ML25246A622
| ML25246A622 | |
| Person / Time | |
|---|---|
| Issue date: | 09/01/2020 |
| From: | Acquisition Management Division |
| To: | |
| References | |
| 31310020C0032 | |
| Download: ML25246A622 (1) | |
Text
8659839101 147247027 SEE ADDENDUM IS CHECKED CODE 18a. PAYMENT WILL BE MADE BY CODE FACILITY CODE 17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER OFFEROR NRCHQ WASHINGTON DC 20555-0001 MAIL STOP TWFN-07B20M ACQUISITION MANAGEMENT DIVISION US NRC - HQ TTC CODE
- 16. ADMINISTERED BY CODE X
X X
541519 SIZE STANDARD:
100.00
% FOR:
SET ASIDE:
- 10. THIS ACQUISITION IS CODE RFQ
- 14. METHOD OF SOLICITATION 13b. RATING NAICS:
SMALL BUSINESS ET 11/05/2019 301-415-7142 JERRY PURCELL 09/01/2020 (No collect calls)
INFORMATION CALL:
FOR SOLICITATION
- 8. OFFER DUE DATE/LOCAL TIME
- b. TELEPHONE NUMBER
- a. NAME
- 4. ORDER NUMBER
- 3. AWARD/
- 6. SOLICITATION 31310020R0001
- 5. SOLICITATION NUMBER SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS
- 1. REQUISITION NUMBER PAGE OF 1
68 OCHCO-20-0004 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30 TELEPHONE NO.
MARYVILLE TN 378045740 102 E BROADWAY AVE ATTN ROB JOHNSON EXITECH CORPORATION 17a. CONTRACTOR/
CHATTANOOGA TN 37411-5677 5746 MARLIN ROAD SUITE 200 OSBORNE OFFICE CENTER US NRC TECHNICAL TRAINING CENTER
- 15. DELIVER TO WASHINGTON DC 20555-0001 MAIL STOP TWFN-07B20M ACQUISITION MANAGEMENT DIVISION
- 9. ISSUED BY
- 7.
31310020C0032
- 2. CONTRACT NO.
EFFECTIVE DATE 150 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW ISSUE DATE DELIVERY FOR FOB DESTINA-TION UNLESS BLOCK IS MARKED
- 11.
SEE SCHEDULE
- 12. DISCOUNT TERMS 30 THIS CONTRACT IS A RATED ORDER UNDER DPAS (15 CFR 700) 13a.
SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS HUBZONE SMALL BUSINESS 8(A)
US NRC - HQ WOMEN-OWNED SMALL BUSINESS (WOSB) ELIGIBLE UNDER THE WOMEN-OWNED SMALL BUSINESS PROGRAM EDWOSB 24.
AMOUNT 23.
UNIT PRICE 22.
UNIT
- 21.
QUANTITY 20.
SCHEDULE OF SUPPLIES/SERVICES 19.
ITEM NO.
SUPPORT SERVICES FOR THE NRC TECHNICAL TRAINING CENTER SIMULATOR CONFIGURATION CONTROL PROGRAM Period of Performance: 09/01/2020 to 08/31/2021 00001 BASE YEAR AND EXERCISED OPTIONS - TTC Simulator Support Services Line Item Ceiling: $646,484.96 Incrementally Funded Amount: $525,000.00 Accounting Info:
Continued...
(Use Reverse and/or Attach Additional Sheets as Necessary)
$3,160,467.35 HEREIN, IS ACCEPTED AS TO ITEMS:
X DATED 09/01/2020
. YOUR OFFER ON SOLICITATION (BLOCK 5),
INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH 1
COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ARE ARE 31c. DATE SIGNED 27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)
ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.
27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA
- 26. TOTAL AWARD AMOUNT (For Govt. Use Only)
OFFER STANDARD FORM 1449 (REV. 2/2012)
Prescribed by GSA - FAR (48 CFR) 53.212 ARE NOT ATTACHED.
ARE NOT ATTACHED.
AUTHORIZED FOR LOCAL REPRODUCTION PREVIOUS EDITION IS NOT USABLE 30b. NAME AND TITLE OF SIGNER (Type or print) 30a. SIGNATURE OF OFFEROR/CONTRACTOR
- 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN
- 25. ACCOUNTING AND APPROPRIATION DATA See schedule
- 29. AWARD OF CONTRACT:
REF
32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:
32a. QUANTITY IN COLUMN 21 HAS BEEN RECEIVED INSPECTED
- 40. PAID BY
- 39. S/R VOUCHER NUMBER
- 38. S/R ACCOUNT NUMBER
- 37. CHECK NUMBER FINAL PARTIAL
- 36. PAYMENT FINAL PARTIAL
- 35. AMOUNT VERIFIED CORRECT FOR
- 34. VOUCHER NUMBER
- 33. SHIP NUMBER COMPLETE 32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE 42d. TOTAL CONTAINERS 42c. DATE REC'D (YY/MM/DD) 42b. RECEIVED AT (Location) 42a. RECEIVED BY (Print) 41c. DATE 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT STANDARD FORM 1449 (REV. 2/2012) BACK 24.
AMOUNT 23.
UNIT PRICE 22.
UNIT
- 21.
QUANTITY 20.
SCHEDULE OF SUPPLIES/SERVICES 19.
ITEM NO.
2020-X0200-FEEBASED-84-84D003-1132-11-N-157-2570-1 1-N-157-1132 Funded:
Accounting Info:
2020-X0200-FEEBASED-84-84D003-1132-17-N-157-2570-1 7-N-157-1132 Funded:
10001 OPTION YEAR 1 - TTC Simulator Support Services 0.00 Amount:
(Option Line Item)
Anticipated Exercise Date:08/31/2020 Period of Performance: 09/01/2021 to 08/31/2022 20001 OPTION YEAR 2 - TTC Simulator Support Services 0.00 Amount:
5(Option Line Item)
Anticipated Exercise Date:08/31/2021 Period of Performance: 09/01/2022 to 08/31/2023 30001 OPTION YEAR 3 - TTC Simulator Support Services 0.00 Amount:
(Option Line Item)
Anticipated Exercise Date:08/31/2022 Period of Performance: 09/01/2023 to 08/31/2024 40001 OPTION YEAR 3 - TTC Simulator Support Services 0.00 Amount:
(Option Line Item)
Anticipated Exercise Date:08/31/2023 Period of Performance: 09/01/2024 to 08/31/2025 The obligated amount of award:
The Continued...
32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE 68 2 of
ITEM NO.
SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT NAME OF OFFEROR OR CONTRACTOR 3
68 CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF EXITECH CORPORATION (A)
(B)
(C)
(D)
(E)
(F) 31310020C0032 total for this award is shown in box 26.
NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)
Sponsored by GSA FAR (48 CFR) 53.110
4 31310020C0032
- ONBOARDING - The Contractor agrees to only charge the NRC for actuals during the onboarding process. It is anticipated that this process could take up to 2 months.
TOTAL OPTION PERIOD ONE: September 1, 2021 TO AUGUST 31, 2022 CLIN DESCRIPTION QTY UNIT UNIT PRICE TOTAL PRICE 10001AA Hardware Support - FFP 12 Month 10001AB Software support - FFP 12 Month SUBTOTAL 10001AC Sr. Simulator Engineering Support - LH 300 Hour 10001AD Overtime - Hardware Support -
LH 50 Hour 10001AE Overtime - Software Support -
LH 50 Hour SUBTOTAL 10001AF Other Direct Costs - T&M Replacement Parts, Upgrades 1
Lot SUBTOTAL OPTION PERIOD ONE OPTION PERIOD TWO: September 1, 2022 TO AUGUST 31, 2023 CLIN DESCRIPTION QTY UNIT UNIT PRICE TOTAL PRICE 20001AA Hardware Support - FFP 12 Month 20001AB Software Support - FFP 12 Month SUBTOTAL 20001AC Sr. Simulator Engineering Support - LH 300 Hour 20001AD Overtime - Hardware Support -
LH 50 Hour 20001AE Overtime - Software Support -
LH 50 Hour SUBTOTAL 20001AF Other Direct Costs - T&M Replacement Parts, Upgrades 1
Lot
5 31310020C0032 SUBTOTAL OPTION PERIOD TWO OPTION PERIOD THREE: September 1, 2023 TO AUGUST 31, 2024 CLIN DESCRIPTION QTY UNIT UNIT PRICE TOTAL PRICE 30001AA Hardware Support - FFP 12 Month 30001AB Software Support - FFP 12 Month SUBTOTAL 30001AC Sr. Simulator Engineering Support - LH 300 Hour 30001AD Overtime - Hardware Support -
LH 50 Hour 30001AE Overtime - Software Support -
LH 50 Hour SUBTOTAL 30001AF Other Direct Costs - T&M Replacement Parts, Upgrades 1
Lot SUBTOTAL OPTION PERIOD THREE OPTION PERIOD FOUR: September 1, 2024 TO AUGUST 31, 2025 CLIN DESCRIPTION QTY UNIT UNIT PRICE TOTAL PRICE 40001AA Hardware Support - FFP 12 Month 40001AB Software Support - FFP 12 Month SUBTOTAL 40001AC Sr. Simulator Engineering Support - LH 300 Hour 40001AD Overtime - Hardware Support -
LH 50 Hour 40001AE Overtime - Software Support -
LH 50 Hour SUBTOTAL 40001AF Other Direct Costs - T&M Replacement Parts, Upgrades 1
Lot SUBTOTAL
6 31310020C0032 OPTION PERIOD FOUR TOTAL BASE AND ALL OPTIONS
$3,160,467.40
10 31310020C0032 SECTION C. DESCRIPTION/SPECS/WORK STATEMENT C.1 BACKGROUND The U.S. Nuclear Regulatory Commission (NRC) uses full-scope and part-scope nuclear power plant simulators at the Technical Training Center (TTC) in Chattanooga, TN to implement the TTC simulator program. The program is used to train a variety of NRC staff, including operating license examiners, inspectors, and other technical staff, as well as to facilitate NRC research, outreach, and various staff developmental activities. The simulators are a key part of the NRC training mission, providing the staff hands-on nuclear power plant operational experience and knowledge.
A nuclear power plant simulator is a complex machine used to replicate in real-time and with high fidelity the controls, indications, and performance of a nuclear power plant. A simulator is comprised of thousands of switches, meters, controllers, recorders, display devices, power supplies, high-speed input/output (I/O) systems, human machine interface devices, data, software, networking systems and computer systems. A full-scope simulator provides a human machine interface (HMI) representative of an entire nuclear power plant control room. A part-scope simulator provides an HMI representing only a portion of plant controls or functionality.
The TTC has six full-scope control room simulators representing the Babcock and Wilcox (B&W),
General Electric (GE), Combustion Engineering (CE), Westinghouse four-loop, and Westinghouse advanced reactor designs. The TTC also has two part-task severe accident simulators for training on severe accident management guidelines. These simulators are implemented using various vintages of software and hardware, some of which has been upgraded to utilize more modern development tools. Simulator components include legacy and upgraded Input/Output (I/O) systems; legacy hard panel bench boards, control panels, and information displays; soft-panel HMIs and information displays; Windows servers and workstations; backup power supply systems; a backbone network with subnets for each simulator; legacy FORTRAN code modules; GSE tools and GSE tool-developed code/applications, CTI tools and CTI developed code/applications, ProcSee information displays, a server backup and imaging system, and a version control system.
