ML23156A442

PR-MISC - 60FR43821 - Privacy Act of 1974, as Amended; Revisions to Existing System of Records

ML23156A442
Person / Time
Issue date:	08/23/1995
From:	Taylor J NRC/EDO
To:
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PR-MISC, 60FR43821
Download: ML23156A442 (1)

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ADAMS Template: SECY-067 08/23/1995 PR-MISC - 60FR43821 - PRIVACY ACT OF 1974, AS AMENDED; REVISIONS TO EXISTING SYSTEM OF RECORDS PR-MISC 60FR43821 RULEMAKING COMMENTS Document Sensitivity: Non-sensitive - SUNSI Review Complete

STATUS OF ROLEMAICING PROPOSED ROLE:

PR-MISC OPEN ITEM (Y/N) Y ROLE NAME:

PRIVACY ACT OF 1974, AS AMENDED; REVISIONS TO EXISTING SYSTEM OF RECORDS PROPOSED RULE FED REG CITE:

60FR43821 PROPOSED RULE PUBLICATION DATE:

08/23/95 ORIGINAL DATE FOR COMMENTS: 10/02/95 NUMBER OF COMMENTS:

EXTENSION DATE:

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FINAL ROLE FED. REG. CITE:

FINAL ROLE PUBLICATION DATE:

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NOTES ON REVISIONS TO BECOME EFFECTIVE WITHOUT FURTHER NOTICE ON 10/02/95 1 TATOS UNLESS COMMENTS RECEIVED ON OR BEFORE THAT DATE CAUSE A CONTRARY F ROLE DECISION.

FRN SIGNED BY EDO.

FILE LOCATED ON 16H.

TO FIND THE STAFF CONTACT OR VIEW THE ROLEMAKING HISTORY PRESS PAGE DOWN KEY HISTORY OF THE ROLE PART AFFECTED: PR-MISC ROLE TITLE:

PROPOSED ROLE SECY PAPER:

FINAL ROLE SECY PAPER:

PRIVACY ACT OF 1974 1 AS AMENDED; REVISIONS TO EXISTING SYSTEM OF RECORDS DATE PROPOSED RULE PROPOSED ROLE SRM DATE:

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SIGNED BY SECRETARY:

08/16/95 FINAL ROLE SRM DATE:

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DATE FINAL RULE SIGNED BY SECRETARY:

STAFF CONTACTS ON THE RULE I

I CONTACTl: JONA L. SOUDER, ADM CONTACT2:

MAIL STOP: T6-D8 MAIL STOP:

PHONE: 415-7170 PHONE:

DOCKET NO. PR-MISC (6OFR43821)

In the Matter of PRIVACY ACT OF 1974, AS AMENDED; REVISIONS TO EXISTING SYSTEM OF RECORDS DATE DATE OF TITLE OR DOCKETED DOCUMENT DESCRIPTION OF DOCUMENT

09/13/95 08/16/95 FEDERAL REGISTER NOTICE - PROPOSED REVISIONS TO AN EXISTING SYSTEM OF RECORDS

Copy to SECY*

Original sent to the Oflice of hl Federa Regisllr forpublicdoll DOCKET NUMBER PROPOSED RULE fS\\\\,:SQ_

(loOt=R--'-\?)<Ba 0 DOCKETED USNRC

[7590-01-P]

'95 SEP 13 All :25 NUCLEAR REGULATORY COMMISSION OFFICE OF SECRETARY DOCKETUG & SERVICE BRANCH Privacy Act of 1974, As Amended; Revisions to Existing System of Records AGENCY:

Nuclear Regulatory Convnission.

ACTION:

Proposed revisions to an existing system of records.

SUMMARY

In accordance with the Privacy Act of 1974, as amended (Privacy Act), the Nuclear Regulatory Convnission (NRC) is issuing public notice of its intent to modify an existing system of records, NRC-40, "Facility Security Access Control Records--NRC," to revise a number of categories in the system notice, including individuals covered by the system, records contained in the system, record source categories, authority, retrievability, and safeguards.

In addition, the list of NRC building locations contained in NRC's compilation of systems of records notices is being updated to reflect current addresses.

EFFECTIVE DATES:

The revisions will become effective without further notice (C} ~~ I

\C\C\ 5" on f48 da,s fr om :aite of pabl i cali on t n the Federal Register) unless comments received on or before that date cause a contrary decision.

If, based on NRC's review of comments received, changes are made, NRC will publish a new final notice.

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ADDRESSES:

Send conments to the Secretary of the Commission, U.S. Nuclear Regulatory CoR1111ss1on, Washington, DC 20555-0001, Attention: Docketing and Services Branch.

Hand deliver comments to 11555 Rockville Pike, Rockville, Maryland, between 7:45 am and 4:15 pm Federal workdays.

Copies of comments received may be examined at the NRC Public Document Room at 2120 L Street, NW., Lower Level, Washington, DC.

FOR FURTHER INFORMATION CONTACT:

Jona L. Souder, Freedom of Infonnation/Local Public Document Room Branch, Division of Freedom of Infonnation and Publications Services, Office of Administration, U.S. Nuclear Regulatory Commission, Washington, DC 20555-0001, telephone: 301-415-7170.

SUPPLEMENTARY INFORMATION:

NRC is proposing to amend the system notice for NRC-40, "Facility Security Access Control Records--NRC, 11 to add "approved visitors" as a new category of individuals covered by the system.

