ML22193A259
| ML22193A259 | |
| Person / Time | |
|---|---|
| Issue date: | 07/13/2022 |
| From: | Stephen Poy NRC/NMSS/DMSST/ASPB |
| To: | Nair E State of MD, Dept of Environment |
| Poy S | |
| References | |
| Download: ML22193A259 (7) | |
Text
Ms. Eva Nair, Program Manager IV Radiological Health Program Air & Radiation Management Administration Maryland Department of the Environment 1800 Washington Blvd., Suite 750 Baltimore, MD 21230-1718
Dear Ms. Nair:
The U.S. Nuclear Regulatory Commission (NRC) uses the Integrated Materials Performance Evaluation Program (IMPEP) for the evaluation of Agreement State programs. Per our previous interaction, I will be the team leader for the follow-up IMPEP review of the Maryland Agreement State Program scheduled for August 23-25, 2022. The follow-up IMPEP will be focused on the Technical Quality of Licensing Action performance indicator and the review team will include Farrah Gaskins, NRC Region I, and Tyler Kruse, State of Minnesota.
Enclosed is the Integrated Materials Performance Evaluation Program Questionnaire. The questionnaire was previously provided to you electronically on June 28, 2022. I ask that you send your responses, related to the Technical Quality of Licensing Actions performance indicator, via e-mail to stephen.poy@nrc.gov by July 25, 2022. I previously sent the questionnaire in advance of this IMPEP review scheduling letter in order to provide time for you to allocate the staff resources necessary to complete the document by the requested date. I encourage you to use electronic documents and provide them in advance of the review to the extent possible, to allow team members to better prepare for the on-site review.
In order to help the Agreement States and the U.S. Nuclear Regulatory Commission (NRC) remain knowledgeable of each others program, the NRC conducts one-day periodic meetings with Agreement States between IMPEP reviews. This letter confirms that, through previous coordination, the meeting has been scheduled for August and will be held in your offices. The meeting will be conducted in accordance with Office of Federal and State Materials and Environmental Management Programs Procedure SA-116, Periodic Meetings Between IMPEP Reviews. The likely topics for discussion at this meeting are listed in the enclosed agenda. If there are any additional specific topics you would like to cover or if you would like to focus on a specific area, please contact Farrah Gaskins at (610) 337-5143 or via e-mail at Farrah.Gaskins@nrc.gov.
July 13, 2022
E. Nair 2
Also included with the questionnaire is the document Materials Requested to Be Available for the On-Site Portion of an IMPEP Review. We encourage States to have the items listed prepared prior to the IMPEP teams arrival.
I request that you set up an appointment with the appropriate State Senior Managers to discuss the results of the IMPEP review of the Maryland Agreement State Program on August 25, 2022.
If you have any questions, please call me at 301-415-7135 or via e-mail at Stephen.Poy@nrc.gov.
Sincerely, Stephen Poy, Project Manager State Agreement and Liaison Programs Branch Division of Materials Safety, Security, State and Tribal Programs Office of Nuclear Material Safety and Safeguards
Enclosure:
2022 Follow-up IMPEP Questionnaire cc: Farrah Gaskins, RSAO, Region I Signed by Poy, Stephen on 07/13/22
ML22 letter OFFICE NMSS/MSST NMSS/MSST NAME ERaphael SPoy DATE 07/12/2022 07/13/2022
Enclosure Approved by OMB1 Control No.: 3150-0183 Expires: 02/28/2023 INTEGRATED MATERIALS PERFORMANCE EVALUATION PROGRAM QUESTIONNAIRE Maryland IMPEP Reporting Period: July 16, 2021 to August 25, 2022 Note: If there has been no change in the response to a specific question since the last IMPEP questionnaire, the State or Region may copy the previous answer, if appropriate.
A.
GENERAL Please prepare a summary of the status of the State's or Region's actions taken in response to each of the open recommendations from previous IMPEP reviews.
B.
COMMON PERFORMANCE INDICATORS I.
Technical Quality of Licensing Actions 1.
How many specific radioactive material licenses does your program regulate at this time?
2.