A simulator configuration control program is used to manage maintenance and change activities to ensure that each simulators functional and physical attributes are consistent with requirements. The program utilizes hardware, software, general, and expert support for configuration control activities. Simulator support requires highly specialized skills and complex, sometimes proprietary, tools to use, repair, adjust, modify, maintain or replace simulator components and systems.
Simulator support has been provided by contractors since the first simulators were installed at the TTC in 1985. Most recently, staff simulator engineers have managed the simulator configuration control program and provided software, general, and expert support, and contractors have provided hardware and general support. However, due to recent staff and system changes, contractor support for all types of configuration control activities is again required. The requirement for contractor provided hardware, software, general, and expert support is expected to continue for the foreseeable future.
C.2 OBJECTIVE
10 31310020C0032 The NRC requires support services for the NRC Technical Training Center Simulator Configuration Control Programt. The program covers NRC training for inspectors, license examiners, and others which, in turn, supports the NRCs mission to provide reasonable assurance of adequate protection of public health and safety, to promote the common defense and security of nuclear reactor sites, and to protect the environment.
The contractor shall supply simulator configuration control program support services for all simulators located at the TTC. The support will be grouped into four categories: hardware, software, general, and simulator engineering expert support as defined in the scope of work below.
Hardware support shall include hardware preventative maintenance, corrective maintenance, and modification activities. The activities include troubleshooting, testing, component installation, vendor support, hardware modifications, and hardware configuration management including the use of an administrative configuration control system.
Software support shall include network administration, software preventative maintenance, and software modification activities. The activities include issue identification, troubleshooting, modifications, imaging, backups, testing, updates, network administration, and software configuration control including the use of an administrative configuration control system.
General support shall include activities to support simulator operations, component control, and documentation. The activities include simulator system startups, shutdowns, resets, and preparation for daily training; simulator component purchases and component control; and documentation of simulator configurations and maintenance activities.
Simulator engineering expert support shall include activities to supplement on-site support with off-site support when requested and as needed to perform advanced simulator hardware and software work. Expert support activities may include RELAP and MELCOR model changes, Encore MPX assembler coding, or changes to the I/O interface.
C.3 SCOPE OF WORK/TASKS The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items, resources, and non-personal services necessary to perform TTC simulator configuration control program support as defined in this Statement of Work (SOW), except for those items specified as Government-furnished property and services.
The contractor shall provide on-site and off-site support services for all simulators presently located at the TTC, and any additional simulators which may be installed at the TTC. The contractor shall provide on-site support services during the core support hours as defined in Section C.11, unless otherwise noted.
Routinely, the contractor shall provide a combined 80 hours9.259259e-4 days <br />0.0222 hours <br />1.322751e-4 weeks <br />3.044e-5 months <br /> of hardware, software, and general support on-site each week. The contractor shall provide up to 40 hours4.62963e-4 days <br />0.0111 hours <br />6.613757e-5 weeks <br />1.522e-5 months <br /> of support in each on-site support category (hardware, software, and general) each week distributed such that the combined support hours total 80, e.g., 35 hours4.050926e-4 days <br />0.00972 hours <br />5.787037e-5 weeks <br />1.33175e-5 months <br /> hardware support, 35 hours4.050926e-4 days <br />0.00972 hours <br />5.787037e-5 weeks <br />1.33175e-5 months <br /> software support, and 10 hours1.157407e-4 days <br />0.00278 hours <br />1.653439e-5 weeks <br />3.805e-6 months <br /> of general support. Additional support may be requested in writing by the COR if necessary.
The contractor shall provide off-site simulator engineering expert support when requested by the Contracting Officers Representative (COR) within two working days of receipt of a written
10 31310020C0032 request. The NRC will require expert support as needed for specific tasks that, in the judgement of the COR, have a scope or difficulty beyond the capability of on-site support functions. Any use of simulator engineering expert support shall require written approval by the COR prior to commencing any work activity.
All support activities will be controlled per the requirements of the TTC Simulator Configuration Control Program.
C.4.1 HARDWARE SUPPORT FUNCTIONS The contractor shall provide support for simulator hardware preventative maintenance, corrective maintenance, and modifications.
C.4.1.1 HARDWARE PREVENTATIVE MAINTENANCE The contractor shall provide support for hardware preventative maintenance for the TTC simulators. Preventative maintenance support shall include activities to inspect, test, correct, and document simulator hardware conditions to prevent faults and ensure proper operation.
Some examples of simulator hardware preventative maintenance activities include checks of functions, indications, controls, recorders, alarms, power supplies, labels, and physical conditions including cleanliness. Preventative maintenance activities shall also include entry of any condition requiring corrective maintenance into the configuration control system when required.
C.4.1.2HARDWARE CORRECTIVE MAINTENANCE The contractor shall provide support for hardware corrective maintenance for the TTC simulators.
At a minimum, corrective maintenance support shall include activities to identify, isolate, repair, replace, test, and document faulted or failed components such that the simulator is restored to a fully operational condition. Some examples of simulator hardware corrective maintenance are repairs to or replacement of such things as:
power supplies
chips or modules
bench board equipment
input/output equipment
wires or cables
hand switches
relays
pins and connectors
analog simulation equipment
displays
computers
network equipment
additional hardware-related problems as identified by simulator users and documented through the NRCs Simulator Configuration Control system.
C.4.1.3HARDWARE MODIFICATIONS The contractor shall provide hardware modification support for the TTC simulators upon receipt of a written request from the COR. At a minimum, hardware modification support shall include
10 31310020C0032 activities to change, upgrade, or replace simulator components to improve performance, reduce costs, or meet new requirements. Some examples of simulator hardware modifications include such things as replacement of analog components with digital components, upgrades to input/output chassis, or replacement of displays with newer technology.
C.4.2 SOFTWARE SUPPORT FUNCTIONS The contractor shall provide support for simulator network administration, software preventative maintenance, and software modifications.
C.4.2.1SIMULATOR NETWORK ADMINISTRATION The contractor shall provide network administration support for the TTC simulators. Network administration support shall include activities to operate and maintain the simulator network.
Some examples of network administration activities include the configuration and maintenance of:
the various routers used to within the simulator network
the simulator networks Domain Naming Service (DNS) database and the DNS servers
the simulator networks Dynamic Host Configuration Protocol (DHCP) server
accounts on various simulator computers, servers, and other network equipment
simulator access authentication and authorization
network topologies and documentation
network controls in compliance with applicable agency cyber security requirements C.4.2.2SOFTWARE PREVENTATIVE MAINTENANCE The contractor shall provide software preventative maintenance support for the TTC simulators.
Preventative maintenance support shall include activities to ensure the confidentiality, integrity, availability, resiliency, and documentation of simulator software systems required for proper operation are maintained. Some examples of simulator software preventative maintenance activities include:
configuration and use of the simulator backup system to ensure the automatic backup and storage of simulator program software and data
configuration and use of the simulator imaging system to ensure required server and workstation images are created and maintained
configuration and installation of software on simulator servers and workstations
installation of software updates and patches
performance of scans to ensure proper system configurations and software installation
use of the simulator software version control system
documentation of activities
use and maintenance of the simulator knowledge management system C.4.2.3 SOFTWARE MODIFICATIONS The contractor shall provide software modification support for the TTC simulators upon receipt of a written request from the COR. Software modification support shall include activities to change, upgrade, or enhance simulator software or applications to improve performance, reduce costs, or meet new requirements.
10 31310020C0032 Some examples of simulator software modification activities include:
determining the relationship among changes in simulator performance, input/output values, application state, code, and data
applying first principles to the reference power plant model
using common commercial codes, scripts, or databases such as Fortran, C++, Visual Basic, PHP, and Access
using simulator engineering applications and codes such as SimExec, Jade, Thor, MELCOR, and RELAP
compilation and rebuilding simulation modules to support implementing and testing of changes
create or modify various displays used in each simulator to operate and display information for the students
documentation of changes made using the simulator software configuration control system
commitment of changes using the simulator version control system
evaluation of the impact of changes on simulator performance and coordination with the simulator lead instructor when required C.4.3 GENERAL SUPPORT FUNCTIONS The contractor shall provide support for simulator operations, component control, and documentation.
C.4.3.1SIMULATOR OPERATIONS The contractor shall provide simulator operations support for the TTC simulators. Operations support shall include activities to ensure the simulators are available and perform properly when required for use, maintenance activities do not interfere with operations, and simulators are secured in an orderly fashion when not in use. Some examples of simulator operations support activities include:
simulator startup, testing, and initialization prior to each daily period of simulator use
communication with NRC staff concerning simulator status or issues
simulator reset/restart and initialization as required during a period of simulator use
reports to the simulation engineering staff and documentation of any issues requiring action
scheduling simulator use and maintenance periods
simulator shutdown after each period of use C.4.3.2SIMULATOR COMPONENT CONTROL The contractor shall provide simulator component control support for the TTC simulators.
Component control support shall include activities to obtain, inventory, control, and dispose of simulator program items. Simulator program items include items such as simulator components, replacement components, tools, test equipment, and other items as necessary to support the operation and maintenance of TTC simulators. Some examples of simulator program items are:
new identical components,
refurbished components,
10 31310020C0032
components with a similar function,
components of a newer or different design to replace existing, obsolete components,
components that combine the function(s) of existing components,
software to enable the use of, or that programs, components,
components used to perform tests or analysis of simulator systems, and
other parts or equipment needed by simulator engineers to support maintenance of simulator software The contractor shall develop and maintain a component control system to account for and control simulator components as required by the simulator configuration control program. Items tracked by the contractor for the system shall include all simulator components and all Government-furnished property (GFP) used by the contractor in the performance of the contract.
Requirements for the component control system include providing details sufficient to determine item identity, configuration, location, source, age, cost, associated systems, reorder points, and status. For simulator network components and computer systems, the component control system shall additionally track details such as installed software, installed hardware, software configuration, and network diagrams. The contractor shall conduct a verification of component inventory each year and provide a written inventory report of the results to the COR. The contractor shall also produce a simulator status report listing selected components and their status when requested by the COR.
The contractor shall remove and dispose of failed simulator equipment or components that are no longer usable. Upon receipt of written approval from the COR, the contractor shall dispose of all such equipment in accordance with applicable Federal requirements such as GSA Bulletin FMR B-34, Disposal of Federal Electronic Assets. The contractor shall provide an annual report of disposed items to the COR along with the annual inventory report.
C.4.3.3SIMULATOR ITEMS PROCUREMENT The contractor shall procure simulator components, tools, test equipment, and consumables, as necessary to perform the tasks in this SOW, upon receipt of prior written approval of the COR.
For each order for simulator components, tools, test equipment, vendor support, and other items requested by the contractor to be procured, the contractor shall submit a contractor-generated form to the COR for their for review and written approval prior to any order being placed by the contractor for same.
The contractor shall maintain accurate records of all purchases and shall track the total cost of all purchases, including any shipping or handling fees. Title for all parts, tools, test equipment, and other items procured by the contractor will vest with the NRC after they are accepted by the NRC.
C.4.3.4DOCUMENTATION The contractor shall provide documentation of support activities and shall maintain other simulator program documentation as required by the simulator configuration control program.
