ML20238D405
| ML20238D405 | |
| Person / Time | |
|---|---|
| Issue date: | 09/09/1987 |
| From: | Dow O, Smith P NRC OFFICE OF ADMINISTRATION & RESOURCES MANAGEMENT (ARM), WHITE PLAINS, NY |
| To: | |
| Shared Package | |
| ML20238D382 | List: |
| References | |
| CON-NRC-10-87-440 NUDOCS 8709110157 | |
| Download: ML20238D405 (19) | |
Text
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O. S. NUCLEAR REGULAiORY COMMIESION NOTICE OF COOPERATIVE AGREEMENT
- l. COOPERATIVE AGREEMENT NUMBER
- 2. H0DIFICATION NUMBER
- 3. COOPERATIVE AGREEMENT PERIC.
NRC-10-87-440 N/A FROM:9/10/87 70: 9/9/88-l
- 4. AUTHORITY Section 31a and
- 5. TYPE OF AWARD 6.000PERATOR TYPE I41b of Atomic Energy Act of 1954, as amended.
Cooperative Agreement City-k.000PERATORNAMEANDADDRESS
- 8. PROJECT TITLE
- White Plains Public Library A'I'IN: Mr. Oliver F. Swift
" Maintenance and.0peration of The' Manicipal Reference Librarian Local Public Document Room (LPDR)"
100 Martine Avenue White Plains, NJ 10601 4
- 9. PROJECT WILL BE CONDUCTED PER 10, TECHNICAL REPORTS ARE REQUIRED C00PERATOR.'S PROPOSAL (S)
PROGRESS AND FINAL DATED AND FINAL ONLY APPENDIX A - PROJECT COOPERATIVE AGREEMENT X
OTHER l
PROVISIONS
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- 11. PRINCIPAL-INVESTIGATOR (S) NAME AND
- 12. NRC PROGRAM 0FFICE_(HAME AND ADDRESS)
ADDRESS U.S. Nuclear Regulatory Commission.
same as #7 LPDR Branch-ATTN: Jona L. Souder, Chie Divf sion of Rules & Records -
Office of Adm., Wash., DC 20555 J
Tol ophnnn Un; IRnn) A3R_RnR1 j
- 13. ACCOUNTING AND APPROPRIATION DATA
- 14. METHOD OF PAYMENT
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B&R No.:
46-20-25-302 ADVANCE BY TREASURY CHECK-p x
REIMBURSEMENT BY TREASURY j
FIN:
CHECK LETTER OF CREDIT APPN:
31X0200.407 OTHER (SPECIFY)
- 15. FUNDING SOURCES S0,URCE AMOUNT NRC:
THIS COOPERATIVE
$ 11,746.00 AGREEMENT PREVIOUSLY
. OBLIGATED C00PERATOR SHARE:
THIS COOPERATIVE
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AGREEMENT PRIOR COOPERATIVE
$ AGREEMENT l
TOTAL FUNDING
$ 11,746.00
- 16. AMOUNT OBLIGATED BY THIS COOPERATIVE
$ 11,746.00 AGREEMENT ACTION:
8709110157 870909 i
1' PDR CONTR NRC-10-87-440 pyg.
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- 17. NRC ILSU2NG OErlCL (NA1E AND ADDNE55)
U.S. Nuclear Regulatory Comnission Division of Contracts / Office of Administration Washington DC 20555
- 18. COOPERATOR
- 19. i4RC GRAN1 Of F1CER
~6 JA/E7 f3L A s L NL 9NE lS19nateve)
(Dat'el (signature 7 NAME (TYPED) O /P/P/ d 6 AC nArat (TveEO) 1 T]TLE P/#Ec-76$ ev//e7E A&As AvBuc. 4/6, TITLE Grants Officer TELEPHONE NO.
9// 4 $~ 2- _[#M TELEPHONE NO.
01)i492-7QQ'
- 20. COOPERATIVE AGREEMENT PAYMENT INFORMATION
. Payment will be made within thirty (30) days after receipt of the hilling unless the billing is improper or the cooperator. has failed to comply with the program objectives, cooperative agreement award conditions, Federal reporting requirements or other conditions specified in OMB Circular A-102/A-110, whichever is applicable.
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Peyment will be r..ade by:
U. S. Nuclear Regulatory Coanission
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Office of Resource Management i
l Division of Accounting and Finance, ATTN GOV Wash;ingto/COMACCkUNTS n, DC 20 55 i
Vouchers should be submitted in an original and one (1) copy to the above address, l
on Form #270 " Request for Advance or Reimbursement" (copy attached).
