ML24263A086
| ML24263A086 | |
| Person / Time | |
|---|---|
| Issue date: | 09/13/2024 |
| From: | Howerton J NRC/OCFO, Oasis Systems |
| To: | |
| References | |
| Download: ML24263A086 (1) | |
Text
U.S. Nuclear Regulatory Commission Privacy Impact Assessment Financial Accounting and Integrated Management Information System (FAIMIS)
Office of the Chief Financial Officer (OCFO)
Version 1.1 09/13/2024 Instruction Notes:
Please do not enter the PIA document into ADAMS. An ADAMS accession number will be assigned through the e-Concurrence system which will be handled by the Privacy Team Template Version 2.2 (05/2024)
Financial Accounting Integrated Management Information System (FAIMIS)
Version 1.1 Privacy Impact Assessment 09/13/2024 Document Revision History Date Version PIA Name/Description Author 09/13/2024 1.1 FAIMIS PIA - Annual Update to new template, CFO POC update.
OCFO Oasis Systems, LLC 08/29/2024 Draft of v1.1 FAIMIS PIA - Annual Update to new template, CFO POC update.
OCFO Oasis Systems, LLC 8/16/2023 1.0 FAIMIS PIA - Initial Release OCFO Oasis Systems, LLC 7/20/2023 DRAFT FAIMIS PIA - Draft Release OCFO Oasis Systems, LLC
Financial Accounting Integrated Management Information System (FAIMIS)
Version 1.1 Privacy Impact Assessment 09/13/2024 Table of Contents 1
Description 1
2 Authorities and Other Requirements 3
3 Characterization of the Information 4
4 Data Security 7
5 Privacy Act Determination 10 6
Records and Information Management-Retention and Disposal 12 7
Paperwork Reduction Act 14 8
Privacy Act Determination 15 9
OMB Clearance Determination 16 10 Records Retention and Disposal Schedule Determination 17 11 Review and Concurrence 18
Financial Accounting Integrated Management Information System (FAIMIS)
Version 1.1 Privacy Impact Assessment 09/13/2024 PIA Template (05-2024)-ML050460335 1
The agency is subject to the requirements of the E-Government Act and is committed to identifying and addressing privacy risks whenever it develops or makes changes to its information systems. The questions below help determine any privacy risks related to the E-Government Act or later guidance by the Office of Management and Budget (OMB) and the National Institute of Standards and Technology (NIST).
Name/System/Subsystem/Service Name: Financial Accounting and Integrated Management Information System (FAIMIS).
Data Storage Location (i.e., Database Server, SharePoint, Cloud, Other Government Agency, Power Platform) Cloud.
Date Submitted for review/approval: September 13, 2024.
1 Description 1.1 Provide the description of the system/subsystem, technology (i.e., Microsoft Products), program, or other data collections (hereinafter referred to as project).
Explain the reason the project is being created.
FAIMIS is a multi-tier, distributed, financial management system supporting dynamic interoperability with other federal systems and providing the means to record financial transactions. FAIMIS is based upon the CGI Enterprise Resource Planning (ERP) commercial-off-the-shelf (COTS) application suite, hosted in the Microsoft Azure Cloud. FAIMIS records purchasing, accounts receivable, accounts payable, disbursements, and other budget activities that are integrated so the transactions, when processed, can update budgets, financial plans, and the general ledger. FAIMIS also offers the functions needed to consolidate financial reports and controls.
Using FAIMIS, NRC staff is able to:
compute and track performance data; track and manage the budget; distribute project costs to appropriate offices; provide user-defined queries; perform online analytical processing to enhance decision processing; program spending alerts for key budget items; provide real-time and ad hoc reporting capabilities; and bill and collect NRC License Fee Billing costs/fees.
The modules comprising the FAIMIS application, and their purpose are described below:
Accounts Payable: Tracks all information needed to properly record the expenditure of agency funds.
Accounts Receivable: Records, monitors, and controls all activities in the clients billing and collection process.
Automated Disbursements: Allows the client to disburse funds through the United States
Financial Accounting Integrated Management Information System (FAIMIS)
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Treasury.
