]: By letter dated [DATE], [LICENSEE] submitted a [license amendment/relief request] for [FACILITY]. The proposed [amendment/relief request] would [INSERT DESCRIPTION OF PROPOSED AMENDMENT OR RELIEF REQUEST AS APPLICABLE]. The purpose of this letter is to provide the results of the U.S. Nuclear Regulatory Commission (NRC) staff=s acceptance review of this [amendment/relief request]. The acceptance review was performed to determine if there is sufficient technical information in scope and depth to allow the NRC staff to complete its detailed technical review. The acceptance review is also intended to identify whether the application has any readily apparent information insufficiencies in its characterization of the regulatory requirements or the licensing basis of the plant. [FOR LICENSE AMENDMENT USE THIS PARAGRAPH] Consistent with Section 50.90 of Title 10 of the Code of Federal Regulations (10 CFR), an amendment to the license (including the technical specifications) must fully describe the changes requested, and following as far as applicable, the form prescribed for original applications. Section 50.34 of 10 CFR addresses the content of technical information required. This section stipulates that the submittal address the design and operating characteristics, unusual or novel design features, and principal safety considerations. [FOR RELIEF REQUEST USE THIS PARAGRAPH] Pursuant to Sections 50.55a(a)(3)(i) and 50.55a(a)(3)(ii) of Title 10 of the Code of Federal Regulations (10 CFR), the applicant shall demonstrate that the proposed alternatives would provide an acceptable level of quality and safety, or that compliance with the specified requirements of Section 50.55a would result in hardship or unusual difficulty without a compensating increase in the level of quality or safety. [FOR OTHER RLAs CITE APPLICABLE REGULATORY CRITERIA] The NRC staff has reviewed your application and concluded that it did not provide technical information in sufficient detail to enable the NRC staff to complete its detailed review and make an independent assessment regarding the acceptability of the proposed amendment in terms of regulatory requirements and the protection of public health and safety and the environment. This informational need was conveyed to you [cite method (e.g., phone call, e-mail, etc.)] followed by letter dated [DATE]. In this letter, the NRC staff identified that the following information was needed to complete its technical review: C-4 LIST INFORMATION NEEDED [IF THE LICENSEE IS NOT BEING ALLOWED TO SUPPLEMENT THE RLA, USE THIS PARAGRAPH] Because of the extensive nature of the information needed, the NRC staff finds the request for approval of the proposed action unacceptable for NRC review pursuant to 10 CFR 2.101. [Additionally, other aspects of the RLA may also be insufficient but were not reviewed or identified due to the significance of the aforementioned information insufficiency.] NRC staff activities on the review have ceased and the associated Technical Assignment Control number has been closed. [IF THE LICENSEE WAS REQUESTED TO SUPPLEMENT THE RLA AND DID NOT PROVIDE A SUPPLEMENT, USE THIS PARAGRAPH] As of the date of this letter, the NRC staff has not received any communications from you regarding this information need. Therefore, the NRC staff finds the request for approval of the proposed action unacceptable for NRC review pursuant to 10 CFR 2.101. NRC staff activities on the review have ceased and the associated Technical Assignment Control number has been closed. ] [IF THE LICENSEE WAS REQUESTED TO SUPPLEMENT THE RLA AND DID PROVIDE A SUPPLEMENT, USE THIS PARAGRAPH] By letter dated [DATE], you provided a supplement to this submittal. The NRC staff has found the supplement unresponsive to the cited information needs. Therefore, the NRC staff finds the request for approval of the proposed action unacceptable for NRC review pursuant to 10 CFR 2.101. NRC staff activities on the review have ceased and the associated Technical Assignment Control number has been