- 21. Attached is a copy of the "tiRC Project Cooperative Agreement Provisions for Institutions of Higher Education and Other Nonprofit Organizations and State / Local Governments." Acceptance ofi these terms and conditions is acknowledged when federal funds are used on this cooperative agreement project.
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P2. ORDER OF PRECEDENCE in the event of a conflict between the cooperator's proposal and this Notice of Cooperative Agreement Award, the terms of the Notice of Cooperative Agreement Award shall prevail.
- 23. By this Cooperative Agreement Award, the cooperator certifies that payment of any audit-related debt will not reduce the level of performance of any Federal Program.
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STATDENT OF. WORK COOPERATIVE AGREEMENT (LPDR) 1.-
BACKGRDUND The Local Public Document Room Branch within the Division of Rules and i
Records, Office of. Administration, U. S.. Nuclear Regulatory Comission (NRC), is responsible for the overall establishment and maintenance of local public document rooms (1PDRs). The LPDR Branch recomends, develops, and implements programs, plans, objectives, and activities of documents to LPDRs.
l local public document rooms, as'well as coordinates the distribution of-
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The LPDR program provides scientific and technical information relatina.to i
nuclear power plants. The document collections pemit and encourage. the free es. change of ideas and criticisms by the general public in the licensing of nuclear power plant construction and operation. The LPDRs-are located in libraries maintained by state / local governments, the " Cooperator") gher education and nonprofit organizations (hereinafter, institutions of hi in the vicinity of proposed nuclear power plants.
1 The LPDR Branch has' established a cooperative agreement program to provide -
financial remuneration for services performed by the LPDRs and to' insure that & uniform program of document maintenance and information services is provided for LPDR patrons.
2.
PERIOD OF PERFORMANCE a.
The period of perfomance hereunder shall commence on h[97
' [9 8
, unless scener and shall continue through 9
teminated or extended.
b.
The Cooperator and the NRC, by mutual agreement, may extend.the period of perfomance through the execution of supplemental agreements to this cooperative agreement, not to exceed a total of five (5) years. At the end of each year the Cooperator will be required to submit a cost proposal to the NRC for the following year.
3.
NRC RESPONSIBILITY The NRC anticipates that they will provide documents on a weekly basis to be added to each local public document room collection (collection). NRC will provide file folders, binders, labels, postcards for reportino rissing documents, envelopes for use in communicating with NRC, a User's Cuide, filing and document retention instructions etc. Also, the W when notified by a library, will promptly replace *,any documents found missing from the collection. NRC will periodically visit each library to review the collection, provide guidance and instructions to the library staff, monitor contractor performance, and identify /rcsolve problens er t'iscrepnties.
incorporate into resultant Cooperative Agreement.
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4.
MAINTENANCE AND OPERATION OF THE LPDR The Cooperator shall perform the following services relative to the maintenance and operation of the LPDR:
a..
Properly file paper copy documents or microfiche received from NRC I
within one week of receipt in accordance with the filing system-provided by NRC. To meet the particular needs of library patrons, this filing deadline may be extended upon the expressed approval of the Program Officer.
b.
Pefile documents or microfiche used by patrons within the next business day.
c.
Prepare file folders and folder labels when necessary.
d.
Promptly file as well as display reference tools and finding aids-provided by NRC (such cs the LPDR HOTLINE toll free labels and signs which identify the collection) as instructed.
e.
Maintain a file of explanatory and instructional material sent to the LPDR library by the NRC.
f.
Documents in the collection are not allowed to leave the LPDR library unless instructed to do so by the LPDR Branch, NRC.
I g.
Vork with the LPDR Branch staff and other NRC representatives, as -
necessary, to answer questions and provide information en the availability of documents and services, return documents sent in error, make arrangements for handling non-routine matters as they arise, such as Freedom of Information Act responses, h.
Maintain the local public document room coilection and NRC-furnished equipment as a physically unified collection.
1.
Report promptly to the Program Officer the identification of docunents found or reported to be missing from the collection.
5.
USER ASSISTANCE a.
Provides patrons with reference assistance in locating documents and sufficient instructions to familiarize users with the filing system, the local public document room collection, the collection's reference tools and finding aids, the indexing system used for-paper copies and microfiche copies of the collection, and use of the microfiche reader printer.
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b.
Provide. users access to operable reproduction equipment for making i
paper copies of. the collection, as.needed.
l 6.