Examples of documentation include:
simulator inventory verification reports
simulator status reports
monthly reports to the COR
disposal report
10 31310020C0032
support outage contingency plan
simulator configuration control system entries
entries in the simulator program knowledge management system
updates to system documentation
updates to simulator wiring lists and diagrams C.4.1 SIMULATOR ENGINEERING EXPERT SUPPORT FUNCTIONS The contractor shall provide off-site support for simulator engineering expert functions. Expert support will be used as requested by the COR for simulator support issues beyond the capability of on-site support. Some examples of simulator engineering expert support include:
advanced levels of simulator software support functions,
expert development and maintenance of simulator engineering codes to the following types of models: core, neutronics, and severe accident response such as MELCOR, RELAP, or S3R;
advanced work interfacing simulator engineering code with full-scope simulator input/output systems;
work with Encore MPX assembler code and bit-based value computations; and
expert development and modification of graphical displays and human machine interfaces for commercial nuclear power plant simulators.
C.5 SUPPORT HOURS AND OUTAGES C.5.1 CORE SUPPORT HOURS The contractor shall provide support during core support hours, 7:00 a.m. to 4:30 p.m. local time, Monday to Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.
C.5.2 CHANGES/ADDITIONS TO SUPPORT HOURS When the COR determines there is an operational or training need, the COR may direct in writing, and the contractor shall provide, simulator support outside of core hours. For example, during periods of heavy simulator use, simulators are sometimes scheduled for training during an evening shift and the COR might authorize the contractor to provide up to eight consecutive hours of simulator support between 4:00 p.m. and midnight local time.
The support may be provided by shifting support from the usual core support hours or by authorizing additional support hours. The COR will notify the contractor in writing of the need to change or provide additional support hours and must authorize the change in writing prior to the contractor providing the support hours. The contractor shall document all support hours worked outside of core hours as part of the contractors regular reports to the COR.
C.5.3 ON-CALL SUPPORT To the maximum extent possible, support functions shall be performed during the core support hours. When unplanned issues that affect simulator availability occur and support outside core hours is required, the contractor shall provide on-call support.
The contractor shall provide support within one hour of written request by the COR. Historically there are fewer than five on-call support requests per year with an average duration of two hours
10 31310020C0032 per request.
All occurrences of such on-call support must be pre-authorized in writing (may be verbally if followed up in writing) by the COR.
C.5.4 SUPPORT OUTAGES The contractor shall notify the COR as soon as practicable of known planned or unplanned outages of simulator support. The contractor shall document all support outages as part of the contractors regular reports to the COR.
C.5.4.1PLANNED SUPPORT OUTAGES Planned support outages, i.e., outages that are controllable and predictable, shall be approved by the COR in writing prior to the outage.
C.5.4.2UNPLANNED SUPPORT OUTAGES Unplanned support outages, i.e., outages that are not controllable or not predictable, shall be limited to three days. The contractor shall provide the COR with a written contingency plan for their advance review and approval for minimizing unplanned support outages.
C.6 ON-SITE MANAGEMENT The contractor shall provide one employee to perform on-site management for the contractor.
This individual shall be the contractor point of contact with the COR for communications concerning day-to-day operations under the contract.
This person shall coordinate simulator support requirements with the COR.
C.7 STATUS MEETINGS The contractors person responsible for on-site management shall meet weekly with the COR to discuss planned support activities and tasks to be performed during the subsequent period. The purpose of such a meeting is to coordinate software and hardware work with the simulator schedules.
C.8 REPORTING REQUIREMENTS C.8.1 MONTHLY LETTER STATUS REPORT (MLSR)
The contractor shall provide a Monthly Letter Status Report which consists of a technical progress report and, for line items that are labor-hour or time-and-materials, a financial status report. This report will be used by the Government, in part, to assess the adequacy of the resources provided by the contractor to accomplish the work contained in this SOW and provide status of contractor progress in achieving tasks and producing deliverables. The report shall include contract/order summary information, work completed during the specified period, milestone schedule information, problem resolutions, planned and current period contractor staff absences/support outages, and balance of hours and obligated funds for each line item that is labor-hour or time-and-materials.
C.8.2 FINAL REPORT
10 31310020C0032 The contractor shall provide a final report summarizing the work performed and the results and conclusions under this contract/order.
C.9 LIST OF DELIVERABLES Section #
Deliverable Due Format Submit to C.8.1 MLSR Monthly Report 10th of the following month Microsoft Word or Adobe PDF Document COR C.8.2 Final Report Final Report 30 working days prior to contract expiration Microsoft Word or Adobe PDF Document COR C.5.4.2 Support Outage Contingency Plan First month of each performance period Microsoft Word or Adobe PDF Document COR C.4.3.2 Annual Inventory Verification Report By the end of the last month of each performance period or when requested Microsoft Word or Adobe PDF Document COR C.4.3.2 Annual Component Disposal Report By the end of the last month of each performance period Microsoft Word or Adobe PDF Document COR C.4.3.2 Simulator Status Report When requested in writing by the COR Microsoft Excel Spreadsheet COR C.10 RELEASE OF PUBLICATIONS Any documents generated by the contractor under this contract shall not be released for publication or dissemination without CO and COR prior written approval.
C.11 PERSONNEL QUALIFICATIONS REQUIREMENTS
Onsite Personnel - Hardware Support qualification minimum requirements o
Completion of training/educational program on the maintenance of full-scope simulator hardware and computer systems. Acceptable training includes technical or trade schools, military training, and commercial training programs; o
two years of work experience related to the maintenance of complex electronic systems. Systems meeting this requirement must include an electronic I/O system or data acquisition system. Persons identified as Key Personnel (refer to section C.24) shall meet this requirement through experience on full-scope nuclear power plant simulator hardware; o
Four years of work experience demonstrating the ability to troubleshoot complex electronic equipment utilizing test equipment such as oscilloscopes, multi-meters, and related equipment; and o
Experience delivering technical customer service.
10 31310020C0032
Onsite Personnel - Software Support qualification minimum requirements o
Bachelors degree in an Accreditation Board for Engineering and Technology, Inc. accredited engineering program or equivalent training and education that includes differential and integral calculus, linear algebra, fluid mechanics/hydraulics, thermodynamics, electrical systems and circuits, and control systems; o
Four years of work experience related to the simulator engineering as applied to real-time commercial nuclear power plant simulators; o
Two years of experience with the development and application of simulator engineering codes to the following types of models: thermal-hydraulic, electrical, and control; o
Two years of experience and proficiency using nuclear power plant simulation commercial tools such as SimExec and Jade, as well as associated simulation variable database and debugging tools; o
Experience using commercial code and applications such as FORTRAN, C++,
Access, Visual Studio, and PHP.
o Experience with configuring and maintaining Microsoft Windows and Windows Server operating systems; o
Experience problem solving and troubleshooting performance issues related to complex, interrelated code modules; o
Experience using version control software; o
Communication skills and experience delivering technical customer service; o
Basic familiarity with networking software, configuration and equipment; o
Basic familiarity with the application of simulator engineering codes to the following types of models: core, neutronics, and severe accident response such as MELCOR, RELAP, or S3R.
o Basic familiarity with interfacing simulator engineering code with full-scope simulator input/output systems; o
Basic familiarity with Encore MPX assembler code and bit-based value computations; and o
Basic familiarity with developing and maintaining graphical displays and human machine interfaces for commercial nuclear power plant simulators.
Offsite Personnel - Simulator Engineering Expert Support qualification minimum requirements o
Meet requirements specified for onsite software support; o
Demonstrated expertise with the application of simulator engineering codes to the following types of models: core, neutronics, and severe accident response such as MELCOR, RELAP, or S3R; o
Demonstrated expertise with interfacing simulator engineering code with full-scope simulator input/output systems; o
Experience with Encore MPX assembler code and bit-based value computations; and o
Experience developing and maintaining graphical displays and human machine interfaces for commercial nuclear power plant simulators; C.12 SECTION 508 - INFORMATION AND COMMUNICATION TECHNOLOGY ACCESSIBILITY
10 31310020C0032 C.12.1 Introduction In December 2000, the Architectural and Transportation Barriers Compliance Board (Access Board) pursuant to Section 508(2)(A) of the Rehabilitation Act Amendments of 1998, established electronic and information technology (EIT) accessibility standards for the federal government.
The Standards for Section 508 of the Rehabilitation Act (codified at 36 CFR § 1194) were revised by the Access Board, published on January 18, 2017 and minor corrections were made on January 22, 2018, effective March 23, 2018.
The revised 508 standards have replaced the term EIT with information and communication technology (ICT). ICT is information technology (as defined in 40 U.S.C. 11101(6)) and other equipment, systems, technologies, or processes, for which the principal function is the creation, manipulation, storage, display, receipt, or transmission of electronic data and information, as well as any associated content. Examples of ICT include, but are not limited to: Computers and peripheral equipment; information kiosks and transaction machines; telecommunications equipment; customer premises equipment; multifunction office machines; software; applications; Web sites; videos; and, electronic documents.
The text of the Standards for Section 508 of the Rehabilitation Act can be found in 36 CFR § 1194.1 and in Appendices A, C and D of 36 CFR § 1194 (at https://www.ecfr.gov/cgi-bin/text-idx?SID=caeb8ddcea26ba5002c2eea047698e85&mc=true&tpl=/ecfrbrowse/Title36/36cfr1194_m ain_02.tpl).
C.12.2 General Requirements In order to help the NRC comply with Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794d)(Section 508), the Contractor shall ensure that its deliverables (both products and services) within the scope of this contract/order are 1.
in conformance with, and 2.
support the requirements of the Standards for Section 508 of the Rehabilitation Act, as set forth in Appendices A, C and D of 36 CFR § 1194.
C.12.3 Applicable Provisions of the Standards for Section 508 of the Rehabilitation Act The following is an outline of the standards that identifies what provisions are always applicable and which ones may be applicable. If Maybe is stated in the table below, then those provisions are applicable only if they are within the scope of this acquisition.
Applicable to the Contract?
Provision of 36 CFR Part 1194 Yes
Revised 508 Standards Yes o
Appendix A to Part 1194 - Section 508 of the Rehabilitation Act: Application and Scoping Requirements Yes
Section 508 Chapter 1: Application and Administration -
sets forth general application and administration provisions
10 31310020C0032 Applicable to the Contract?
Provision of 36 CFR Part 1194 Yes
Section 508 Chapter 2: Scoping Requirements -
containing scoping requirements (which, in turn, prescribe which ICT - and, in some cases, how many -
must comply with the technical specifications)
Yes (as adjusted in the Exceptions section below)
E202 General Exceptions Yes
E203 Access to Functionality Yes o
E203.1 General Maybe (see the Other section below) o E203.2 User Needs Yes (see the Accessibility of Electronic Content section below)
E205 Electronic Content Yes
Appendix C to Part 1194 - Functional Performance Criteria and Technical Requirements Maybe
Chapter 3: Functional Performance Criteria - applies to ICT where required by 508 Chapter 2 (Scoping Requirements) and where otherwise referenced in any other chapter of the Revised 508 Standards Yes
Chapter 4: Hardware Yes
Chapter 5: Software Yes
Chapter 6: Support Documentation and Services (applicable to, but not limited to, help desks, call centers, training services, and automated self-service technical support) (Always applies if Chapters 4 or 5 apply)
Yes
Chapter 7: Referenced Standards - the standards referenced here apply to ICT where required by Section 508 Chapter 2 (Scoping Requirements) and where referenced in any other chapter of the Revised 508 Standards
10 31310020C0032 Applicable to the Contract?
Provision of 36 CFR Part 1194 Maybe (see the Exceptions section below
Appendix D to Part 1194 - Electronic and Information Technology Accessibility Standards as Originally Published on December 21, 2000 Refer to Section 508 Chapter 2 (Scoping Requirements) first to confirm what provisions in Appendix C apply in a particular case.
Section E203.2 applies only to the NRC, except as specified below.
