ML20079J091

Forwards Procurement Recovery Plan,Indicating Method by Which Util Will Correct Inadequacies Identified in 820318 Stop Work Action.Procedures Implementing Plan Will Be Available for Insp.Review & Concurrence Requested

ML20079J091
Person / Time
Site:	Clinton
Issue date:	12/03/1982
From:	Hall D ILLINOIS POWER CO.
To:	James Keppler NRC OFFICE OF INSPECTION & ENFORCEMENT (IE REGION III)
References
4250-L, NUDOCS 8212280101
Download: ML20079J091 (19)

Text

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ILLINDIS POWER COMPANY 4250-L CLINTON POWER STATION P.O. BOX 678 CLINTON. ILLINOIS 61727 December 3, 1982 PRINCIPAL STAFF l

Docket 50-461

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(A MW ol v

Mr. James G.

Keppler ffnA gap U.S. Nuclear Regulatory Commission TTh i g{p Region III pW~~ifl

'pno 799 Roosevelt Road 35,h p

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Glen Ellyn, Illinois 60173

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Dear Mr. Keppler:

In past meetings your staff has stated a requirement i

for NRC review and concurrence of the Recovery Plan for procurement of spare and replacement parts by Illinois Power Company.

A stop work was placed on this activity on March 12,

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1982 due to inadequate procurement procedures.

Since this stop work is not addressed in the Confirmatory Action Letter of September 1, 1982 and approval of the Illinois Power Company Improvement Program (master management plan) is not a prerequisite in lifting this stop work, it is t

requested that you review and concur in the attached Recovery F

Plan.

Procedures implementing this plan will be available for your inspection.

S' ere Hall Vice President LSB/jb Attachment cc:

US NRC Resident Inspector Director-Quality Assurance Director-Office of I&E, Washington, DC 20555 Illinois Department of Nuclear Safety

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Procurement Recovery I

On March 18, 1982 a Stop Work Action on the purchasing of spare / replacement parts as requisitioned by IP was initiated.

The cause of the Stop Work was inadequate procedures for controlling the procurement of replacement parts.

Attached is a procurement recovery plan which indicates the method by which Illinois Power Company will correct the inadequacies identified in the Stop Work.

This plan is composed of two steps.

The first step consists of an interim procurement system which meets all regulatory requirements.

The second step consists of replacing the interim procurement process with a long term system taat also meets regulatory requirements and additionally includes features for long term enhancement.

The activities contained in this. plan are subject to audit and surveillance by the-Quality Assurance Departm'nt.

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addition normal audits and surveillances the Quality Assurance.

Department has established notification points when 5, 15 and-25 i

special requisitions are received by Site Purchasing.

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Procurement Recovery 1.

" Establish departmental responsibilities for the interim procurement process."

Since the procurement process extends across departmental lines, departmental responsibilities must be specified by an individual or individuals in Ganagement whose authority encompasses all affected departments.

2.

" Determine the role of NSED and PURCHASING in process".

A decision must be made as to the roles of both NSED and PURCHASING in the interim and final procurement program.

3.

" Revise procedures".

Procedures that require revision are:

a)

All Quality Assurance Purchasing Procedures b)

Plant Staff 0AP1004.01S 0AP1004.02S 0AP1504.01S c)

NSED P.0 P.1 P.2 P.3 P.4 d)

Clinton Proj ect Management C-30 e)

QA QAP 104.01 QAP 107.01 QAI 404.01 QAI 407.01 4.

" Provide Training".

Members of each organization will be trained on the procurement flow path, the purpose and goals of the procurement QA program and the details of the departmental procurement procedures.

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" Evaluate Compliance".

After revision of the procedures, they will be reviewed to assure that the requirements of applicable codes and standards are met.

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6.

"Close Open Findings Against Procurement".

Close the following findings.

38-81-8-1 38-82-9-7 38-81-9-5 38-82-9-8 82-062 7.

" Handle procurements/ report progress".

The goal is for procurement packages to flow through the system at a rate of 40 per day.

Weekly each department will prepare a progress report on procurement activities.

8.

" Establish Corporate Directive".

Establish a corporate directive on the responsibilities of all departments involved in the procurement process.

9.

" Determine the nature and number of procurement classifications".

Will we classify procurements under two or three classifications?

10.

" Establish an interdepartmental tracking mechanism".

Develop a mechanism for tracking the flow of procurement packages through the system.

11.

" Establish the method for building the Q-List".

As items are purchased the classification assigned by the engineer should be retained in an orderly fashion so that it is available for others who wish to determine if an item is or is not special.

12.

" Implement System".

Perform procurement activities in accordance with the final system.

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l MILESTONE EVENT LIST Page 1 of 13 Milestone:

Dept:

As of:

i N/A 12/02/82 Establish departmental Responsibility:

responsibilities for Cook interim procurement.

EVENT Resp.

Sched.

Est.

Cha.

Act.-

i Determine the role of-Gerstner 11-29-82 11-24-82 the Purchasing Organization 1

Determine the role of Gerstner 11-29-82 11-24-82 1

NSED Change Management Gerstner 12-8-82 Guide 4-1 1

1 Develop a flow chart Cook 12-8-82 which shows the-procurement flow path.

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9 MILESTONE EVENT LIST Page 2 of 13 Milestone:

Dept:

As of:

N/A 12/02/82 Revise procedures Responsibility:

(interim procurement)

Cook EVENT Resp.

Sched.

Est.

Cha.

Act.

Revise all Purchasing Taylor 12-20-82 QA procedures.