Please identify any major, unusual, or complex licenses which were issued, received a major amendment, were terminated, decommissioned, submitted a bankruptcy notification or renewed in this period.
3.
Discuss any variances in licensing policies and procedures or exemptions from the regulations granted during the review period.
4.
What, if any, changes were made in your written licensing procedures (new procedures, updates, policy memoranda, etc.) during the reporting period?
5.
Identify by licensee name and license number any renewal applications that have been pending for one year or more. Please indicate why these reviews have been delayed and describe your action plan to reduce the backlog.
1Estimated burden per response to comply with this voluntary collection request: 53 hours6.134259e-4 days <br />0.0147 hours <br />8.763227e-5 weeks <br />2.01665e-5 months <br />. Forward comments regarding burden estimate to the Records Management Branch (T-5 F52), U.S. Nuclear Regulatory Commission, Washington, DC 20555-0001, and to the Paperwork Reduction Project (3150-0183), Office of Management and Budget, Washington, DC 20503. If an information collection does not display a currently valid OMB control number, NRC may not conduct or sponsor, and a person is not required to respond to, the information collection.
MATERIALS REQUESTED TO BE AVAILABLE FOR THE ON-SITE PORTION OF AN IMPEP REVIEW Please have the following information available for use by the IMPEP review team when they arrive at your office:
List of open license cases, with date of original request, and dates of follow-up actions.
List of licenses terminated during review period.
Copy of current log or other document used to track licensing actions.
List of all licensing actions completed during the review period (sorted by license reviewer, if possible).
Copy of current log or other document used to track inspections.
List of all inspections completed during the review period (sorted by inspector, if possible).
List of inspection frequencies by license type.
List of all licenses that your agency has imposed additional security requirements upon.
PLEASE HAVE THE FOLLOWING DOCUMENTS AVAILABLE
Standard license conditions
Technical procedures for licensing, model licenses, review guides
Agenda for Periodic Meeting with Maryland Topic areas for discussion during the meeting may include:
1.
Program reorganizations:
Discuss any changes in program organization, including program/staff relocations and new appointments.
2.
Changes in program budget/funding.
3.
Feedback on the NRCs program as identified by the State, including identification of any action that should be considered by the NRC.
4.
Status of the States program, including:
a.
Technical Staffing and Training (2021 IMPEP: Satisfactory) i)
Number of staff in the program and status of their training and qualifications; ii)
Program vacancies; iii)
Staff turnover; and, iv)
Adequacy of FTEs for the materials program.
b.
Status of the Materials Inspection Program (2021 IMPEP: Satisfactory) i)
Number of inspection performed overdue since the last IMPEP review ii)
Number of inspection currently overdue iii)
Number of initial inspections completed on time and overdue since the last IMPEP iv)
Reciprocity inspections since the last IMPEP
- c.
Technical Quality of Inspections (2021 IMPEP: Satisfactory) d.
Technical Quality of Licensing Actions (2021 IMPEP: Satisfactory, but needs improvement)
Recommendations:
The team recommended that Maryland review the qualifications of all RSOs, AUs, and AMPs listed on their medical licenses to ensure that they meet the qualifications in accordance with Marylands regulations for medical use of byproduct material.
The team recommended that Maryland develop and implement a procedure to ensure protection of sensitive information as it applies to written correspondence with licensees.
4 e.
Technical Quality of Incident and Allegation Activities (2015 IMPEP:
Satisfactory) i)
Status of allegations and concerns referred by the NRC for action; ii)
Significant events and generic implications.
iii)
Event reporting, including follow-up and closure information in NMED f.
Legislation, Regulation, and Other Program Elements (2021 IMPEP:
Satisfactory) i)
Regulations a.
Discuss status of States regulations and actions to keep regulations up to date, including the use of legally binding requirements.
ii)
Legislative changes
- g.
SS&D Evaluation Program (2021 IMPEP: Satisfactory) 5.
Information exchange and discussion:
a.
Current State initiatives; b.
Emerging technologies; c.
Large, complicated, or unusual authorizations for use of radioactive materials; d.
States mechanisms to evaluate performance; and, e.
NRC current initiatives.
6.
Additional topics 7.