Budget Execution: Automates the budget execution process by recording numerous budgetary control levels and validates budgetary financial activity.
Cost Allocation: Provides the capability to distribute costs or revenues for accounting or reporting purposes based on client-defined criteria.
General Ledger: Provides all the necessary financial postings for all transactions across all subsystems and provides a complete audit trail of transactions processed in FAIMIS.
General System: Contains reference data and maintenance tables that form the backbone of FAIMIS.
Planning: Allows users to track, control, analyze, and forecast spending across boundaries normally imposed by the budget structure.
Project Cost Accounting: Allows the client to track project costs incurred, record reimbursable agreements, and distribute project costs to the agreements which are funding the projects, bill customers based upon terms of agreement, and track billing and collection activity against agreements and projects.
Purchasing: Supports the procurement process by tracking a purchases financial and descriptive information from pre-commitment to funds to a vendor invoice.
Fixed Assets: Allows the client to track capitalized and accountable property from acquisition to disposal, including asset depreciation.
Travel Accounting: Allows the client to track and account for travel orders, advances, and vouchers.
Please mark appropriate response below if your project/system will involve the following:
PowerApps Server/Database Design Dashboard Public Website SharePoint Internal Website Cloud Service Provider Other 1.2 Does this privacy impact assessment (PIA) support a proposed new project, proposed modification to an existing project, or other situation? Select options that best apply in table below.
Mark appropriate response.
Status Options
New system/project
Modification to an existing system/project.
If modifying or making other updates to an existing system/project, provide the ADAMS ML of the existing PIA and describe the modification.
Annual Review If making minor edits to an existing system/project, briefly describe the changes below.
Other (explain)
Financial Accounting Integrated Management Information System (FAIMIS)
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1.3 Points of
Contact:
Project Manager System Owner
/Data Owner
/Steward ISSM Business Project Manager Technical Project Manager Executive Sponsor Name Jeffrey Sheldon Owen Barwell John Howerton Susan Jones Jeffrey Sheldon Owen Barwell Office
/Division
/Branch OCFO/DOC
/FSB OCFO OCFO/
DOC/FSB OCFO/
DOC/FRB OCFO/
DOC/FSB OCFO Telephone 301-415-5743 N/A 301-415-8170 301-415-6072 301-415-5743 N/A 2 Authorities and Other Requirements 2.1 What specific legal authorities and/or agreements permit the collection of information for the project?
Provide all statutory and regulatory authorities for operating the project, including the authority to collect the information; NRC internal policy is not a legal authority. Please mark appropriate response in table below.
Mark with an X on all that apply.
Authority Citation/Reference
Statute 26 United States Code (U.S.C.) 6109, Internal Revenue Code; Debt Collection Improvement Act of 1996.
Executive Order
Federal Regulation
Memorandum of Understanding/Agreement
Other (summarize and provide a copy of relevant portion) 2.2 Explain how the information will be used under the authority listed above (i.e., enroll employees in a subsidies program to provide subsidy payment).
The information in FAIMIS is used to support the following functions:
To comply with Federal laws and regulations for financial and proprietary accounting and control, account for NRC budgetary resources, and to facilitate the account payable, account receivable, fixed asset, travel, and financial reporting processes.
Financial Accounting Integrated Management Information System (FAIMIS)
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Issue payments to individuals and contractors for goods and services received, travel, and payroll.
Bill and collect nuclear regulatory fees, indemnity fees, civil penalties, and other miscellaneous fees and charges.
Bill and collect for reimbursable work performed by the NRC.
The IRS requires 1099 forms sent to vendors that are annually paid $600 or more.
Complete taxpayer identification number (TIN) information is required for this process.
Office of Personnel Management (OPM) retirement and personnel requirements.
If the project collects Social Security numbers, state why this is necessary and how it will be used.
FAIMIS maintains names, TINs, Social Security Numbers (SSNs), addresses, and bank account/routing numbers to support the functions identified above in section 2.2.
3 Characterization of the Information In the table below, mark the categories of individuals for whom information is collected.
