ML20237F091
| ML20237F091 | |
| Person / Time | |
|---|---|
| Issue date: | 08/20/1998 |
| From: | Wiggins E NRC OFFICE OF ADMINISTRATION (ADM) |
| To: | Borener S TRANSPORTATION, DEPT. OF |
| References | |
| CON-FIN-J-5198, CON-NRC-02-98-198, CON-NRC-2-98-198 NUDOCS 9809020046 | |
| Download: ML20237F091 (10) | |
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UNITED STATES i
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g NUCLEAR REGULATORY COMMISSION t
WASHINGTON, D.C. 20566-4001
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AUG e 5 g U.S. Department of Transportation l
Volpe Transportation Systems Center ATTN: Sherie Borener l
55 Broadway, DST 73 Cambridge, MA 02142
SUBJECT:
INTERAGENCY AGREEMENT NO. NRC-02-98-198 ENTITLED " SURVEY TO l
DETERMINE THE MAGNITUDE AND CHARACTERISTICS OF DOMESTIC SHIPMENTS OF LICENSED RADIOACTIVE MATERIALS"
Dear Ms. Borener:
Pursuant to the Economy Act of 1932, as amended, the U.S. Nuclear Regulatory Commission desires to enter into an agreement with the US Department of Transportation Research and Special Program Administration Volpe Center (DOT /RSPA/Volpe) whereby DOT /RSPA/Volpe
' will provide the NRC with a survey to determine the magnitude and characteristics of domestic
. shipments of licensed radioactive materials.
Accordingly, the terms and conditions of this Interagency Agreament are as follows:
- Article 1 -~ Scone of Work The work to be performed under this Agreement shall be in accordance with the attached NRC statement of work (SOW) and the DOT /RSPA/Volpe technical proposal dated June 17,'1998, L
hereby incorporated into and made part of this Agreement.
Article ll - Period of Performance l
The period of performance of this Agreement shall be for 3 years from the effective date of the
- Agreement. The SOW and period of performance may be changed, as mutually agreed to by both parties, by the NRC Contracting Officer's issuance of a modification to this Agreement.
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' Article 111 - Pavment Payment shall be made on a reimbursable basis. DOT /RSPA/Volpe shall submit invoices in accordance with the attached billing instructions for Interagency Agreements, which are hereby incorporated into and made part of this Agreement.
Each invoice shall cite the following data:
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- Appropriation No: 31X0200 g
B&R No: 85015122005 JCN No: J5198 Interagency Agreement No: NRC-02-98-198 PDR CONTR MtC-02-98-198 PDR
US Department of Transportation RSPANolpe Center Article IV-Estimated Amount The total estimated amount of this Agreement is $ 168,406.43.
Article V - Obliaation of Funds The amount presently obligated by the NRC for this Agreement is $35,000. The obligated amount may be increased as mutually agreed by written modification to this Agreement. When
. and if the amount (s) paid and payable to DOT /RSPANolpe hereunder shall equal the obligated amount, DOT /RSPANolpe shall not be obligated to continue performance of the work unless and until aod.ti6e $1 funds are obligated with respect to this Agreement.
It is estimated that the amount currently allotted will cover performance under this Agreement through November 16,1998.
Article VI-Points of Cottagt The DOT /RSPM/olpe Center contact responsible for the successful completion of this Agreement is Sherry S. Borener, (617) 494-2257.
The NRC contacts for this Agreement are:
Technical
Contact:
Penny Kinney, Project Manager
.(301) 415-7805
- Contractual
Contact:
Sally Adams, Contract Specialist (301) 415-6588 If this Agreement is acceptable please so indicate by having an official authorized to bind your organization execut6 three copies of this document, by signing in the space provided, and retum two copies to me at the address below. You should retain the third copy for your records.
US Nuclear Regulatory Commission Attn:- Elois J. Wiggins, Contracting Officer Contract Management Branch 2, MS T-712 Division of Contracts and Property Management Washington, DC 20555-0001 f
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c US Department of Transportation RSPANolpe Center i
Should you have any questions, regarding this Agreement, please contact Sally Adams, Contract Specialist, on (301) 415-6588.
