ML21021A391
| ML21021A391 | |
| Person / Time | |
|---|---|
| Issue date: | 12/18/2020 |
| From: | Natalya Bobryakova NRC/OCIO/GEMSD/CSB |
| To: | |
| References | |
| Download: ML21021A391 (21) | |
Text
PIA Template (01-2021) 1 U.S. Nuclear Regulatory Commission Privacy Impact Assessment Designed to collect the information necessary to make relevant determinations regarding the applicability of the Privacy Act, the Paperwork Reduction Act information collection requirements, and records management requirements.
Federal Personnel Payroll System (FPPS)
Workforce Transformation and Tracking System (WTTS)
Entrance on Duty System (EODS)
Date: December 18, 2020 GENERAL SYSTEM INFORMATION A.
Provide a detailed description of the system: (Use plain language, no 1.
technical terms.)
The Federal Personnel Payroll System (FPPS), the Workforce Transformation and Tracking System (WTTS), and the Entrance on Duty System (EODS) web applications are offered to federal agencies by the Department of the Interiors (DOI) Interior Business Center (IBC), a federal shared service provider. The U.S. Nuclear Regulatory Commission (NRC) uses FPPS, WTTS, and EODS to automate payroll and human resources functions.
FPPS processes NRCs personnel, payroll, and time and labor data to facilitate payments, benefits, and pensions. FPPS also provides personnel and payroll data to the FPPS Datamart application which NRC uses to perform queries and report on FPPS information.
WTTS and EODS are used to initiate, authorize, and track recruitment, hiring, and on-boarding activities. WTTS allows the NRC Office of the Chief Human Capital Officer (OCHCO) to create and track vacancies and assign, monitor, and approve forms filled out by new hires. EODS provides online forms for new employees submitting required information on entrance on duty. WTTS and EODS enable real-time data exchange via encrypted web connections with other NRC authorized applications such as FPPS, NRCareers, and the Electronic Official Personnel Folder (eOPF).
What agency function does it support? (How will this support the U.S.
2.
Nuclear Regulatory Commissions (NRCs) mission, which strategic goal?))
FPPS supports the agencys payroll and benefits processes by accepting time and labor entries from the NRC and returning payroll information. The payroll actions NRC OCHCO personnel enter into FPPS, and the data NRC employees enter into Employee Express are transferred to FPPS automatically.
PIA Template (01-2021) 2 WTTS and EODS support streamlining of the federal hiring process and reduce data duplication. Information about new hires or selectees is gathered once and is disseminated to other authorized systems that use the data.
Describe any modules or subsystems, where relevant, and their functions.
3.
The FPPS Datamart includes reports, queries, pivots, agents and dashboards to relate personnel, payroll, and time and labor data. Authorized users may create custom ad-hoc reports.
What legal authority authorizes the purchase or development of this 4.
system? (What law, regulation, or Executive Order authorizes the collection and maintenance of the information necessary to meet an official program mission or goal? NRC internal policy is not a legal authority.)
Pub. L. 104-193, Personal Responsibility and Work Opportunity Reconciliation Act of 1996; 5 United States Code (U.S.C.) 6334; 31 U.S.C. 716, 1104, 1105, 1108, 3325, 3511, 3512.
3701, 3711, 3713, 3718; Executive Order 9397; and 42 U.S.C. 2000e-16.
What is the purpose of the system and the data to be collected?
5.
FPPS provides accurate pay and benefits data to NRC employees.
WTTS and EODS support the hiring process and reduce the duplication of information that is collected during the hiring process.
PIA Template (01-2021) 3 Points of
Contact:
(Do not adjust or change table fields. Annotate N/A if 6.
unknown. If multiple individuals need to be added in a certain field, please add lines where necessary.)