NRC-40 currently contains information on visitors in log entries and other written materials not retrieved by name or personal identifier. The records on visitors are time consuming to complete and review, and cumbersome to store. The overall process is outdated.

An automated database for visitor registrations with an advance notice capability option available on NRC's local area network is being developed to alleviate this problem and to improve processing and monitoring capabilities of individuals entering NRC buildings.

Information in the visitor database will be retrieved by the visitor's name, employer's name, date of visit, and sponsor's name.

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The categories of records section in the system is also being revised to include information on approved visitors and to add visitors as a record source category.

In addition, minor changes are being made to other sections of the system notice, including authority, retrievability, and safeguards, to make it more accurate and current.

A report on the proposed revisions to this system of records, required by 5 U.S.C. 552a(r) and Office of Management and Budget (0MB) Circular No.

A-130, is being sent to the Conro1ttee on Governmental Affairs, U.S. Senate; the Committee on Government Reform and Oversight, U.S. House of Representatives; and 0MB.

The list of NRC building locations contained in Addendum I to the NRC's compilation of systems of records notices that was published in the Federal Register on July 7, 1993 (58 FR 36455), is being updated to reflect current addresses.

Accordingly, the NRC proposes to amend NRC-40 and Addendum I to read as follows:

NRC-40 SYSTEM NAME:

Facility Security Access Control Records--NRC.

SYSTEM LOCATION:

Primary system--Division of Security, Office of Administration, NRC, 11555 Rockville Pike, Rockville, Maryland, and 11545 Rockville Pike, Rockville, Maryland.

Duplicate systems--Duplicate systems exist, in whole or in part, at the Technical Training Center, NRC, Osborne Office Center, 5700 Brainerd Road, 3

Suite 200, Chattanooga, Tennessee 37411-4017, and the locations listed in Addendum I, Part 2.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Persons including current and former NRC employees, consultants, contractors, other Government agency personnel, and approved visitors.

CATEGORIES OF RECORDS IN THE SYSTEM:

These records include information regarding NRC personal identification badges for access to NRC-controlled space, which includes, but is not limited to, an individual's name, social security number, citizenship, employer, purpose of visit, person visited, and date and time of visit.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 2165 and 2101 (i), (k), and (p) (1988); Executive Order 9397, November 22, 1943; Executive Order 12958, April 20, 1995.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to the disclosures permitted under subsection (b) of the Privacy Act, NRC may disclose information contained in a record in this system of records without the consent of the subject individual if the disclosure is compatible with the purpose for which the record was collected under any of the routine uses specified in the Prefatory Statement of General Routine Uses.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records are maintained in paper form in logs and files, and on computer media.

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RETRIEVABILITV:

Information is indexed and accessed by an individual's name, identification badge number, employer's name, date of visit, or sponsor's name.

SAFEGUARDS:

All records are maintained in NRC-controlled space that is secured after normal duty hours or in security areas under guard presence. Automated records are protected by password.

RETENTION AND DISPOSAL:

a. Records and fonns related to NRC identification badges are retained in files and destroyed when superseded or obsolete.

b.

Manual visitor logs are retained 1n cabinets and destroyed 2 years after date of entry.

c. The automated access control system reflects access to controlled areas and employee/contractor/visitor identification infonnation. These records are disposed of after the retention period for those records identified in a. and b., or when no longer needed, whichever is later.

SYSTEM HANAGER(S) AND ADDRESSES:

Director, Division of Security, Office of Administration, U.S. Nuclear Regulatory Comission, Washington, DC 20555-0001.

NOTIFICATION PROCEDURE:

Individuals seeking to detennine whether this system of records contains infonnation pertaining to themselves should write to the Director, Division of Freedom of Information and Publications Services, Office of Administration, U.S. Nuclear Regulatory Commission, Washington, DC 20555-0001.

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RECORD ACCESS PROCEDURES:

Sarne as "Notification Procedure."

CONTESTING RECORD PROCEDURES:

Same as "Notification Procedure."

RECORD SOURCE CATEGORIES:

Persons including NRC employees, contractors, consultants, employees of other Government agencies, and visitors.

Addendum 1--List of U.S. Nuclear Regulatory Comission Locations Part 1--NRC Headguarters Offices

a.

Gelman Building, 2120 L Street, NW., Washington, DC 20037.

b.

One White Flint North, 11555 Rockville Pike, Rockville, Maryland 20852.

c.

Two White Flint North, 11545 Rockville Pike, Rockville, Maryland 20852.

d. Warehouse, 5000 Boiling Brook Parkway, Rockville, Maryland 20852.

e.

NRC Training Center, Osborne Office Center, 5700 Brainerd Road, Suite 200, Chattanooga, Tennessee 37411-4017.

Part 2--NRC Regional and Other Offices

a.

NRC Region I, 475 Allendale Road, King of Prussia, Pennsylvania 19406-1415.

b.

NRC Region II, 101 Marietta Street, Suite 2900, Atlanta, Georgia 30323-0199.

c.

NRC Region III, 801 Warrenville Road, lisle, Illinois 60532-4351.

d.

NRC Region IV, 611 Ryan Plaza Drive, Suite 400, Arlington, Texas 76011-8064.

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e. Walnut Creek Field Office, 1450 Maria Lane, Walnut Creek, California 94596-5368.

f. High-Level Waste Management Office, 301 East Stewart Avenue, #203, Las Vegas, Nevada 89101.

Dated at Rockville, MD, this /6, ~ay of ~* 1995.

For the Nuclear Regulatory Connission

• for Operations.

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