IA-88-411, Partially Withheld Commission Paper Requesting Approval of Changes in Policy Re Duration & Location of Lpdrs & Documents Supplied to Lpdrs

Partially Withheld Commission Paper Requesting Approval of Changes in Policy Re Duration & Location of Lpdrs & Documents Supplied to Lpdrs

ML20206D733
Person / Time
Issue date:	06/05/1978
From:	Donoghue D NRC OFFICE OF ADMINISTRATION (ADM)
To:
Shared Package
ML20206D645	List: IA-88-411, Partially Withheld Commission Paper Requesting Approval of Changes in Policy Re Duration & Location of Lpdrs & Documents Supplied to Lpdrs ML20206D650 ML20206D680 ML20206D733
References
FOIA-88-411, TASK-CA, TASK-SE SECY-78-301, NUDOCS 8811170236
Download: ML20206D733 (15)

Text

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June 5, 1978 SECY-78-301 l ' lu n l.Au l COMMISSIONER ACTION 1 <

For: The Comissioners Thru: Executive Director for Operations #

j From: Daniel J. Donoghue, 01 rector ,

) Office of Administration  !

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Subject:

LOCAL PUBLIC 00CUMElii ROOMS (LPORs)  !

l P'roose: Approval of changes in policy with respect to the  !

) . duration and location of LPORs, and documents supplied  !

to LPORs. [

! Discussien: By reenorandum dated June 21,1977 (SECY-77-331) the  :

) staff presented to the Comissioners for their approval i certain recomended changes in the policies and prat tices [

of the NRC's local Public Docuaent Room (LPOR) progran. ,

1 The recomended changes were based on the results of I

a study conducted by the Office of Planning and Analysis  !

{ (PLA) in 1976. By memorandum dated .'tarch 7,1978, l the Secretary provided to the E00 the Comissieners' l cements on SECY-77-331, and requested a revised t evaluation based on those corrents. This paper i

{ responds to the cocnents contained in that eerorandum.  !

a l l Since the PLA study was conducted, there have been significant l

! changes in the NRC's recorcs management practir.es which j have, or will have, direct impact on the LPOR program.

These include: t

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t j 1 The proposeo establishment of a computerized I Document Control System (OCS) and the ability I l Information in this record was deleted

) in accordance with the freedom ot information 2. The creation of a task force to determine the types  !

I Act. exemptions I of documents which should routinely be placed l FOIA. fr d/N __

in the POR and LPORs,  !

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l Another significant development is the fact that the t.PDRs l are now being used more frequently. The public, the  ;

x utQities, and the NRC staff have an increased awareress  !

i T: This paper sucersedes 5ECY-77 31T~

SECY NOTE:

cuder, DRR however, should be retained for backgroun 8811170236 00102*>

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D AR KL 88-411 PDR l

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1 l of and reliance upon the LPORs. Custodians of the document collections at the various libraries are more interested in obtaining NRC material and, hence, more j attentive to its maintenance.

t Most important, LPORs are receiving the personal attention, guidance, and assistance of the recently established LPOR Branch. In 1977 the Bran:h established the goal of l

visiting each LPOR, not prev.frusly inspected, to  :

assure that document collections are in good order l I and up-to-date, and to resolve any problems faced by l

} those maintaining the collections. LPOR Branch personnel , i l have visited 42 LPOP.s since July 1, 1977, and plan to visit an additional 18 LPORs by July 1,1978. All l -

LPORs will have been visited by the end of 1978. l i

l These efforts have enhanced the efficiency of the l LPOR operation and, combined with increased public '

interest in nuclear power, have led to a considerable l increase in the use of the 'PORs. I l

Since the 1976 survey conducted by PLA at the request l of the Office of Administration is, admittedly, out-of- l date, some of the recomendations and analyses contained l in SECY-77-331 are no longer appropriate.  :

' l The following comments reflect the recent developments i referred to above and the Comissioners' coerents.  !

They are presented in the same order as listed in )

the Secretary's memorandum of March 7,1978, attached.

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Coordination

' The reconnendations in this paper have been concurred -

l in by the' 0ffice of Nuclear Reactor Regulation, Nuclear I 1 Sa and Safe uards, and Public Affairs.

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Daniel J. Dono'g) hue, Director l l

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Enclosure:

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!' A. LPDR Branch Staffing Level-Allocation of Workload i B. Chilk meno to Gossick dtd 3/7/78 i C. Chilk memo to Rehm dtd 5/22/78 '

i 0. Staff res,xnse to the Secretary's  !

j coments l l

l Comissioners' coments should be provided directly ,'.3 the Of fice of the i Secretary by close of business Tuesday, June 20, 19 ,8. l l

i Ccmission Staff Office cocments, if any, should be submitted to the  !

Comissioners Nti June 14, 1978, with an information copy to the Office l of the Secretary. if the paper is of such a nature that it requires additional time for analytical review and coment, the Comissioners and the Secretariat should be apprised of when coments may be expected.

DISTRIBUTION l Comissioners Comission Staff Offices Exec Dir for Operations Regional Offices ACRS ASALBP AS& LAP Secretariat v.

