ML22062B650

OMB 3150-XXXX, New Draft Supporting Statement - Nrcareers (Monster Government Solutions)

ML22062B650
Person / Time
Issue date:	04/07/2022
From:	NRC/OCIO, NRC/OGC
To:
References
OMB 3150-XXXX
Download: ML22062B650 (6)

Text

DRAFT SUPPORTING STATEMENT FOR NRCAREERS (MONSTER GOVERNMENT SOLUTIONS)

(3150-XXXX)

NEW

Description of the Information Collection

The Nuclear Regulatory Commission's (NRC) relies on web-based software for human capital management, workforce developmen t, and candidate recruitment.

NRCareers is the NRCs web-based vacancy application system tha t facilitates the posting of vacancy announcements to the Office of Personnel Management (OP M) USAJobs system and gives applicants the ability to apply for vacancies via the web. NRCareers also passes information on the selectees to the Workforce Transformation Tr acking System (WTTS), which supports the agencys tracking and reporting of recruitment act ivities.

NRCareers is a subsystem of the Office of the Chief Information Officer (OCIO) Third Party System (TPS). TPS provides a framework for managing cybersecur ity compliance for the external IT services used by NRC.

NRCareers is owned, operated, and housed by Monster Government Solutions (MGS). It is procured by NRC through an interagency agreement with the Depar tment of the Interiors Interior Business Center. The system is entirely browser-based, and so has no components housed in the NRC infrastructure. MGS delivers the following to ols to NRCs IT and HR staffs:

• Hiring Management

• Applicant tracking

• Interfaces to WTTS and its Entrance on Duty Systems (EODS)

• Data Collection

• Data analysis, reporting and collaboration

• Administration tools

• Secure File Transfer Protocol eOPF integration

• Project Management

• HR help desk support and problem escalation.

When applying for employment, NRC applicants and selectees ente r résumé-related, Personally Identifiable Information (PII) information including :

• Name

• Education Information

• Social Security Number (SSN)

• Personal Cell Telephone Number

• Personal Email Address

• Home Telephone Number

• Employment Information

• Military Status/Service

• Mailing/Home Address

NRCareers is covered by the Government-wide System of Records N otice OPM/GOVT-5 Recruiting, Examining, and Placement Records.

A. JUSTIFICATION

1. Need For and Practical Utility of the Collection of Informat ion

MGS tools and features advances NRCs recruitment and hiring p rocedures by interfacing applicants résumé-related data with WTTS and USAJOBS. HR specialists rely on NRCareers to maintain efficient, accountable hiring man agement processes.

NRCareers optimizes hiring management by posting vacancies to p otential employees via the Internet (USA Jobs.gov), collecting, and processing emp loyment application and applicant data (i.e., contact information).

NRC, like other Federal Agencies, relies on the following legal authorities to justify necessary collection of HR related information:

• 5 U.S.C.

o Code § 1302-Regulations o Code § 3109-employment of experts and consultants; temporary or intermittent o Code § 3301-Civil service; general o Code § 3302-Competitive service o Code § 3304-Competitive service; examinations o Code § 3305-Competitive service; examinations; when held o Code § 3306-Planning and solicitation requirements o Code § 3307-Competitive service; maximum-age entrance requirements; exceptions o Code § 3309-Preference eligibles; examinations o Code § 3313-Competitive service; registers of eligible o Code § 3317-Competitive service; certification from registers o Code § 3318-Competitive service; selection from certificates o Code § 3319-Alternative ranking and selection procedures o Code § 3326-Appointments of retired members of the armed forces to positions in the Department of Defense o Code § 4103-Establishment of training programs o Code § 4723-Confidentiality statutes, regulations and rules o Code § 5533-Dual pay from more than one position; limitations; exceptions

• Executive Order 13478 - Amendments to Executive Order 9397 Relating to Federal Agency Use of Social Security Numbers

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2. Agency Use of Information

NRCareers components, databases and infrastructure are develope d, maintained and housed by Monster Government Solutions (MGS). The cloud-bas ed system is accessed via internet browser. It is completely external to NRC s domain. NRC HR Staff access the system from NRCs network, (LAN, VPN or Citrix environment).

MGS (NRCareers) is comprised of multiple modules: Position Clas sification, Assessment Management, Hiring Managem ent, Collaborate, Administ ration and Analytics. NRC plans to implement the Applicant Assessment tool by July 2022. The following components make use of selectee data.

Hiring Management: This applicant tracking module simplifies ta sks associated with the federal hiring process and enables collaboration among HR s taff. Hiring Management provides a secure, federally compliant interface wit h USAJOBS and the NRCs HRIS systems.

Analytics Component: Analytics pr ovides the ability to analyze, export and manipulate NRCareers data. The core product system provides acc ess to pre-defined reports (including Office of Personnel and Management & Equal Employment Opportunity Commission reports), dashboard functiona lity and ad-hoc reporting capability. The custom reporting solution supports bu siness logic and the ability to customize specific data relationships to meet NRCs unique environment from within the Human Capital Management and from other systems.