Category of individual
Federal employees
Contractors
Members of the Public (any individual other than a federal employee, consultant, or contractor)
Licensees
Other: Commercial vendors and invitational travel recipients In the table below, is a list of the most common types of PII collected. Mark all PII that is collected and stored by the project/system. If there is additional PII not defined in the table below, a comprehensive listing of PII is provided for further reference in ADAMS at the following link: PII Reference Table 2023.
Categories of Information
Name
Resume or curriculum vitae
Date of Birth
Driver's License Number
Country of Birth
License Plate Number
Citizenship
Passport number
Nationality
Relatives Information
Race
Taxpayer Identification Number
Home Address
Credit/Debit Card Number
Social Security number (Truncated or Partial)
Medical/health information
Financial Accounting Integrated Management Information System (FAIMIS)
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Categories of Information
Gender
Alien Registration Number
Ethnicity
Professional/personal references
Spouse Information
Criminal History
Personal e-mail address
Biometric identifiers (facial images, fingerprints, iris scans)
Personal Bank Account Number
Emergency contact e.g., a third party to contact in case of an emergency
Personal Mobile Number/Home Number
Accommodation/disabilities information
Marital Status
Children Information
Mother's Maiden Name
Other:
3.1 Describe how the data is collected for the project. (i.e., NRC Form, survey, questionnaire, existing NRC files/ databases, response to a background check).
Information is collected from the following NRC systems:
Information for invitational travel recipients is collected from the E-Gov Travel Services 2 (ETS2) system.
Licensee contact, docket, billing, and invoice information is collected from eBilling.
Licensee information is collected from the General License Tracking System (GLTS) /
Web Based Licensing System (WBL).
License fee billing business function and docket information is collected from Master Data Management System (MDMS).
Labor costing string is collected from Cost Activity Code System (CACS).
Employee data, payroll, benefits, time, and labor information is collected from the HCM Cloud for Time and Labor System (HCMTL) via an intermediary server.
General financial information, including commitments, obligations, expenditures, and accounting reference data is collected from Financial Management Data Mart (FMDM).
Contracts and obligations information is collected from Budget Formulation System (BFS).
Commitment and obligations transactions information is collected from the Strategic Acquisition System (STAQS).
Information is also collected from the following external sources:
Vendor information is collected from General Services Administration (GSA) System for Award Management (SAM.gov) files.
Treasury Bureau of Fiscal Service (Fiscal Service) systems provide purchasing order and invoice information as well as vendor records from the Invoice Processing Platform (IPP); performance and interagency agreement information is collected from Government Invoicing (G-Invoicing); and disbursements and bank tables information is
Financial Accounting Integrated Management Information System (FAIMIS)
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collected from the Payment Automation Manager (PAM).
Collections of miscellaneous receipts for billed and unbilled items (registration and application fees) information is provided by US Bank Lockbox.
For interfacing systems, the information is collected by forms, file transfer, and electronic data interchange. FAIMIS receives this information from the interfacing systems.
3.2 If using a form (paper or web) to collect the information, provide the form number, title and/or a link to the form.
N/A.
3.3 Who provides the information? Is it provided directly from the individual or a third party.
Information (name, TIN, SSN, address, and bank account/routing number) is not collected from the subject individual by FAIMIS. Information is collected from interfacing systems, validated by the source system. Vendor information is refreshed and updated through an interface with SAM.gov, and notification from vendors.
3.4 Explain how the accuracy of the data collection is validated. If the project does not check for accuracy, please explain why.
FAIMIS does not collect PII directly from the subject individual, it is provided from the source systems identified above in section 3.1. Authoritative data sources are external, and information from these interfaces are assumed accurate.
FAIMIS does perform input validation checks, but only to ensure that transactions to be processed contain valid entries (i.e., an address contains a valid US state, vendor code is expired, etc.). In such cases, an error message is generated.
3.5 Will PII data be used in a test environment? If so, explain the rationale for this and how the PII information is protected.
Yes, the FAIMIS test environment uses PII to validate system changes and enhancements.
Operational configuration and security controls for FAIMIS are set to limit access to information based upon the need to know and least access concepts.
3.6 What procedures are in place to allow the subject individual to correct inaccurate or erroneous privacy information?
FAIMIS does not collect PII directly from the subject individual, it is provided by the source systems identified above in section 3.1. If information is inaccurate, this can be corrected by the subject individual through means provided by the respective source system.