closed. If you have any questions, please contact the [FACILITY] Project Manager, [NAME], at (301) 415-XXXX. Sincerely, [NAME], Project Manager [BRANCH] Division of Operating Reactor Licensing Office of Nuclear Reactor Regulation Docket No(s). cc: Distribution via Listserv (ADAMS Accession No. ML073240328) Concurrence is needed by PM, LA, Technical BC(s), and DORL BC, Technical Division Director(s) and DORL Division Director C-5 EXAMPLE 3: WITHDRAWAL ACKNOWLEDGEMENT LETTER [DATE] [ADDRESSEE] SUBJECT: Dear [Addressee]: By letter dated [DATE], [LICENSEE] submitted a [license amendment/relief request] for [FACILITY]. The proposed [amendment/relief request] would [INSERT DESCRIPTION OF PROPOSED AMENDMENT OR RELIEF REQUEST AS APPLICABLE]. The purpose of this letter is to provide the results of the U.S. Nuclear Regulatory Commission (NRC) staff=s acceptance review of this [amendment/relief request]. The acceptance review was performed to determine if there is sufficient technical information in scope and depth to allow the NRC staff to complete its detailed technical review. The acceptance review is also intended to identify whether the application has any readily apparent information insufficiencies in its characterization of the regulatory requirements or the licensing basis of the plant. [FOR LICENSE AMENDMENT USE THIS PARAGRAPH] Consistent with Section 50.90 of Title 10 of the Code of Federal Regulations (10 CFR), an amendment to the license (including the Technical Specifications) must fully describe the changes requested, and following as far as applicable, the form prescribed for original applications. Section 50.34 of 10 CFR addresses the content of technical information required. This section stipulates that the submittal address the design and operating characteristics, unusual or novel design features, and principal safety considerations. [FOR RELIEF REQUEST USE THIS PARAGRAPH] Pursuant to Sections 50.55a(a)(3)(i) and 50.55a(a)(3)(ii) of Title 10 of the Code of Federal Regulations (10 CFR), the applicant shall demonstrate that the proposed alternatives would provide an acceptable level of quality and safety, or that compliance with the specified requirements of Section 50.55a would result in hardship or unusual difficulty without a compensating increase in the level of quality or safety. [FOR OTHER RLAs CITE APPLICABLE REGULATORY CRITERIA] By letter dated [DATE], you requested to withdraw the application from NRC review. The NRC staff acknowledges your request to withdraw the application. NRC staff activities on the review have ceased and the associated Technical Assignment Control number has been closed. The NRC staff notes that its review to date has identified that your application did not provide the following technical information in sufficient detail to enable the NRC staff to complete its detailed review. Therefore, if you decide to re-submit the request, it must include the following information: C-6 LIST INFORMATION NEEDED If you have any questions, please contact the [FACILITY] Project Manager, [NAME], at (301) 415-XXXX. Sincerely, [NAME], Project Manager [BRANCH] Division of Operating Reactor Licensing Office of Nuclear Reactor Regulation Docket No(s). cc: Distribution via Listserv (ADAMS Accession No. ML080100019) Concurrence is needed by PM, LA, Technical BC(s), and DORL BC C-7 EXAMPLE 4: ACCEPTANCE LETTER [DATE] [ADDRESSEE] SUBJECT: Dear [Addressee]: By letter dated [DATE], [LICENSEE] submitted a [license amendment/relief request] for [FACILITY]. The proposed [amendment/relief request] would [INSERT DESCRIPTION OF PROPOSED AMENDMENT OR RELIEF REQUEST AS APPLICABLE]. The purpose of this letter is to provide the results of the U.S. Nuclear Regulatory Commission (NRC) staff=s acceptance review of this [amendment/relief] request. The acceptance review was performed to determine if there is sufficient technical information in scope and depth to allow the NRC staff to complete its detailed technical review. The acceptance review is also intended to identify whether