ML20246C380
| ML20246C380 | |
| Person / Time | |
|---|---|
| Issue date: | 05/01/1989 |
| From: | Burns R, Niemeyer E NRC OFFICE OF ADMINISTRATION (ADM), WASHBURN UNIV. OF TOPEKA, TOPEKA, KS |
| To: | |
| Shared Package | |
| ML20246C350 | List: |
| References | |
| CON-FIN-D-24169, CON-NRC-39-88-236 NUDOCS 8905090355 | |
| Download: ML20246C380 (6) | |
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[}~J AMENDMENT OF SOLICITAT 4/ MODIFICATION OF CONTRACT
- 2. ArMENOMENT/VOO6F 6 CAT 60N NO.
L EFFECT4vE DATE
- 4. REQua54 TION / PURCHASE REa. MO.
- 5. PROJEC T NO. (if,applac.pHs)
. ONE MY 0 t RFPA No. ARM-88-236, Mod.
soon
- c. a55UED sv l
- 7. AoMcN 5TEREO ev (1/ eener paa seem #1 l
U.S. Nuclear Regulatory Commission 1
Division ~ of Contracts and Property Management i
Washington, DC 20555
- a. N AME AND ADORE 55 OF CONT R AC TOH (No., street, county, Store and Zif Code)
(g) 9A. AMENDMENT OF SOLICIT ATION NO.
Washburn University of Topeka School of Law Library
,e. oATEo (Sss sTam e ss Topeka, KS 66621 loa. MODIFICATION OF CONT RACT/ ORDER NO.
NRC 39-88-236 X
100. DATED (SEE ITEM 13)
CODE l FACILITY CODE
- 11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS The above numbered solicitation is amended as set ior th m item 14. The hour and date specified f or receipt of Offers is entended, is not ex.
tendBd.
L Of fzrs must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended.by one of the following rnethods:
(2) By completing items 8 and 15.and returning copies of the amendtnent; (b) By acknowledging receipt of this amendmer t on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDG-MENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND OATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFE R. If by virtue of this amendment you desire to change an offer already submitted such change may be rnade by telegram or lettTr, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.
- 12. ACCOUNTING AND APPROPRIATION DAT A (l/ required)
B&R No.: 940-20-06-25-0 FIN No.: D-24169 APPN No. : 31X0200.940 Amount Obligated:$2314.00
- 13. THIS ITEfA APPLIES ONLY TO MODIFICATIONS OF CONTRACTS / ORDERS.
IT MODIFIES THE CONTRACT / ORDER NO. AS DESCRIBED IN ITEM 14.
y)
A. TF45 CHANGE ORDE R 15 ISSUED PURSUANT TO; (Specafy authonry) THE CHANGES SET FORTH IN ST EM 14 ARE MADE 4N THE CON.
TR ACT ORDER NO. IN ITEM loa.
B.THE ABOVE NUMBEREO CONTR ACT/ ORDER 15 MOOlFIED TO REFLECT THE ADMINISTR ATIVE CHANGES (such as changes in paying offica.
appropriation dese, etc.) SET FORTH IN ITEM 14, PUR5UANT ~O 1 HC AUTHORITY OF F AR 43.103(D).
C. THIS SUPPLEMENT AL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITv OFa D. OTHE R (Specsfy type of modstscatnen and authorsty)
E, IMPORTANT: Contractor is not, b is required to sign this document and return 3
copies to the issuing office.
1s. oe5C RseT SON OF AuENOuCNTiuOolF SCAT SON (Organsaed by vcr secnon headsnea. includme nokcitarnonicantreet autaiece matter wher= lea **Me-)
Amend NRC-39-88-236 to extend period of performance for the second year from March 15, 1989 to March 14, 1990.
Cost for second year is $2314.00 (quarterly payments of $566.00 each plus.$50.00 for miscellaneous charges). Amend to also ~ add an option sear, the third year from March 15, 1990 to Marci. 14, 1991, costed at $2418.00.
8905090355 890501 PDR CONTR NRC-39-88-236 PDC Catetet as provided horein, all terms and conditions of the document referenced in tten
- i of 10A, as heretofore changed, remains unchanged and in full force gn3 6f fect.
