ML23083B412
| ML23083B412 | |
| Person / Time | |
|---|---|
| Issue date: | 03/20/2023 |
| From: | Virkar H NRC/OIG/AIGA |
| To: | Roscetti C NRC/EDO |
| References | |
| DNFSB-20-A-04 | |
| Download: ML23083B412 (1) | |
Text
NRC Headquarters l 11555 Rockville Pike l Rockville, Maryland 20852 l 301.415.5930 www.nrcoig.oversight.gov MEMORANDUM DATE:
March 20, 2023 TO:
Christopher Roscetti Acting Executive Director of Operations FROM:
Hruta Virkar /RA/
Assistant Inspector General for Audits
SUBJECT:
STATUS OF RECOMMENDATIONS: AUDIT OF THE DEFENSE NUCLEAR FACILITIES SAFETY BOARDS (DNFSBS) HUMAN RESOURCES PROGRAM (DNFSB-20-A-04)
REFERENCE:
EXECUTIVE DIRECTOR OF OPERATIONS, DEFENSE NUCLEAR FACILITIES SAFETY BOARD, CORRESPONDENCE DATED MARCH 1, 2023 Attached is the Office of the Inspector Generals (OIG) analysis and status of recommendations as discussed in the DNFSBs response dated March 1, 2023. Based on this response, recommendations one, two, three, four, five, and six are open and resolved. Please provide an updated status of the open and resolved recommendations by August 28, 2023.
If you have any questions or concerns, please call me at 301.415.1982 or Mike Blair, Team Leader, at 301.415.8399.
Attachment:
As stated cc: J. Biggins T. Tadlock N. Thomas-Hawkins
Audit Report AUDIT OF THE DEFENSE NUCLEAR FACILITIES SAFETYS BOARDS HUMAN RESOURCES PROGRAM Status of Recommendations (DNFSB-20-A-04) 2 Recommendation 1:
With the involvement of the Office of the Technical Director, develop and implement an Excepted Service recruitment strategy and update guidance to reflect this strategy.
Agency Response Dated March 1, 2023:
The draft FY23-26 human capital plan has been completed and socialized with DNFSB leaders. The document will evolve through an iterative approach. The plan will be finalized in Q2 on completion of two human capital workshops, during which leadership will discuss and reach decisions regarding human capital priorities that best support agency strategic direction. Workshops are scheduled for March 6th and March 20th, 2023. The workforce analysis is pending completion of the referenced workshops. The workforce analysis, mission critical occupation SWOT analysis, DEIA strategic plan, and agency strategic plan will all inform the enterprise recruiting strategy. Target timeline for developing the DNFSB recruiting strategy is to be determined.
This recommendation is resolved.
OIG Analysis:
The proposed action meets the intent of the recommendation.
The recommendation will be closed when the OIG verifies that the DNFSB has developed and implemented an Excepted Service recruitment strategy and has updated guidance to reflect this strategy.
Status:
Open: Resolved.
Audit Report AUDIT OF THE DEFENSE NUCLEAR FACILITIES SAFETYS BOARDS HUMAN RESOURCES PROGRAM Status of Recommendations (DNFSB-20-A-04) 3 Recommendation 2:
Develop and implement a step-by-step hiring process metric with periodic reporting requirements.
Agency Response Dated March 1, 2023:
DNFSB is currently finalizing the draft excepted service directive and excepted service operating procedure codifying the hiring process. Target completion is Q3, FY23. DNFSB is also coordinating supervisory training, including hiring process training, prohibited personnel practices, merit system principles, and training on the uniform guidelines for employment selection procedures. Target for training completion is Q3, FY23.
This recommendation is resolved.
OIG Analysis:
The proposed action meets the intent of the recommendation.
The recommendation will be closed when the OIG verifies that the DNFSB developed and implemented a step-by-step hiring process metric with periodic reporting requirements.
Status:
Open: Resolved.
