OIG-19-A-07, Status of Recommendations: Audit of the U.S. Nuclear Regulatory Commissions Screening and Assessment of Proposed Generic Issues Dated August 28, 2019
| ML19240A523 | |
| Person / Time | |
|---|---|
| Issue date: | 08/28/2019 |
| From: | Baker B NRC/OIG/AIGA |
| To: | Margaret Doane NRC/EDO |
| References | |
| OIG-19-A-07 | |
| Download: ML19240A523 (4) | |
Text
UNITED STATES NUCLEAR REGULATORY COMMISSION WASHINGTON, D.C. 20555-0001 OFFICE OF THE INSPECTOR GENERAL August 28, 2019 MEMORANDUM TO:
Margaret M. Doane Executive Director for Operations FROM:
Dr. Brett M. Baker /RA/
Assistant Inspector General for Audits
SUBJECT:
STATUS OF RECOMMENDATIONS: AUDIT OF THE U.S.
NUCLEAR REGULATORY COMMISSIONS SCREENING AND ASSESSMENT OF PROPOSED GENERIC ISSUES (OIG-19-A-07)
REFERENCE:
STAFF RESPONSE TO THE OFFICE OF THE INSPECTOR GENERALS AUDIT OF THE U.S. NUCLEAR REGULATORY COMMISSIONS SCREENING AND ASSESSMENT OF PROPOSED GENERIC ISSUES (OIG-19-A-07) DATED AUGUST 02, 2019 Attached is the Office of the Inspector Generals (OIG) analysis and status of recommendations as discussed in the agencys response dated August 2, 2019. Based on this response, recommendations 1 through 3 are closed. All recommendations related to this audit are therefore closed.
If you have questions or concerns, please call me at (301) 415-3485, or Paul Rades, Team Leader, at (301) 415-6228.
Attachment:
As stated cc: C. Haney, OEDO D. Jackson, OEDO J. Jolicoeur, OEDO S. Miotla, OEDO RidsEdoMailCenter Resource OIG Liaison Resource EDO_ACS Distribution
Audit Report AUDIT OF THE U.S. NUCLEAR REGULATORY COMMISSIONS SCREENING AND ASSESSMENT OF PROPOSED GENERIC ISSUES OIG-19-A-07 Status of Recommendations Recommendation 1:
Clarify, finalize, and implement guidance for timely proposed generic issue initial screening.
Agency Response Dated August 02, 2019: The staff issued Revision 3 to the RES Office Instruction, TEC 002, Generic Issues Program, on July 17, 2019, to include a target for the GI staff to complete its initial screening review within 6 months of initial receipt of the proposed GI.
OIG Analysis:
OIG auditors reviewed RES Office Instruction, TEC-002, Revision 3, Generic Issues Program and determined that RES included a target for the GI staff to complete its initial screening review within 6 months of initial receipt of the proposed GI. The revised Office Instruction addresses the intent of this recommendation; therefore, it is considered closed.
Status:
Closed.
Audit Report AUDIT OF THE U.S. NUCLEAR REGULATORY COMMISSIONS SCREENING AND ASSESSMENT OF PROPOSED GENERIC ISSUES OIG-19-A-07 Status of Recommendations Recommendation 2:
Implement office guidance for displaying GI program milestone documentation on the Dashboard Web site.
Agency Response Dated August 02, 2019:
Revision 3 to RES Office Instruction TEC-002 clarified that the GI Dashboard Web site will be used as the Official database for tracking the status of GIs. Management Directive (MD 6.4) identifies seven Milestone Memorandum which document the progression of a GI through the three stages of the GI process. The GI program staff updated the GI dashboard to more clearly and systematically show the links to these milestone memoranda. The GI program staff also supplemented the information on the GI Dashboard consistent with the above procedures (where appropriate, since not all memorandums are applicable to every GI),
including the example documents identified in the OIH report.
OIG Analysis:
OIG auditors reviewed RES Office Instruction TEC-002 and determined that RES clarified that the Dashboard will be used as the database for tracking the status of GI. The GI program staff updated the GI dashboard to more clearly and systematically show the links to the Milestone Memorandum in accordance with Management Directive 6.4. The revised Office Instruction and updated Dashboard address the intent of this recommendation; therefore, it is considered closed.
Status:
Closed.
Audit Report AUDIT OF THE U.S. NUCLEAR REGULATORY COMMISSIONS SCREENING AND ASSESSMENT OF PROPOSED GENERIC ISSUES OIG-19-A-07 Status of Recommendations Recommendation 3:
Update applicable procedures to emphasize appropriate use, reporting, and monitoring of generic issues CACs [cost activity code] for staff time spent on generic issues work.
Agency Response Dated August 02, 2019:
Revision 3 of RES Office Instruction (TEC-002) included the responsibility for the GI Program staff to notify the staff of the appropriate CACs for proposed GIs, and to perform periodic reviews of the time charged to the GI program CACs to facilitate accurate accounting for NRC staff efforts on generic issues. The GI program staff developed a procedure describing the appropriate reports in HRMS for the reviews and placed it on the GI SharePoint site as a reference. The GI program staff will ensure that time charged to the GI program CAC is consistent with the agency guidance in Management Directive 10.43, Time and Labor Reporting.
OIG Analysis:
OIG auditors reviewed RES Office Instruction (TEC 002),
Revision 3, and the subject RES office procedure, and determined that RES addressed the responsibility for the GI Program staff to notify NRC staff of the appropriate CACs for proposed GIs, and to perform periodic reviews of the time charged to the GI program CACs to facilitate accurate accounting for NRC staff efforts on generic issues consistent with the agency guidance in Management Directive 10.43, Time and Labor Reporting. The revised Office Instruction and procedure addresses the intent of this recommendation; therefore, it is considered closed.
Status:
Closed.