ML23150A084
| ML23150A084 | |
| Person / Time | |
|---|---|
| Issue date: | 05/30/2023 |
| From: | NRC/OCIO |
| To: | |
| References | |
| Download: ML23150A084 (23) | |
Text
Electronic Information Exchange System May 30, 2023 General Form User Guide Revision 8.0 Page 1 of 23
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Electronic Information Exchange System General Form Users Guide May 2023 Revision 8.0
Electronic Information Exchange System May 30, 2023 General Form User Guide Revision 8.0 Page 2 of 23 Table of Contents Contents Introduction............................................................................................................................... 3 Web Site Location..................................................................................................................... 3 First-Time User Required Actions............................................................................................. 3 Preparing Documents for Submission....................................................................................... 4 Sign In General Form (GF) Application..................................................................................... 5 Welcome to EIE / Terms of Service.......................................................................................... 9 6.1. First Time Users................................................................................................................................................... 10 6.2. Welcome to NRC General Form / System Announcement page.......................................................................... 11 Update Profile......................................................................................................................... 12 New General Form Submission.............................................................................................. 13 8.1 Submitters Information..................................................................................................................... 14 8.2 Submission Information..................................................................................................................... 14 8.3 Attachment File(s)............................................................................................................................. 17 8.4 Submitters Signature........................................................................................................................ 18 8.5 Submission Received........................................................................................................................ 19 8.6 E-mail Acknowledgement.................................................................................................................. 19 Fitness For Duty Submission.................................................................................................. 20 Submission History................................................................................................................. 20 Download User Guide for Help............................................................................................... 22 Log Out to exit the General Form............................................................................................ 22
Electronic Information Exchange System May 30, 2023 General Form User Guide Revision 8.0 Page 3 of 23 Introduction This document outlines step-by-step instructions for Application Users of the General Form.
Web Site Location To successfully submit General Form documents electronically to the NRC, an Application User utilizes the Electronic Information Exchange (EIE) system, which is available on the NRC's public web page (https://www.nrc.gov/) using the Electronic Submittals Application link listed under the Popular Documents section at the bottom of the page.
The resultant page may be accessed directly via this link: https://www.nrc.gov/site-help/e-submittals.html).
The General Form is then accessed by means of the General submissions link found under the Electronic Submission Systems section on the Electronic Submittals Application page.
Alternatively, the General Form work flow may be accessed directly via this link:
https://eie.nrc.gov/eie/gf/app.eie. Note that you will need a valid digital identification (ID) certificate to access the General Form site.
Have you performed the first-time user required actions?
No Complete Section 3 below prior to proceeding to Section 4 Yes See Section 4 (for preparing the document for submission)
First-Time User Required Actions To submit documents to the NRC, first-time Application Users must successfully complete the steps to obtain an NRC-authorized digital ID certificate. These are one-time, nonrecurring steps.
Requesting, Obtaining and Installing Your Digital ID Certificate In undertaking the multi-step process of requesting, obtaining, and installing a digital certificate, it is important to be aware that you must pick up (and later renew) your digital ID certificate from the same device (personal computer / workstation) where you initially enroll for the certificate. This is a security precaution imposed by the NRCs external certificate service provider, which uses the device information and the e-mail address associated with your digital ID certificate (provided in the enrollment process) to send the certificate to that unique device / email address.
Follow the instructions in the NRC Level 1 Credentialing Enrollment Guide, which may be accessed via the link entitled Level 1 Enrollment Guide found on the Level 1 Credentials page at https://pki.nrc.gov/ecs/levels/level1.html.
The digital ID certificate providers initial Enrollment Form may be accessed directly at this link: https://pki.nrc.gov/ExternalCredentialingService/Enrollment
Electronic Information Exchange System May 30, 2023 General Form User Guide Revision 8.0 Page 4 of 23 Preparing Documents for Submission As stated in the NRCs guidance document for electronic submissions, electronic documents should be submitted in Portable Document Format (PDF). The document Guidance for Electronic Submissions to the NRC along with additional instructions on PDF settings, as well as PDF generation, can be found on the NRCs Reference Materials for Electronic Submissions web page (http://www.nrc.gov/site-help/electronic-sub-ref-mat.html).
The instructional information provided on this website is available in PDF documents and on video clips to assist users in preparing PDFs that comply with NRC guidelines.
Electronic Information Exchange System May 30, 2023 General Form User Guide Revision 8.0 Page 5 of 23 Additionally, there are pre-configured PDF-Distiller profiles for Adobe 5/6/7/8/9/10/11 available that can be used to ensure PDF-rendered documents comply with NRC guidelines.