Financial Accounting Integrated Management Information System (FAIMIS)
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4 Data Security 4.1 Describe who has access to the data in the project (i.e., internal NRC, system administrators, external agencies, contractors, public).
All NRC offices have staff assigned as FAIMIS users. These offices have access to enter financial transactions in the system and query the system to conduct business, manage their budgetary resources, and meet proprietary accounting needs.
Contractor support personnel have access to FAIMIS in order to administer the system from secure site-to-site VPN connection.
Payment users from the Treasury Fiscal Service have secure access to FAIMIS for the purpose of managing payment activities. Only approved and explicitly authorized Treasury users have access to the system, via a secure site-to-site VPN and FAIMIS login credentials.
4.2 If the project/system shares information with any other NRC systems, identify the system, what information is being shared and the method of sharing.
FAIMIS shares information with the following NRC systems:
Information for invitational travel recipients is exchanged with ETS2 via secure file transfer.
Licensee business contact, docket, billing, and invoice information is exchanged with eBilling via secure database transfer.
Licensee information, license fee billing function information, and docket information are provided by GLTS / WBL and MDMS through secure file transfer.
Labor costing string is exchanged with CACS via database connection.
Employee data, payroll, benefits, time, and labor information is provided by HCMTL via file transfer with an intermediary server.
General financial information, including commitments, obligations, expenditures, and accounting reference data is shared with FMDM via database connection.
Contracts and obligations information is exchanged with BFS via data integration.
Commitment and obligations transactions information is collected from STAQS via secure file transfer.
4.3 If the project/system connects, receives, or shares information with any external non-NRC partners or systems, identify what is being shared.
FAIMIS shares information with the following external systems:
Vendors contact information (i.e., billing information, addresses, and TIN) is provided by file transfer from GSA SAM.gov.
Treasury Fiscal Service systems provide purchasing order and invoice information as well as vendor records (name and code) from IPP; performance and interagency agreement information is collected from G-Invoicing; and disbursements and bank tables information is collected from the PAM via secure file transfer.
Financial Accounting Integrated Management Information System (FAIMIS)
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Collections of miscellaneous receipts for billed and unbilled items (registration and application fees) information is provided by US Bank Lockbox via secure file transfer.
If so, identify what agreements are in place with the external non-NRC partner or system in the table below.
Agreement Type
Contract Provide Contract Number:
License Provide License Information:
Memorandum of Understanding Provide ADAMS ML number for MOU:
Other:
Interconnection Security Agreement Provide ADAMS ML number for ISA:
GSA: ML22300A101 Treasury: ML22172A179 Statement of Required Services (SRS)
Provide ADAMS ML number for SRS:
US Bank: ML22180A280
None 4.4 Describe how the data is accessed and describe the access control mechanisms that prevent misuse.
FAIMIS has the following controls in place for limiting system access:
Application-level access forms are required to be completed (signed) and sent to OCFO for review and approval. The establishment of a new user account is approved by OCFO upon receipt of a supervisor approved application form. User access levels are determined based on the user's organization profile. Predefined user profiles are established to provide assurance of separation of duties.
User access levels are determined based on the user's organization profile. Only users with appropriate access levels are able to edit reference data (establishing budgetary and accounting codes and job codes).
The system is secured with the appropriate authentication protections, accessible to users only through authorized site VPN connections.
Establishing a new budgetary and accounting code requires approval from OCFO.
Daily, monthly, and end-of-cycle quality assurance checks have been developed and put in place.
A process for system change requests is in place to maintain documentation of changes.
Only a limited subset of users (as defined by their FAIMIS role) have access to sensitive information, such as SSN and bank account numbers. Users without appropriate permission are not allowed to view this information.
Financial Accounting Integrated Management Information System (FAIMIS)
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4.5 Explain how the data is transmitted and how confidentiality is protected (i.e.,
encrypting the communication or by encrypting the information before it is transmitted).
System interfaces are encrypted using secure keys. User access to FAIMIS is conducted through secure VPN tunnels.
4.6 Describe where the data is being stored (i.e., NRC, Cloud, Contractor Site).
Information is stored in the Azure Cloud.
