ML20245K238
| ML20245K238 | |
| Person / Time | |
|---|---|
| Issue date: | 06/26/1989 |
| From: | Mccutchen P, Niemeyer E NRC OFFICE OF ADMINISTRATION (ADM), SCOTTSBORO, AL |
| To: | |
| Shared Package | |
| ML20245K228 | List: |
| References | |
| CON-FIN-D-24169, CON-NRC-10-87-214 NUDOCS 8907050067 | |
| Download: ML20245K238 (10) | |
Text
I d MENoEENT/maooweCAT oN oro, y-y
- s. uFECTavE Da t s
- 4. REevissi om/*vmCHASE REo NO-6 es os t C t 'NO esr.,pa.r sars TWO ADM-87-214 m,,,,
- s. essvEo av wwti 4 o lygg t AoM NittEREo or arcaner w..sz, s, CODE l U.S. Nuclear Regulatory ConkMston Division of Contracts and Property Management Washington, DC 20555
- 4. teAME AND ADDRESS OF CONT RAC100 #ve. street county, geese end Elf codes p
DA. AMENOMENT OF 504.tCof ATION No.
Scottsboro Library 1002 South Broad Street Scottsboro, Alabama 35768 so. oATEo tsss irast s es 10A. MoDtFICAT60N OF CONT RACT/ ORDER peo.
NRC-10-8 7-214 10e. DAT EO tssK ITEst 13p CODE lF ACILITY CODE 11 THis ITEM ONLY APPLIES TO AMENDMENTS.0F SOLICITATIONS b is not em.
The above numbere:: scheitation es amended as set forth en tem 14. The hour and date specife.d for reosipt of Offers es entended, wnd.d Offers rnust set nowledge receipt of this amendment prior to the hour and date speerfied in the sofacitation or es amended.by one of the following tnethods ist By compteung item 8 and 15. and returning topies of the amendment. (b) By acknowledging remipt of this amendment on each copy of the offer suomitted or (el By separate tetter or teiegram which includes e reference to the sobeitstion and amendment numbers. F AILURE OF YOUR ACKNOWLEDG-MENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTtON OF YOu A OM E R H ov nrtue of tNs amendmerit you desire to change en offer already submitted,such change may be inade by wieram or letter, proviced each teos e wa - mes es reference to the solicitaron erid tNs amendment.end is recened prior to the opening hour and date specifi.d II. ACCOVreTING AND AM s.js..M cN DAT A (jf aguared) 940 20 06 250
- D24169
- 31X0200.940
- Obligation $4,522.00 i
- 13. THIS ITEM APPLIES ONLY TO MODIFICAllONS OF CONTRACTS / ORDERS.
IT MODIFIES THE CONTRACT / ORDER NO. AS DESCRIBED IN ITEM 14.
j p
A. THe5 CMANGE OROt a es issuto PvR5vANT TO; rapecary authontys THE CMANGES SET FORTM IN ITEM 34 ARE MADE sN THE CON-TR ACT ORDER NO. 8N ITEM 30A.
S. THE ABOvc' NUM5E RE D CoNTR ACTIORDER 85 MODIMED To REFLECT TME ADMINisTR ATIVE CHANGES (see is ebensee in pering ofpce.
approprierson dede, air ; SET FORTM 6N ITEM 14, PUR5UANT TO THE AUTMoRSTY OF FAR 43.303(D).
C. TMis svPP6EMENT AL AGREE ME N1 r& ENt E RED sNTo PUR5vANT 10 AUTMORtT V OF a D OTHL R 45perst) type of modstreelson end outnerstya f
E. IMPORTANT: Contractor O. noi. Q;.< eau.,.aios.nin.,ooCum.ni.no,,iurn 3
Copi.i so is ii.uin,o4vice.
I7i>E SC R spi 60N OF AME NDME NT/MCOst sC AT SON forpenued by UcF erction Aeadanse. ancludang sol 4cs stamn/ con treet sueeeci maf fer a,4ere fr.e46Es This modification is to extend the period of performance for 1 year, the third year of a cooperative agreement, with an option year, the fourth year.
1 The total amount for this modification is $4,522.00 ($1118 per quarter plus $50.00 for miscellaneous chstges). Option year costed at $4,622.00.