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j LPOR BRANCH STAFFING LEVEL l

ALLOCATION OF WORKLOAD

($n-years) 1 Staffing To <

Present Implement i Function Staffine Connission Paper Inspecting LPORs and updating .5 1.50 e document collections l Coordination with LPOR and utility ,1,0 1.750 -

staffs, and handling requests  !

for infomation and assistance , ,

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Sorting, reoroduction, and mailing 1.0 1.53 / l documents to the LPORs Secretarial and administrative 1.0 1.25M support ,

TOTAL 3.5 6.0 .

1. At the oresent time there are 13 LPORs serving 15 licensed fuel cycle i and material facilities. The public interest in maintaining these l LPORs will have to be assessed, and it is estimated that two-thirds l of the document collections will be retained. We estimate that it will i require 16 man hours per facility to publish an appropriate notice l requesting comments on continuing these LPOR's and to analyze the l coments received. For those collections which are to be retained.

an additional 80 man-hours will be required to visit each LPOR. brief i

the ifbrarians, and review and update the document collections, if i any LPDRs need to be relocated, more time (approximately 16 man-hours each) will be required to accomplish this.

LPORs will be established for both high and low level waste burial factitties. New regulations are being written for these types of  ;

facilitiet, and provisions are being mde for the estabitshnent of loc.a1 public document rooms. The State of New Mexico recently '

i reovested 9 LPORs for DOE's Waste Isolation Pilot Project near Carlsbad.

New Mexico. The staff has suggested 3 LPORs and is currently exploring [

i this approach with the State. Additional mini-LPDRs are another possibility. We expect 00E to sutait an application for another high  !

level waste burial facility in the next year. Forty man. hours will '

be required to estabitsh each of these LPDRs and we expect considerthle interaction with, the public. .

ENCLOSURE A 1

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2 - Enclosure A In addition, we are establishing LPORs for Nuclear Engineering Company's low level waste burial facilities in Sheffield, Illinois and Richland, Washington. Approximately 40 man hours are needed to establish tach LPOR.

With respect to power reactors, it is estisiated that between now and Septem5er 1979 the NRC will receive 14 requests for early site reviews, 4 applications for construction permits, and 15 apolications for operating licenses. New LPORs will have to be established for each of the early site review and construction permit applications.

We estimate that it will take 40 man-hours each to establish LPORs for these 18 facilities. As for the 15 operating license applications, ,

approximately 32 man-hours of effort will be required for each.

It will be necessary to visit the existing LPOR's to assure that the document collections are in good order and that the librarians are properly instructed and prepared co handle the increased volume of material. Thus, the total time required to establish and service LPORs for new power reactor applicatiens is approximately 1200 mn-hours.

This will be in addition to Jur schedule for visiting and servicing other power reactor LPDRs.

Based upon the above, we estimate that it will require the equivalent of about 1.5 mn-years to establish, visit, and service these LPORs.

Since LPDRs will be inspected on a recurring two-year cycle, these manpower requirements to inspect LPORs and update document collections should remain relatively stable.

2. We expect a marked increase in the amount of time that will be required to coordinate the LPOR Drogram with the vsrfous libraries, the utilities, and the NRC staf f. We also anticipate a similar increase in the amosnt of time necessary to handle requests for informtion and assistance from the pub 1(c. In view of the increased number of LPORs, the fact that 1.PORs will continue for the operating lifetime of the facility, and that more publicity will be given to the LPDRs, it is estimated that the workload necessary to handle the increased coordination and to respond to requests for informtion and assistance will increase by three-fourths of a man-year.

3. For the same reasons as stated in footnote 2 above, and considering the establishment of mini LPORs, increased effort will be required to process and forward documents to the LPORs. At the present tire, approximtely 4,500 doewents per month are sent to the LPORs. By September 1979, we estimate that the workload in this area will increase by one-half un year.

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4. With the increased duties and responsibilities which will result i from the approval of the recomendations contained in this t mesoranda, the secretarial and administrative support requirements i of the LPOR Branch will likewise increase. We estimate that it will l take an additional one-fourth man year to provide the secretarial  !

and administrative support necessary to handle fecreased travel,  ;

record-keeoing, typing, telephone inquiries, etc.

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MEPORANDUM FOR: Lee V. Mssick Executive Of rector for Operationsg FRON: Sarvel J. Chilk Secret v 1

SECY-77-331 - LOCAL PUB NCUMENT ROOMS

SUBJECT:

(00m!SS10NER ACTION IT )

I This is to advise you that the Comissioners have reviewed the subject paper and have provided the following comments: l m

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Comissioner Gilinsky Comtssioner Kennedy .

Comissioner Bradford General Counse)

Director, Policy Evaluation Director. Administration Public 06cunent Room

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FRON: Samuel J. Chilk, Secreta i

SUBJECT:

LOCAL PUBLIC DOCUMENT RC OMS b l J i i

Per our conversation, my cocments are listed below: .

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Proposed Staff Paper ENCLOSURE C j iL

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