Revise Plant Staff Cain 12-20-82 Procedures 0AP1004.0lS 0AP1004.02S 0AP1504.0lS Revise NSED Procedures Swartz 12-20-82 P.0 P.1 P.2 P.3 P.4 Revise Clinton Project Connon 12-20-82 Management Procedure C-30 Revise QA Procedures 12-20-82 QAP 104.01 Ennen QAP 107.01 Hollon QAI 404.01 Ennen QAI 407.01 Ennen

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MILESTONE EVENT LIST Page 3 of 13 Milestone:

' Dept:

As of:

N/A 12/02/R2

' Provide training (interim Responsibility:

procurement)

Cook EVENT Resp.

Sched.

Est.

Cha.

Act.

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Provide training to:

4 Purchasing Taylor 12-30-82 Storeroom Duncan 12-30-82 i

Originators Cain 12-30-82 1

(Maintenance) i NSED Swartz 12-30-82 QA Campbell 12-30-82 IP Construction Connon 12-30-82 4

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As of:

Milestone:

. Dept:

N/A 12/02/82 Evaluate compliance Responsibility:

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Cook f

EVENT Resp.

Sched.

Est.

-Cha.

Est.

b Develop a checklist-Cook 11-1-82

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Complete checklist Cook 12-30-82 I

indicating how each I

i requirement is complied with.

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Perform surveillance Bell 1-20-83 of process when 5, i

15 and 25 special requisitions are received by j

Purchasing j

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Milestone:

Dept:

As of:

-i N/A 12/02/82

.l Close open findings Responsibility:

against procurement Cook i

EVENT Resp.

Sched.

Est.

Cha.

Act.

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82-062 Bell 12-30-82 i

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MILESTONE EVENT LIST Page 6 of 13 Milestone:

Dept:

As of:

N/A 12/02/82 Handle procurements/ Report Responsibility:

Progress-(interim)

Cook EVENT Resp.

Sched.

Est.

Cha.

Act.

3 Begin to process Swartz 12-31-82 procurement packages 4

at a rate of 40/ day 1

Develop a report Cook 12-30-82 l

format NSED begin to submit Swartz 1-7-83 weekly procurement l

status reports QA begin to submit Ennen 1-7-83 weekly procurement status reports Purchasing begin to Taylor 1-7-83 j

submit weekly 1

procurement status reports i

Storeroom begin to Duncan 1-7-83 submit weekly procurement status reports i

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MILESTONE EVENT LIST Page 7 of 13 Milestone:

Dept:

As of:

N/A 12/02/82 Establish a corporate Responsibility procurement directive.

Cook EVENT Resp.

Sched.

Est.

Cha.

Act.

Determine the role of Gerstner 2-1-83 NSED in the process Determine the role of Gerstner 2-1-83 Purchasing in the process Determine the nature Cook 2-15-83 and number of procurement classifications Issue a corporate Gerstner 2-27-83 directive outlining the assignment of responsibility.

The directive would not take effect until July 1, 1983.

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MILESTONE EVENT LIST Page 8 of 13 Milestone:

Dept:

As of:

N/A 12/02/82 Establish an interdepartmental Responsibility:

tracking mechanism Cook EVENT Resp.

Sched.

Est.

Cha.

Act.

Determine the Cook 3-15-83 information that must be displayed by this system Determine the method Cook 3-15-83 by which the i

information will be updated and displayed Design the system Cook 4-1-83 Prepare the system Cook 4-15-83 for implementation l

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MILESTONE EVENT LIST Page 9 of 13 Milestone:

Dept:

As of:

N/A 12/02/82 Establish the method for Responsibility:

building the Q List.

Cook EVENT Resp.

Sched.

Est.

Cha.

Act.

Determine the Cook 3-15-83 information to be displayed on the Q List.

Determine the method Cook 3-15-83 by which the information will be updated and displayed Design the system Cook 4-1-83 Implement the system Cook 4-1-83 Load into the system Cook 5-1-83 the results of previous Q classification activities

MILESTONE EVENT LIST Page 10 of 13 Milestone:

Dept:

As of:

N/A 12/02/82 Revise procedures Responsibility:

(final procurement)

Cook EVENT Resp.

Sched.

Est.

Cha.

Act.

Revise all Purchasing Taylor 6-15-83 QA procedures Revise Plant Staff Cain 6-15-83 Procedures 0AP 1004.01S 0AP1004.02S 0AP1504.01S Revise NSED Procedures Swartz 6-15-83 P.0 P.1 P.2 P.3 P.4 Revise Clinton Project Connon 6-15-83 Management Procedure C-30 Revise QA Procedures 6-15-83 QAP 104.01 Ennen QAP 107.01 Hollon QAI 404.01 Ennen QAI 407.01 Ennen

MILESTONE EVENT LIST Page 11 of 13 Milestone:

Dept:

As of:

N/A 12/02/82 Provide Training Responsibility:

(final process)

Cook EVENT Resp.

Sched.

Est.

Cha.

Act.

Provide training to:

Purchasing Dept.

Taylor 7-15-83 NSED Swartz 7-15-83 Plant Staff

1) Technical Cook 7-15-83

2) Storeroom Duncan 7-15-83

3) Maintenance Cain 7-15-83 Quality Assurance Campbell 7-15-83 IP Construction Connon 7-15-83

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MILESTONE EVENT LIST Page 12 of 13 Milestone:

Dept:

As of:

N/A 12/02/82 Evaluate compliance Responsibility:

4 (final process)

Cook EVENT Resp.

Sched.

Est.

Cha.

Act.

Develop a checklist Cook 11-1-83' i

of procurement requi.rements f

i Complete checklist Cook 7-15-83 indicating how each requirement is complied with V

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Milestone:

Dept:

As of:

t N/A' 12/02/R2 Implement Final System Responsibility:

-Cook UIE_NT Resp.

Sched.

Est.

Cha.

Act.

Begin to process Cook

'7-15-83 procurements under the final system-f I

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