ML21062A197
| ML21062A197 | |
| Person / Time | |
|---|---|
| Issue date: | 03/04/2021 |
| From: | Jackie Cook Division of Nuclear Materials Safety IV |
| To: | Broderick M State of OK, Dept of Environmental Quality (DEQ) |
| Cook J | |
| References | |
| Download: ML21062A197 (5) | |
Text
UNITED STATES NUCLEAR REGULATORY COMMISSION REGION IV 1600 E LAMAR BLVD ARLINGTON, TX 76011-4511 March 4, 2021 Mr. Mike Broderick Environmental Program Mgr. II Radiation Management Section OK Dept of Environmental Quality P.O. Box 1677 Oklahoma City, OK 73101-1677
Dear Mr. Broderick:
In order to help the Agreement States and the U.S. Nuclear Regulatory Commission (NRC) remain knowledgeable of each others program, the NRC conducts one-day periodic meetings with Agreement States between IMPEP reviews. This letter confirms that, through previous coordination, the meeting has been scheduled for Tuesday, March 30, 2021, at 10:00am (CST) and will be held remotely via Microsoft Teams. The meeting will be conducted in accordance with Office of Federal and State Materials and Environmental Management Programs Procedure SA-116, Periodic Meetings Between IMPEP Reviews.
The likely topics for discussion at this meeting are listed in the enclosed agenda. If there are any additional specific topics you would like to cover, or if you would like to focus on a specific area, please let me know. If you have any questions, please contact me at (817) 200-1132 or via e-mail at jackie.cook@nrc.gov.
Sincerely, Jacqueline D. Digitally signed by Jacqueline D. Cook Cook Date: 2021.03.04 15:41:47
-06'00' Jacqueline D. Cook Regional State Agreements Officer Division of Nuclear Materials Safety
Enclosure:
Agenda for March 30, 2021 Periodic Meeting with Oklahoma
ML21062A197 letter OFFICE RIV:RSAO NAME JCook DATE 03/04/2021
Agenda for Periodic Meeting with the Oklahoma Department of Environmental Quality Radiation Management Section March 30, 2021 Topic areas for discussion during the meeting may include:
- 1. Program challenges.
- 2. Program reorganizations.
- 3. Changes in program budget/funding.
- 4. Status of the States program, including:
- a. Technical Staffing and Training (2018 IMPEP Rating: Satisfactory)
- Number of staff in the program and status of their training and qualifications.
- Any program vacancies.
- Staff turnover since the last IMPEP review.
- Adequacy of FTEs for the materials program.
- Status of implementation of IMC 1248.
- b. Status of the Materials Inspection Program (2018 IMPEP Rating:
Satisfactory)
- Number of inspections performed overdue since the last IMPEP review.
- Number of inspections currently overdue.
- Number of initial inspections completed on time and overdue since the last IMPEP review.
- Status of reciprocity inspections since the last IMPEP.
Recommendation: The team identified the following contributing factors for issuing inspection correspondence beyond 30 days:
- 1. Lack of effective management oversight over this performance metric.
- 2. No tracking system. A routing slip accompanies the inspection documentation, but there is no way to track the progress in real time.
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- 3. A multi-layered approval process to issue a NOV. A Department lawyer must review all NOVs and senior management two levels above the Radiation Control Program Director must sign all NOVs.
- 4. Conservatively assessing the completion of the inspection. The program consistently measured the start of the 30-day window when inspectors left the site. However, in some cases additional information was requested from the licensee and the report issuance clock was not reset when the inspectors received and reviewed the additional information.
The team recommended that the Section develop a strategy to address the contributing factors for issuing delinquent inspection documentation and assure that inspection documentation is issued within 30 days.
- c. Technical Quality of Inspections (2018 IMPEP Rating: Satisfactory)
- Status of inspector accompaniments.
- Management review process.
- Significant inspection activities/challenges.
- d. Technical Quality of Licensing (2018 IMPEP Rating: Satisfactory)
- Number of licensing actions and types performed since the last IMPEP review.
- Large, complicated, or unusual authorizations for use of radioactive materials.
- e. Technical Quality of Incidents and Allegations (2018 IMPEP Rating:
Satisfactory)
- Status of allegations and concerns referred by the NRC for action.
- Significant events and generic implications.
- Event reporting, including follow-up and closure information in NMED.
- f. Legislation, Regulations, and Other Program Elements (formerly Compatibility Requirements (2018 IMPEP Rating: Satisfactory)
- Discussion of States regulatory process.
- Discuss status of States regulations and actions to keep regulations up to date, including the use of legally binding requirements.
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- Legislative changes affecting the program.
- 5. Information exchange and discussion:
- a. Current State initiatives.
- b. Emerging technologies.
- c. Large, complicated, or unusual authorizations for use of radioactive materials.
- d. States mechanisms to evaluate performance.
- e. NRC current initiatives.
- 6. Additional Topics 3