Third Year -
May 11, 1989 - May 10, 1990 8907050067 8906g Fourth year - May 11, if30 - May 10, 1991 CONTR pNU-PDR NRC-10-87-214
,E,sg,e,s,orone.o wereen..n ter.no ano consitions on tn. oocument r.ferenc.o in ii.m A or 20A, as her.totor. cnan,.o, r.m. ins unen no.o ano in susi force ISA. NAML AND TlT LE OF 5#GNE R (type or pnnip 16A. NAME AND f tTLE OF CONT RACTING OF F tCER (Type or pnnt/
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r) y W) $ 6nicherl, [i[rer ria ed Eileen Niemeyer, Grants Officer d
154.C ON T RAC10R/OF F E ROR
, A SC. DATE 5eGNED 368. vhiTED 5T AT ES OF AMERiC A 36C-QaTE SIGNED
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t$4neture of Conrrettmq Opri NSN T540 03152 40TO 30305 STANDARD FORM 30 (REv. 30 83)
MEV80U5 EOff aON UNUS ABLE Peescreces er G5A 4
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I f
STATEMENT OF WORK COOPERATIVE AGREEMENT (LPDR) i
{
1.
BACKGROUND The F0IA/ Local Public Document Room Branch within the Division of Freedom I
of Information and Publications Services}, Office of Administration, l
U. S. Nuclear-Regulatory Commission (NRC is responsible for the overall j
establishmentandmaintenanceoflocalpublicdocumentrooms.(LPDRs).
The a
FOIA/LPDR Branch recomnends, develops, and implements programs, plans, objectives, and activities of local public document rooms, as well as coordinates the distribution of documents to LPDRs.
4 The LPDR program provides scientific and technical information relating to nuclear power plants. The document collections permit and encourage i
the free exchange of ideas and criticisms by the general public in the licensing of nuclear power plant construction and operation. The LPDRs are located in libraries maintained by state / local governments, institutions of higher education and,onprcfit organizations l
(hereinafter, the " Cooperator") in the vicinity of proposed nuclear power 1
plants.
l The F0IA/LPDR Branch has established a cooperative agreement program to provide financial remuneration for services performed by the LPDRs and to j
insure that a uniform program of document maintenance and information services is provided for LPDR patrons.
i 2.
PERIOD OF PERFORMANCE-a.
The period of performance hereunder shall commence on May ll, 1989 and shall continue through May 10, 1990, unless sooner terminated or l
extended.
b.
The Cooperator and the NRC, by mutual agreement, mey extend the period of performance through the execution of supplemental agreements to this cooperative agreement, not to exceed a total of five (5) years. At the end of each year the Cooperator will be required to submit a cost proposal' to the NRC for the following year.
3.
NRC RESPONSIBILITY The NRC anticipates that they will provide documents on a weekly basis to be added to each local public document room collection (collection).
NRC l
will provide file folders, binders, labels, postcards for reporting missing documents, envelopes for use in communicating with NRC, a User's Guide, filing and document retention instructions, etc. Also, the NRC, when notified by a library, will promptly replace any documents found
- Incorporate into resultant Cooperative Agreement.
1 J
2 missing from the collection. NRC will periodically visit each library to review the collection, provide guidance and instructions to the library staff, monitor contractor performance, and identify /reso?ve problems or discrepancies.
4 MAINTENANCE AND OPERATION OF THE LPDR The Cooperator shall perform the following services relative to the maintenance and operation of the LPDR:
a.
Properly file paper copy documents or microfiche received from NRC within one week of receipt in accordance with the filing system provided by NRC. To meet the particular needs of library patrons, this filing deadline may be extended upon the expressed approval of the LPDR Program Manager.
b.
Refile documents or microfiche used by patrons within the next business day.
c.
Prepare file folders and folder labels when necessary, d.
Promptly file as well as display reference tools and finding aids provided by NRC (such as the LPOR H0TLINE toll free labels and signs which identify the collection) as instructed.
e.
Maintain a file of explanatory and instructional material sent to the LPDR library by the NRC.
f.
Documents in the collection are not allowed to leave the LPDR library unless instructed to do so by the F0IA/LPDR Branch, NRC.
g.
Work with the FOIA/LPDR Branch staff and other NRC representatives, as necessary, to answer questions and provide information on the availability of documents and services, return documents sent in error, make arrangements for handling non-routine matters as they arise, such as Freedom of Information Act responses.
h.
Maintain the local public document room collection and NRC-furnished equipment as a physically unified collection.
- i. Report promptly to the LPDR Program Manager the identification of documents found or reported to be missing from the collection.
5.
USER ASSISTANCE a.
Provides patrons with reference assistance in locating documents and sufficient instructions to familiarize users with the filing system, the local public document room collection, the collection's reference tools and finding aids, the indexing system used for paper copies and microfiche copies of the collection, and use of the microfiche reader printer.
. b.
Provide users access to operable reproduction equipment for making paper copies of the collection, as needed.
6.
ADMINISTRATIVE SERVICES a.
Insure that the NRC microfiche reader printer is in good operating condition.