Project Manager Office/Division/Branch Telephone Dariele Taswell (FPPS/WTTS)
OCHCO/ADHROP/OB 301-287-0728 Business Project Manager Office/Division/Branch Telephone Susan Salter OCHCO/ADHROP 301-287-0545 Technical Project Manager Office/Division/Branch Telephone John Shea OCHCO/HCAB 301-287-0246 Executive Sponsor Office/Division/Branch Telephone Mary Lamary OCHCO 301-415-3300 ISSO Office/Division/Branch Telephone Natalya Bobryakova OCIO 301-287-0671 System Owner/User Office/Division/Branch Telephone Susan Salter OCHCO/ADHROP 301-287-0545 Does this privacy impact assessment (PIA) support a proposed new system 7.
or a proposed modification to an existing system?
New System a.
Modify Existing System X
Other If modifying or making other updates to an existing system, has a b.
PIA been prepared before?
Yes.
PIA Template (01-2021) 4 If yes, provide the date approved and the Agencywide (1)
Documents Access and Management System (ADAMS) accession number.
A PIA was approved on October 11, 2019, ADAMS accession number Main Library (ML) ML19198A286.
If yes, provide a summary of modifications or other changes (2) to the existing system.
Updated the system description, the Points of Contact table, and the system Certification and Accreditation date.
Do you have an NRC system Enterprise Architecture (EA)/Inventory 8.
number?
Yes.
If yes, please provide the EA/Inventory number.
a.
FPPS/WTTS/EODS is a subsystem of the NRCs Third Party System (TPS). The TPS EA number is 20180002.
If, no, please contact EA Service Desk to get the EA/Inventory b.
number.
INFORMATION COLLECTED AND MAINTAINED B.
These questions are intended to define the scope of the information requested as well as the reasons for its collection. Section 1 should be completed only if information is being collected about individuals. Section 2 should be completed for information being collected that is not about individuals.
INFORMATION ABOUT INDIVIDUALS 1.
Does this system maintain information about individuals?
a.
Yes.
If yes, identify the group(s) of individuals (e.g., Federal (1) employees, Federal contractors, licensees, general public (provide description for general public (non-licensee workers, applicants before they are licenses etc.)).
NRC and other Federal employees including new hires and individuals selected for NRC positions.
IF NO, SKIP TO QUESTION B.2.
(2)
PIA Template (01-2021) 5 What information is being maintained in the system about an b.
individual (be specific - e.g. Social Security Number (SSN), Place of Birth, Name, Address)?
FPPS stores personnel records, payroll records, time and labor data, and earnings and leave statements including SSN, name, address, grade, salary, hourly rate, leave balances, deductions, tax information, awards data, performance ratings, benefits information, hours recorded each pay period, and retirement plan information.
WTTS/EODS stores new hire employment forms including personnel, benefits, and payroll forms, direct deposit bank information, benefits elections, beneficiary forms, Federal income tax withholding information, and Federal/military service records.
Is information being collected from the subject individual? (To the c.
greatest extent possible, collect information about an individual directly from the individual.)
Yes.
If yes, what information is being collected?
(1)
SSN, name, address, banking information, age, sex, race, tax exemptions, handicap status, health and life insurance enrollments.
Will the information be collected from individuals who are not d.
Federal employees?
Yes, the EODS component collects information form prospective employees.
If yes, does the information collection have the Office of (1)
Management and Budgets (OMB) approval?
Yes.
If yes, indicate the OMB approval number:
(a)
OMB Control Number 3206-0219 and various OMB approved employment forms (personnel, benefits, and payroll).
Is the information being collected from existing NRC files, e.
databases, or systems?
Yes (WTTS/EODS).
PIA Template (01-2021) 6 If yes, identify the files/databases/systems and the (1) information being collected.
Information in WTTS/EODS is populated from NRCareers through secure, encrypted web interconnections operated by DOI/IBC.
Is the information being collected from external sources (any source f.
outside of the NRC)?
Yes.
If yes, identify the source and what type of information is (1) being collected?
NRC time and labor data is provided to FPPS through a biweekly interface file and employee submissions are collected from the Employee Express system.
How will information not collected directly from the subject g.
individual be verified as current, accurate, and complete?
Time and labor information is verified by an employees approving official.
Human Resources Management System (HRMS) verifies that data is accurate, and information is also reviewed by FPPS, DOI, and the NRC payroll staff. Weekly QA reports ensure the completeness and accuracy of information.