ADMINISTRATE!YE SERVICES
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a.
Insure that the NRC microfiche reader printer is in good ' operating 1
condition. -In the event the equipment-requires repair or servicing 1
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the. library staff shall arrange to have'an authorized service.-
g representative repair or service the equipment. The invoice.of^
charges should be forwarded for payment to the.NRC in accordance'with the instructions in USNRC LPDR Branch Newsletter entitled *LPDR UPDATE".(ATTACHMENT 1). A copy of the. sioned work order should'be i
submitted with the quarterly report'and advance / reimbursement Forr.
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- 270.
If the cost estimate exceeds $200.00, the Cooperator staff shall first contact the-Program 0fficer by calling the' toll free number 800-638-8081.
b.
Promptly inform the LPDR Branch of the NRC, either by the toll free telephone number (800-638-8081) or in writing, of problems regarding the use or maintenance of the collection.
c.
As the need arises,- the Cooperator shall acquire necessary miscellaneous office supplies (storage boxes, hole punches, etc.) for performance of the work required under this coccerative agreement-1 Approval of the NRC Program Officer is required prior to purchase of these supplies. Payment should be requested on'the next quarterly advance / reimbursement Form #270. Receipts for the supplies must accompany Form #270. Charges for paper and lamps for the NRC-microfiche' reader printer are not allowable exper.ditures and will not i
be reimbursed.
7.
SPACE REQUIREMENTS Provide the following:
a.
Adequate shelf or other filino space to maintsir'the local public
.j document collectien.
i b.
Adeouate space near the dtcument collection tc,1ccate a microfiche reader printer, a table for the. reader printer, a' microfiche file -
cabinet (s), and table and chairs for patrons.using the collection.
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Adequate reading space, lighting, heating and cooling, for users to review the documents in the collection. '
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SUPPLY REQUIREMENTS-Maintain adequate supply of paper for the microfiche reader printer.
a.
b.
Maintain adequate supply of electric lamps ~ for the microfiche reader printer.
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9.
GOVERNMENT FURNISHED PROPERTY The following items are to be furnished to the Cooperator, as needed, to-support the collection.
1.
3M "800" microfiche reader printer, Model.No.476kSerial No.
a.
/ 5.94 /o /, NRC Tag No. d o 8 71 O (1ea.)
b.
Vertical visible upright _ cabinet fer cards and microfiche, 4x6 size, 7-drawers, 40" high, 16" wide 27" deep, with high leg base,' steel, 12" high, Shaw-Walker, Model C-1419. -(1 ea.)
Reader printer sit-down stand, 30" high, top 36" x 30" Bell &
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Howell, Catalog No.
123002.
(1ea.)
For newly established LPDRS or LPORS receiving a. microfiche reader printer I
for the first time, the NRC will provide the initial. box of paper and an extra lamp for the miciofiche reader printer.
g to maintain an adequate supply of paper and electric lamps rests with theTheri Cooperator.
(Paper: 3M Dry Silver Paper Type 795,'8 1/2 x 250, 4 rolls l
per carton; Lamps: 3M Order No. 78-8012-3601-5.)- NRC authorizes the Cooperator to charge fer copies made on the reader printer..to recoup expenses for paper and lamps.
i The Cooperator is authcrized, without cost to NPC, to install a coin.
operated attachment to the reader printer; however, the cost a Cooperator may charge for copies from microfiche may not exceed $0.25 per page copy, unless it can be demonstrated to the Program Officer that operating costs i
require a higher per-page cost.
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- 10. REPORTING REQUIREMENTS a.
Performance Reports A quarterly performance report, utilizing the fnnnat as specified in shall be submitted within 20 days after each quarter's end to the addressees listed below.
For administrative purposes, it is requested the quarterly advance /rei'nbursement Form #270) be submitted simultaneously with this performance rep (ort, along with aa receipts for miscellaneous supplies and signed work orders covering Incorporate into resultant Cooperative Agreement.
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repairs or serv'iding of NRC furnished:micr5 fiche reader printer.
However, for Cooperators who qualifyffer udypte payment, the first quarterly report will be submitted Wah Fonf1270 for payment of j
second quarter.
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U.S. Nuclear Regulatory Comishon ij
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'a ATTN: Jona L. Souder, CMef e
local Public Document Rchn Branch A L
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U.S. Nuclea Regulatory C$mitston b
Small Purchases & Regiona? Operattora Branch
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Division of Contracts
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Office of Administration
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Washington, DC 20555
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7 j Division of Accounting & Finance ATTN: GOV /COM Accounts Section Office of Resource Management Washington, DC 20555 b.