15A, NAME AND TIT LE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONT RACTING OFFICER (Type orpnnfl Robert Burns, President Eileen Niemeyer, Procurement Agent 153. c0 AC T O RiOF R
ASC. DATE 54GNED 168. UNIT E ST TES Og AMERICA 16C.DATE SaGNED' 4] /h gy M*
f.re.r co-.- Orr- /
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30105 STANDARD FORM 30 (REV.10 83)
N5N 7540-01152 8070 -
PREVIOUS EDITION UNUSABLE Pr nerat>ed by GSA F AR (48 LF R) 53.243
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STATEMENT OF WORK COOPERATIVE AGREEMENT (LPDR) 1.
BACKGROUND The FOIA/ Local Public Document Room Branch within the Division of Freedom of Information and Publications Services, Office of Administration and Resources Management, U. S. Nuclear Regulatory Commission (NRC), is responsible for the overall establishment and maintenance of local public document rooms (LPDRs).
The FOIA/LPDR Branch recommends, develops, and implements programs, plans, objectives, and activities of local public document rooms, as well as coordinates the distribution of documents to LPDRs.
The LPDR program provides scientific and technical information relating to nuclear power plants.
The document collections permit and encourage the free exchange of ideas and criticisms by the general public in the licensing of nuclear power plant construction and operation.
The LPDRs are located in libraries maintained by state / local governments, institutions of higher education and nonprofit organizations (hereinafter, the " Cooperator") in the vicinity of proposed nuclear power plants.
The FOIA/LPDR Branch has established a cooperative agreement program to provide financial remuneration for services performed by the LPDRs and to insure that a uniform program of document maintenance and information services is provided for LPDR patrons.
2.
PERIOD OF PERFORMANCE a.
The period of performance hereunder shall commence on 3/15/89 i
and shall continue through 3/14/90
, unless sooner terminated or extended.
b.
The Cooperator and the NRC, by mutual agreement, may extend the period of performance through the execution of supplemental agreements to this cooperative agreement, not to exceed a total of five (5) years.
At the end of each year the Cooperator will be required to submit a cost proposal to the NRC for the following year.
3.
NRC RESPONSIBILITY The NRC anticipates that they will provide documents on a weekly basis to be added to each local public document room collection (collection). NRC will provide file folders, binders, labels, postcards for reporting missing documents, envelopes for use in communicating with NRC, a User's l
Guide, filing and document retention instructions, etc.
Also, the NRC, when notified by a library, will promptly replace any documents found
- Incorporate into resultant Cooperative Agreement.
2-missing from the collection.
NRC will periodically visit each library to review the collection, provide guidance and instructions to the library staff, monitor contractor performance, and identify / resolve problems or discrepancies.
4.
MAINTENANCE AND OPERATION OF THE LPDR The Cooperator shall perform the following services relative to the maintenance and operation of the LPDR:
a.
Properly file paper copy documents or microfiche received from NRC within one week of receipt in accordance with the filing system provided by NRC.
To meet the particular needs of library patrons, this filing deadline may be extended upon the expressed approval of the Program Officer.
b.
Refile documents or microfiche used by patrons within the next business day, Prepare file folders and folder labels when necessary.
c.
d.
Promp.ly file as well as display reference tools and finding aids provided by NRC (such as the LPDR HOTLINE toll free labels and signs which identify the collection) as instructed.
e.
Maintain a file of explanatory and instructional material sent to the LPDR library by the NRC.
f.
Documents in the collection are not allowed to leave the LPDR library unless instructed to do so by the FOIA/LPDR Branch, NRC.
g.
Work with the FOIA/LPDR Branch staff and other NRC representatives, as necessary, to answer questions and provide information on the availability of documents and services, return documents sent in error, make arrangements for handling non-routine matters as they arise, such as Freedom of Information Act responses.
h.
Maintain the local public document room collection and NRC-furnished equipment as a physically unified collection.
i.
Report promptly to the Program Officer the identification of documents found or reported to be missing from the collection.
4 5.
USER ASSISTANCE a.
Provides patrons with reference assistance in locating documents and sufficient instructions to familiarize users with the filing system, the local public document room collection, the collection's reference tools and finding aids, the indexing system used for paper copies and microfiche copies of the collection, and use of the microfiche reader printer.
)
3-b.
Provide users access to operable reproduction equipment for making paper copies of the collection, as needed.
6.
ADMINISTRATIVE SERVICES Insure that the NRC microfiche reader printer is in good operating a.
condition.
In the event the equipment requires repair or servicing, the library staff shall arrange to have an authorized service representative repair or service the equipment.