Human Resources (HR) specialists verify and approve data entered into WTTS by hiring officials. Selectees can review and update their personal information in EODS using electronic signatures to certify accuracy.
FPPS and WTTS provide online edits throughout the data input process to ensure required data is complete.
How will the information be collected (e.g. form, data transfer)?
h.
Personnel and payroll forms are entered in FPPS by DOI and NRC staff.
NRC employees enter transactions in Employee Express for actions such as tax exemptions and enrollment into a Thrift Savings Plan, direct deposit, and health benefits. A file transfer occurs between Employee Express and FPPS.
Selectees utilizing EODS enter data into forms which are transferred electronically via secure web connections to WTTS and FPPS.
2.
INFORMATION NOT ABOUT INDIVIDUALS a.
Will information not about individuals be maintained in this system?
Yes.
PIA Template (01-2021) 7 If yes, identify the type of information (be specific).
(1)
FPPS stores organization names and personnel action information to facilitate in-depth reporting.
WTTS stores information about vacancies including position title, pay plan, series, grade, performance level, pay basis, organization, supervisory status, vacancy number, Fair Labor Standards Act category, and drug test code.
b.
What is the source of this information? Will it come from internal agency sources and/or external sources? Explain in detail.
Organizational information comes from internal OCHCO sources; vacancy information comes from internal hiring and OCHCO officials.
USES OF SYSTEM AND INFORMATION C.
These questions will identify the use of the information and the accuracy of the data being used.
Describe all uses made of the data in this system.
1.
The information is used to pay employees, manage their employment benefits, and to satisfy statutory collection and reporting requirements. Reports can be produced from FPPS and from the DOI FPPS Datamart that contains personnel and payroll data. NRC HR and Office of the Chief Financial Officer staff use the reports to perform their duties.
WTTS/EODS data are used for management actions and decisions related to:
workforce planning, recruitment activities, full-time equivalent projections, hiring statistics, new hire on-boarding, and personnel transaction processing.
Is the use of the data both relevant and necessary for the purpose for which 1.
the system is designed?
Yes.
Who will ensure the proper use of the data in this system?
2.
The Chief of the Financial Services and Operations Branch of the Division of the Comptroller and the NRC Chief Human Capital Officer.
Are the data elements described in detail and documented?
3.
Yes.
PIA Template (01-2021) 8 If yes, what is the name of the document that contains this a.
information and where is it located?
FPPS Data Dictionary:
https://fppsinfo.ibc.doi.gov/datadict/webhelp/data_dict.cfm.
The WTTS/EODS Users Guide which is maintained and updated by
the system owner, DOI/IBC.
Will the system derive new data or create previously unavailable data about 4.
an individual through aggregation from the information collected?
Yes (FPPS).
Derived data is obtained from a source for one purpose and then the original information is used to deduce/infer a separate and distinct bit of information that is aggregated to form information that is usually different from the source information.
Aggregation of data is the taking of various data elements and then turning it into a composite of all the data to form another type of data (i.e. tables or data arrays).
If yes, how will aggregated data be maintained, filed, and utilized?
a.
Data are processed biweekly when the payroll process runs. This results in earnings and leave statements and completed personnel actions for the pay period. The data are maintained in FPPS and is backed up to protect against data loss. The data are used to maintain the personnel history of each employee and provide them with biweekly salary payments.
How will aggregated data be validated for relevance and accuracy?
b.
Data are validated through system edits and reviewed by OCHCO and Payroll staff. Employees review their earnings and leave data in Employee Express which records and informs the payroll help desk of any discrepancies. Annual audits of data and records are also performed.
If data are consolidated, what controls protect it from unauthorized c.
access, use, or modification?
Data can only be accessed by authorized users that have a valid user identification (ID) number and password and can only be modified by those staff with the required responsibility and access.
PIA Template (01-2021) 9 How will data be retrieved from the system? Will data be retrieved by an 5.
individuals name or personal identifier (name, unique number or symbol)?
(Be specific.)