Financial Reports 3
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J In accordance with OMB Circulars A-110 Attachment G and/or A-102,
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Attachment H, as applicable, the Cooperator shall use the.
4 Standardized Financial Status Report to report the status of funds for all nonconstruction projects or programs. Please note the NRC will.txercise the option to waive. the filing of the Standardized Financial Status Report since the Request for Advance or' Reimbwsement and/or Report of Federal Cash Transactions' has been determined to provide adequate infonnation, except that a final-
'l Financial Status Report shall be required at11% completion of th; p
project when the Request for Advance or Reimbur;senent font, is used i
only for advances.
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APPENDIX A
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NRC PROJEC1 COOPERATIVE AGREEMENT PROVISIONS FOR STATE AND LOCAL GOVERNMENTS / NONPROFIT ORGANIZATIONS /
EDUCATIONAL INSTITUTIONS l.
This cooper &tive $giament is subject to the following provistons:
1.
Definitions s '.
Be term " grant officer" means the person executing this cooperative agreement on behalf of
,ar=y duly authorized rew) the Government and includes his successors l
esentative of any such persori, b.
The term " cooperator" meus the party entering into this cooperative agraement with the U.S. Nuclear Regulatory Comission (NRC).
l c.
The tem " program officer" means the person in NRC Headquarters who h responsible for the tecMical aspects of this cooperative agreement.
d.
The tem " Circular A-102* aefers to Office of Management & Budget Circular A-102 (Revised), Unifortn Requirements for Assistance to State and Local Governments (January 1981).
The tbm " Circular A-87" refers to Office of Management & Budnet e.'
Circular A-87, Cost Principles for State and Local Governments (January 28,1981).
f.
The tenn " Circular A-110" refers to Office of Management & Budget Circular A-110. Uniform Administrative Reytrements for Grants and Agreement with Institutions of Higher Edceltion, Hospitals, and l
1 OtherNonprofitOrganizations(July 30,-1916).
9 The term
- Circular A-21' refers to Office of Management & Budget Circular A-21 (Revhed)vDst Principles for Educational Institutions (February 26,1979) and A-21 (Revised) Transantral Memorandum No. 2, Cost Principles for Educational Institutions (June 4,1986).
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The term " Circular A-122" refers to Office cd Maagement & Budget Circular A-122, Cost Principles for Nonprofit Organizations (July 8, 1980).
L General a.
This cooperative agreement is conposed of a ' cooperative agreement face page (which may incorporate the Cooperator's proposal by reference) and the NRC Project Cooperative Agreement Provisions for State and Local governments /Non rofit Organiz'ations/ Educational Institutions.
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-2 b.
This award constitutes acceptance by the NRC of the Cooperator's proposal and budget unless otherwise indicated on the face page, c.
The Cooperator is obligated to conduct such project oversight as may be appropriate, to manage the funds with prudence, and to comply with the provisions outilned herein. Within this framework, the Principal Investigator (PI) named on the cooperative agreement face page is responsible for the scientific or technical direction of the project and for preparation of the project performance reports.
d.
This cooperative agreement is funded on a cost reimburserient basis not to exceed the amount awarded as indicated on the face page and is subject to a refund of unexpended funds to NRC.
e.
This cooperative agreement award is subject to the Unifom Administrative Requirements & Cost Principles of the following 1
applicable Office of Management and Budget (OMB) Circulars which are f
hereby incorporated by reference as though fully set forth herein. A a
copy of these circulars are hereby attached for your reference.
A-102 (Revised)
- Uniform Requirements for Assistance to State and Local Governments" (January 1981)
A-87
" Cost Principles for State and Local Governments" j
(January 28,1981) y A-110
" Uniform Administrative Requirements fnr Grants and Agreements with Institutions of Higher Education Hospitals, and Other Nenprofit Organizations" (July 30,1976) 1 A-21 (Revised)
" Cost Principles for Educational Institutions" (February 26, 1979) and A-21 (Revised) Transmittal Memorandum No. 2
" Cost Principles for Educational Institutions"(June 4,1986)
A-122
" Cost Principles for Nonprofit Organizations" (July 8, 1980)
I 3.
Reportino Procram Technical Perfomance i
Cooperator is responsible for the performance under this cooperative agreement and other agreements and, where appropriate, ensures that time schedules are being met, projected work units by time periods are being accomplished, and other performance goals are being achieved.