C.12.4 Exceptions C.12.4.1 Legacy ICT Unless a deliverable of this contract/order is identified in this contract/order as Legacy ICT, use by the Contractor of the Legacy ICT general exception (section E202.2 of 36 CFR § 1194) shall only be permitted on a case-by-case basis for applicable legacy ICT and with advance written approval from the COR.
C.12.4.2 Undue Burden The Undue Burden general exception (section E202.6 of 36 CFR § 1194) is not expected to be applicable to work performed by the Contractor. If there are questions about potential application of this exception please discuss with the CO.
C.12.4.3 Fundamental Alteration or Best Meets If the Contractor wishes to use the Fundamental Alteration (section E202.6 of 36 CFR § 1194) or Best Meets (section E202.7 of 36 CFR § 1194) general exceptions the Contractor shall do the following:
1.
provide the COR with information necessary to support the agencys documentation requirements, as identified in sections E202.6.2 and E202.7.1 of 36 CFR § 1194, respectively 2.
request and obtain written approval from the COR for development and/or use, as applicable to the scope of the contract/order, of an alternative means for providing individuals with disabilities access to and use of the information and data, as specified in sections E202.6.3 and E202.7.2 of 36 CFR § 1194, respectively.
C.12.4.4 National Security Systems Based on the definition at 40 U.S.C. 11103(a), the National Security Systems general exception (section E202.3 of 36 CFR § 1194) is not applicable to this contract/order.
C.12.4.5 ICT Functions Located in Maintenance or Monitoring Spaces The Contractor shall confirm with the COR that an ICT deliverable of this contract/order will be located in maintenance or monitoring spaces before assuming that the ICT Functions Located in
10 31310020C0032 Maintenance or Monitoring Spaces general exception (section E202.5 of 36 CFR § 1194) applies.
Note that this exception does not apply to features of the ICT (such as Web interfaces) that can be accessed remotely, outside the maintenance or monitoring space where the ICT is located.
C.12.5 Additional Requirements C.12.5.1 Notification Due to Impact from NRC Policies, Procedures, Tools and/or ICT Infrastructure If and when 1) the Contractor is dependent upon NRC policies, procedures, tools and/or ICT infrastructure for standards-conformant delivery of any of the products or services under this acquisition, and 2) the Contractor is aware that conformance of products or services will be negatively impacted by capability gaps in NRC policies, procedures, tools and/or ICT infrastructure, the Contractor shall inform the COR so that the NRC can both be aware and take corrective action.
C.12.5.2 Accessibility of Electronic Content For electronic content (as defined in section E103 of 36 CFR § 1194) deliverables of this contract:
1.
If a deliverable is in the form of an Adobe Portable Document Format (PDF) file and is either Public Facing or Agency Official Communication (as defined in sections E103 and E205.3 of 36 CFR § 1194, respectively) the Contractor shall ensure that it conforms to both section E205.4 of 36 CFR § 1194 and ISO 14289-1 (PDF/UA-1) 2.
Unless the Contractor requests and obtains advance written approval from the COR for a specific deliverable or class of deliverables, the contractor shall ensure that a.
deliverables that are not Public Facing and not Agency Official Communication (as defined in sections E103 and E205.3 of 36 CFR § 1194, respectively) shall conform to section E205.4 of 36 CFR § 1194 b.
deliverables that are in the form of PDF files, are not Public Facing and are not Agency Official Communication (as defined in sections E103 and E205.3 of 36 CFR § 1194, respectively) shall conform to section E205.4 of 36 CFR § 1194 and ISO 14289-1 (PDF/UA-1).
C.12.5.3 Other It is desirable that the Contractor address the applicable provisions of the Revised 508 Standards throughout product and service lifecycles rather than only performing a conformance check toward the end of a process.
If and when the Contractor provides custom ICT development services pursuant to this acquisition, the Contractor shall ensure the ICT products and services fully support the applicable provisions of the Revised 508 Standards prior to delivery and before final acceptance.
If and when the Contractor provides installation, configuration or integration services for ICT products (equipment and/or software) pursuant to this acquisition, the Contractor shall not install, configure or integrate the ICT equipment and software in a way that reduces the level of conformance with the applicable provisions of the Revised 508 Standards.
10 31310020C0032 If and when the scope of this contract/order includes work by the Contractor to collect, directly from NRC employees or the Public, requirements for the procurement, development, maintenance or use of ICT the Contractor shall identify the needs of users with disabilities in conformance to section E203.2.
C.12.6 ICT Accessibility Deliverables The Contractor shall provide the following ICT accessibility deliverables, when within the scope of this contract/order.
C.12.6.1 Accessibility Conformance Report (ACR)
This report shall be submitted for ICT products, systems or application deliverables. A written ACR shall be based on the Voluntary Product Accessibility Template (VPAT), as specified at https://www.itic.org/policy/accessibility/vpat or provide equivalent information. This report has the purpose to document the state of conformance to the Revised 508 Standards for the subject product, system or application.
C.12.6.2 Supplemental Accessibility Report (SAR)
This report shall be submitted for ICT products, systems or application deliverables that have been custom developed or integrated by the Contractor to meet contract/order requirements. A written SAR shall contain:
a) Description of evaluation methods used to produce the ACR, to demonstrate due diligence in supporting conformance claims; b) Information on core functions that cant be used by persons with disabilities; and, c)
Information on how to configure and install the ICT item to support accessibility C.12.6.3 ICT Support Documentation This documentation shall be submitted for ICT products, systems or application deliverables. The support documentation shall include:
a) Documentation of features that help achieve accessibility and compatibility with assistive technology for persons with disabilities (as required by section 602 of 36 CFR § 1194);
b) For authoring tools that generate content (documents, reports, videos, multimedia, web content, etc.): Information on how the tool enables the creation of accessible electronic content that conforms to the Revised 508 Standards (see section 504 of 36 CFR § 1194),
including the range of accessible user interface elements the tool can create; c)
For platform software (as defined in section E103.4 of 36 CFR § 1194) and software tools that are provided by a platform developer: Documentation on the set of accessibility services that support applications running on the platform to interoperate with assistive technology, as required by section 502.3 of 36 CFR § 1194.
C.12.6.4 ICT Support Documentation (Alternate Formats)
Upon request, alternate formats for non-electronic support documentation shall be provided (as required by section 602.4 of 36 CFR § 1194).
10 31310020C0032 C.12.6.5 Document Accessibility Checklist This checklist shall be submitted for ICT electronic content deliverables that are documents (as defined in section E103 of 36 CFR § 1194), if the requirement is specified elsewhere in this acquisition that testing be performed. A completed checklist summarising the subject documents state of conformance to the applicable WCAG 2.0 Level A and AA Success Criteria (as referenced in section E205.4 and 702.10 of 36 CFR § 1194) and, for PDF files, ISO 14289-1 (PDF/UA-1).
C.12.6.6 Communication to ICT Users When the Contractor is providing ICT support services (including, but not limited to help desks, call centers, training services, and automated self-service technical support), any communication to ICT users shall accommodate the communication needs of individuals with disabilities (see section 603.3 of 36 CFR § 1194) and include information on accessibility and compatibility features (see 603.2 of 36 CFR § 1194).
C.13 APPLICABLE PUBLICATIONS (CURRENT EDITIONS)
The contractor shall comply with the following applicable regulations, publications, manuals, and local policies and procedures:
1.
TTC Simulator Configuration Control Program policies, processes, and procedures 2.
HRTD Operating Procedures 3.
All policies, processes, and procedures applicable to NRC contractors C.14 PERSONNEL QUALIFICATIONS REQUIREMENTS
ONSITE PERSONNEL - HARDWARE SUPPORT QUALIFICATION MINIMUM REQUIREMENTS o
Completion of training/educational program on the maintenance of full-scope simulator hardware and computer systems. Acceptable training includes technical or trade schools, military training, and commercial training programs; o
Two years of work experience related to the maintenance of complex electronic systems. Systems meeting this requirement must include an electronic I/O system or data acquisition system. Persons identified as Key Personnel (refer to section C.24) shall meet this requirement through experience on full-scope nuclear power plant simulator hardware; o
A minimum of 4 years of work experience demonstrating the ability to troubleshoot complex ectronic equipment utilizing test equipment such as oscilloscopes, multi-meters, and related equipment; and o
Strong communication skills and experience delivering technical customer service.
ONSITE PERSONNEL - SOFTWARE SUPPORT QUALIFICATION MINIMUM REQUIREMENTS o
Completion of a bachelors degree in an Accreditation Board for Engineering and Technology, Inc. accredited engineering program or equivalent training and education that includes differential and integral calculus, linear algebra,
10 31310020C0032 fluid mechanics/hydraulics, thermodynamics, electrical systems and circuits, and control systems; o
Four years of work experience related to the simulator engineering as applied to real-time commercial nuclear power plant simulators; o
A minimum of two years of experience with the development and application of simulator engineering codes to the following types of models: thermal-hydraulic, electrical, and control; o
Two years of experience and proficiency using nuclear power plant simulation commercial tools such as SimExec and Jade, as well as associated simulation variable database and debugging tools; o
Experience using commercial code and applications such as FORTRAN, C++,
Access, Visual Studio, and PHP.
o Experience with configuring and maintaining Microsoft Windows and Windows Server operating systems; o
Experience problem solving and troubleshooting performance issues related to complex, interrelated code modules; o
Experience using version control software; o
communication skills and experience delivering technical customer service; o
Basic familiarity with networking software, configuration and equipment; o
Basic familiarity with the application of simulator engineering codes to the following types of models: core, neutronics, and severe accident response such as MELCOR, RELAP, or S3R.
o Basic familiarity with interfacing simulator engineering code with full-scope simulator input/output systems; o
Basic familiarity with Encore MPX assembler code and bit-based value computations; and o
Basic familiarity with developing and maintaining graphical displays and human machine interfaces for commercial nuclear power plant simulators.
OFFSITE PERSONNEL - SIMULATOR ENGINEERING EXPERT SUPPORT QUALIFICATION MINIMUM REQUIREMENTS o
Meet requirements specified for onsite software support; o
Experience with the application of simulator engineering codes to the following types of models: core, neutronics, and severe accident response such as MELCOR, RELAP, or S3R; o
Experience with interfacing simulator engineering code with full-scope simulator input/output systems; o
Experience with Encore MPX assembler code and bit-based value computations; and o
Experience developing and maintaining graphical displays and human machine interfaces for commercial nuclear power plant simulators.
10 31310020C0032 SECTION D. PACKAGING AND MARKING D.1 PLACE OF PERFORMANCE The work to be performed under this contract will be performed at the U.S. Nuclear Regulatory Commissions Technical Training Center.
D.2 BRANDING The Contractor is required to use the statement below in any publications, presentations, articles, products, or materials funded under this contract/order, to the extent practical, in order to provide NRC with recognition for its involvement in and contribution to the project. If the work performed is funded entirely with NRC funds, then the contractor must acknowledge that information in its documentation/presentation.
Work Supported by the U.S. Nuclear Regulatory Commission (NRC), Technical Training Center, under Contract number 31310020C0032.
11 31310020C0032 SECTION E. INSPECTION AND ACCEPTANCE E.1 INSPECTION AND ACCEPTANCE BY THE NRC (SEP 2013)
Inspection and acceptance of the deliverable items to be furnished hereunder shall be made by the COR at the destination.
E.2 52.246-4 INSPECTION OF SERVICESFIXED-PRICE (AUG 1996)
(a) Definition. Services, as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.
(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.
(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.
(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.