4.7 Explain if the project can be accessed or operated at more than one location.
FAIMIS users access the system from secure VPN connections.
4.8 Can the project be accessed by a contractor? If so, do they possess an NRC badge?
Yes, CGI support personnel access the system to perform administrative tasks and maintain the system. Most CGI support staff have been through the NRC badging process; however, there are a limited number of personnel who are not NRC badged.
4.9 Explain the auditing measures and technical safeguards in place to prevent misuse of data.
FAIMIS audit logs and system access records capture records of the user ID with a date/time stamp, table/form or transaction accessed, and action taken. FAIMIS also maintains a record of any batch, report, or interface job run.
4.10 Describe if the project has the capability to identify, locate, and monitor (i.e.,
trace/track/observe) individuals.
N/A.
4.11 Define which FISMA boundary this project is part of.
FAIMIS is included as a subsystem of the Financial Management Systems (FMS) FISMA boundary.
Financial Accounting Integrated Management Information System (FAIMIS)
Version 1.1 Privacy Impact Assessment 09/13/2024 PIA Template (05-2024)-ML050460335 10 4.12 Is there an Authority to Operate (ATO) associated with this project/system?
Authorization Status
Unknown
No If no, please note that the authorization status must be reported to the Chief Information Security Officer (CISO) and Computer Security Organization (CSOs)
Point of Contact (POC) via e-mail quarterly to ensure the authorization remains on track.
In Progress provide the estimated date to receive an ATO.
Estimated date:
Yes Indicate the data impact levels (Low, Moderate, High, Undefined) approved by the Chief Information Security Officer (CISO)
Confidentiality-Moderate Integrity-Moderate Availability-Moderate 4.13 Provide the NRC system Enterprise Architecture (EA)/Inventory number. If unknown, contact EA Service Desk to get the EA/Inventory number.
The FAIMIS EA number is 2007-0011.
5 Privacy Act Determination 5.1 Is the data collected retrieved by a personal identifier?
Mark the appropriate response.
Response
Yes, the PII is retrieved by a personal identifier (i.e., individuals name, address, SSN, or other unique number, etc.)
List the identifiers that will be used to retrieve the information on the individual.
FAIMIS provides a reporting/query desktop tool for end-users to access real-time data directly against the data source. Information is also retrieved online by viewing the appropriate table/form. The end-users profile and security configuration limit user access to information.
No, the PII is not retrieved by a personal identifier.
If no, explain how the data is retrieved from the project.
Financial Accounting Integrated Management Information System (FAIMIS)
Version 1.1 Privacy Impact Assessment 09/13/2024 PIA Template (05-2024)-ML050460335 11 5.2 For all collections where the information is retrieved by a personal identifier, the Privacy Act requires that the agency publish a System of Record Notice (SORN) in the Federal Register. As per the Privacy Act of 1974, "the term 'system of records' means a group of any records under the control of any agency from which information is retrieved by the name of the individual or by some other personal identifier assigned to the individual.
Mark the appropriate response in the table below.
Response
Yes, this system is covered by an existing SORN. (See existing SORNs:
https://www.nrc.gov/reading-rm/foia/privacy-systems.html )
Provide the SORN name, number, (List all SORNs that apply):
NRC Office of the Chief Financial Officer Financial Transactions and Debt Collection Management Records
SORN is in progress
SORN needs to be created
Unaware of an existing SORN
No, this system is not a system of records and a SORN is not applicable.
5.3 When an individual is asked to provide personal data (i.e., form, webpage, survey), is a Privacy Act Statement (PAS) provided?
A Privacy Act Statement is a disclosure statement required to appear on documents used by agencies when an individual is asked to provide personal data. It is required for any forms, surveys, or other documents, including electronic forms, used to solicit personal information from individuals that will be maintained in a system of records.
Mark the appropriate response.
Options
Privacy Act Statement
Not Applicable
Unknown 5.4 Is providing the PII mandatory or voluntary? What is the effect on the individual by not providing the information?
FAIMIS does not collect PII (SSN, TIN, banking information, etc.) directly from the subject individual. This information is provided by sources discussed above in section 3.1. PII disclosure to these systems is required to support financial management and reporting.