4 Suspension or Termination for Cause a.
When, in the opinion of NRC, a Cooperator has failed to may (y with the tems and conditions of a cooperative agreement, NRC compl
- 1) suspend the cooperative agreement or (2) terminate the
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cooperative agreeoent for riuse, in acdorder4c edthf0MB Circulars -
0 A-101% Attachment L and/or 'A-HO, Attachment L,' as applicable.
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' b, '. PRC pixtfers that t def t.blencie: be correited whenewt;r practicable.
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[o When it is belfeied that ta roioerator Nas failed-to coaly with one.
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or more of the' terms antcuriditions of a cooperative agreement, the s
Grant Officer will advist. ibisCooperator by letter of the nature of j
tri problem and that failure'to correct the deficiency may result in supension cr: terminatforc of the cooperative agreement. The4 Cooperator wiyl' be requested to respond in writing within 30 days of e
i recaipt of sur.5 letter, d(scribing the artion taken or the plort-l designed to correct the caficiency. Coplas of such correspondertre will bc furnished to the Pr 6:6 pal Investigator (PI) and to tP.e MC L
h Progrcm Cfficer.' If 5 satisfactory response is not rewed with6n
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30 days of ~ receipt of, sud a letter, the Grant Officer may issue a notice suspending Lutterity to further oblicate cooperative agreemmt funds, in dole or in part.. The notice of suspension will be sent by certified mi's (return receipt reyested) to the Cooperator with a copy to the. P.(The' notice will set"forth..the activities cevered by -
the suspensMn andJts effective date, and the corrective 6ction q
required by the. Cooperator in order t6 lif t the suspension..Hawever, i
this policy does not preclude inmediate suspensbn or termination
'I when such action is reasonable under the circumstances and.recessary J
to protect the interests of the, Government.
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c.
11 e cooperative agree.unt,is suspc1ded pursuant to this artfele, no l_
obligations incurred by the Cooperator during the-period of f
suspension wtll be allowable under the suspendeo" cooperative J
arreement other than necessary and proper cbsts that the Cooperator f
cculd rot reasonably avoid during the periud of suspension; provided i
that sr.h costs wwld otherwise be allowable under the applicabic j
Federal cost prin:iples.
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d.
The suspension will remrin in effect for a maximum of 90 days during which time the (capvator will take corrective action to the satisfaction o' NRL or give assurances satisfactory *.o NRC that correctiva ution will be taken, in that event. de Grant Officer will issue a notification, to the Coopera m, that the suspension is lifted.
e.
In the erent the deficiency is not corrected to the satisfaction of '
NRC, the Grant Officer may issue a notice of ter.cination. Tne cotice will state the reason (s) for the terrbation and its effective s te. The effective date shall reflect the fact that NRC may. require L
a minim m e ninety (90) days to relocate the document collection.
r f.
If a cooperative agreement is terminated pursuant to this article, financ41 obligations incurred by. the Cooperator prior to the k
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would have been allowable had the cooperative agreement not bern
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teminated, except that no oblication incurred durino the period in a
which the cooperative agreement was suspended (except those allowed pursuant to c., above) will be allowed. The settlement of 1
l temination costs will be in accordance with the applicable Federal cost principles.
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Within ninety (90) days of the effective date of temination, the Cooperator will furnish an itemized accounting of funds expended for allowable costs prior to the effective date of temination and the unexpended cooperative agreement balance.
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5.
, Termination for Convenience a.
Circumstances may arise in which either NRC or the Cooperator wishes to terminate the cooperative agreement in whole or in part.
If both parties agree, the cooperative agreement may be teminated by mutual agreement, in accordance with OMB Circulars A-102, Attachment L and/or A-110. Attachment L, as applicable.
b.
If the Cooperator wishes to terminate the cooperative aareement, i
he/she shall advise the NRC Grant Officer, in writing, with a copy to the cognizant NRC Program Officer.
4 c.
If NRC wishes to terminate the cooperative agreement, the Grant Officer will advise the Cooperator, in writing, with copies to the PI and the cognizant Npt Program Officer.
d.
Within ten (10) days after receipt of a request from either party for temination by rnutual agreement, the other party will provide a written response agreeing or disagreeing with the request for termination.
In the event of disagreement, the Grant Officer will make a final decision and will give written notice to the Cooperator.
