ML23226A064

OMB Renewal of NRC Form 149 Supporting Statement

ML23226A064
Person / Time
Issue date:	09/27/2023
From:	Linda Yee NRC/OCFO/DB
To:
References
OMB-3150-0247
Download: ML23226A064 (4)

Text

DRAFT SUPPORTING STATEMENT FOR NRC Form 149, OCFO INVITATIONAL TRAVELER REQUEST FORM (3150-0247)

EXTENSION Description of the Information Collection The Nuclear Regulatory Commission (NRC) invites people to travel for the agency in an official capacity. The NRC is obligated to reimburse invitational travelers for travel expenses incurred while traveling on official NRC business. Invitational travelers may include consultants who have been invited to work for the NRC for a short duration, such as a subject matter expert supporting a site visit or a facilitator leading a workshop. Invitational travelers may also include potential employment candidates for job interviews and summer hires employed by the agency on a limited full-time basis.

A. JUSTIFICATION

1. Need For and Practical Utility of the Collection of Information The NRC reimburses individuals on invitational travel for the NRC. An invitational traveler vendor code must be created in the agencys accounting system, Financial Accounting and Integrated Management Information System (FAIMIS), in order for an invitational traveler to be reimbursed. In addition, an invitational traveler profile must be established in the agencys travel system, eTravel System (ETS2), so the invitee can make travel reservations and prepare travel vouchers. The information collected on the NRC Form 149 meets the requirements for the invitational traveler to have a vendor profile created in FAIMIS and ETS2. The information collected is necessary to meet the criteria for both systems.

2. Agency Use of Information The NRC staff uses this information to create a vendor profile for the invitational traveler in FAIMIS and a traveler profile in ETS2. The information is used solely for the purpose of reimbursement and preparing travel arrangements and vouchers.

3. Reduction of Burden Through Information Technology The NRC has issued Guidance for Electronic Submissions to the NRC which provides direction for the electronic transmission and submittal of documents to the NRC. Electronic transmission and submittal of documents can be accomplished via the following avenues: the Electronic Information Exchange (EIE) process, which is available from the NRC's Electronic Submittals Web page, by Optical Storage

Media (OSM) (e.g. CD-ROM, DVD), or by e-mail. It is estimated that approximately 100% of the responses are filed electronically.

4. Effort to Identify Duplication and Use Similar Information No sources of similar information are available. There is no duplication of requirements.

5. Effort to Reduce Small Business Burden No small businesses are impacted.

6. Consequences to Federal Program or Policy Activities if the Collection Is Not Conducted or Is Conducted Less Frequently Consequences if collection is not conducted, include the inability for invitational travelers to travel in an official NRC capacity and potentially impact mission activities in addition to receive reimbursement from the NRC. NRC Form 149 must be filled out by all invitational travelers in order for their profiles to be created in the FAIMIS and ETS2.

7. Circumstances Which Justify Variation from OMB Guidelines The information collection is in compliance with OMB Guidelines.

8. Consultations Outside the NRC Opportunity for public comment on the information collection requirements for this clearance package was published in the Federal Register.

9. Payment or Gift to Respondents Not applicable.

10. Confidentiality of Information Confidential and proprietary information is protected in accordance with NRC regulations at 10 CFR 9.17(a) and 10 CFR 2.390(b).

11. Justification for Sensitive Questions FAIMIS requires a unique identifier for each vendor profile within the system. In FAIMIS, the unique identifier is the invitational travelers social security number (SSN). NRC Form 149 requests the last four digits of invitational travelers SSN, and provides instructions to travelers to provide the first five digits of their SSN to NRC

via telephone. This information request is done in a fragmented manner to limit the communication of sensitive information. NRC Form 149 is covered by a government-wide SORN - GSA/GOVT4 - Contracted Travel Services Program and described at 74 Federal Register 26700 (June 3, 2009).

12. Estimated Burden and Burden Hour Cost The estimated burden and burden hour cost to complete NRC Form 149 equals the total amount of time that is spent on completing NRC Form 149 multiplied by the NRC hourly rate. Therefore, the estimated annual burden is 109 hours0.00126 days <br />0.0303 hours <br />1.802249e-4 weeks <br />4.14745e-5 months <br /> (0.25 hours2.893519e-4 days <br />0.00694 hours <br />4.133598e-5 weeks <br />9.5125e-6 months <br /> x 435 forms= 108.75 hours8.680556e-4 days <br />0.0208 hours <br />1.240079e-4 weeks <br />2.85375e-5 months <br />) at cost of $32,625 (108.75 x $300 hourly rate) for a total of 1,305 forms for a 3-year period (3 x 435 forms= 1,305).

The $300 hourly rate used in the burden estimate is based on the NRCs fee for hourly rates as noted in 10 CFR 170.20, Average cost per professional staff-hour.

For more information on the basis of this rate, see the Revision of Fee Schedules; Fee Recovery for Fiscal Year 2023 (88 FR 39120, June 15, 2023).

13. Estimate of Other Additional Costs No additional cost.

14. Estimated Annualized Cost to the Federal Government The staff developed estimates of annualized costs to the Federal Government related to the conduct of this collection of information. These estimates are based on staff experience and subject matter expertise and include the burden needed to review, analyze, and process the collected information and any relevant operational expenses.

The annualized cost is 109 (0.25 hours2.893519e-4 days <br />0.00694 hours <br />4.133598e-5 weeks <br />9.5125e-6 months <br /> x 435 forms) and the cost is $32,625 (108.75 hours8.680556e-4 days <br />0.0208 hours <br />1.240079e-4 weeks <br />2.85375e-5 months <br /> x $300 hourly rate). The estimated annualized cost to the Federal Government is $32,625.

15. Reasons for Change in Burden or Cost The burden takes into account the average number of invitational travelers and summer hires processed in FY 2022 and FY 2023, to date, and assumes a 5 percent increase, Due to the increasing number of staff being hired, it is more significant than last year's numbers. The staff assumed the number of invitational travelers and summer hires remain static over the next 3 years as projections for invitational travel and summer hires are difficult to predict and travel is not realized until the year of occurrence. The time to process forms has decreased from 20 minutes to 15 minutes due to a reevaluation of the time needed to complete the form.

16. Publication for Statistical Use Not applicable.

17. Reason for Not Displaying the Expiration Date The expiration date is displayed on NRC Form 149.

18. Exceptions to the Certification Statement Not applicable.

B. COLLECTION OF INFORMATION EMPLOYING STATISTICAL METHODS The collection of information does not employ statistical methods.