(e) If any of the services do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance, the Government may (1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and (2) Reduce the contract price to reflect the reduced value of the services performed.
(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may (1) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service; or (2) Terminate the contract for default.
E.3 INSPECTION-TIME-AND-MATERIAL AND LABOR-HOUR (MAY 2001)
(a) Definitions.As used in this clause-
12 31310020C0032 Contractors managerial personnel means any of the Contractors directors, officers, managers, superintendents, or equivalent representatives who have supervision or direction of-(1) All or substantially all of the Contractors business; (2) All or substantially all of the Contractors operation at any one plant or separate location where the contract is being performed; or (3) A separate and complete major industrial operation connected with the performance of this contract.
Materials includes data when the contract does not include the Warranty of Data clause.
(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the material, fabricating methods, work, and services under this contract.
Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.
(c) The Government has the right to inspect and test all materials furnished and services performed under this contract, to the extent practicable at all places and times, including the period of performance, and in any event before acceptance. The Government may also inspect the plant or plants of the Contractor or any subcontractor engaged in contract performance. The Government shall perform inspections and tests in a manner that will not unduly delay the work.
(d) If the Government performs inspection or test on the premises of the Contractor or a subcontractor, the Contractor shall furnish and shall require subcontractors to furnish all reasonable facilities and assistance for the safe and convenient performance of these duties.
(e) Unless otherwise specified in the contract, the Government shall accept or reject services and materials at the place of delivery as promptly as practicable after delivery, and they shall be presumed accepted 60 days after the date of delivery, unless accepted earlier.
(f) At any time during contract performance, but not later than 6 months (or such other time as may be specified in the contract) after acceptance of the services or materials last delivered under this contract, the Government may require the Contractor to replace or correct services or materials that at time of delivery failed to meet contract requirements. Except as otherwise specified in paragraph (h) of this clause, the cost of replacement or correction shall be determined under the Payments Under Time-and-Materials and Labor-Hour Contracts clause, but the hourly rate for labor hours incurred in the replacement or correction shall be reduced to exclude that portion of the rate attributable to profit. The Contractor shall not tender for acceptance materials and services required to be replaced or corrected without disclosing the former requirement for replacement or correction, and, when required, shall disclose the corrective action taken.
(g)
(1) If the Contractor fails to proceed with reasonable promptness to perform required replacement or correction, and if the replacement or correction can be performed within the ceiling price (or the ceiling price as increased by the Government), the Government may-
13 31310020C0032 (i) By contract or otherwise, perform the replacement or correction, charge to the Contractor any increased cost, or deduct such increased cost from any amounts paid or due under this contract; or (ii) Terminate this contract for default.
(2) Failure to agree to the amount of increased cost to be charged to the Contractor shall be a dispute.
(h) Notwithstanding paragraphs (f) and (g) of this clause, the Government may at any time require the Contractor to remedy by correction or replacement, without cost to the Government, any failure by the Contractor to comply with the requirements of this contract, if the failure is due to-(1) Fraud, lack of good faith, or willful misconduct on the part of the Contractors managerial personnel; or (2) The conduct of one or more of the Contractors employees selected or retained by the Contractor after any of the Contractors managerial personnel has reasonable grounds to believe that the employee is habitually careless or unqualified.
(i) This clause applies in the same manner and to the same extent to corrected or replacement materials or services as to materials and services originally delivered under this contract.
(j) The Contractor has no obligation or liability under this contract to correct or replace materials and services that at time of delivery do not meet contract requirements, except as provided in this clause or as may be otherwise specified in the contract.
(k) Unless otherwise specified in the contract, the Contractors obligation to correct or replace Government-furnished property shall be governed by the clause pertaining to Government property.
(End of clause)
14 31310020C0032 SECTION F. DELIVERIES OR PERFORMANCE F.1 PLACE OF DELIVERY REPORTS (AUG 2011)
The items to be furnished hereunder shall be delivered, with all charges paid by the Contractor, to the NRC Contracting Officers Representative (COR).
F.2 PERIOD OF PERFORMANCE (AUG 2011) ALTERNATE II (AUG 2011)
This contract shall commence on September 1, 2020 and will expire on August 31, 2021. The term of this contract may be extended at the option of the Government for an additional 12 months, from September 1, 2021 to August 31, 2022.
F.3 SCHEDULE OF DELIVERABLES Deliverable Deliver to Due Date SEE SECTION C.9
16 31310020C0032 (b) Performance of the work under this contract is subject to the technical direction of the NRC project officer. The term technical direction is defined to include the following:
(1) Technical direction to the contractor which shifts work emphasis between areas of work or tasks, authorizes travel which was unanticipated in the Schedule (i.e., travel not contemplated in the Statement of Work or changes to specific travel identified in the Statement of Work), fills in details, or otherwise serves to accomplish the contractual statement of work.
(2) Provide advice and guidance to the contractor in the preparation of drawings, specifications, or technical portions of the work description.
(3) Review and, where required by the contract, approve technical reports, drawings, specifications, and technical information to be delivered by the contractor to the Government under the contract.
(c) Technical direction must be within the general statement of work stated in the contract.
The project officer does not have the authority to and may not issue any technical direction which:
(1) Constitutes an assignment of work outside the general scope of the contract.
(2) Constitutes a change as defined in the "Changes" clause of this contract.
(3) In any way causes an increase or decrease in the total estimated contract cost, the fixed fee, if any, or the time required for contract performance.
(4) Changes any of the expressed terms, conditions, or specifications of the contract.
(5) Terminates the contract, settles any claim or dispute arising under the contract, or issues any unilateral directive whatever.
(d) All technical directions must be issued in writing by the project officer or must be confirmed by the project officer in writing within ten (10) working days after verbal issuance. A copy of the written direction must be furnished to the contracting officer. A copy of NRC Form 445, Request for Approval of Official Foreign Travel, which has received final approval from the NRC must be furnished to the contracting officer. The contractor shall proceed promptly with the performance of technical directions duly issued by the project officer in the manner prescribed by this clause and within the project officer's authority under the provisions of this clause.
(e) If, in the opinion of the contractor, any instruction or direction issued by the project officer is within one of the categories defined in paragraph (c) of this section, the contractor may not proceed but shall notify the contracting officer in writing within five (5) working days after the receipt of any instruction or direction and shall request that contracting officer to modify the contract accordingly. Upon receiving the notification from the contractor, the contracting officer shall issue an appropriate contract modification or advise the contractor in writing that, in the contracting officer's opinion, the technical direction is within the scope
17 31310020C0032 of this article and does not constitute a change under the "Changes" clause.
(f) Any unauthorized commitment or direction issued by the project officer may result in an unnecessary delay in the contractor's performance and may even result in the contractor expending funds for unallowable costs under the contract.
(g) A failure of the parties to agree upon the nature of the instruction or direction or upon the contract action to be taken with respect to the instruction or direction is subject to
§52.233 Disputes.
(h)
In addition to providing technical direction as defined in paragraph (b) of the section, the project officer shall:
(1) Monitor the contractor's technical progress, including surveillance and assessment of performance, and recommend to the contracting officer changes in requirements.
(2) Assist the contractor in the resolution of technical problems encountered during performance.
(3) Review all costs requested for reimbursement by the contractor and submit to the contracting officer recommendations for approval, disapproval, or suspension of payment for supplies and services required under this contract.
G.4 HOURS OF OPERATION The contractor shall provide required support and backup support as needed to ensure that all areas of responsibility are covered during the core hours of 7:00 a.m. to 4:30 p.m. CT, Monday through Friday (excluding federal holidays or when the NRC Region III office is otherwise closed).
G.5 RECOGNIZED HOLIDAYS The NRC will be closed on the federal holidays identified below. New Years Day Labor Day Martin Luther King Jr.s Birthday Columbus Day Presidents Day Veterans Day Memorial Day Thanksgiving Day Independence Day Christmas Day
18 31310020C0032 SECTION H. SPECIAL CONTRACT REQUIREMENTS H.1 RESERVED H.2 AWARD NOTIFICATION AND COMMITMENT OF PUBLIC FUNDS (a) All offerors will receive preaward and postaward notices in accordance with FAR 15.503.
(b) It is also brought to your attention that the contracting officer is the only individual who can legally obligate funds or commit the NRC to the expenditure of public funds in connection with this procurement. This means that unless provided in a contract document or specifically authorized by the contracting officer, NRC technical personnel may not issue contract modifications, give formal contractual commitments, or otherwise bind, commit, or obligate the NRC contractually. Informal unauthorized commitments, which do not obligate the NRC and do not entitle the contractor to payment, may include:
(1) Encouraging a potential contractor to incur costs prior to receiving a contract; (2) Requesting or requiring a contractor to make changes under a contract without formal contract modifications; (3) Encouraging a contractor to incur costs under a cost-reimbursable contract in excess of those costs contractually allowable; and (4) Committing the Government to a course of action with regard to a potential contract, contract change, claim, or dispute.
19 31310020C0032 H.3 USE OF AUTOMATED CLEARING HOUSE (ACH) ELECTRONIC PAYMENT/REMITTANCE ADDRESS The Debt Collection Improvement Act of 1996 requires that all Federal payments except IRS tax refunds be made by Electronic Funds Transfer. It is the policy of the Nuclear Regulatory Commission to pay government vendors by the Automated Clearing House (ACH) electronic funds transfer payment system. Item 15C of the Standard Form 33 may be disregarded.
H.4 GREEN PURCHASING (SEP 2015)
(a) In furtherance of the sustainable acquisition goals of Executive Order (EO) 13693, "Planning for Federal Sustainability in the Next Decade," products and services provided under this contract/order shall be energy efficient (EnergyStar or Federal Energy Management Program -
FEMP-designated products), water efficient, biobased, environmentally preferable (excluding EPEAT-registered products), non-ozone depleting, contain recycled content, or are non-or low toxic alternatives or hazardous constituents (e.g., non-VOC paint), where such products and services meet agency performance requirements. See: Executive Order (EO) 13693, "Planning for Federal Sustainability in the Next Decade."
(b) The NRC and contractor may negotiate during the contract term to permit the substitution or addition of designated recycled content products (i.e., Comprehensive Procurement Guidelines
- CPG), EPEAT-registered products, EnergyStar-and FEMP designated energy efficient products and appliances, USDA designated biobased products (Biopreferred program),
environmentally preferable products, WaterSense and other water efficient products, products containing non-or lower-ozone depleting substances (i.e., SNAP), and products containing non-or low-toxic or hazardous constituents (e.g., non-VOC paint), when such products and services are readily available at a competitive cost and satisfy the NRCs performance needs.
(c) The contractor shall flow down this clause into all subcontracts and other agreements that relate to performance of this contract/order.
H.5 DRUG FREE WORKPLACE TESTING: UNESCORTED ACCESS TO NUCLEAR FACILITIES, ACCESS TO CLASSIFIED INFORMATION OR SAFEGUARDS INFORMATION, OR PERFORMING IN SPECIALTY SENSITIVE POSITIONS (OCT 2014)
All contractor employees, subcontractor employees, applicants, and consultants proposed for performance or performing under this contract shall be subject to pre-assignment, random, reasonable suspicion, and post-accident drug testing applicable to: (1) individuals who require unescorted access to nuclear power plants, (2) individuals who have access to classified or safeguards information, (3) individuals who are required to carry firearms in performing security services for the NRC, (4) individuals who are required to operate government vehicles or transport passengers for the NRC, (5) individuals who are required to operate hazardous equipment at NRC facilities, or (6) individuals who admit to recent illegal drug use or those who are found through other means to be using drugs illegally.