Yes.
If yes, explain, and list the identifiers that will be used to retrieve a.
information on the individual.
FPPS information is retrieved using a query menu or various data entry screens. Reports that retrieve the data are based on an employees SSN and a time frame or specific pay period. A set of standard reports satisfy the majority of inquiries. Additional reports are created as needed.
Information can be retrieved on WTTS/EODS reports by: WTTS record ID, FPPS transaction number, report type, WTTS status, selectee last name, organization code, entrance on duty date, position title, series, supervisor/hiring official ID, employee type (permanent/non-permanent),
vacancy announcement number, record modified date, or fiscal year.
Has a Privacy Act System of Records Notice (SORN) been published in the 6.
Federal Register?
Yes.
If Yes, provide name of SORN and location in the Federal Register.
a.
NRC 21 - Payroll Accounting Records (84 FR 71552)
NRC 11 - Reasonable Accommodations Records (84 FR 71545)
OPM/Govt General Personal Records
OPM/Govt Employee Performance File System Records
OPM/Govt Recruiting, Examining and Placement Records
If the information system is being modified, will the SORN(s) require 7.
amendment or revision?
No.
Will this system provide the capability to identify, locate, and monitor 8.
(e.g., track, observe) individuals?
No.
If yes, explain.
a.
N/A.
PIA Template (01-2021) 10 What controls will be used to prevent unauthorized (1) monitoring?
N/A.
List the report(s) that will be produced from this system.
9.
FPPS Datamart contains complete personnel and payroll data that can be used to create a report using any of the available data fields. WTTS/EODS online reports include:
80-day Hiring Activity Report
Drug Testing Report
Facilities and IT Security Report
HR Reports
In-Processing, and New Hire Report
What are the reports used for?
a.
FPPS reports are used for personnel, payroll, and time and attendance processing. They are also used to research or confirm a payroll or human resources issue regarding a specific employee.
Who has access to these reports?
b.
FPPS reports are accessible by employees in the OCHCO and Payroll offices and the DOI systems staff.
Authorized users of WTTS/EODS will have access to these reports including HR representatives at NRC Headquarters (HQ) and Regional offices, NRC management officials, and corporate support representatives. Level of access to reports and/or report content will be based on roles, responsibility, and a need-to-know.
ACCESS TO DATA D.
Which NRC office(s) will have access to the data in the system?
1.
All NRC offices and Regions have access to the systems.
PIA Template (01-2021) 11 For what purpose?
(1)
Personnel and payroll functions are performed by NRC OCHCO staff from HQ and each Region. The Office of Small Business and Civil Rights uses the system to run reports. OCHCO personnel use WTTS to manage the hiring process. All office supervisors use FPPS to request and approve personnel actions for submittal to OCHCO for processing.
Will access be limited?
(2)
Access is limited to OCHCO and payroll staff positions that have duties related to this function. Supervisors have access to FPPS to request, approve, and forward vacancies. Access is based on user roles, which are assigned during account creation.
Will other NRC systems share data with or have access to the data in the 2.
system?
Yes.
If yes, identify the system(s).
(1)
Government Retirement & Benefits Platform, HRMS, NRCareers, eOPF, and Employee Express.
How will the data be transmitted or disclosed?
(2)
The DOI/IBC employs secure, encrypted web connections and secure file transfer between its products (FPPS/WTTS/EODS), the systems listed above (2. (1)), and the NRC.
Will external agencies/organizations/public have access to the data in the 3.
system?
Yes.
If yes, who?
(1)
The DOI owns the systems and has access to the information and provides information to other agencies including the Social Security Administration, U.S. Treasury, Thrift Investment Board, state and local tax authorities, Office of Personnel Management (OPM), and OPM contractors for health benefits, long-term care, and flexible spending accounts.
PIA Template (01-2021) 12 Will access be limited?
(2)
Yes, access is limited to allow only authorized access in direct support of required activities.
New hires and selectees for NRC positions will be granted access to EODS.
What data will be accessible and for what purpose/use?
