ML20247H007

Intervenor Exhibit I-MAG-94,consisting of Advising That Listed Inadequacies Re State of Nh Emergency Plan Must Be Corrected Prior to Conducting Exercise

ML20247H007
Person / Time
Site:	Seabrook
Issue date:	05/17/1989
From:	Eric Thomas Federal Emergency Management Agency
To:	Strome R NEW HAMPSHIRE, STATE OF
References
OL-I-MAG-094, OL-I-MAG-94, NUDOCS 8905310135
Download: ML20247H007 (10)

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^.;l7 Federal Emergency Managemem Age Region ! J.W. McCormack Fest Omce and Coun MusP 23 P6 :15 Boston, Massachusetts 02109 0Fr tc!,, g i...

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Mar:n 31,6f988H w3. Richard H. $trtme State Director Governor's Cffice cf Emergency Management State of fice Park Scuen 107 Pleasant St.

c Ocnce:d, NM 03301

Dear *.r. 5tr:

rne:

We have reviewd tne Decemoer 1986 RAC Review of the siew Hampsnire Plan

-(Rev 2, S/86) for Seabroen and tne Seabroox Febraar/ 1986 Exarcisa Repert 1

to assist you in preparing for the next Seacrock exercise.

In addition, we nave updated our review c:rments to include FEMA Guidance wnica becano effective af ter ene Decemoer 1986 RAC Review.

For your convenience, we have censelidated cur review c::rments and broken them down into three categories:

I. TME PCI.I.cWIm :.'ACIOCAC:ES v.LST BE CCRRCED FPJCR T ~M!. CDSDCCT CF AN

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EXERCISE:

Cermunicaeions-Ecuic: en:

Tefarences

1. An adequate nu: cer cf telephene lines must be in

• Ragert = #10, 14, 44 place at the IFO ard at the local ECCs. Sufficient 53, 57, 66, 72, 77, persennel must ce available to cperate esca 82, 88, 98, 105.

telephone.

" Plan = Section IV satm. Man),

8905310135 890517 p8 PDR MJOCK 05000443 G

PDR Radielecical E.cesure Centrol - Q:sitnetry

2. An acequata supply cf t..e recuired desi. acry Pseert = 415, 25, 34, should t:e cctained and sected at the appecpri-53, 59, 78, 91, 99, ate locations, and srculd me available to all

106,Section I, energency workers in a tirnely manner.

During h =1, 105 the exercise it was ebserved that the quantity pp. 1 of desimeter kits at many locations was insuf-Section IV (DRED ficient for all pctential emergency verkers.

Premdures ), p.5.

A per anent dosimeter and a self-reading l.-

dosimeter must 1:e available for each emergency worxer.

'Numoer of Deficiency or Area Requiring Corrective Acticn as listed in Table 3 cf Seamrcen Final Exercise Assessment Report dated 6/2/86.

"Section ard page nuncer fr:m Cececcer 1986 FAC Review cf the New Hampsnire Plan (Rav. 2, 3/86) for Seabroon M/6 W

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Faferences Radic1ccical Execsure Control - Procedures Paccrt = $25, 39.

3. Ir.sure that bus drivers are provided dosinators in a ti.aly ranner and are f amiliar with eneir use.

Insure that the perscnnel at the Kingsten fZ, Repert = #60, 90,

100, Pertsmouth ECC, and police in the Town of Seacrock are f amiliar with radiological ex;csure control procedures including the use of desimetrf.

Staffine Racert = #1, 9, 21, j

4. Penennel resources.-ust te adegaate at been t,e State and local level.

In particular, 26, 28, 42, 61, 92, sufficient staf fing must De de-enstrated 107, 112.

Plan = Secticn I, p.

for Local I.iaisens, state Police Troop A 12.a.

access control, bus driven, bus guides,Section II, p.6.

personnel monitoring /decencamination, state agencies, an:! local emergency response staff.

Section III, pp.4,15.

Secticn IV (Congen-

~he adequacy of personnel resources for pro-satory Plan), pp.3, 6.

icnged around-the-clock cperations must !:e Section IV (DPE.D Pre-established by the availability of staffing cedures), p.1 r:sters,

Section V (OPMS), p.4 Listinc of Soecial Needs Persens Racert = 451, 56, 65

5. Current listin;s of special needs persons need 71, 101, 111.

I70, to be avail u le at all local ECCs and at the Plan = Section r/ plans.

and need to be reflected in the local (Ccmpensatery Plsnb Curing tr.e exercise it was ceser/ed

Sat these lists were either unavailable ce p.10.

wre available but net reflected in the pl. ins.