the application has any readily apparent information insufficiencies in its characterization of the regulatory requirements or the licensing basis of the plant. [FOR LICENSE AMENDMENT USE THIS PARAGRAPH] Consistent with Section 50.90 of Title 10 of the Code of Federal Regulations (10 CFR), an amendment to the license (including the technical specifications) must fully describe the changes requested, and following as far as applicable, the form prescribed for original applications. Section 50.34 of 10 CFR addresses the content of technical information required. This section stipulates that the submittal address the design and operating characteristics, unusual or novel design features, and principal safety considerations. [FOR RELIEF REQUEST USE THIS PARAGRAPH] Pursuant to Sections 50.55a(a)(3)(i) and 50.55a(a)(3)(ii) of Title 10 of the Code of Federal Regulations (10 CFR), the applicant shall demonstrate that the proposed alternatives would provide an acceptable level of quality and safety, or that compliance with the specified requirements of Section 50.55a would result in hardship or unusual difficulty without a compensating increase in the level of quality or safety. [FOR OTHER RLAs CITE APPLICABLE REGULATORY CRITERIA] The NRC staff has reviewed your application and concluded that it does provide technical information in sufficient detail to enable the NRC staff to complete its detailed technical review and make an independent assessment regarding the acceptability of the proposed amendment in terms of regulatory requirements and the protection of public health and safety and the environment. Given the lesser scope and depth of the acceptance review as compared to the detailed technical review, there may be instances in which issues that impact the NRC staff’s ability to complete the detailed technical review are identified despite completion of an adequate acceptance review. You will be advised of any further information needed to support the NRC staff=s detailed technical review by separate correspondence. C-8 If you have any questions, please contact the [FACILITY] Project Manager, [NAME], at (301) 415-XXXX. Sincerely, [NAME], Project Manager [BRANCH] Division of Operating Reactor Licensing Office of Nuclear Reactor Regulation Docket No(s). cc: Distribution via Listserv (ADAMS Accession No. ML073240325) Concurrence is needed by PM, LA, and DORL BC C-9 EXAMPLE 5: ACCEPTANCE E-MAIL SUBJECT: By letter dated [DATE], [LICENSEE] submitted a [license amendment/relief request] for [FACILITY]. The purpose of this e-mail is to provide the results of the U.S. Nuclear Regulatory Commission (NRC) staff’s acceptance review of this [amendment/relief] request. The acceptance review was performed to determine if there is sufficient technical information in scope and depth to allow the NRC staff to complete its detailed technical review. The acceptance review is also intended to identify whether the application has any readily apparent information insufficiencies in its characterization of the regulatory requirements or the licensing basis of the plant. The NRC staff has reviewed your application and concluded that it does provide technical information in sufficient detail to enable the NRC staff to complete its detailed technical review and make an independent assessment regarding the acceptability of the proposed amendment in terms of regulatory requirements and the protection of public health and safety and the environment. Given the lesser scope and depth of the acceptance review as compared to the detailed technical review, there may be instances in which issues that impact the NRC staff’s ability to complete the detailed technical review are identified despite completion of an adequate acceptance review. If additional information is needed, you will be advised by separate correspondence. If you have any questions, please contact me. [NAME], Project Manager [BRANCH] Division of Operating Reactor Licensing Office of Nuclear Reactor Regulation United States Nuclear Regulatory Commission