20 31310020C0032 The NRC Drug Program Manager will schedule the drug testing for all contractor employees, subcontractor employees, applicants, and consultants who are subject to testing under this clause. The consequences of refusing to undergo drug testing or a refusal to cooperate in such testing, including not appearing at the scheduled appointment time, will result in the Agencys refusal of the contractor employee to work under any NRC contract. Any NRC contractor employee found to be using, distributing or possessing illegal drugs, or any contractor employee who fails to receive a verified negative drug test result under this program while in a duty status will immediately be removed from working under the NRC contract. The contractor's employer will be notified of the denial or revocation of the individual's authorization to have access to information and ability to perform under the contract. The individual may not work on any NRC contract for a period of not less than one year from the date of the failed, positive drug test and will not be considered for reinstatement unless evidence of rehabilitation, as determined by the NRC "drug testing contractor's" Medical Review Officer, is provided.
Contractor drug testing records are protected under the NRC Privacy Act Systems of Records, System 35, "Drug Testing Program Records - NRC" found at: http://www.nrc.gov/reading-rm/foia/privacy-systems.html H.6 AUTHORITY TO USE GOVERNMENT PROVIDED SPACE AT NRC HEADQUARTERS (SEP 2013)
Prior to occupying any Government provided space at the Technical Training Center in TTC at Chattanooga, TN, the Contractor shall obtain written authorization to occupy specifically designated government space, via the NRC Contracting Officers Representative (COR), from the Chief, Space Design Branch, Office of Administration. Failure to obtain this prior authorization can result in one, or a combination, of the following remedies as deemed appropriate by the Contracting Officer.
(1) Rental charge for the space occupied will be deducted from the invoice amount due the Contractor (2) Removal from the space occupied (3) Contract Termination H.7 NRC INFORMATION TECHNOLOGY SECURITY TRAINING (MAY 2016)
NRC contractors shall ensure that their employees, consultants, and subcontractors with access to the agency's information technology (IT) equipment and/or IT services complete NRC's online initial and refresher IT security training requirements to ensure that their knowledge of IT threats, vulnerabilities, and associated countermeasures remains current. Both the initial and refresher IT security training courses generally last an hour or less and can be taken during the employee's regularly scheduled workday.
Contractor employees, consultants, and subcontractors shall complete the NRC's online annual, "Computer Security Awareness" course on the same day that they receive access to the agency's IT equipment and/or services, as their first action using the equipment/service. For those contractor employees, consultants, and subcontractors who are already working under
21 31310020C0032 this contract, the on-line training must be completed in accordance with agency Network Announcements issued throughout the year, within three weeks of issuance of this modification.
Additional annual required online NRC training includes but is not limited to the following:
(1) Information Security (INFOSEC) Awareness (2) Continuity of Operations (COOP) Awareness (3) Defensive Counterintelligence and Insider Threat Awareness (4) No FEAR Act (5) Personally Identifiable Information (PII) and Privacy Act Responsibilities Awareness Contractor employees, consultants, and subcontractors who have been granted access to NRC information technology equipment and/or IT services must continue to take IT security refresher training offered online by the NRC throughout the term of the contract. Contractor employees will receive notice of NRC's online IT security refresher training requirements through agency-wide notices.
Contractor Monthly Letter Status Reports (MLSR) must include the following information for all completed training:
(1) the name of the individual completing the course; (2) the course title; and (3) the course completion date.
The MLSR must also include the following information for those individuals who have not completed their required training:
(1) the name of the individual who has not yet completed the training; (2) the title of the course(s) which must still be completed; and (3) the anticipated course completion date(s).
The NRC reserves the right to deny or withdraw Contractor use or access to NRC IT equipment and/or services, and/or take other appropriate contract administrative actions (e.g.,
disallow costs, terminate for cause) should the Contractor violate the Contractor's responsibility under this clause.
H.8 COMPENSATION FOR ON-SITE CONTRACTOR PERSONNEL (a) NRC facilities may not be available due to (1) designated Federal holiday, any other day designated by
22 31310020C0032 Federal Statute, Executive Order, or by President's Proclamation; (2) early dismissal of NRC employees during working hours (e.g., special holidays, water emergency); or (3) occurrence of emergency conditions during nonworking hours (e.g., inclement weather).
(b) When NRC facilities are unavailable, the contractor's compensation and deduction policy (date), incorporated herein by reference, shall be followed for contractor employees performing work on-site at the NRC facility. The contractor shall promptly submit any revisions to this policy to the Contracting Officer for review before they are incorporated into the contract.
(c) The contractor shall not charge the NRC for work performed by on-site contractor employees who were reassigned to perform other duties off site during the time the NRC facility was closed.
(d) On-site contractor staff shall be guided by the instructions given by a third party (e.g.,
Montgomery County personnel in situations which pose an immediate health or safety threat to employees (e.g., water emergency).
(e) The contractor's Project Director shall first consult the NRC Contracting Officers Representative (COR) before releasing on-site personnel in situations which do not impose an immediate safety or health threat to employees (e.g., special holidays). That same day, the contractor must then alert the Contracting Officer of the NRC Contracting Officers Representatives (COR) direction. The contractor shall continue to provide sufficient personnel to perform the requirements of essential tasks as defined in the Statement of Work which already are in operation or are scheduled.
H.9 ANNUAL AND FINAL CONTRACTOR PERFORMANCE EVALUATIONS Annual and final evaluations of contractor performance under this contract will be prepared in accordance with FAR Subpart 42.15, "Contractor Performance Information," normally at or near the time the contractor is notified of the NRC's intent to exercise the contract option. If the multi-year contract does not have option years, then an annual evaluation will be prepared [].
Final evaluations of contractor performance will be prepared at the expiration of the contract during the contract closeout process.
The Contracting Officer will transmit the NRC Contracting Officers Representatives (COR) annual and final contractor performance evaluations to the contractor's Project Manager, unless otherwise instructed by the contractor. The contractor will be permitted thirty days to review the document and submit comments, rebutting statements, or additional information.
Where a contractor concurs with, or takes no exception to an annual performance evaluation, the Contracting Officer will consider such evaluation final and releasable for source selection purposes. Disagreements between the parties regarding a performance evaluation will be referred to an individual one level above the Contracting Officer, whose decision will be final.
The Contracting Officer will send a copy of the completed evaluation report, marked "Source Selection Information, to the contractor's Project Manager for their records as soon as
23 31310020C0032 practicable after it has been finalized. The completed evaluation report also will be used as a tool to improve communications between the NRC and the contractor and to improve contract performance.
The completed annual performance evaluation will be used to support future award decisions in accordance with FAR 42.1502 and 42.1503. During the period the information is being used to provide source selection information, the completed annual performance evaluation will be released to only two parties - the Federal government personnel performing the source selection evaluation and the contractor under evaluation if the contractor does not have a copy of the report already.
H.10 SECURITY REQUIREMENTS FOR INFORMATION TECHNOLOGY LEVEL I OR LEVEL II ACCESS APPROVAL (JUL 2016)
The contractor must identify all individuals selected to work under this contract. The NRC Contracting Officers Representative (COR) shall make the final determination of the level, if any, of IT access approval required for all individuals working under this contract/order using the following guidance. The Government shall have full and complete control and discretion over granting, denying, withholding, or terminating IT access approvals for contractor personnel performing work under this contract/order.
The contractor shall conduct a preliminary security interview or review for each employee requiring IT level I or II access and submit to the Government only the names of candidates that have a reasonable probability of obtaining the level of IT access approval for which the employee has been proposed. The contractor shall pre-screen its applicants for the following:
(a) felony arrest in the last seven (7) years; (b) alcohol related arrest within the last five (5) years; (c) record of any military courts-martial convictions in the past ten (10) years; (d) illegal use of narcotics or other controlled substances possession in the past year, or illegal purchase, production, transfer, or distribution of narcotics or other controlled substances in the last seven (7) years; and (e) delinquency on any federal debts or bankruptcy in the last seven (7) years.
The contractor shall make a written record of its pre-screening interview or review (including any information to mitigate the responses to items listed in (a) - (e)), and have the employee verify the pre-screening record or review, sign and date it. The contractor shall supply two (2) copies of the signed contractor's pre-screening record or review to the NRC Contracting Officers Representative (COR), who will then provide them to the NRC Office of Administration, Division of Facilities and Security, Personnel Security Branch with the employees completed IT access application package.
The contractor shall further ensure that its personnel complete all IT access approval security applications required by this clause within fourteen (14) calendar days of notification by the NRC Contracting Officers Representative (COR) of initiation of the application process. Timely receipt of properly completed records of the pre-screening record and IT access approval
24 31310020C0032 applications (submitted for candidates that have a reasonable probability of obtaining the level of security assurance necessary for access to NRC's IT systems/data) is a requirement of this contract/order. Failure of the contractor to comply with this requirement may be a basis to terminate the contract/order for cause, or to offset from the contract's invoiced cost or price the NRC's incurred costs or delays as a result of inadequate pre-screening by the contractor.
SECURITY REQUIREMENTS FOR IT LEVEL I Performance under this contract/order will involve contractor personnel who perform services requiring direct access to or operation of agency sensitive information technology systems or data (IT Level I). The IT Level I involves responsibility for: (a) the planning, direction, and implementation of a computer security program; (b) major responsibility for the direction, planning, and design of a computer system, including hardware and software; (c) the capability to access a computer system during its operation or maintenance in such a way that could cause or that has a relatively high risk of causing grave damage; or (d) the capability to realize a significant personal gain from computer access.
Contractor personnel shall not have access to sensitive information technology systems or data until they are approved by DFS/PSB and they have been so informed in writing by the NRC Contracting Officers Representative (COR). Temporary IT access may be approved by DFS/PSB based on a favorable review or adjudication of their security forms and checks. Final IT access may be approved by DFS/PSB based on a favorably review or adjudication of a completed background investigation. However, temporary access authorization approval will be revoked and the employee may subsequently be denied IT access in the event the employees investigation cannot be favorably adjudicated. Such an employee will not be authorized to work under any NRC contract/order requiring IT access without the approval of DFS/PSB, as communicated in writing to the contractor by the NRC Contracting Officers Representative (COR). Where temporary access authorization has been revoked or denied by DFS/PSB, the contractor shall assign another contractor employee to perform the necessary work under this contract/order without delay to the contract/order performance schedule, or without adverse impact to any other terms or conditions of the contract/order. When an individual receives final IT access approval from DFS/PSB, the individual will be subject to a reinvestigation every ten (10) years thereafter (assuming continuous performance under contracts/orders at NRC) or more frequently in the event of noncontinuous performance under contracts/orders at NRC.
CORs are responsible for submitting the completed access/clearance request package as well as other documentation that is necessary to DFS/PSB. The contractor shall submit a completed security forms packet, including the OPM Standard Form (SF) 86 (online Questionnaire for National Security Positions), two (2) copies of the Contractor's signed pre-screening record, and two (2) FD 258 fingerprint charts, to DFS/PSB for review and adjudication, prior to the individual being authorized to perform work under this contract/order requiring access to sensitive information technology systems or data. Non-U.S. citizens must provide official documentation to the DFS/PSB, as proof of their legal residency. This documentation can be a Permanent Resident Card, Temporary Work Visa, Employment Authorization Card, or other official documentation issued by the U.S. Citizenship and
25 31310020C0032 Immigration Services. Any applicant with less than seven (7) years residency in the U.S. will not be approved for IT Level I access. The Contractor shall submit the documents to the NRC Contracting Officers Representative (COR) who will give them to DFS/PSB. The contractor shall ensure that all forms are accurate, complete, and legible. Based on DFS/PSB review of the contractor employees security forms and/or the receipt of adverse information by NRC, the contractor individual may be denied access to NRC facilities and sensitive information technology systems or data until a final determination is made by DFS/PSB. The contractor individuals clearance status will thereafter be communicated to the contractor by the NRC Contracting Officers Representative (COR) regarding the contractor persons eligibility.