In the event the equipment requires repair or servicing, the library staff shall arrange to have an authorized service representative estimate the cost of the repair needed on the equipment. Before proceeding with any repair, the cooperater shall receive authoriza2 ion from the Project Officer by calling the toll freetelephonenumber(800-638-8081). After the repair is made, the invoice of charges should be forwarded for payment to the NRC in accordance with the instructions (ATTACHMENT 1). A copy of the signed work order should be submitted to the Project Officer within one day of the repair.
b.
Promptly inform the FOIA/LPDR Branch of the NRC, either by the toll free telephonenumber(800-638-8081) or in writieg, of problems regarding the use or maintenance of the collection.
c.
As the need arises, the Cooperator shall acquire necessary miscellaneous office supplies (storage boxes, hole punches, etc.i for performance of the work required under this cooperative agreemeni.
Appraval of the LPDR Program Manager is required prior to purchase of the:,e supplies.
Payment should be requested on the next quarterly advance / reimbursement Form #270.
Receipts for the supplies must accompany form #270. Charges for paper and lamps for the NRC microfiche reader printer are not allowable expenditures and will not be reimbursed.
7.
SPACE REQUIREMENTS Provide the following:
a.
Adequate shelf or other filing space to maintain the local public document collection.
b.
Adequate space near the document collection to locate a microfiche reader p(rinter, a table for the reader printer, a microfiche file cabinet s), and table and chairs for patrons using the collection.
c.
Adequate reading space, lighting, heating and cooling, for users to review the documents in the collection.
8.
SUPPLY REQUIREMENTS l
a.
Maintain adequate supply of paper for the microfiche reader printer.
O b.
Maintain adequate supply of electric lamps for che microfiche reader printer.
i
. l l
9.
GOVERNMENT FURNISHED' PROPERTY i
The following items are to be furnished to the Cooperator, as needed, to i
support the_ collection, a.
3M "800" microfiche reader printer, Model No. 475BG, Serial No..
l 304439
, NRC Tag No. 009618 (1ea.)
I b.
Vertical visible upright cabinet for cards and microfiche, 4 x 6 size, 7-drawers, 40" high, 16" wide, 27" deep, w)ith high leg base, steel, i
12" high, Shaw-Walker, Model C-1419. ( lea J
c.
Reader printer sit-down stand, 30 high, top 36 x 30", Bell & Howell, s
Catalog No. 123001. (l'ea.)
)
I For newly established LPDRs or LPDRs receiving a microfiche reader i
printer for the first time, the NRC will provide the initial box of paper and an extra lamp for the microfiche reader' printer. Thereafter, responsibility to maintain an adequate supply of paper and electric lamps 1
rests r;th the Cooperator.
(Paper: 3M Dry Silver Paper, Type 795, j
8 1/2 x 250, 4 rolls per carton; Lamps: 3M, Order No. 78-8012-3601-5.)
NRC authorizes the Cooperator to charge for copies made on the reader printer, to recoup expenses for paper and lamps.
l The Cooperator is authorized, without cost to NRC, to ' install a coin operated-attachment to the reader printer; however, the cost a Cooperator may charge for copies from microfiche may not exceed $0.25 per page copy, l
unless it can be demonstrated to the LPDR Program Manager that operating costs require a higher per-page cost.
I 10.
REPORTING RE0VIREMENTS a.
Performance Reports j
A quarterly performance report, utilizing the format as specified in l shall be submitted within 20 days after each quarter end to the addressees listed below. For administrative purposes, it 1
is requested that quarterly advance / reimbursement (Form #270) be submitted simultaneously with this performance report, along with any receipts for miscellaneous supplies and signed work orders covering repairs or servicing of NRC furnished microfiche reader printer. However, for Cooperators who qualify for advance payment, the first quarterly report will be submitted with Form #270 for payment of second quarter.
6
- Incorporate into resultant Cooperative Agreement.
. V. S. Nuclear Regulatory Commission ATTN: Jona L. Souder, LPDR Program Manager F0IA/ Local Public Document Room Branch Division of Freedom of Information and Publications Services Office of Administration Washington, DC 20555 U. S. Nuclear Regulatory Commission Property and Procurement Branch Division of Contracts and Property Management Office of Administration Washington, DC 20555 U. S. Nuclear Regulatory Commission Division of Accounting.and Finance Office of the Controller Washington, DC 20555 b.
Financial Reports In accordance witt OMB Circulars A-110, Attachment G and/or A-102, Attachment H, as applicable, the Cooperator shall use the Standardized Finar.cial States Report to report the status of funds for all nonconstruction projects or programs. Please note the NRC will exercise the option to waive the filing of the Standardized Financial Status Report since the Request for Advance or Reimbursement and/or. Report of Federal Cash Transactions has been determined to provide adequate information, except that a final Financial Status Report shall be required at the completion of the project when the Request for Advance or Reimbursement form is used only for advances.
d
FY-89 3M MICROFICHE READER PRINTER REPAIR The FY-89 purchase order number for repairs to NRC-furnished 3M microfiche reader printers is DR-89-0235.