Appendix D Guide for Performing Acceptance Reviews: Information Insufficiency Examples

Office of Nuclear Reactor Regulation Enclosure 4 D-1 Examples of Informational Insufficiencies The purpose of the examples included in this Appendix is to better delineate the “threshold” where an informational insufficiency would result in a requested licensing action (RLA) being unacceptable for review versus it being more appropriately dealt with via the request for additional information (RAI) process. In each example, the corresponding project manager (PM) or technical staff criteria are identified, whether the insufficiency would cause the RLA to be unacceptable for review, or, if appropriate, any changes to the situation that may change this determination. Example 1 Criteria PM, Promised Information; and Technical Staff, Completeness of Scope Situation A licensee for a multi-unit site requests the full-scope implementation of a revised methodology for accident source term (AST) in accordance with Regulatory Guide (RG) 1.183, “Alternative Radiological Source Terms for Evaluating Design Basis Accidents at Nuclear Power Reactors.” Compliance with RG 1.183 requires the analyses of four specific design basis accidents (DBAs) to be submitted; however, the licensee has performed only three of the four for Unit No. 1 and provides a commitment to provide the others at a later date. Acceptable for Review? No, because the licensee failed to include analyses that are critical to the Nuclear Regulatory Commission (NRC) staff’s review (Completeness of Scope) as is evidenced by the promise to submit it at a later date (Promised Information). Without having the analyses (either the missing Unit No. 1 analysis or the remaining units), the NRC staff does not have sufficient information to complete the review. This situation is not appropriate for the RAI process and the RLA should not be accepted for review. May be Acceptable for Review If: If the original submittal provided by the licensee included adequate justification for why the omitted analyses are not needed, due to plant-specific considerations, omission of the analyses may be appropriate. Additionally, the application may be acceptable if the licensee submitted all necessary analyses for Unit No. 1 and provided detailed comparison of the remaining units sufficient to demonstrate similarity in design such that the analyses are applicable to all units. Alternately, if the licensee had performed all the necessary analyses and they were readily available (i.e., able to be provided to the NRC staff within 13 days), but simply failed to include them, the RLA may be acceptable for review if the information is provided within the prescribed time frame. D-2 Example 2 Criteria PM and Technical Staff, Use of Approved Guidance Situation A licensee requests the approval for a change to a fuel type which requires changes to the safety limits. The application references a topical report (TR) methodology that is currently under review for generic use, for determining the safety limits. Acceptable for Review? No, because the licensee has cited an unapproved TR in support of the proposed change (Use of Approved Guidance). Although the licensee may be able to cite the TR after it receives generic approval, the NRC staff should not accept the RLA for review until the generic review is completed. May be Acceptable for Review If: If the TR was not currently under NRC review for generic use and the licensee provided a full justification (versus a simple reference to the TR) for why use of the method described in the unapproved TR results in a conservative safety limit, the application may be acceptable for review. Also, if the licensee has an urgent need for the change to the safety limit and the generic review of the TR would not be complete in time for the licensee’s need, using the TR as a plant-specific justification may be acceptable. Again, the licensee would need to provide a full justification and it should be recognized that the approval is specific only to this singular application of the TR. D-3 Example 3 Criteria PM, Linked RLAs; and Technical Staff, Regulatory Basis Situation While the NRC staff is reviewing a licensee’s request to change the accident analyses for a lossof-coolant accident (LOCA), the licensee submits an application for an extended power uprate (EPU). The analysis and supporting justification for the EPU are based, in part, on the proposed LOCA analysis currently under review. Acceptable for Review? No, because the EPU should not begin until all prerequisite reviews have been completed (Linked RLAs). Additionally, the regulatory basis cited in the EPU application (i.e., the currently