In accordance with NRCAR 2052.204-70 "Security," IT Level I contractors shall be subject to the attached NRC Form 187 and SF-86. Together, these furnish the basis for providing security requirements to contractors that have or may have an NRC contractual relationship which requires access to or operation of agency sensitive information technology systems, remote development and/or analysis of sensitive information technology systems or data, or other access to such systems and data; access on a continuing basis (in excess more than 30 calendar days) to NRC buildings; or otherwise requires issuance of an unescorted NRC badge.
SECURITY REQUIREMENTS FOR IT LEVEL II Performance under this contract/order will involve contractor personnel that develop and/or analyze sensitive information technology systems or data or otherwise have access to such systems or data (IT Level II).
The IT Level II involves responsibility for the planning, design, operation, or maintenance of a computer system and all other computer or IT positions. Contractor personnel shall not have access to sensitive information technology systems or data until they are approved by DFS/PSB and they have been so informed in writing by the NRC Contracting Officers Representative (COR). Temporary access may be approved by DFS/PSB based on a favorable review of their security forms and checks. Final IT access may be approved by DFS/PSB based on a favorably adjudication. However, temporary access authorization approval will be revoked and the contractor employee may subsequently be denied IT access in the event the employee's investigation cannot be favorably adjudicated.
Such an employee will not be authorized to work under any NRC contract/order requiring IT access without the approval of DFS/PSB, as communicated in writing to the contractor by the NRC Contracting Officers Representative (COR). Where temporary access authorization has been revoked or denied by DFS/PSB, the contractor is responsible for assigning another contractor employee to perform the necessary work under this contract/order without delay to the contract/order performance schedule, or without adverse impact to any other terms or conditions of the contract/order. When a contractor employee receives final IT access approval from DFS/PSB, the individual will be subject to a review or reinvestigation every ten (10) years (assuming continuous performance under contract/order at NRC) or more frequently in the event of non-continuous performance under contract/order at NRC.
CORs are responsible for submitting the completed access/clearance request package as well as other documentation that is necessary to DFS/PSB. The contractor shall submit a
26 31310020C0032 completed security forms packet, including the OPM Standard Form (SF) 86 (online Questionnaire for National Security Positions), two (2) copies of the Contractor's signed pre-screening record and two (2) FD 258 fingerprint charts, to DFS/PSB for review and adjudication, prior to the contractor employee being authorized to perform work under this contract/order. Non-U.S. citizens must provide official documentation to the DFS/PSB, as proof of their legal residency. This documentation can be a Permanent Resident Card, Temporary Work Visa, Employment Authorization Card, or other official documentation issued by the U.S.
Citizenship and Immigration Services. Any applicant with less than seven (7) years residency in the U.S. will not be approved for IT Level II access. The Contractor shall submit the documents to the NRC Contracting Officers Representative (COR) who will give them to DFS/PSB. The contractor shall ensure that all forms are accurate, complete, and legible.
Based on DFS/PSB review of the contractor employees security forms and/or the receipt of adverse information by NRC, the contractor employee may be denied access to NRC facilities, sensitive information technology systems or data until a final determination is made by DFS/PSB regarding the contractor persons eligibility.
In accordance with NRCAR 2052.204-70 "Security," IT Level II contractors shall be subject to the attached NRC Form 187, SF-86, and contractor's record of the pre-screening. Together, these furnish the basis for providing security requirements to contractors that have or may have an NRC contractual relationship which requires access to or operation of agency sensitive information technology systems, remote development and/or analysis of sensitive information technology systems or data, or other access to such systems or data; access on a continuing basis (in excess of more than 30 calendar days) to NRC buildings; or otherwise requires issuance of an unescorted NRC badge.
CANCELLATION OR TERMINATION OF IT ACCESS/REQUEST When a request for IT access is to be withdrawn or canceled, the contractor shall immediately notify the NRC Contracting Officers Representative (COR) by telephone so that the access review may be promptly discontinued. The notification shall contain the full name of the contractor employee and the date of the request. Telephone notifications must be promptly confirmed by the contractor in writing to the NRC Contracting Officers Representative (COR),
who will forward the confirmation to DFS/PSB. Additionally, the contractor shall immediately notify the NRC Contracting Officers Representative (COR) in writing, who will in turn notify DFS/PSB, when a contractor employee no longer requires access to NRC sensitive automated information technology systems or data, including the voluntary or involuntary separation of employment of a contractor employee who has been approved for or is being processed for IT access.
The contractor shall flow the requirements of this clause down into all subcontracts and agreements with consultants for work that requires them to access NRC IT resources.
H.11 SECURITY REQUIREMENTS FOR BUILDING ACCESS APPROVAL (SEP 2013)
The Contractor shall ensure that all its employees, subcontractor employees or consultants
27 31310020C0032 who are assigned to perform the work herein for contract performance for periods of more than 30 calendar days at NRC facilities, are approved by the NRC for unescorted NRC building access.
The Contractor shall conduct a preliminary federal facilities security screening interview or review for each of its employees, subcontractor employees, and consultants and submit to the NRC only the names of candidates for contract performance that have a reasonable probability of obtaining approval necessary for access to NRC's federal facilities. The Contractor shall pre-screen its applicants for the following:
(a) felony arrest in the last seven (7) years; (b) alcohol related arrest within the last five (5) years; (c) record of any military courts-martial convictions in the past ten (10) years; (d) illegal use of narcotics or other controlled substances possession in the past year, or illegal purchase, production, transfer, or distribution of narcotics or other controlled substances in the last seven (7) years; and (e) delinquency on any federal debts or bankruptcy in the last seven (7) years.
The Contractor shall make a written record of its pre-screening interview or review (including any information to mitigate the responses to items listed in (a) - (e)), and have the applicant verify the pre-screening record or review, sign and date it. Two (2) copies of the pre-screening signed record or review shall be supplied to the Division of Facilities and Security, Personnel Security Branch (DFS/PSB) with the Contractor employee's completed building access application package.
The Contractor shall further ensure that its employees, any subcontractor employees and consultants complete all building access security applications required by this clause within fourteen (14) calendar days of notification by DFS/PSB of initiation of the application process.
Timely receipt of properly completed records of the Contractor's signed pre-screening record or review and building access security applications (submitted for candidates that have a reasonable probability of obtaining the level of access authorization necessary for access to NRC's facilities) is a contract requirement. Failure of the Contractor to comply with this contract administration requirement may be a basis to cancel the award, or terminate the contract for default, or offset from the contract's invoiced cost or price the NRC's incurred costs or delays as a result of inadequate pre-screening by the Contractor. In the event of cancellation or termination, the NRC may select another firm for contract award.
A Contractor, subcontractor employee or consultant shall not have access to NRC facilities until he/she is approved by DFS/PSB. Temporary access may be approved based on a favorable NRC review and discretionary determination of their building access security forms.
Final building access will be approved based on favorably adjudicated checks by the Government.
However, temporary access approval will be revoked and the Contractor's employee may subsequently be denied access in the event the employee's investigation cannot be favorably determined by the NRC. Such employee will not be authorized to work under any NRC contract requiring building access without the approval of DFS/PSB. When an individual
28 31310020C0032 receives final access, the individual will be subject to a review or reinvestigation every five (5) or ten (10) years, depending on their job responsibilities at the NRC.
The Government shall have and exercise full and complete control and discretion over granting, denying, withholding, or terminating building access approvals for individuals performing work under this contract. Individuals performing work under this contract at NRC facilities for a period of more than 30 calendar days shall be required to complete and submit to the Contractor representative an acceptable OPM Standard Form 85 (Questionnaire for Non-Sensitive Positions), and two (2) FD 258 (Fingerprint Charts). Non-U.S. citizens must provide official documentation to the DFS/PSB, as proof of their legal residency. This documentation can be a Permanent Resident Card, Temporary Work Visa, Employment Authorization Card, or other official documentation issued by the U.S. Citizenship and Immigration Services. Any applicant with less than five (5) years residency in the U.S. will not be approved for building access. The Contractor shall submit the documents to the NRC Contracting Officers Representative (COR) who will give them to DFS/PSB.
DFS/PSB may, among other things, grant or deny temporary unescorted building access approval to an individual based upon its review of the information contained in the OPM Standard Form 85 and the Contractor's pre-screening record. Also, in the exercise of its authority, the Government may, among other things, grant or deny permanent building access approval based on the results of its review or investigation. This submittal requirement also applies to the officers of the firm who, for any reason, may visit the NRC work sites for an extended period of time during the term of the contract. In the event that DFS/PSB are unable to grant a temporary or permanent building access approval, to any individual performing work under this contract, the Contractor is responsible for assigning another individual to perform the necessary function without any delay in the contract's performance schedule, or without adverse impact to any other terms or conditions of the contract. The Contractor is responsible for informing those affected by this procedure of the required building access approval process (i.e., temporary and permanent determinations), and the possibility that individuals may be required to wait until permanent building access approvals are granted before beginning work in NRC's buildings.
CANCELLATION OR TERMINATION OF BUILDING ACCESS/ REQUEST The Contractor shall immediately notify the COR when a Contractor or subcontractor employee or consultant's need for NRC building access approval is withdrawn or the need by the Contractor employee's for building access terminates. The COR will immediately notify DFS/PSB (via e-mail) when a Contractor employee no longer requires building access. The Contractor shall be required to return any NRC issued badges to the COR for return to DFS/FSB (Facilities Security Branch) within three (3) days after their termination.
H.12 NON-DISCLOSURE/CONFIDENTIALITY AGREEMENT Contractor personnel will be handling files that include internal for official use information, personal information subject to the Privacy Act, source selection information (FAR 3.104),
information that is proprietary to other government contractors, and information that is
29 31310020C0032 protected by the attorney-client and attorney-work product privilege. The Contractor, including its personnel, may not disclose such information to anyone outside the Nuclear Regulatory Commission. Contractor personnel will be required to sign a Non-Disclosure/Confidentiality Agreement (copy attached).
H.13 2052.209-72 CONTRACTOR ORGANIZATIONAL CONFLICTS OF INTEREST (JAN 1993)
(a) Purpose. The primary purpose of this clause is to aid in ensuring that the contractor:
(1) Is not placed in a conflicting role because of current or planned interests (financial, contractual, organizational, or otherwise) which relate to the work under this contract; and (2) Does not obtain an unfair competitive advantage over other parties by virtue of its performance of this contract.
(b) Scope. The restrictions described apply to performance or participation by the contractor, as defined in 48 CFR 2009.570-2 in the activities covered by this clause.
(c) Work for others.
(1) Notwithstanding any other provision of this contract, during the term of this contract, the contractor agrees to forego entering into consulting or other contractual arrangements with any firm or organization the result of which may give rise to a conflict of interest with respect to the work being performed under this contract. The contractor shall ensure that all employees under this contract abide by the provision of this clause. If the contractor has reason to believe, with respect to itself or any employee, that any proposed consultant or other contractual arrangement with any firm or organization may involve a potential conflict of interest, the contractor shall obtain the written approval of the contracting officer before the execution of such contractual arrangement.