If the decision is to terminate, the Grant Officer will also advise the Cooperator of the effective date of the temination. The effective date shall reflect the fact that NRC may recuire a minimum of nirety (90) deyr t( relocate tFe document cc11cetier:. The fir.a1 decisien shell bt sutject to the review procedures described in Article 6 entitled, " Dispute Review Procedure,* below.
e.
The Cooperator shall not incur new obligations for the terminated cooperative agreenent (or the teminated portion thereof, as the case may be) after the effective date, and shall cancel as many outstanding obligations as possible. The NRC shall allow full credit to the Cooperator for the Federal share of the noncancellable obligations, properly incurred by the Cooperator prior to termination.
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6.
Dispute Review Procedure a.
The Cooperator msy request' a review of a notice of termination orL other adverse decision. The request should be in writing and sddressed to the Grant Officer.
It must be postmarked no later than 1
thirty (30) days after the postmarked date of the notice of -
termination.
b.
The request for review must contain a full statement of the Cooperator's position and the pertinent facts and reasons in support of such position.
.I c.
The Grant Officer will promptly acknowledge receipt of the request for review and shall forward it to the Director, Office of 1
Administration, who shall appoint a review committee consistino of a 1
minimum of three persons.
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d.
If the request for review has not been resolved by the effective date of the temiitation set by the Grant Officer, the NRC may withhold or defer payments under the cooperative agreement until the review has been resolved.
e.
The termination review committee will request the Grant OfUcer who issued the notice of termination to provide copies of all r
relevant background materials and documents.
It may, at.its discretion, invite representatives of the Cooperator and the NRC j
program office to discus's pertinent issues and to submit such additional information as it deems appropriate. The chairw.an of the review committee will insure that all review activities or proceedings are adequately documented.
f.
Based on its review, the committee will prepare its reconrnendations to the Director Office of Administration, who will advise the l
parties concerned of his/her decision.
If the decision is to sustein
.I the termination, the Director. Office of Administration, may reaffirw the effective date for termination set by the Grant Officer or may establish a new termination date.
7.
Allowable Costs a.
The allocability of costs and cost allocation methods for work performed under this cooperative agreement,.up to the amount specified in the cooperative agreement instrument, shall be-i determined in accordance with the applicable Federal Cost Principles 1
in effect on the effective date of the cooperative agreement and the terms of the cooperative agreement.
b.
Tht Federal Cost Principles applicable to (1) State and Local governments, (2) Nonprofit Organizations, and (3) Educational Institution cooperators are respectively as follows:
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(2) Circular A-122 (3) Circular A-21 i
8.
Retention and Custodial Requirements for Records Cooperators shall retain and permit examination of records in accordance 1
with OMB Circulars A-102, Attachment C and/or A-110. Attachment C, as 1
applicable. Cooperators shall place appropriate requirements on sub-cooperators as specified by that attachment.
a.
Audit and Records 1
Financial records, supporting documents, statistical records, and other records pertinent to this cooperative agreement shall be retained by the Cooperator for a period of three (3) years from j
submission of the Final Report.
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(1) Records that relate to audits, appeals, litigation, or the j
settlement of claims arising out of the performance of the project shall be retained until such audits, appeals, litigation, or claims have been disposed of, but in any event g
not less than three-(3) years after final report submission.
(2) Records relating to projects subject to special project income provisions shall be retained until three (3) years from the end of the cooperator's fiscal year in which the cooperative agreement instrument requirement for reportino income expires.
(3) it.E NRC and the Comptroller General of the United States, or any of their duly authorized representatives, shall have access to any pertinent books, documents, papers, and records of the Cooperator's organization, and of the performing organization, if different, to make audits, examinations, excerpts and transcripts.
Further, any contract in excess of
$10,000, made by the Cooperator shall include a provision to the effect that the cooperator, NRC, the Comptroller General, or any of their duly authorized representatives, st.all have access to pertinent records for similar purposes, i
(4) In order to avoid duplicate recordkeeping, NRC may make special arrar.gements with cooperators to retain any records that are j
needed for joint use. NRC may request transfer to its custody
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of records not needed by the Cooperator when it determines that 4
the records possess long-term retention value. When the records i
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l are transferred to or maintained by NRC, the three (3) year retention requirement is not applicable to the Cooperator. in the event that these provisions are exercised. NRC will d
negotiate a mutually agreeable arrangement with the Cooperator regarding reimbursement of costs.
9.
Payment and Financial Reportino Requirements i
Payments by NRC will be made by the method indicated on the face page.