State *wcal Cocedinatien for Previding Evacuatien Buses - Facilities for Buses Raccrt = #22, 23, 24,

6. More offective coordination procedures must De established between the State IFO and the local 41, 52, 62, 83, 96, 108.,

c:Cs to insure that buses requested by the local ECCs arrive in a ti.mely manner. Arrival of buses srculd be confirmed.

If buses are late in arriving, procedures must exist for the local ECC to report the f act to the IFO so that corrective measures can be taken if needed.

Bus drivera should be provided with adequate maps.

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_3 Appropriate hels f:: cuses snculd be available Paccre a 440 at the Rocxircnat County staging area.

Durig the exercise ene bus had to be turned back because no diesel fuel as available at the I

staging area.

Nblie Instr.:etiens -

I

7. More ef fective cecr:inatien peccedures must Reecrt = $3, 4, 5, be established at ene State ECC, Media Center, 31, 35, 48, 96.

ard local ECCs :o i.~/.ce that ace': rate, cen-sistent and timely instructions are issued to tne pucli: rs:;ardirq protective actiern.

Personnel Moniter: c and Decontamination

8. The availability cf suf ficiently trained per-Paocre = v112, sonnel resources ard monitoring equi; ment Plan = Secticn III, to corduct persennel cenitorirg and decontan:-

pp. 10, 15.

nation at tr.e various reception centers.tust be irmured. The resources must be sufficient to moniter the expected nu.eer of evacuees at the recepti:n centers within a 12-hour pericd.

Rosters of local trained perscnnel T.ust be availacle are the availability of these persen.el during a radiological emer-gency :ust % irsure:1.

Inventory lists of monitoring equipment must show the quantic /

cf instr.:ments availacle.

Traffic Manacement

9. It neds to :e estaclisned that the State cf Plan = Section VI, v ine has plans and peccedures in place to pp. 3, 4.

a Esplement the traf fic T.anagement and centrol (access centr:1 ;; cines, diversion routes) assurmi in tr.e Evacuatien Time Estimate Sc.:dy.

Cocedinatien :etwen states must be constant, DCC Macs

10. The appropriate T.aps srculd be cocaina:1 ard Beecre = $3 2, N, 5 5, displayed at the local ECCs and the Media Center.

64, 68, 74, 80, 84, Durin; the exercise it was coser/ed that T.any 93,

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cf the appropriate : raps were either unavailable or were not ::cstad for use at the local ECCs.

At the Media Cancer a key map was ineffectively

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used durirg criefirgs.

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rield Meniterirc Tea.s - Ecui=ent

1. 20.

- 11. Iraure - that field teans have prcper equipment ad Facor: =

a ccrglete set of the equi;rnent listed in the P g = Section IV inventory.

(Ccm:ensatory Plan),

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p. 7.

Section V-Alertino and Notification

12. The Ccast Guard snould te notified at the Report = #6.

" Alert" level so that r.ctification of the i

coating public c.an begin Pro.ptly when required.

13. Tcne alert radies must ce distributed Plan = section I to schools, day care centers, medical

p. 24, 25.

facilities, tusinesses with 50 or nere employees at ene location, and other selected f acilities.

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ECC oceratiens~and Manacement

14. Staff responsibilities at the Portsmouti. ECC Repor:

1. 89.

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need to be reviewd and redistributed to re-duce overloadi,g some staf f members.

As an alternative, supplementary staff can de added to reduce !Miv. dual res;cr.sibilities.

P'.211e Informatten Materials

15. The public infor.acien materials must to up-Plan = Section I, p.

graded to include:

(a) descriptions of 41.

evacuation routes to t".e reception centers (infoenaticn caleedar and brochures); and (b) bus route inferetien for transients (where infee.atien pester is displayed).

Ivacuatien of Schools 16.

Preparations should te made to dener. strate Ascen = #7.

the capability to evacuate schools in an orderly manner.

Schools were not in session during the exercise, requiring simlation of most related activities.

17.

FLIw.A Guidance venerandum MS-1 (CM) M.S-1 W.e New Hamcshire RERP Nst be updated to conform to the requirements of TEMA Guidance Memorandum Ms-1 " Medical Services" which was issued 11/13/86. ?.e plan changes necessary to effecuate this enange should have been made in 1987 and sumitted with your Annual Iatter of Certification f:e 1987.