The Analytics Component retrieves employment-related data throu gh a database connection via TCP/IP to the group of Oracle relational databas e servers which store and manage the database files. This component is only available to specifically trained human resource management staff.

Applicant Assesment System: NRCareers is implementing a federal ly compliant rating and ranking tool that presents the most qualified candid ates to hiring teams, based on agency-specified criteria. This aims to reduce manual sorting through numerous resumes. The system issues electronic certificates tha t have been rated, ranked, and verified so selecting officials efficiently focus o n most qualified candidates.

3. Reduction of Burden Through Information Technology

The NRC has issued Guidance for Electronic Submissions to the NRC which provides direction for the electronic transmission and submitta l of documents to the NRC. Electronic transmission and s ubmittal of documents can be accomplished via the following avenues: the Electronic Information Exchange (EIE ) process, which is available from the NRC's Electronic Submittals Web page, by O ptical Storage

3 Media (OSM) (e.g. CD-ROM, DVD), by facsimile or by e-mail. It is estimated that 100% of the potential responses are filed electronically.

4. Effort to Identify Duplication and Use Similar Information

No sources of similar information are available. There is no d uplication of requirements.

5. Effort to Reduce Small Business Burden

No small businesses are impacted by this clearance.

6. Consequences to Federal Program or Policy Activities if the Collection Is Not Conducted or Is Conducted Less Frequently

If job applicant data is not collected, the NRC will be unable to recruit, evaluate or hire prospective employees through submission of online applica tions. Additionally, the NRC will be unable to generate necessary HR specific report s for requesting organizations (OPM, EEOC, Executive Office, GAO, etc). NRC mini mizes applicant data collections. Any further reduction will result in hiring i nefficiencies, delays, staffing shortages, and an inability to locate most qualified c andidates. Human capital based reporting will also be negatively affected and wi ll likely prevent NRC from complying with federal organization requests/requirements.

Consequences if the collection is not conducted, includes the i nability for NRC to monitor the students being supported under the program to make sure that the program is successful in developing a workforce capable of supp orting the design, construction, operation, and regulation of nuclear facilities a nd the safe handling of nuclear materials. The NRC would also not be able to collect the funds from students that breach the service agreement.

7. Circumstances Which Justify Variation from OMB Guidelines

Not applicable.

8. Consultations Outside the NRC

Opportunity for public comment on the information collection re quirements for this clearance package has been published in the Federal Register.

9. Payment or Gift to Respondents

Not applicable.

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10. Confidentiality of Information

Confidential and proprietary information is protected in accord ance with NRC regulations at 10 CFR 9.17(a) and 10 CFR 2.390(b).

11. Justification for Sensitive Questions

Not applicable.

12. Estimated Burden and Burden Hour Cost

The NRC estimates that the average burden to job applicants ent ering required information is one and one half hour (see following table). Thi s represents the total time a typical applicant spends on the following:

Access online systems, create a ccount(s), paste resumes & respo nses, complete forms, upload/submit documents, verify transmissions, track pro gress.

In 2021, NRC received 311 external applications for employment.

Burden Total Number of Hrs Per Annual Cost @

Description Respondents Response Burden $288/Hr (Hrs)

Data entry 311 1.5 466.5 $134,352

The $288 hourly rate used in the burden estimates is based on t he Nuclear Regulatory Commissions fee for hourly rates as noted in 10 CFR 170.20 Average cost per professional staff-hour. For more information on the basis of this rate, see the Revision of Fee Schedules; Fee Recovery for Fiscal Year 202 1 (86 FR 32146, June 16, 2021).

13. Estimate of Other Additional Costs

No other additional costs anticipated

14. Estimated Annualized Cost to the Federal Government

The staff has developed estimates of annualized costs to the Fe deral Government related to the conduct of this collection of information. Thes e estimates are based on staff experience and subject matter expertise and include the b urden needed to review, analyze, and process the collected information and any relevant operational expenses.

NRC HR staff expends approximately 5.5 hours5.787037e-5 days <br />0.00139 hours <br />8.267196e-6 weeks <br />1.9025e-6 months <br /> reviewing, process ing and analyzing each applicants submission. An annual total of 1722 hours0.0199 days <br />0.478 hours <br />0.00285 weeks <br />6.55221e-4 months <br /> is e xpended on these activites. The annual cost to the Federal Government is approxi mately $495,936 (1722 hours0.0199 days <br />0.478 hours <br />0.00285 weeks <br />6.55221e-4 months <br /> x 288/hour).

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15. Reasons for Change in Burden or Cost

This is a new OMB Clearance.

16. Publication for Statistical Use

Not applicable.

17. Reason for Not Displaying the Expiration Date

The expiration date will be displayed.

18. Exceptions to the Certification Statement

Not applicable.

A. COLLECTIONS OF INFORMATION EMPLOYING STATISTICAL METHODS

The collection of information does not employ statistical meth ods.

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