Simply right mouse click on the applicable Adobe version joboptions (e.g.,select Save Target As.) and Save to the following file path location:
C:\\Program Files\\
Adobe\\Acrobat<x.0>\\Distillr\\Setting Ensure the file extension is.joboptions.
Sign In General Form (GF) Application After successfully converting the document(s) to PDF, using the NRC-approved settings, use the web address / Uniform Resource Locator (URL) to access the EIE General Form web site https://eie.nrc.gov/eie/gf/app.eie to begin the submittal process.
You may also access the EIE General Form application via the NRCs public website (https://www.nrc.gov/) to begin the submittal process as shown below.
Note: A useful guide for PDF generation can be found by selecting the Desk Reference Guide for PDF Document Generation link, as well as Desk Reference Guide for PDF Document Generation - Acrobat v.9.0.
Electronic Information Exchange System May 30, 2023 General Form User Guide Revision 8.0 Page 6 of 23 Scroll to the bottom of the website and click on the Electronic Submittals Application link.
Electronic Information Exchange System May 30, 2023 General Form User Guide Revision 8.0 Page 7 of 23 The Electronic Submittals Application Web page will be displayed. Under the heading Electronic Submission Systems, click on the General submissions link.
Electronic Information Exchange System May 30, 2023 General Form User Guide Revision 8.0 Page 8 of 23 If a Request for Permission to Use a Key dialogue box appears, click on the radio button for Grant permission.
Enter the certificate password in the Key protection password field.
Click the OK button.
Note: If you have problems with the steps outlined below, try deleting your Internet cookies and files. Each time you visit a website, a cookie is created on your computer in the form of a benign text file. To delete your cookies, from your Internet Explorer window, click on the Tools tab, then scroll down and select Internet Options. Click on the General tab.
Within the Browsing history section, click the checkbox for Delete browsing history on exit, then select the Delete button. Ensure the following checkboxes are selected:
Temporary Internet files and website files, Cookies and website data, and History. Click the Delete b tton. Click the OK button.
Close your Internet Explorer window. Continue with Section 5 instructions.
Electronic Information Exchange System May 30, 2023 General Form User Guide Revision 8.0 Page 9 of 23 Welcome to EIE / Terms of Service The Welcome to EIE / Terms of Service page is displayed after your certificate is successfully validate.
Click on the I consent to monitoring radio button, then click on the Continue button.
Electronic Information Exchange System May 30, 2023 General Form User Guide Revision 8.0 Page 10 of 23 6.1. First Time Users For first time users, the Rules of Behavior page will appear. Review the Rules of Behavior.
Scroll down to show the lower half of the Rules of Behavior page.
After reviewing the Rules of Behavior, click the Accept radio button and then click on the Continue button.
Electronic Information Exchange System May 30, 2023 General Form User Guide Revision 8.0 Page 11 of 23 6.2. Welcome to NRC General Form / System Announcement page The Welcome to NRC General Form page will provide announcements about the General Form work flow. Note that Application Users of the Fitness for Duty application also use the General Form to make submissions to the NRC.
Navigate through the EIE General Form by selecting any of the following links from the menu bar at the top of the form:
Electronic Information Exchange System May 30, 2023 General Form User Guide Revision 8.0 Page 12 of 23 Update Profile After selecting Update Profile from the menu bar, the Modify User Profile page will be displayed. Update any editable fields within the Contact Information or Address section of the form.
The Certificate Information section is auto-populated with the certificate information of the person logging into the EIE system. These fields are un-editable.
Update the Contact Information section with the certificate owners Title, Phone, or Fax number.
Update the Address section with the certificate owners Address, City, State, and Zip Code.
Click on the Update User Profile button to save the updated information.
Electronic Information Exchange System May 30, 2023 General Form User Guide Revision 8.0 Page 13 of 23 New General Form Submission Select New Submission and then New General Form Submission from the menu bar:
The New General Form Submission page will display:
Scroll down the vertical sliding bar to show the lower half of the New General Form Submission page.
Electronic Information Exchange System May 30, 2023 General Form User Guide Revision 8.0 Page 14 of 23 Note: For any text field such as Submission Title, Submission Comment and Document Title, in this Submission form, type in your input. Do not cut-and-paste from a PDF file which may contain some special characters that the EIE database does not accept.