(2) The contractor may not represent, assist, or otherwise support an NRC licensee or applicant undergoing an NRC audit, inspection, or review where the activities that are the subject of the audit, inspection, or review are the same as or substantially similar to the services within the scope of this contract (or task order as appropriate) except where the NRC licensee or applicant requires the contractor's support to explain or defend the contractor's prior work for the utility or other entity which NRC questions.
(3) When the contractor performs work for the NRC under this contract at any NRC licensee or applicant site, the contractor shall neither solicit nor perform work in the same or similar technical area for that licensee or applicant organization for a period commencing with the award of the task order or beginning of work on the site (if not a task order contract) and ending one year after completion of all work under the associated task order, or last time at the site (if not a task order contract).
30 31310020C0032 (4) When the contractor performs work for the NRC under this contract at any NRC licensee or applicant site, (i) The contractor may not solicit work at that site for that licensee or applicant during the period of performance of the task order or the contract, as appropriate.
(ii) The contractor may not perform work at that site for that licensee or applicant during the period of performance of the task order or the contract, as appropriate, and for one year thereafter.
(iii) Notwithstanding the foregoing, the contracting officer may authorize the contractor to solicit or perform this type of work (except work in the same or similar technical area) if the contracting officer determines that the situation will not pose a potential for technical bias or unfair competitive advantage.
(d) Disclosure after award.
(1) The contractor warrants that to the best of its knowledge and belief, and except as otherwise set forth in this contract, that it does not have any organizational conflicts of interest as defined in 48 CFR 2009.570-2.
(2) The contractor agrees that if, after award, it discovers organizational conflicts of interest with respect to this contract, it shall make an immediate and full disclosure in writing to the contracting officer. This statement must include a description of the action which the contractor has taken or proposes to take to avoid or mitigate such conflicts. The NRC may, however, terminate the contract if termination is in the best interest of the Government.
(3) It is recognized that the scope of work of a task-order-type contract necessarily encompasses a broad spectrum of activities. Consequently, if this is a task-order-type contract, the contractor agrees that it will disclose all proposed new work involving NRC licensees or applicants which comes within the scope of work of the underlying contract. Further, if this contract involves work at a licensee or applicant site, the contractor agrees to exercise diligence to discover and disclose any new work at that licensee or applicant site. This disclosure must be made before the submission of a bid or proposal to the utility or other regulated entity and must be received by the NRC at least 15 days before the proposed award date in any event, unless a written justification demonstrating urgency and due diligence to discover and disclose is provided by the contractor and approved by the contracting officer.
The disclosure must include the statement of work, the dollar value of the proposed contract, and any other documents that are needed to fully describe the proposed work for the regulated utility or other regulated entity. NRC may deny approval of the disclosed work only when the NRC has issued a task order which includes the technical area and, if site-specific, the site, or has plans to issue a task order which includes the technical area and, if site-specific, the site, or when the work violates paragraphs (c)(2), (c)(3) or (c)(4) of this section.
(e) Access to and use of information.
31 31310020C0032 (1) If, in the performance of this contract, the contractor obtains access to information, such as NRC plans, policies, reports, studies, financial plans, internal data protected by the Privacy Act of 1974 (5 U.S.C. Section 552a (1988)), or the Freedom of Information Act (5 U.S.C.
Section 552 (1986)), the contractor agrees not to:
(i) Use this information for any private purpose until the information has been released to the public; (ii) Compete for work for the Commission based on the information for a period of six months after either the completion of this contract or the release of the information to the public, whichever is first; (iii) Submit an unsolicited proposal to the Government based on the information until one year after the release of the information to the public; or (iv) Release the information without prior written approval by the contracting officer unless the information has previously been released to the public by the NRC.
(2) In addition, the contractor agrees that, to the extent it receives or is given access to proprietary data, data protected by the Privacy Act of 1974 (5 U.S.C. Section 552a (1988)), or the Freedom of Information Act (5 U.S.C. Section 552 (1986)), or other confidential or privileged technical, business, or financial information under this contract, the contractor shall treat the information in accordance with restrictions placed on use of the information.
(3) Subject to patent and security provisions of this contract, the contractor shall have the right to use technical data it produces under this contract for private purposes provided that all requirements of this contract have been met.
(f) Subcontracts. Except as provided in 48 CFR 2009.570-2, the contractor shall include this clause, including this paragraph, in subcontracts of any tier. The terms contract, contractor, and contracting officer, must be appropriately modified to preserve the Government's rights.
(g) Remedies. For breach of any of the above restrictions, or for intentional nondisclosure or misrepresentation of any relevant interest required to be disclosed concerning this contract or for such erroneous representations that necessarily imply bad faith, the Government may terminate the contract for default, disqualify the contractor from subsequent contractual efforts, and pursue other remedies permitted by law or this contract.
(h) Waiver. A request for waiver under this clause must be directed in writing to the contracting officer in accordance with the procedures outlined in 48 CFR 2009.570-9.
(i) Follow-on effort. The contractor shall be ineligible to participate in NRC contracts, subcontracts, or proposals therefor (solicited or unsolicited) which stem directly from the contractor's performance of work under this contract. Furthermore, unless so directed in writing by the contracting officer, the contractor may not perform any technical consulting or management support services work or evaluation activities under this contract on any of its products or services or the products or services of another firm if the contractor has been substantially involved in the development or marketing of the products or services.
32 31310020C0032 (1) If the contractor under this contract, prepares a complete or essentially complete statement of work or specifications, the contractor is not eligible to perform or participate in the initial contractual effort which is based on the statement of work or specifications. The contractor may not incorporate its products or services in the statement of work or specifications unless so directed in writing by the contracting officer, in which case the restrictions in this paragraph do not apply.
(2) Nothing in this paragraph precludes the contractor from offering or selling its standard commercial items to the Government.
(End of clause)
H.14 2052.215-77 TRAVEL APPROVALS AND REIMBURSEMENT (OCT 1999)
(a) All foreign travel must be approved in advance by the NRC on NRC Form 445, Request for Approval of Official Foreign Travel, and must be in compliance with FAR 52.247-63 Preference for U.S. Flag Air Carriers. The contractor shall submit NRC Form 445 to the NRC no later than 30 days before beginning travel.
(b) The contractor must receive written approval from the NRC Project Officer before taking travel that was unanticipated in the Schedule (i.e., travel not contemplated in the Statement of Work, or changes to specific travel identified in the Statement of Work).
(c) The contractor will be reimbursed only for those travel costs incurred that are directly related to this contract and are allowable subject to the limitations prescribed in FAR 31.205-46.
(d) It is the responsibility of the contractor to notify the contracting officer in accordance with the Limitations of Cost clause of this contract when, at any time, the contractor learns that travel expenses will cause the contractor to exceed the estimated costs specified in the Schedule.
(e) Reasonable travel costs for research and related activities performed at State and nonprofit institutions, in accordance with Section 12 of Pub. L. 100-679, shall be charged in accordance with the contractor's institutional policy to the degree that the limitations of Office of Management and Budget (OMB) guidance are not exceeded. Applicable guidance documents include OMB Circular A-87, Cost Principles for State and Local Governments; OMB Circular A-122, Cost Principles for Nonprofit Organizations; and OMB Circular A-21, Cost Principles for Educational Institutions.
(End of Clause)
33 31310020C0032 SECTION I. CONTRACT CLAUSES I.1 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)
This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://www.acquisition.gov/far AR 52.202 Definitions (Nov 2013)
FAR 52.203 Gratuities (Apr 1984)
FAR 52.203 Covenant Against Contingent Fees (May 2014)
FAR 52.203 Restrictions on Subcontractor Sales to the Government (Sep 2006)
FAR 52.203 Anti-Kickback Procedures (May 2014)
FAR 52.203 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper Activity (May 2014)
FAR 52.203 Price or Fee Adjustment for Illegal or Improper Activity (May 2014)
FAR 52.203 Limitation on Payments to Influence Certain Federal Transactions (Oct 2010)
FAR 52.203 Contractor Code of Business Ethics and Conduct (Oct 2015)
FAR 52.203 Whistleblower Protections Under the American Recovery and Reinvestment Act of 2009 (Jun 2010)
FAR 52.203 Preventing Personal Conflicts of Interest (Dec 2011)
FAR 52.203 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights (Apr 2014)
FAR 52.203 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017)
FAR 52.204 Security Requirements (Aug 1996)
FAR 52.204 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May 2011)
FAR 52.204 Personal Identity Verification of Contractor Personnel (Jan 2011)
FAR 52.204 Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2016)
FAR 52.204 System for Award Management Maintenance (Oct 2016)
34 31310020C0032 FAR 52.204 Service Contract Reporting Requirements (Oct 2016)
FAR 52.204 Commercial and Government Entity Code Maintenance (Jul 2016)
FAR 52.204 Incorporation by Reference of Representations and Certifications (Dec 2014)
FAR 52.204 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Aug 2020)
FAR 52-209 Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013)
FAR 52.209 Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015)
FAR 52.215 Order of Precedence -- Uniform Contract Format (Oct 1997)
FAR 52.219 Limitations on Subcontracting (Jan 2017)
FAR 52.222 Notice to the Government of Labor Disputes (Feb 1997)
FAR 52.222 Convict Labor (June 2003)
FAR 52.222 Nondisplacement of Qualified Workers (May 2014)
FAR 52.222 Service Contract Labor Standards (May 2014)
FAR 52.222 Statement of Equivalent Rates for Federal Hires (May 2014)
FAR 52.222 Combating Trafficking in Persons (Mar 2015)
FAR 52.222 Employment Eligibility Verification (Oct 2015)
FAR 52.223 Drug-Free Workplace (May 2001)
FAR 52.223 Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011)
FAR 52.224 Privacy Act Notification (Apr 1984)
FAR 52.224 Privacy Act (Apr 1984)
FAR 52.225 Restriction on Certain Foreign Purchases (Jun 2008)
FAR 52.227 Rights in Data - General (May 2014)
FAR 52.229 Federal, State, and Local Taxes (Feb 2013)
FAR 52.232 Payments (Apr. 1984)
FAR 52.232.23 - Assignment of Claims (May 2014)
FAR 52.232 Payment by Electronic Funds Transfer-- System for Award Management (Jul.
35 31310020C0032 2013)
FAR 52.232 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013)
FAR 52.233 Disputes (May 2014)
FAR 52.233 Applicable Law For Breach Of Contract Claim (OCT 2004)
FAR 52.237 Protection of Government Buildings, Equipment, and Vegetation (Apr 1984)
FAR 52.237 Continuity of Services (JAN 1991)
FAR 52.242 Bankruptcy (Jul 1995)
FAR 52.242 Stop-Work Order (Aug. 1989)
FAR 52.244 Competition in Subcontracting (Dec 1996)
FAR 52.246 Limitation of Liability -- Services (Feb 1997)
FAR 52.249 Termination for Convenience of the Government (Fixed-Price) (Apr 2012)
FAR 52.249 Default (Fixed-Price Supply and Service) (Apr 1984)
(End of Clause)
I.2 FAR 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)
The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 14 days of contract expiration.
(End of clause)
I.3 FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)
(a) The Government may extend the term of this contract by written notice to the Contractor within 14 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 14 days before the contract expires. The preliminary notice does not commit the Government to an extension.
(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.
(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years.
36 31310020C0032 (End of clause)
SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS ATTACHMENT NUMBER TITLE
- of Pages J.1 Billing Instructions for Time & Materials/Labor Hour Type Contracts 7
J.2 Billing Instructions for Firm Fixed Price Type Contract 2
J.3 NRC Form 187 2