Financial Accounting Integrated Management Information System (FAIMIS)
Version 1.1 Privacy Impact Assessment 09/13/2024 PIA Template (05-2024)-ML050460335 12 6 Records and Information Management-Retention and Disposal The National Archives and Records Administration (NARA), in collaboration with federal agencies, approves whether records are Temporary (eligible at some point for destruction/deletion because they no longer have business value) or Permanent (eligible at some point to be transferred to the National Archives because of historical or evidential significance). Records/data and information with historical value, identified as having a permanent disposition, are transferred to the National Archives of the United States at the end of their retention period. All other records identified as having a temporary disposition are destroyed at the end of their retention period in accordance with the NARA Records Schedule or the General Records Schedule.
These determinations are made through records retention schedules and NARA statutes (44 United States Code (U.S.C.), 36 Code of Federation Regulations (CFR)). Under 36 CFR, agencies are required to establish procedures for addressing Records and Information Management (RIM) requirements. This includes strategies for establishing and managing recordkeeping requirements and disposition instructions before approving new electronic information systems or enhancements to existing systems.
The following questions are intended to determine whether the records/data and information in the system have approved records retention schedules and disposition instructions, whether the system incorporates RIM strategies including support for NARAs Universal Electronic Records Management (ERM) requirements, and if a mitigation strategy is needed to ensure compliance.
If the project/system:
Does not have an approved records retention schedule and/or Does not have an automated RIM functionality, Involves a cloud solution, And/or if there are additional questions regarding Records and Information Management
- Retention and Disposal, please contact the NRC Records staff at ITIMPolicy.Resource@nrc.gov for further guidance.
If the project/system has a record retention schedule or an automated RIM functionality, please complete the questions below.
6.1 Does this project map to an applicable retention schedule in NRCs Comprehensive Records Disposition Schedule (NUREG-0910), or NARAs General Records Schedules?
NUREG-0910, NRC Comprehensive Records Disposition Schedule
NARAs General Records Schedules
Unscheduled
Financial Accounting Integrated Management Information System (FAIMIS)
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System Name (include sub-systems, platforms, or other locations where the same data resides)
FAIMIS Records Retention Schedule Number(s)
NARA Approved Retention: N1-431-10-001 Item 2 Approved Disposition Instructions Is there a current automated functionality or a manual process to support RIM requirements?
This includes the ability to apply records retention and disposition policies in the system(s) to support records accessibility, reliability, integrity, and disposition.
FAIMIS Masterfile:
Temporary: Cut off at the fiscal year and transfer to inactive storage within FAIMIS data storage. Destroy/delete 10 years after cutoff.
FAIMIS Documentation:
Temporary: Destroy 5 years after the project/activity/transaction is completed or superseded, or the associated system is terminated, or the associated data is migrated to a successor system, but longer retention is authorized if required for business use.
Disposition of Temporary Records Will the records/data or a composite be automatically or manually deleted once they reach their approved retention?
Disposition of Permanent Records Will the records be exported to an approved format and transferred to the National Archives based on approved retention and disposition instructions?
If so, what formats will be used?
NRC Transfer Guidance (Information and Records Management Guideline - IRMG)
Temporary: Destroy 5 years after the project/activity/transaction is completed or superseded, or the associated system is terminated, or the associated data is migrated to a successor system, but longer retention is authorized if required for business use.
Note: Information in Section 6, Records and Information Management-Retention and Disposal does not need to be fully resolved for final approval of the privacy impact assessment.
Financial Accounting Integrated Management Information System (FAIMIS)
Version 1.1 Privacy Impact Assessment 09/13/2024 PIA Template (05-2024)-ML050460335 14 7 Paperwork Reduction Act The Paperwork Reduction Act (PRA) of 1995 requires that agencies obtain an Office of Management and Budget (OMB) approval in the form of a "control number"before promulgating a paper form, website, surveys, questionnaires, or electronic submission from 10 or more members of the public. If the data collection is from federal employees regarding work-related duties, then a PRA clearance is not necessary.