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' 8. TD% GJidance Macerandun r/-2 JCM) C/-2 i

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0.e New Hepsnire RERP must to updated to confor:

to tne requirements of FDA Guidance Mecerandum r/-2 l

wien was issued 11/13/86. Ne advised you by meneran-

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dum dated May 6, 1987 that plan changes to conform to 1

(GM) r/.2 srculd be sutnitted with the 1987 Annual l

T.atter of Certification.

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19. ~ In East Kirgsten, emegency procedures should Racert = 467 be developed for the YMCA cang and the Rosen-targ Conference Enter and included in the town plan.

During the exercise, it was noted that emer;ency respense activities for these tscilities facilities would to strictly en an ad-hoc basis.

. CORRE0:'*CN CF THE FCLLomG ISACECCACIES MUST BE CEMONSTPATED CLlRIN" THE SEX:'

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unicatiens Ecuiecent

1. Additional telefax macnines should be availacle Paper = 48, 12, 16.

at the State ECC, t?.e Ifo, and the Ecr for trans-mission cf hard copy messages and documents. Dur-ing the exercise the available machines were insuf-ficient for the volume of transmittals.

2. I.rprevements sneuld be made in the c::rmunications Recert a 429.

systae.s used for c mmunicatirq between the State s Pelice Troopers and the Iro.

uring the exercise, c:rranications problems were evident.

Plannine and Cecrdinatien

3. The Tcwn of Seabrock emer;ency res;cnse Reecrt = 4104.

efficials need te insure that all puelic and

rivate senools in tneir jurisdictions nave tne correct, updated telephone nwnber of i

the Seabrtek E:"C.

C munications - Procedures 1

4. L glenent L preved communications flow and Racert = 413.

instructions frcu the IFO iccal Liaisons to the local officials.

5. Lplement better flow of technical infocution Reecrt - 417.

frcm tne CCF to the Iro.

J C::Pranicatiens orocedures p

6 :. plee.ent i. groved c==unications to keep the Facer = 437.

Receptien Center manager updated en the status of the sme gency.

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7. I. ple ent :rre direct c:nmunications frta the IFO to F.ecer = 443.

the Pocxirghan County sta;ig area ao that messa;es do not have to go first to tne Sheriff's Office, then to the stagirg area by runner.

8. Iglement an ef fective etmriunications system Moort = #47, between the Brent', cod ECC to the Mand. ester i

heeption Center.

i rield weniterine Teans - Precedures_

9. ::nplement : fore ef fe:tive use of field r:enitorirg h oort = $18. 19, teams in taking air sa.mples, plume trackirg, and Plan = Section I, p.

cetainirq field data to support dosse calculations.

.64a.

Aslo i@ rove the 'sangling point map in the plan so

.tnat it illustrates radial distances and directions frtrn ene seacrecx plant.

taboraterv Capabilities

10. The capabilities of laDecatory faciliti*es must Plan

• Section I, be established, particularly in regard to the P. 17.

State's ability to obtain outside support fr::m Secti:n V (OPHS) p.7 the New England Ccmpact er federal resources.

Alertine; and Setifitation

11. Procedures should te in place to identify new Plan = Section !!,

residents and musinesses who would receive P.8 tone alert radios and should establish how the t:ne aler: radies are distributed.

I::C C:erations and Manacement

12. I@lement procedures at tr.e IFO to insure that keer: - 411.

- the status teard is updated in a timely and orderly f ashion..

13. Provisiens.for adequate security need to be made Reterc = $94.

at the P0rtsmouth ECC.

Traininc

14. Additi:nal trainirs should be provided to the Racer: = 436.

Red Cross representative at the reception / mass care center t: insure timely arrival and l

interaction with the facility manager.

13. Additi nal trainirg of Town of Seabrook police hocr: = *103.

staff should be provided to insure that they are awre of specific traffi: control proced-ures a: traff1: c:ntrol points.

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_7 Planninc and C:crdinatien-

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'16. Kimsten needs tc increase coordination Raoort = $6 3.

with the tcwn's day care centers to insure that evacuation is carried out according to l

f plan.- Neing the exercise, simulated calls wre placed to parents requestig the to 4

pick up their children.

mis is not the planned metted of evacuatien.

E

17. New Castle 'energency resgense of ficials Raoort = 476.

E-snould review, with the State, New Castle's v,

informal procedure to evacuate New Castle whenever Pertsmouth is evacuated.