8.1 Submitters Information The Submitters information section is un-editable and is obtained from the certificate.
8.2 Submission Information
Electronic Information Exchange System May 30, 2023 General Form User Guide Revision 8.0 Page 15 of 23 Populate the following fields within the Submission Information section:
Field Name Description Submission Title (Required)
Enter a title for the submission.
Submission Reason (Required)
Use the drop-down menu to select the submission type:
Note: If selecting Other (Document Control Desk) as the Submission Reason, the Submission Destination and Purpose fields become required fields.
Electronic Information Exchange System May 30, 2023 General Form User Guide Revision 8.0 Page 16 of 23 Field Name Description Submission Comment (if desired)
Enter any comments pertaining to the submission, if desired.
Availability (Required)
This is a read-only field. The Availability will be automatically determined when the Availability for each document is selected Submission Date (auto-populated)
The submission date will default to todays date.
Docket Number (Required)
Enter one or more 8-digit applicable Docket Number. If there is no applicable docket for this submission, enter N/A. Click the Add button to add a docket number. Click the Remove button to remove a docket number.
Docket Number (optional)
Enter a docket number for the submittal, if applicable.
Project Number (optional)
Enter a project number for the submittal, if applicable.
If selecting the Submission Type Other, please enter the Destination and Purpose below:
Submission Destination (Required if Other is Submission Type)
Enter the receiving party of this submission.
Submission Purpose (Required if Other is Submission Type)
Enter the purpose of this submission.
Electronic Information Exchange System May 30, 2023 General Form User Guide Revision 8.0 Page 17 of 23 8.3 Attachment File(s)
Each submission must have at least one (1) file attached. Populate the following fields within the Attachment File(s) section:
Field Name Description File Name (Required)
Use the Browse button to attach a document. A Choose File dialogue box will appear. Navigate to the document to be attached.
Select the document, and then select the Open button. The File Name field will auto-populate.
Note: Each File Name should not exceed 85 characters.
The attachment type must be either a PDF, XLSX, or XLS file type.
Document Title (Required)
Enter the title of the document being attached to the submittal form.
Note: The document title may not contain the following characters:
& / \\ < > : l ?
- Availability (Required)
Select Availability for the document.
Total File Size (KB)
As documents are attached, the file size will automatically calculate.
Ensure that no single attachment exceeds 1,000 MB and the aggregate size of the attachments does not exceed 1,000 MB.
To attach additional files, click on the Add Another File button. Repeat the actions
Electronic Information Exchange System May 30, 2023 General Form User Guide Revision 8.0 Page 18 of 23 described above for populating the File Name and Document Title fields.
8.4 Submitters Signature Click on the Sign button.
The certificate owners name will appear as the signature, with todays date (i.e. the date of the submission) displayed:
To complete the submittal process, click on the Submit button.
Note: If an incorrectly attached file was selected, click on the Remove button to the right of the file attached in error.
Note: To enable the data fields to allow the user to update the submission, click on the Unsign button.
Electronic Information Exchange System May 30, 2023 General Form User Guide Revision 8.0 Page 19 of 23 8.5 Submission Received The screen will refresh and display a message that the General Form / Fitness for Duty Submission was Received.
8.6 E-mail Acknowledgement The Application User will receive an email acknowledging the submission. The following is an email acknowledgement example:
Electronic Information Exchange System May 30, 2023 General Form User Guide Revision 8.0 Page 20 of 23 Fitness For Duty Submission Select New Submission and then New Fitness for Duty (Part 26) Submission from the menu bar:
The New Fitness for Duty (Part 26) Submission page will display:
The New Fitness for Duty (Part 26) Submission form is very similar with the New General Form Submission form except it contains fewer data fields. Please refer to the previous section for the detailed information of each data field and button.
Note: For any text field such as Submission Title, Submission Comment and Document Title, in this Submission form, type in your input. Do not cut-and-paste from a PDF file which may contain some special characters that the EIE database does not accept.
Submission History Select Submission History from the menu bar:
Electronic Information Exchange System May 30, 2023 General Form User Guide Revision 8.0 Page 21 of 23 The Submission History page will display.
Select the down arrow in the first column to expand and view all documents attached to a submission
Electronic Information Exchange System May 30, 2023 General Form User Guide Revision 8.0 Page 22 of 23 Download User Guide for Help Select Help from the menu bar to download the General Form Users Guide.
Log Out to exit the General Form Select Log Out from the menu bar to exit the General Form application.
Electronic Information Exchange System May 30, 2023 General Form User Guide Revision 8.0 Page 23 of 23 The Welcome to EIE / Terms of Service page will display (see Section 5.1)