(3)
Banking information is provided to the US Treasury to implement direct deposit for payroll. Taxable earnings and withholdings are shared with the Treasury. OPM receives biweekly personnel and benefit information relating to NRC employees.
How will the data be transmitted or disclosed?
(4)
FPPS information is transmitted using encrypted interface files or secure file transfer. WTTS/EODS information is transmitted using secure, encrypted web connections.
RECORDS AND INFORMATION MANAGEMENT (RIM) - RETENTION AND E.
DISPOSAL The National Archives and Records Administration (NARA), in collaboration with federal agencies, approves whether records are temporary (eligible at some point for destruction/deletion because they no longer have business value) or permanent (eligible at some point to be transferred to the National Archives because of historical or evidential significance). These determinations are made through records retention schedules and NARA statutes (44 United States Code (U.S.C.), 36 Code of Federation Regulations (CFR)). Under 36 CFR 1234.10, agencies are required to establish procedures for addressing records management requirements, including recordkeeping requirements and disposition, before approving new electronic information systems or enhancements to existing systems. The following question is intended to determine whether the records and data/information in the system have approved records retention schedule and disposition instructions, whether the system incorporates Records and Information Management and NARAs Universal Electronic Records Management requirements, and if a strategy is needed to ensure compliance.
Can you map this system to an applicable retention schedule in 1)
NRCs Comprehensive Records Disposition Schedule (NUREG-0910), or NARAs General Records Schedules (GRS)?
Yes.
PIA Template (01-2021) 13 If yes, please cite the schedule number, approved disposition, and a.
describe how this is accomplished (then move to F.1).
For example, will the records or a composite thereof be
deleted once they reach their approved retention or exported to an approved file format for transfer to the National Archives based on their approved disposition?
FPPS:
Subject to Non-Disclosure - Category 3, Non-Public Information Properly destroy in accordance with the GRS/DOI Combined Records Schedule (MS-1220, Appendix 2)
WTTS / EODS:
Old GRS Citation New GRS Citation /
Record Series New GRS Retention 1/4a 2.1.050 Job Vacancy Case Files. Records of one-time competitive and Senior Executive Service (SES) announcements/elections.
Temporary. Destroy 2 years after selection certificate is closed or final settlement of any associated litigation whichever is later.
2.1.051 Job Vacancy Case Files. Records of standing register competitive files for multiple positions filled over a period.
Temporary. Destroy 2 years after termination of register.
1/4b1 2.1.060 Job application packages.
Temporary. Destroy 1 year after date of submission.
1/4b2 2.1.060 Job application packages.
Temporary. Destroy 1 year after date of submission.
1/4b3 2.1.060 Job application packages.
Temporary. Destroy 1 year after date of submission.
1/5 2.1.050 Job Vacancy Case Files. Records of one-time competitive and SES announcements/elections.
2.1.051Job Vacancy Case Files. Records of standing register competitive files for multiple positions filled over a period.
Temporary. Destroy 2 years after selection certificate is closed or final settlement of any associated litigation whichever is later.
Temporary. Destroy 2 years after termination of register.
1/7a1 Position Classification Standards Files Rescinded per Transmittal 28 Non-record technical reference in all agencies but OPM, where they are mission records.
1/7a2a 2.1.010 Classification Temporary. Destroy 2
PIA Template (01-2021) 14 standards.
years after standard is superseded, canceled, or disapproved by OPM (as appropriate) but longer retention is authorized if required for business use.
1/9 2.2.072 Employee performance file system records. Records of SES employees.
Temporary. Destroy no sooner than 5 years after date of appraisal, but longer retention is authorized if required for business use.
1/14a 2.2.050 Notifications of personnel actions.
(Exclusion: Standard Form (SF) SF-50s filed in the OPF. Items 040 and 041 of GRS 2.2 cover these records).
Temporary. Destroy when business use ceases.
1/14b 2.5.050 Phased retirement administrative records.
Temporary. Destroy when 3 years old or 3 years after revision or replacement, as appropriate, but longer retention is authorized if required for business use.
1/24a 2.3.020 Reasonable accommodation program files.