7.1 Will the project be collecting any information from 10 or more persons who are not Federal employees?
FAIMIS no longer collects vendor information directly from the subject individual. NRC Form 531, Request for Taxpayer Identification Number, has been replaced and the information is now imported into FAIMIS from SAM.gov. Vendor information is entered into SAM.gov by the vendor themselves.
Invitational traveler information is collected by ETS2 using the NRC Form 149, OCFO Invitational Traveler Request Form (OMB approval number 3150-0247), as documented in the ETS2 PIA. The information from ETS2 is then imported into FAIMIS.
7.2 Is there any collection of information addressed to all or a substantial majority of an industry (i.e., Fuel Fabrication Facilities or Fuel Cycle Facilities)?
No.
7.3 Is the collection of information required by a rule of general applicability?
No.
Note: For information collection (OMB clearances) questions: contact the NRCs Clearance Officer. Additional guidance can be found on the NRCs internal Information Collections Web page at: https://intranet.nrc.gov/ocio/33456.
STOP HERE - The remaining pages will be completed by the Privacy Officer, Records Management, and Information Collections Team.
Financial Accounting Integrated Management Information System (FAIMIS)
Version 1.1 Privacy Impact Assessment 09/13/2024 PIA Template (05-2024)-ML050460335 15 8 Privacy Act Determination Project/System Name: Financial Accounting and Integrated Management Information System (FAIMIS)
Submitting Office: Office of the Chief Financial Officer (OCFO)
Privacy Officer Review Review Results Action Items
This project/system does not contain PII.
No further action is necessary for Privacy.
This project/system does contain PII; the Privacy Act does NOT apply, since information is NOT retrieved by a personal identifier.
Must be protected with restricted access to those with a valid need-to-know.
This project/system does contain PII; the Privacy Act does apply.
SORN is required-Information is retrieved by a personal identifier.
Comments:
Covered by NRC Office of the Chief Financial Officer Financial Transactions and Debt Collection Management Records.
Reviewers Name Title Privacy Officer Signed by Hardy, Sally on 10/30/24
Financial Accounting Integrated Management Information System (FAIMIS)
Version 1.1 Privacy Impact Assessment 09/13/2024 PIA Template (05-2024)-ML050460335 16 9 OMB Clearance Determination NRC Clearance Officer Review Review Results
No OMB clearance is needed.
OMB clearance is needed.
Currently has OMB Clearance. Clearance No.
Comments:
FAIMIS does not collect information directly from any entity.
Reviewers Name Title Agency Clearance Officer Signed by Cullison, David on 10/02/24
Financial Accounting Integrated Management Information System (FAIMIS)
Version 1.1 Privacy Impact Assessment 09/13/2024 PIA Template (05-2024)-ML050460335 17 10 Records Retention and Disposal Schedule Determination Records Information Management Review Review Results
No record schedule required.
Additional information is needed to complete assessment.
Needs to be scheduled.
Existing records retention and disposition schedule covers the system - no modifications needed.
Comments:
Reviewers Name Title Sr. Program Analyst, Electronic Records Manager Records and Information Management Specialist Signed by Dove, Marna on 10/25/24 Signed by Williams, Lisa on 10/10/24
Financial Accounting Integrated Management Information System (FAIMIS)
Version 1.1 Privacy Impact Assessment 09/13/2024 PIA Template (05-2024)-ML050460335 18 11 Review and Concurrence Review Results
This project/system does not collect, maintain, or disseminate information in identifiable form.
This project/system does collect, maintain, or disseminate information in identifiable form.
I concur with the Privacy Act, Information Collections, and Records Management reviews.
Director Chief Information Security Officer Cyber Information Security Division Office of the Chief Information Officer Signed by Nalabandian, Garo on 11/26/24
Financial Accounting Integrated Management Information System (FAIMIS)
Version 1.1 Privacy Impact Assessment 09/13/2024 PIA Template (05-2024)-ML050460335 19 ADDITIONAL ACTION ITEMS/CONCERNS Name of Project/System:
Financial Accounting and Integrated Management Information System (FAIMIS)
Date CISD received PIA for review:
September 13, 2024 Date CISD completed PIA review:
October 25, 2024 Action Items/Concerns: