ML25072A269
| ML25072A269 | |
| Person / Time | |
|---|---|
| Issue date: | 03/13/2025 |
| From: | Stephanie Blaney NRC/OCIO |
| To: | NRC/OCIO |
| References | |
| Download: ML25072A269 (1) | |
Text
March 13, 2025 MEMORANDUM TO:
File FROM:
Stephanie Blaney, Chief
/RA/
FOIA, Library, and Information Collections Branch Data, Information Management, and Enterprise Governance Division Office of the Chief Information Officer
SUBJECT:
ADAMS PUBLIC USER GROUP MEETING
SUMMARY
FEBRUARY 27, 2025 This memorandum accompanies a summary of the 40th meeting of the Agencywide Documents Access and Management System (ADAMS) User Group. This public meeting took place virtually on Thursday, February 27, 2025, through the Public Document Room of the U.S. Nuclear Regulatory Commission.
Enclosures:
- 1. ADAMS User Group Meeting Summary
- 2. ADAMS User Group Meeting Slides
- 3. Meeting Announcement: ADAMS Accession No. ML25036A112 CONTACT: Anne Goel, OCIO/DIMED/FLICB/LT (301) 415-2819
2 Thursday, February 27, 2025 3:00 p.m. - 4:00 p.m. EST Microsoft Teams Web Meeting Agenda for Agencywide Documents Access and Management System (ADAMS) User Group Meeting #40
- 1. Welcome and overview of Public Document Room services and contact information
- 2. ADAMS Public Search application demonstration
- 3. ADAMS Public Search application frequently asked questions
- 4. Questions from the ADAMS User Group
- 5. Closing remarks and adjournment Next Meeting: TBD -following the April update of ADAMS Public Search
3 U.S. Nuclear Regulatory Commission Public Meeting Summary
Title:
Agencywide Documents Access and Management System (ADAMS) User Group Meeting Meeting Identifier: ADAMS Accession No. [add here]
Date of Meeting: Thursday, February 27, 2025 Location: Microsoft Teams Web Conference Type of Meeting: Category 3 Purpose of the Meeting(s): To provide updates on ADAMS and answer questions from public ADAMS users.
Welcome and overview of Public Document Room services and contact information:
Anne Goel (Nuclear Regulatory Commission, Office of the Chief Information Officer, Data, Information Management and Enterprise Governance Division) welcomed everyone to the 40th ADAMS User Group meeting.
In addition to the NRC Library Team, staff and contractors from Office of the Chief Information Officer, IT Services Development and Operations Division were in attendance as well as four other NRC staff and approximately 50 members of the public, representing a variety of organizations.
A reminder about various methods of contacting the Public Document Room (PDR) for any questions about ADAMS was provided and the displayed slide contained the phone numbers and email address for the PDR.
ADAMS Public Search application demonstration:
ADAMS Public Search (APS) was released one month ago, on January 27, 2025. Ms. Goel provided a live demonstration on how to access APS from the NRC public web page (www.nrc.gov), by either going to the menu item for NRC Library and selecting the ADAMS Public Documents link or by locating the ADAMS Public Documents box on the front page.
Ms. Goel then turned control of the screen to the IT Services Development and Operations Division contractor who demonstrated the layout and functionality of APS. The presentation began with a tour of the main page, drawing attention to the links to the User Guide and the
4 Public Document Room contact form and continuing with a demonstration of a simple search and the use of the Quick Searches links. The demonstration continued with a review of the search results page, including the use of facets to narrow the scope of a search, the column display, icons, and sort options, and the use of the Report function. The ability to copy links, share items, or download documents was shown. A demonstration of the Advanced Search screen was also provided, showing how to narrow a search using multiple properties.
ADAMS Public Search frequently asked questions:
IT Services Development and Operations Division staff continued the meeting by addressing several questions which NRC had received since the January 27 launch of APS. These questions and NRC responses can be found on slides 3 and 4 of the meeting slides. It was mentioned during this time that several solutions to user concerns are planned for an upcoming April 2025 update of APS.
Questions from the ADAMS User Group:
Several questions were asked by the user group, both in the Microsoft Teams chat feature and through use of the Microsoft Teams microphone function. A summary of the questions and responses is as follows:
Q: Will generic accession number URLs continue to function? E.g.
https://adamswebsearch2.nrc.gov/webSearch2/main.jsp?AccessionNumber=ML######
A: Yes Q: Is it possible to make the package icon in the search results more distinguishable from the document icon by using a different color, perhaps?
A: Due to 508 compliance guidelines, different icons were used to distinguish between record types, but the ADAMS development team is now looking into additionally using different colors to further the distinguishment.
Q: The timestamp data is not found in the Date Added property, as it is in Web-Based ADAMS. Can this be added to assist with knowing exactly when new documents have been added? Without this, it is not possible to sort documents chronologically and this data may have legal or other practical significance.
A: APS updates occur every 15 minutes, which might aid in knowing when new documents have been added. The feedback will be taken back for further review.
Q: Will a content search for Legacy Library documents be available?
A: Some Legacy Library documents have not yet been digitized so there is no content search available for these. For Legacy Library documents that have been digitized and added to the Main Library, the content of those documents is searchable in APS via a Main Library search. Additionally, APS has the ability to search both the Legacy Library and the Main Library at the same time, but for the Legacy Library records it is searching only the metadata whereas for the Main Library records it is searching within the content and the metadata.
Q: Will a new API for ADAMS Public Search be available?
A: We will develop an API for ADAMS Public Search but have no timeline on the release of that. For now, use the existing API for Web-Based ADAMS.
5 Q: Why are there no negative search operators available when using the Advanced Search. For example, there is no not contains operator or not starts with or not equals.
A: Feedback from the focus groups did not reveal a need for this feature but submission of examples of a need are welcomed. The solution is to use the facets after running a search to narrow the scope.
Q: Will another ADAMS User Group meeting occur after the April update of APS?
A: The ADAMS User Group meetings are typically held annually, but we will consider holding another meeting after the April update.
Q: Where should users submit comments about APS?
A: The link to the Public Document Room contact form from the upper right corner of the APS screen was again demonstrated with further direction to a newly created ADAMS Public Search feedback subject form.
Q: There is a problem with some older documents not having optical character recognition.
A: This question was referred to the NRC Information Processing Team and the user was asked to e-mail the PDR with examples of these documents.
Q: Is it possible to search for docket numbers using only the last digits of the docket number? [For example, typing just 313 instead of 05000313 for Arkansas Nuclear 1.]
And relatedly, is there a way to connect plant names with docket numbers?
A: These features are being considered for a future release.
Q: Can SQL queries be run in APS?
A: APS is not stored in a SEQUEL database but there may be ways to breakdown the users query. The development team will reach out to the requestor to go over this in detail.
Q: Do you know when Web-based ADAMS will be discontinued?
A: There is no firm date yet. The team would like everyone to have sufficient time to use APS. When there seems to be enough feedback and the system is functioning well with the new enhancements, then it will slowly be decommissioned.
Closing remarks and adjournment:
Ms. Goel provided some further background on the development of APS, including that public participation in the development stages was sought in Spring 2024 during calls for focus group members and through a public meeting in Summer 2024. NRC encourages use of APS and will continue to accept public feedback on the new application and make improvements as is practicable. Several items of feedback from todays meeting will be investigated for future updates of APS. A reminder of the Public Document Room comment form was provided. NRC will likely hold another ADAMS User Group meeting following the planned April update of APS.
The meeting was adjourned at 4:00 p.m. EST