unapproved LOCA analysis) is not the current licensing basis for the plant (Regulatory Basis). May be Acceptable for Review If: Review and approval of the EPU was not contingent upon the outcome of the NRC staff=s review of the LOCA analysis. D-4 Example 4 Criteria PM, Additional Criteria Situation The project manager for a site receives a request for NRC approval of an exemption from a section of 10 CFR Part 50. While the exemption request contains sufficient information to justify that the proposed exemption will maintain safety, the licensee fails to identify any special circumstances that necessitate granting an exemption. Acceptable for Review? No, because for exemptions, the licensee must also justify that special circumstances exist. May be Acceptable for Review If: Special circumstances exist, but the licensee omitted them from the application. If the justification is readily available (i.e., able to be provided to the NRC staff within 13 days), the licensee may be able to supplement the application to make it acceptable for the NRC staff’s review. D-5 Example 5 Criteria PM, Use of Approved Guidance; and Technical Staff, Sufficiency of Information Situation A licensee requests an increased ultimate heat sink (UHS) temperature limit based on reducing measurement uncertainty. The RLA indicates that Regulatory Guide (RG) 1.105, ASetpoints for Safety-Related Instrumentation,@ was followed in developing the submittal. RG 1.105 describes a method acceptable to the NRC staff for complying with the NRC’s regulations for ensuring that setpoints for safety-related instrumentation are initially within and remain within the technical specification limits. For non-safety instrumentation such as UHS instrumentation, the setpoint methodology can include a graded approach; however, the RG indicates that the grading technique chosen should be consistent with ISA-S67.04-1994, ASetpoints for Nuclear SafetyRelated Instrumentation,@ and should consider applicable uncertainties regardless of the setpoint application. The RLA simply references a graded setpoint methodology that has not been approved by the NRC, nor has the RLA addressed treatment of applicable uncertainties. Acceptable for Review? No, because the licensee failed to include the setpoint methodology and an evaluation of all applicable uncertainties as indicated by the RG (Use of Approved Guidance). If the licensee had not cited RG 1.105, but still omitted the information, it would likely fail the technical staff sufficiency of information criteria as the NRC staff would still need the information to complete its review. May be Acceptable for Review If: The setpoint methodology was provided with justification for its use as well as an evaluation of all applicable uncertainties. Alternately, it may also be acceptable for review if the graded approach had been previously approved for generic use and the licensee used it in accordance with all limitations and conditions of NRC approval. D-6 Example 6 Criteria Technical Staff, Use of Precedent Situation The licensee for a multi-unit site previously received NRC approval to add 3 months to the 5- year extension already in place for the containment integrated leak rate test (ILRT) for Unit 1. Subsequently, the licensee requests to add 8 months to the 5-year extension already in place for the containment ILRT for Unit 2, referencing the approval of an extension for the Unit 1 ILRT as precedent. Acceptable for Review? No, because the precedent for the extension, by itself, is not sufficient justification for the change. May be Acceptable for Review If: If the licensee’s RLA for Unit 2 had provided a full justification for the extension to the containment ILRT. The use of precedent in this case may provide a time and resource savings, however, if the licensee addressed previous NRC staff questions associated with the Unit 1 review and reconciled any salient technical differences between the construction and/or operation of the units. Additional Considerations Situation Operating experience, gained subsequent to having approved the extension for Unit 1, showed that extension beyond 5 years was potentially inappropriate in certain circumstances. Result The NRC staff should (in addition to evaluating backfit actions for previously approved extensions) ensure that the RLA for Unit 2 addresses and appropriately resolves the concerns generated by the emergent operating experience. The magnitude of the operating experience would dictate whether the issue should result in immediate non-acceptance, allowing the licensee to supplement during the acceptance review, or RAIs during the full technical review (see Appendix B, Section 3.2).