Invoices for repairs made between November 29, 1988, and September 30, 1989, should include this number as well as the serial number of the machine and the NRC tag number.
BEFORE ANY REPAIR IS MADE, YOU MUST CONTACT John Harris, Project Officer responsible for 3M microfiche reader printer repairs. His authorization is needed for ALL repairs. Mr. Harris' direct telephone number is (301)492-4248.
However, if you prefer, you may call the LPDR toll-free Hotline, 800-638-8081, and your call will be transferred to Mr. Harris.
If he is not in, someone else in his office can give the authorization.
Copies of completed service tickets for ALL repairs are to be forwarded, within one day of the repair, to Mr. Harris at the following address:
Mr. John Harris, Room P-530 U.S. Nuclear Regulatory Commission Washington, DC 20555 The NRC should not be billed for microfiche reader printer paper and/or lamps.
Contracts and agreements stipulate that the library is responsible for the purchase of these items. Libraries have the option of charging for prints to defray the cost of these supplies.
Invoices should be submitted to:
Division of Accounting and Finance Office of the Controller U.S. Nuclear Regulatory Commission Washington, DC 20555 Any questions regarding the repair of NRC-furnished 3M microfiche equipment should be directed to John Harris, Project Officer.
D
s QUARTERLY REPORT
. LOCAL PUBLIC DOCUMENT ROOM COLLECTION COPY FIGURES FROM PREVIOUS REPORT.)(PL PLEASE DO NOT Library Name/ City / State:
Cooperative Agreement No.
Quartar No.:
Dates Covered:
A.
Use of the Collection:
1.
of use of the documents during the last quarter. Estimat Comments:
2.
Estimate number of copies made during the quarter.
- 1) From paper copies:
)
i
- 2) From microfiche:
l B.
Condition of the LPDR Collection:
i 1.
Has filing been kept up-to-date (filed within one week of receipt from NRC and within one business day after use by patron?
If not, i
what actions are being taken to maintain an up-to-date collection?
I' 2.
missing documents below.Have documents been reported missing dur If.so, list Branch has or has not been notified.Also, please indicate below if the LPOR C.
Filing and Assistance:
1.
Please indicate the average amount of time spent each week during this quarter:
i 1)
Filing hardcopy documents and microfiche received from NRC.
Hours Minutes / Per week 2)
Refiling hardcopy documents and microfiche used by patrons.
Hours Minutes / Per week 2.
to use and/or locate documents and microfiche in the i
i Hours Minutes / Per week i
l l
_______________________J
.i v
.g..
'.~
.i D.
Equipment Maintenance:
1.
Is'the NRC furnished microfiche reader / printer operational?
LY N
2.
If not, has your local 3M representative been~ notified?
Y
'N 3
3.
If not, give reason.
.J
..j
~
y 4.
Please estimate the number.of days the reader / printer was not operational'during the. quarter.- '
days.-
9
- 5.'
Is the microfiche reader / printer paper outdated?
Y N-
- 6. - If yes, is additional paper being purchased?*
.Y
'N Please fill in if applicable.
7.
List the cost of required maintenance for the NRC microfiche reader printer, date of the service, Land describe the problems requiring the. service.
j 10ST
-DATE PROBLEM I
l l
E.
Corrections:
a Please indicate below, where'necessary, any'information which has. changed ~
this quarter:
1.
Person who signs cooperative. agreement:
2.
Collection recipient:
3.
Person who handles reference _ questions:
4.
Person who.does the filing:
i 5.
Telephone number:
l 6.
Address:
i 7.
Hours of operation:
i
- Library is responsible for purchasing paper and bulbs.
l i
'i
F.
Pr' oblems:
Please describe any problems that have occurred with the maintenance and use of the collection which have not been reported to, or resolved by, tne FOIA/LPDR Branch, G.
Suggestions:
Please list below any ideas or suggestions you may have that would help us improve the LPDR Program.
DATE SIGNATURE TITLE Submit original and (1) additional copy of the quarterly report and invoice to:
U. 5. Nuclear Regulatory Commission Office of Administration and Resources Management Division of Accounting and Finance ATTN: GOV /COM ACCOUNTS Washington, D.C.
20555 Submit (1) copy of quarterly report and invoice to:
Jona L. Souder, LPDR Program Director F0IA/ Local Public Document Room Branch U. S. Nuclear Regulatory Commission Washington, D.C.
20555 I
I
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