Cooperator requests for payment, NRC payments, and Cooperator financial reporting requirements shall be made in accordance with the following applicable OMB Circulars A-10?, Attachments H and J and/or A-110, Attachments G and I, as applicable.
a.
Methods of Payment 1.
Letters of Credit The letter of credit system may be used to provide funds to Cooperator organizations only under the following conditions.
When these conditions exist, use of the letter of credit method of payment is mandatory, except as noted below:
o the cooperative agreement must be for a period of at least
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twelve (12) months; o
the cooperative agreement (or cooperative agreements) from a Federal grantor agency to e Cooperator organization must total at least $120,000.' Note: The direct Treasury check method of payment must be used, in lieu of the letter of credit method, when the total of cooperative agreement (s)
I is between 5120,000 end $250,000 and where the Federal grantor agency and the Treasury Dcpartment find a strong basis for waiving the generel rulc.
o the Cocperator has established (or demonstrated its willingness to establish) procedures that will minimize the tine elapsing between the receipt of Federal funds and their disbursement by the Cooperator; I
o the Cooperator's financial management system meets the standards for fund control and accountability prescribed in Attachment G to DMB Circular A-102, revised, for State and local governments, or Attachment F to Circular A-110 for institutions of higher education, hospitals, and other nonprofit organizations; and
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. the Cooperator agrees in writing to withdraw cash only when actually needed for its disbursement,.and to timely report cash disbursements and balances to the Federal grantor agency, and to impose the same standards for time and H
amount of withdrawals on any subcooperator organizations with the understanding that failure to adhere to these provisions is just cause for revocation of the unobligated l
balance of the letter of credit.
2.
Direct Treasury Check (Advance Payment)
The direct Treasury check method (advance payment) is to be used L
under the following conditions:
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the cooperative agreement is for a period of less than j
I twelve (12) months, or the cooperative agreement (s) from a single Federal grantor agency total less than $120,000 (or less than $250,000 if the orantor and the Department of the Treasury agree on a waiver);-
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o the Cooperator has established (or demonstrated its l
willingness to estabitsh) procedures that will minimize the time elapsing between the receipt of Federal funds and their disbursement by the grantee; i
the Cooperator agrees to impose the same standards for l
amount and timing of withdrawals on any subcooperator organizations, and; o
the Cooperator's financial management system meets the standards for fund control and accountability as prescribed in Attachment G to OMB Circular A-102, revised,'for State j
and Local Governments, or Attachment F to Circular A-110 l
for institutions of higher education, hospitals, and other nonprofit organizations, whichever is applicable.
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3.
Direct Treasury Check (Reimbursement Basis)
Reimbursement by Treasury check is the preferred o'ethW cf paying a Cooperator organization whenever either:
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o it has not established (or demonstrated 'its willingness to establish) procedures that will min'imize the time elapsing between the receipt of Federal funds and their disbursement by the Cooperator; or o
its financial management system does not meet the standards for fund control and accountability prescribed in Attachment G to OMB Circular A-102, revised, for State and i
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1 Local Governments, or Attachment F to Circular A-110 for institutions of higher education, hospitals, and other nonprofit organizations.
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- 10. Property Management Standards i
i Property shall be accounted for and managed in accordance with OMB Circulars A-102, Attachment N and/or A-110. Attachment N, as applicable.
- 11. Procurement Standards j
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a.
NRC Cooperators shall follow the requirements of the following
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applicable OMB Circulars: A-102, Attachment 0; A-110. Attachment O. -
b.
In addition, unless these provisions provide otherwise, prior written approval shall be obtained from the NRC Grant Officer before:
(1) Any of the research or other substantive project effort is contracted or otherwise transferred.
(2) Contracting for the commercial production or distribution of books, films, or similar materials.
c.
NRC approvals will be made by the Grant Officer, who will specify which requirements of this cooperative agreement must be flowed-down te satisfy the purposes of OMB Circulars A-102,
! and/or A-110, Attachment 0, as applicable.
d.
Cooptrator requests for approvals shall include en explanation of the need for the contracting, a proposed perfontance statement, justification for the price or estimated cost (including a detailed budget for cost-reimbursement type arrangements), and the basis for selecting the contractor.
- 12. Revision of Financial Plans Cooperative agreement budget activity under this cooperative agreement is subject to the requirements of OMB Circulars A-102, Attachment K and/or A-110. Attachment J, as applicable.
- 13. Proerem Incom i
Program income is subject to the policy prescribed.by OMP Circulars A-102, Attechment E and/or A-110, Attachment D as applicable.
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14 Statutory Requirements a.