As noted duriq the exercise, this procedure y

is not in tne local plan.

13. Additional. plannig wr4 needs to be done Racer = 985, 67.

by the Town of Newton regarding traffic control at local scncols, and emergency, procedures for the Packer Meadows licas, a special f acility not listed in the Newton Plan.

19. Procedures at Stratnam need to be reviewd Raocrt = $109-l to insure tnat special needs people are not relocated to an area which itself is being evacuated.

Personnel Monitorinc and Decontamination

20. Cnergency res;cnse efficials at East Kingsten Racert = 970.

g srculd insure that when a sheltering or

- evac.,:ation ceder is in of fact fer the town,

. all personnel entering the ECC should tm enitered f:r radi: active c:ntamination if a release has occ xred and time could have pemitted the plume to reach these personnel.

21 Additional plannig wek needs to be done Report a #95, 97.

by the City of Portsmouth regarding the identi-L' fication, in the plan, of additional traffic 1

I control points and a substitute bus staging area.

~

cr racilities u.

/spropriate improvements should be made at Becer a 845, 73, 79.

the Brent cod, New Castle, and Newfields ECCs so that the facilities are capable of sustaining extended cperations.

De Brent,cd tot was very small and lacked adequate furn-iture wntle the New Castl EDCs [ ached bacx-up power.e and Newfields

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L Ecc coeratiens and Manacemnt.

23. Procedures need to to iglamented at t'.e East Racert a 469, 75 i

Kingston and New Castle EOCs for nere effic-tent message vdlim and distribution.

• raining 24.

Additional trainim srculd to provided to Racert = v33, 34.

the Goverr.ce's Press Secretary and the State

- PIO at the Me:!ia Center to insure they are better prepared for required coordination lc of puolic ir.fe:.ation activities.

)

~*raffic Manacement.

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25. The State must ce enstrate the dispeech of Racert a 427 ambulances ~ frem ne Fccxingnam County staging j

area to previde ice special needs persons.

III.. '3E FOLLCWING A?.E St.LGESTIONS FOR IMPROVEMENT:

i Planning and Cecrdination

1. The Breneweed eme:gency plan should indicate Racert = v50 the existence of the Rockingham County Nursim Her::e and tne fact that the nursim home has its cwn emergency preparedness plan which does net require participation ey Brentweed.

Traffic Mana;e. ent

2. It needs to be estselished whether Police Plan = Secti0n V*,

'l Chiefs have reviewd tne Traffic Management p.3.

and Control Section (Appendix I) of the tvacuation Ti.m Estimate Study.

It is not clear in the study wnetner this review has taken place.

3. Procedures snculd be in place at the Peoert = $81.

Newfields ECC to insure direct notification of. the local industrial facility (Kimston Warren Facter/) during an emergency.

Bus Driver Maos 1

4. A north directional arrow and a distance Plan = Section I, p.

scale should ce added to the naps to be 73.

used by cus drivers.

Section IV (Cr. pen-9

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e Planninc and Cecedination 5.

Brentwocd emegency respense officials seculd Reecrt = v49 l

coordinate with the State and Rock 1rgham Ccunty to determine ene anticipated traffic volume attributable to the staging area at I

the Rocxin;; ham County Catplex.. Lack of this coordination was noted during the exercise.

Persennel Monitorine ar.d Decontamination i

6. The nenitoring prece movement rate of cne inch Paccr: = 938 per second irdicated in the Manchester hest ecmunity plan snculd te changed to conform to the three inenes per second specified in the State Plan.

Traffic Manacement

7. The availability of good quality maps illus-Reecrt = (30.

trating access centrol peints and traffic control ponts for use by the State Police must be insured.

Curing the exercise, State Police trcopers indicated that better maps wre needed, especially for troopers not l

familiar with the area.

I since MA Guidance Meecrardum EX-3, %nagirg Pre-Exercise Accivities and Pest Exercise Meetings" dated February 26, 1988 (ccpy attached) is effaccive June 26, 1988, w raccr.mard that it be used as a guide durirg planning for the 1988 Seabrock Exercise.

At the earliest cppertunity, please serd us the er.arges cade te ccrrect the j

inadequacies descriced in Section I above so we can proceed with planning fer ard executien of the 1988 Exercise.

Please call us at 223-9561 if you have questices or we can assist you in any way.

Sincerely, 5

Edward A. Therras, Division Chief l

Natural & Technological Hazards Ii o

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