Audit Report AUDIT OF THE DEFENSE NUCLEAR FACILITIES SAFETYS BOARDS HUMAN RESOURCES PROGRAM Status of Recommendations (DNFSB-20-A-04) 4 Recommendation 3:
Update and finalize policies and procedures relative to determining the technical qualifications of OTD applicants.
These should include examples of experience such as military and teaching, and their applicability to OTD positions.
Agency Response Dated March 1, 2023:
DNFSB is currently finalizing the draft excepted service directive and excepted service operating procedure. Target completion is Q3, FY23. DHR is also developing a Notice updating the operating procedure with DN qualification standards. The Notice will serve as interim DN qualification standard guidance while the excepted service directive and operating procedure are finalized.
This recommendation is resolved.
OIG Analysis:
The proposed action meets the intent of the recommendation.
The recommendation will be closed when the OIG verifies that the DNFSB updated and finalized policies and procedures relative to determining the technical qualifications of OTD applicants. Updates to the procedures should include examples of experiences such as military and teaching, and their applicability to OTD positions.
Status:
Open: Resolved.
Audit Report AUDIT OF THE DEFENSE NUCLEAR FACILITIES SAFETYS BOARDS HUMAN RESOURCES PROGRAM Status of Recommendations (DNFSB-20-A-04) 5 Recommendation 4:
Develop and issue hiring-process guidance and provide training to DNFSB staff involved with the hiring process.
Agency Response Dated March 1, 2023:
DNFSB is working with our contract partner to deliver supervisory training, including hiring process training, prohibited personnel practices, merit system principles, and training on the uniform guidelines for employment selection procedures. Target for training completion is Q3, FY23.
This recommendation is resolved.
OIG Analysis:
The proposed action meets the intent of the recommendation.
The recommendation will be closed when the OIG verifies that the DNFSB developed and issued hiring-process guidance and provided training to the DNFSBs staff involved with the hiring process.
Status:
Open: Resolved.
Audit Report AUDIT OF THE DEFENSE NUCLEAR FACILITIES SAFETYS BOARDS HUMAN RESOURCES PROGRAM Status of Recommendations (DNFSB-20-A-04) 6 Recommendation 5:
Conduct analyses to determine (1) the optimal SES span-of-control that promotes agency efficiency and effectiveness, and (2) the impact on agency activities when detailing employees to vacant SES positions.
Agency Response Dated March 1, 2023:
DNFSBs contract partner has completed the study and submitted the draft Workflow Analysis Workforce Restructure report of findings and recommendations for DNFSB approval. DNFSB will review and socialize the report with agency leadership prior to approval. Target report approval timeline is Q2, FY23.
This recommendation is resolved.
OIG Analysis:
The proposed action meets the intent of the recommendation.
The recommendation will be closed when the OIG verifies that the DNFSB conducted analyses to determine: (1) the optimal SES span-of-control that promotes agency efficiency and effectiveness, and (2) the impact on agency activities when detailing employees to vacant SES positions.
Status:
Open: Resolved.
Audit Report AUDIT OF THE DEFENSE NUCLEAR FACILITIES SAFETYS BOARDS HUMAN RESOURCES PROGRAM Status of Recommendations (DNFSB-20-A-04) 7 Recommendation 6:
Develop and implement an action plan to mitigate negative effects shown by the SES analyses.
Agency Response Dated March 1, 2023:
DNFSBs contract partner has completed the study and submitted the draft Workflow Analysis Workforce Restructure report of findings and recommendations for DNFSB approval. The report includes recommendations for restructuring a subset of SES positions to DN positions.
DNFSB will review and socialize the report with agency leadership prior to approval, target for study approval is Q2, FY23. DNFSB study follow on actions are to be determined.
This recommendation is resolved.
OIG Analysis:
The proposed action meets the intent of the recommendation.
The recommendation will be closed when the OIG verifies that the DNFSB developed and implemented an action plan to mitigate the negative effects shown by the SES analyses.
Status:
Open: Resolved.