Temporary. Destroy 3 years after being superseded, but longer retention is authorized if required for business use.
1/33a 2.1.150 Records of delegation of authority for examination and certification.
Temporary. Destroy 3 years after agreement terminates but longer retention is authorized if required for business use.
1/33b 2.1.150 Records of delegation of authority for examination and certification.
Temporary. Destroy 3 years after agreement terminates but longer retention is authorized if required for business use.
1/33c 2.1.050 Job Vacancy Case Files. Records of one-time competitive and SES announcements/elections.
2.1.051 Job Vacancy Case Files. Records of one-time competitive and SES announcements/elections.
Temporary. Destroy 2 years after selection certificate is closed or final settlement of any associated litigation whichever is later.
Temporary. Destroy 2 years after termination of register.
PIA Template (01-2021) 15 1/33f 2.1.050 Job Vacancy Case Files. Records of one-time competitive and SES announcements/elections.
2.1.051 Job Vacancy Case Files. Records of one-time competitive and SES announcements/elections.
Temporary. Destroy 2 years after selection certificate is closed or final settlement of any associated litigation whichever is later.
Temporary. Destroy 2 years after termination of register.
1/33g 2.1.050 Job Vacancy Case Files. Records of one-time competitive and SES announcements/elections.
2.1.051 Job Vacancy Case Files. Records of one-time competitive and SES announcements/elections.
Temporary. Destroy 2 years after selection certificate is closed or final settlement of any associated litigation whichever is later.
Temporary. Destroy 2 years after termination of register.
1/33h Letters to Applicants Denying Transfer of Eligibility Rescinded per Transmittal 28 OPM Form 4896 is obsolete and the entire work process no longer exists.
If no, please contact the RIM staff at ITIMPolicy.Resource@nrc.gov.
b.
TECHNICAL ACCESS AND SECURITY F.
Describe the security controls used to limit access to the system 1.
(e.g., passwords).
An FPPS username and password are required to gain access, and different levels of access are authorized based on the users job function. The FPPS password must be exactly 8 characters with at least (1) number and (1) special character consisting of @,# or $ and must be changed every 60 days.
PIA Template (01-2021) 16 The same credentials are used to access WTTS, which also utilizes user roles to enforce different levels of permissions.
EODS is accessible by new hires that receive a username and password.
Limited access is granted to view and modify personal information.
What controls will prevent the misuse (e.g., unauthorized browsing) of 2.
system data by those having access?
Access is limited based on job function and/or assigned roles and enforced by the Resource Access Control Facility Time Sharing Option for FPPS and by ColdFusion for WTTS. An audit record of all user activity is created.
Are the criteria, procedures, controls, and responsibilities regarding access 3.
to the system documented?
Yes.
If yes, where?
(1)
FPPS/WTTS/EODS Subsystem Security Plan (ML18338A371),
version 3.1, August 7, 2020 Will the system be accessed or operated at more than one location (site)?
4.
No. FPPS, WTTS and EODS are web-based solutions operated by DOI. Each relies on a product-specific URL. FPPS and WTTS are accessed via the internet through the NRC network.
If yes, how will consistent use be maintained at all sites?
a.
N/A.
Which user groups (e.g., system administrators, project managers, etc.)
5.
have access to the system?
The NRC Financial Services and Operations Branch team, the DOI payroll office, NRC Managers and NRC OCHCO office all have access to FPPS.
NRC OCHCO system administrators, HQ and Regional representatives, and hiring officials have access to WTTS/EODS.
Will a record of their access to the system be captured?
6.
Yes.
PIA Template (01-2021) 17 If yes, what will be collected?
a.
The system records the username for FPPS transactions and the username, date and time of system access, and transaction type in WTTS/EODS.
Will contractors be involved with the design, development, or maintenance 7.
of the system?
The DOIs IBC is responsible for all design, development, and maintenance of the systems.
If yes, and if this system will maintain information about individuals, ensure Privacy Act and/or Personally Identifiable Information (PII) contract clauses are inserted in their contracts.