The invoice of charges should be forwarded for payment to the NRC in accordance with the instructions in USNRC LPDR Branch Newsletter entitled "LPDR UPDATE" (ATTACHMENT 1). A copy of the signed work order should be submitted with the quarterly report and advance / reimbursement Form
- 270.
If the cost estimate exceeds $200.00, the Cooperator staff shall first contact the Program Officer by calling the toll free number 800-638-8081.
b.
Promptly inform the FOIA/LPDR Branch of the NRC, either by the toll free telephone number (800-638-8081) or in writing, of problems regarding the use or maintenance of the collection.
As the need arises, the Cooperator shall acquire necessary c.
miscellaneous office supplies (storage boxes, hole punches, etc.) for performance of the work required under this cooperative agreement.
Approval of the NRC Program Officer is required prior to purchase of these supplies.
Payment should be requested on the next quarterly advance / reimbursement Form #270.
Receipts for the supplies must accompany Form #270.
Charges for paper and lamps for the NRC microfiche reader printer are not allowable expenditures and will not be reimbursed.
7.
SPACE REQUIREMENTS Provide the following:
Adequate shelf or other filing space to maintain the local public a.
document collection.
b.
Adequate space near the document collection to locate a microfiche reader printer, a table for the reader printer, a microfiche file cabinet (s), and table and chairs for patrons using the collection.
Adequate reading space, lighting, heating and cooling, for users to c.
review the documents in the collection.
8.
SUPPLY REQUIREMENTS Maintain adequate supply of paper for the microfiche reader printer, a.
b.
Maintain adequate supply of electric lamps for the microfiche reader printer.
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. 9.
GOVERNMENT FURNISHED PROPERTY The following items are to be furnished to the Cooperator, as needed, to support the collection.
M M
b.
Vertical visible upright cabinet for cards and microfiche, 4 x 6 size, 7-drawers, 40" high,16" wide, 27" deep, with high leg base, steel, 12" high, Shaw-Walker, Model C-1419. (
)
C.
For newly established LPORs or LPDRs receiving a microfiche reader printer for the first time, the NRC will provide the initial box of paper and an extra lamp for the microfiche reader printer.
Thereafter, responsibility to maintain an adequate supply of paper and electric lamps rests with the Cooperator.
("sper:
3M Dry Silver Paper, Type 795, 8 1/2 x 250, 4 rolls per cartu., Lamps:
3M, Order No. 78-8012-3601-5.)
NRC authorizes the Cooperator to charge for copies made on the reader printer, to recoup expenses for paper and lamps.
The Cooperator is authorized, without cost to NRC, to install a coin operated attachment to the reader printer; however, the cost a Cooperator may charge for copies from microfiche may not exceed $0.25 per page copy, I
unless it can be demonstrated to the Program Officer that operating costs require a higher per page cost.
10.
REPORTING REQUIREMENTS a.
Performance Reports A quarterly performance report, utilizing the format as specified in shall be submitted within 20 days after each quarter end to the addressees listed below.
For administrative purposes, it is requested that quarterly advance / reimbursement (Form #270) be
{
submitted simultaneously with this performance report, along with any receipts for miscellaneous supplies and signed work orders covering repairs or servicing of NRC furnished microfiche reader printer. However, for Cooperators who qualify for advance payment, i
the first quarterly report will be submitted with Form #270 for payment of second quarter.
- Incorporate into resultant Cooperative Agreement.
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U. S. Nuclear Regulatory Commission ATTN: Jona L. Souder, LPDR Program Director FOIA/ Local Public Document Room Branch Division of Freedom of Information and Publications Services Office of Administration and Resources Management Washington, DC 20555 U. S. Nuclear Regulatory Commission Property and Procurement Branch Division of Contracts and Property Management Office of Administration and Resources Management Washington, DC 20555 U. S. Nuclear Regulatory Commission Division of Accounting and Finance ATTN:
GOV /COM Accounts Section Office of Administration and Resources Management Washington, DC 20555 b.
Financial Reports In accordance with OMB Circulars A-110, Attachment G and/or A-102, Attachment H, as applicable, the Cooperator shall use the
' Standardized Financial Status Report to report the status of funds for all nonconstruction projects or programs.
Please note the NRC will exercise the option to waive the filing of the Standardized Financial Status' Report since the Request for Advance or Reimbursement and/or Report of Federal Cash Transactions has been determined to provide adequate information, except that a final Financial Status Report shall be required at the completion of the project when the Request for Advance or Reimbursement form is used only for advances.
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