United States Nuclear Regulatory Commission

Appendix E Guide for Performing Acceptance Review: Acceptance Review Milestones

Office of Nuclear Reactor Regulation Enclosure 5 E-1 GENERIC ACCEPTANCE REVIEW MILESTONES T = Time from date when requested licensing action (RLA) is available in ADAMS (in working days) A. RLA is Acceptable for Review

MILESTONES Schedule

1 PM distribute RLA to technical staff T = 0 2 PM review for information sufficiency < T = 15 days 3 Technical staff provide results of technical sufficiency review to PM < T = 20 days 4 PM notify licensee or applicant (e.g., via call, e-mail or letter) that RLA is acceptable < T = 25 days 5 PM provide DPR with date of acceptance for the Acceptance Review Weekly Report < T = 25 days B. RLA is Unacceptable for Review with Opportunity to Supplement

MILESTONES Schedule

1 PM distribute RLA to technical staff T = 0 2 PM review for information sufficiency < T = 15 days 3 Technical staff provide results of technical sufficiency review to PM < T = 20 days 4 PM coordinate discussion with technical staff and raise issue to appropriate management < T = 25 days 5 PM notify licensee or applicant (e.g., via call, e-mail or letter) that RLA is insufficient and schedule call to discuss results < T = 25 days 6 PM provide DPR with date and status for the Acceptance Review Weekly Report (e.g., Need Response) < T = 25 days 7 Conference call held with the licensee/applicant and the NRC staff regarding RLA insufficiencies; response date established < T = 30 days 8 Licensee or applicant provide requested information to address information insufficiency < T = 43 days 9 NRC staff review supplemental information < T = 48 days 10 PM notify licensee or applicant (e.g., via call, e-mail or letter) that RLA is acceptable < T = 53 days 11 PM provide DPR with date of acceptance for the Acceptance review Weekly Report (e.g., Accepted following Supplement) < T = 53 days

E-2 C. RLA is Unacceptable for Review with Opportunity to Supplement, and Supplement is Unresponsive

MILESTONES Schedule

1 RLA is available in ADAMS T = 0 2 PM review for information sufficiency < T = 15 days 3 Technical staff provide results of technical sufficiency review to PM < T = 20 days 4 PM coordinate discussion with technical staff and raise issue to appropriate management < T = 20 days 5 PM notify licensee or applicant (e.g., via call, e-mail or letter) that RLA is insufficient and schedule call to discuss results < T = 25 days 6 PM provide DPR with date and status for the Acceptance Review Weekly Report (e.g., Need Response) < T = 25 days 7 Conference call held with the licensee/applicant and the NRC staff regarding RLA insufficiencies; response date established < T = 30 days 8 Licensee or applicant provide requested information to address information insufficiency < T = 43 days 9 NRC staff review supplemental information < T = 48 days 10 Supplement is unresponsive, PM coordinate further discussion with technical staff and appropriate management (e.g., Division Directors, NRR ET, and/or EDO, as appropriate) < T = 53 days 11 PM notify licensee or applicant (via letter) that RLA is unacceptable < T = 53 days 12 PM provide DPR with date of non-acceptance for the Acceptance Review Weekly Report and closes TAC < T = 53 days D. RLA is Unacceptable for Review Without Opportunity to Supplement

MILESTONES Schedule

1 RLA is available in ADAMS T = 0 2 PM review for information sufficiency < T = 15 days 3 Technical staff provide results of technical sufficiency review to PM < T = 20 days 4 PM coordinate discussion with technical staff and receive concurrence from appropriate division management; brief OGC on situation and proposed action < T = 24 days 5 PM/BC to communicate decision to ET and notify EDO via daily note < T = 24 days 6 PM notify licensee or applicant (e.g., via call or e-mail, followed by letter) that RLA is insufficient and schedule call to discuss results, if appropriate < T = 25 days 7 PM provide DPR with date of non-acceptance for the Acceptance Review Weekly Report and close TAC < T = 25 days United States Nuclear Regulatory Commission

Appendix F

Guide for Performing Acceptance Reviews: Flow Chart Office of Nuclear Reactor Regulation Enclosure 6

F-1 F-2 A B PM and technical staff discuss identified deficiencies Is there agreement on the deficiencies? Resolve Differences Do deficiencies need to be addressed to begin review? No Blue Fill Indicates a PM activity Yellow Fill Indicates a technical staff activity Green Fill indicates a combined PM/ technical staff activity Yes Document decision rationale internally Notify licensee of acceptance End the acceptance review and continue technical review. End the acceptance review and continue technical review. No Contact Licensee and discuss deficiencies Give licensee opportunity to supplement? Yes Prepare and obtain concurrence on non-acceptance letter, but don’t issue Internally document information deficiency No Prepare and issue letter requesting supplemental information Track licensee response to letter and provide to technical staff Yes D C E F-3 C Internally document information deficiency Did licensee supplement within the agreed upon time-frame? Was supplement responsive to NRC staff concerns? Yes No No Prepare and obtain concurrence on non-acceptance letter, but don’t issue Notify licensee of intent to nonaccept Evaluate supplement against original criteria D Yes Has a request for withdrawal been received? Issue nonacceptance letter, close TAC End the acceptance review. No Does the NRC staff accept the withdrawal? Yes No Modify nonacceptance letter to accept withdrawal Yes Issue letter, close TAC End the acceptance review. Blue Fill Indicates a PM activity Yellow Fill Indicates a technical staff activity Green Fill indicates a combined PM/ technical staff activity E