Federal Acquisition Regulation (FAR) clause 52.224-1 and FAR clause
52.224-2 should be referenced in all contracts, when the design, development, or operation of a system of records on individuals is required to accomplish an agency function.
PII clause, Contractor Responsibility for Protecting Personally Identifiable
Information (June 2009), in all contracts, purchase orders, and orders against other agency contracts and interagency agreements that involve contractor access to NRC owned or controlled PII.
What auditing measures and technical safeguards are in place to prevent 8.
misuse of data?
Technical safeguards in place include separation of duties, unique IDs and passwords, and annual audits of the system.
Is the data secured in accordance with the Federal Information Security 9.
Management Act (FISMA) requirements?
Yes.
If yes, when was Certification and Accreditation last completed?
a.
NRC issued an Authority to Operate for FPPS/WTTS/EODS on March 21, 2018.
PIA Template (01-2021) 18 PRIVACY IMPACT ASSESSMENT REVIEW/APPROVAL (For Use by OCIO/GEMSD/CSB Staff)
System Name: Federal Personnel Payroll System (FPPS)
Workforce Transformation and Tracking System (WTTS)
Entrance on Duty System (EODS)
Submitting Office: Office of the Chief Human Capital Officer (OCHCO)
A.
PRIVACY ACT APPLICABILITY REVIEW Privacy Act is not applicable.
X Privacy Act is applicable.
Comments:
FPPS/WTTS/EODS contains Privacy Act Records covered under NRC 21 - Payroll Accounting Records, NRC 11 - Reasonable Accommodation Records, OPM/Govt General Personal Records, OPM/Govt Employee Performance File System Records, and OPM/Govt Recruiting, Examining and Placement Records.
Reviewers Name Title Privacy Officer Signed by Hardy, Sally on 02/23/21
PIA Template (01-2021) 19 B.
INFORMATION COLLECTION APPLICABILITY DETERMINATION No OMB clearance is needed.
X OMB clearance is needed.
Currently has OMB Clearance. Clearance No.
Comments:
This system continues to collect information that is not covered by an approved OMB clearance.
OCHCO has committed to working with Information Collection Team on a new clearance to address this situation.
Reviewers Name Title Agency Clearance Officer C.
RECORDS RETENTION AND DISPOSAL SCHEDULE DETERMINATION No record schedule required.
Additional information is needed to complete assessment.
Needs to be scheduled.
X Existing records retention and disposition schedule covers the system - no modifications needed.
Comments:
Reviewers Name Title Sr. Program Analyst, Electronic Records Manager Signed by Cullison, David on 02/18/21 Signed by Dove, Marna on 02/22/21
PIA Template (01-2021) 20 D.
BRANCH CHIEF REVIEW AND CONCURRENCE This IT system does not collect, maintain, or disseminate information in identifiable form from or about members of the public.
X This IT system does collect, maintain, or disseminate information in identifiable form from or about members of the public.
I concur in the Privacy Act, Information Collections, and Records Management reviews:
Chief Cyber Security Branch Governance and Enterprise Management Services Division Office of the Chief Information Officer Signed by Nalabandian, Garo on 02/23/21
PIA Template (01-2021) 21 TRANSMITTAL OF PRIVACY IMPACT ASSESSMENT/
PRIVACY IMPACT ASSESSMENT REVIEW RESULTS TO: Mary Lamary, Office of the Chief Human Capital Officer (OCHCO)
Name of System: Federal Personnel Payroll System (FPPS)
Workforce Transformation and Tracking System (WTTS)
Entrance on Duty System (EODS)
Date CSB received PIA for review:
January 21, 2021 Date CSB completed PIA review:
February 23, 2021 Noted Issues:
Chief Cyber Security Branch Governance and Enterprise Management Services Division Office of the Chief Information Officer Signature/Date:
Copies of this PIA will be provided to:
Thomas G. Ashley, Jr.
Director IT Services Development and Operations Division Office of the Chief Information Officer Jonathan R. Feibus Chief Information Security Officer (CISO)
Office of the Chief Information Officer Signed by Nalabandian, Garo on 02/23/21