Civil Rights This cooperative agreement is subject to Title VI of the Civil Rights Act of 1964 (P.L.88-352); Title IV, Sex Discrimination, of the Energy Reorganization Act of ~1974, and Executive Order 11246, as amended, Parts II, !!I, and IV (for cooperative agreements over
$10,000 within a twelve month period).
The Cooperator agrees that no person in the United States shall, on the ground of race, sex, color or national origin, be excluded from participation in, be deprived the benefits of, or be otherwise subjected to discrimination under any program or activity for which the cooperator receives financial support from NRC.
b.
Nondiscrimination Under Cooperative Agreements This cooperative agreement is subject to the provisions of the Rehabilitation Act of 1973, Public Law 93-112. ' The Cooperator.
therefore agrees that, "No otherwise qualified handicapped individual in the United States (as defined in section 7(6)'of the Act), shall solely by reason of his handicap, be excluded from the participation in, be denied the benefits of, or be subjected to discrimination under any program or activity Federal financial assistance."
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Further, this cooperative agreement is subject to the provisions of the Age Discrimination Act of 1975(42U.S.C.6101). The Cooperator therefore agrees that no age discrimination will occur under. this Federally assisted program.
- 15. Liability and tosses NRC assumes no liability with respect to any damages or loss arising out of any activities undertaken with the financial support of this l
cooperative agreement.
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- 16. Site Visits The NRC, through authorized representatives, has the right, at ell reasonable times, to make site visits to review project accomplishments i
and management control systems and to provide such technical assistance as may be required. If any site visit is made by the NRC on the premises of the Cooperator or a contractor under a cooperative aareement, the Cooperator shall provide and shall require his con, tractors to provide all reasonable facilities and assistance for the safety and convenience of th' Government representatives in the performance of their duties.. All site visits and evaluations shall be performed in such a manner as will not unduly delay the work.
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- 17. Title to Equipment Unless othentise specified in the cooperative agreement instrument, title to equipment purchased or fabricated with NRC cooperative agreement funds by a college or university, other nonprofit organization, or a. unit of
. i State or local Government shall vest in the Cooperator institution, with-the understanding that such equipment (or a suitable replacement obtained as a trade in) w111 remain in use for the specific project for which it was obtained.
- 18. Organizational Prior Approval System a.
In order to carry out its responsibilities for monitoring project performance and for adhering to cooperative agreerrent terms and conditions, each perfonning organization shall have a system to l
ensure that appropriate authorized officials provide necessary onanfrational reviews and approvals in advance of any action that would result in either the perfonnance or. modification of an NRC-supported activity where such approvals are required by the cooperative agreement instrument, including the obligation or expenditure of funds where the governing cost principles either prescribe conditions or require approvals.-
i b.
The organization shall designate an appropriate official or officials to review and approve the types of actions described in a., above.
Preferably, the official (s) should be the same official (s) who
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sign (s) or countersign (s) those types of requests that require submission to and approval by NRC. The designated official (s) shall.
not be the principal investigator or any official having direct responsibility for the actual conduct of the project, or a subordinate of such individual.
- 19. Star.dards for Financial Management Systems Cooperators shall have financial management systems that meet the requirements of OMB Circulars A-102 Attachment G and/or A-110 Attachment i
F, as applicable.
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l FY-87 MICROFICHE READER PRINTER REPAIR NUMBER The FY-87 purchase order number for repairs to NRC-furnished microfiche reader printers is DR-87-0315. Invoices for repairs made between December l
2, 1986, and September 30, 1987, should include this number as we'll as the '
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l serial number of the machine and the NP,C tag number.
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l Invoices should be submitted on 3M stationery to:
.l Division of Accounting and Finance L
Office of Resource Management
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U. S. Nuclear Regulatory Commission j
Washington, DC 20555 Since the purchase order agreement is with 3M, NRC'can honor only those invoices submitted by 3M.
If the company repairing your reader printer is
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authorized to repair 3M equipment but is a private firm not affiliated with 3M, their invoices must be submitted to:
Mr. Bill Jones 3M Business Products Service Center 8301 Greensboro Drive McLean, VA 22102 Bills for microfiche reader printer paper and lamps should not be sent to NRC.
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Contracts and agreements stipulate that the library is responsible for the purchase of those items.
Libraries have the option of charging for prints to defray the cost of these supplies.
Questions regarding the repair of NRC-furnished microfiche equipment should be directed to your LPDR Coordinator on the LPDR H0TLINE.
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