LIC-109, Acceptance Review Procedures

Text

1. POLICY

2. OBJECTIVES

3. BACKGROUND

4. BASIC REQUIREMENTS

5. RESPONSIBILITIES AND AUTHORITIES

A. Division of Operating Reactor Licensing (DORL) or Division of Policy and Rulemaking (DPR) Project Managers (PMs)

i. ESTABLISH SCHEDULES AND RESOURCES FOR ACCEPTANCE REVIEW

ii. REVIEW OF THE APPLICATION FOR TECHNICAL AND ADMINISTRATIVE SUFFICIENCY

iii. RESOLVE INFORMATION INSUFFICIENCIES

iv. IMPLEMENT AND DOCUMENT RESULTS

B. Division Planning Representatives and CPA

i. ESTABLISH SCHEDULES AND RESOURCES FOR ACCEPTANCE REVIEW

C. Technical Division/Branch Staff

i. ESTABLISH AND SCHEDULE RESOURCES FOR ACCEPTANCE REVIEW

ii. REVIEW OF THE APPLICATION FOR ADMINISTRATIVE AND TECHNICAL SUFFICIENCY

iii. RESOLVE INFORMATION INSUFFICIENCIES

iv. IMPLEMENT AND DOCUMENT RESULTS

D. NRR Branch Chiefs

i. RESOLVE INFORMATION INSUFFICIENCIES

E. NRR Division Management

i. RESOLVE INFORMATION INSUFFICIENCIES

ii. IMPLEMENT AND DOCUMENT RESULTS

6. PERFORMANCE MEASURES

7. PRIMARY CONTACTS

8.0 RESPONSIBLE ORGANIZATION

9.0 EFFECTIVE DATE

Enclosures:

Enclosure 1 Appendix A - Change History

Appendix B Guide for Performing Acceptance Reviews

1.0 INTRODUCTION

1.1 RLAs to Which Acceptance Review Process May Not Apply

1.2 Process Overview

1.3 Frequently Used Terms

1.3.1 Acceptable for Review

1.3.2 Linked RLA

1.3.3 Non-Accept

1.3.4 Rare Circumstances

1.3.5 Receipt by the NRC

1.3.6 Readily Available

1.3.7 Requested Licensing Action

2.0 DISTRIBUTION AND INVOLVEMENT

3.0 REVIEW OF APPLICATION FOR COMPLETENESS AND ACCEPTABILITY

3.1 Acceptance Review Criteria

3.1.1 PM Criteria

3.1.3 Rare Circumstances

3.2 Acceptance Review Results

3.2.1 Unacceptable With No Opportunity to Supplement

3.2.2 Unacceptable With Opportunity to Supplement

3.2.3 Acceptable for Review

3.3 Follow-up

4.0 RESOLUTION OF INFORMATION INSUFFICIENCIES

4.1 Discussion of Information Insufficiencies with the Licensee

4.2 Licensee or Applicant Supplements to RLA

5.0 NON-ACCEPTANCE OF THE RLA

6.0 DOCUMENTATION OF AN APPLICATION FOUND ACCEPTABLE

Appendix C Guide for Performing Acceptance Reviews: Example Letters

Appendix D Guide for Performing Acceptance Reviews: Information Insufficiency Examples

Appendix E Guide for Performing Acceptance Review: Acceptance Review Milestones

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