Sincerely, h<
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Elois J. Wiggins, C acting Officer Contract Management Branch 2 Division of Contracts and Propert/ Management Office of Administration Attachments:
-1. Statement of Work
- 2. Billing Instructions
' ACCEPTED:
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BY:
w Richard R.
TITLE: Director, Volpe_ center
.1 DATE:
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- b # R d,.#4 BILLING INSTRUCTIONS FOR i.4TERAGENCY AGREEMENT The Agency shall submit an original and four copies of vouchers for cost-reimbursement in the following manner-Claims shall be submitted on the Standard Form 1081, Voucher for Transfers Between Appropriations and/or Funds.
Frequency. The Agency shall submit claims for reimbursement as each task is completed Billing of Costs After Expiration of Agrument. If reimbursable costs are incurred during the agreement penod and claimed after the agreement has expired, the period during which these costs were incurred must be cited.
The Agency shall furnish the information set forth below:
(a) Address the original voucher (with copies) to the Contracting Officer, U.S. Nuclear Regulatory Commission, Mail Stop T-712, Washington, D.C. Payment will be made by U.S.
Nuclear Regulatory Commission, Office of the Controller, Division of Accounting and Finance, General Accounting Branch, Washington, DC 20555.
(b) Voucher Number, insert the appropriate serial number of the voucher. This must be in sequential order beginning with 001 as the number to be used for the first voucher submitted under this agreement.
(c) Date of Voucher. Insert the date the voucher is prepared.
i (d) Agreement Number, FIN Number, and Date. Insert the agreement number, the FIN number, Cid the effective date of the agreement.
(e) Payee's Name and Address. Show the ncime and address of the Agency and include name of voucher preparer and telephone number.
l (f) Billing Period. Insert the beginning and ending dates (day, month, and year) of the period l
in which costs were incurred and for which reimbursement is claimed.
(g) Billing Detail. Insert the major cost elements as follows:
(1) Direct Labor. This Consists of salaries and wages paid (or accrued) for direct performance of the contract l
(2) Materials and Supplies. This is ' consumable materials and supplies and equipment Specify separately all items over $1,000.
(3) Other List all other direct costs.
(4) Overhead Show that amount of the billing which ts overhead (h) Amount Billed for Current Penod Insert the amount billed for adjustments and adjusted amounts for the penod
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Attachment:
VNTSC-1 Working Capital Fund Provisions The following paragraphs are incorporated into this agreement by reference.
- 1. Legislation establishing the Volpe National "Itansportation Systems Center's (VNTSC) Working Capital Fund, 49 U.S.C. 328, provides that amounts trans-ferred to the Working Capital Fund foi n., poct to be provided by the Volpe Na-tional Transportation Systems Center remain available for obligation without fis-cal year limitation. Any statement in the Reimbursable Agreemeht indicating a deadline for obligation of cited funds (for example, " funds expire on
" or " funds must be obligated by
") is therefore interpreted as applying to the initial obligation of your agency's funds to VNTSC's j
Working Capital Fund under this Agreement, and is not considered applicable to
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the subsequent obligation of funds by the Transportation Systems Center in the l
performance of this Agreement.
- 2. Funds must be advanced to the VNTSC Working Capital Fund in Advance prior to work commencement,in accordance with VNTSC Working Capital Fund Legis-lation,49 USC 328. Advances shall be made quarterly, unless otherwise specifical-ly stated in this agreement.
- 3. All printing funded by this Interagency Agreement will be accomplished in confor-mance with Title 44, United States Code, regulations of the Joint Committee on Printing, applicable provisions of appropriation acts, and applicable regulations issued by GPO and DOT.
Sponsor Doc. No.,44'l / 2- @.I'-Amendment Amount,/ 3 TN /. /I
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l STATEMENT OF WORK PROPOSED INTERAGENCY AGREEMENT NO. NRC-02-98-198
" Survey to Determine the Magnitude and Characteristics f
of Domestic Shipments of Licensed Radioactive Materials" j
Project Manager (PM): Penelope Kinney (301) 415-7805 Technical Monitor (TM): Stacey Rosenberg (301) 415-1082 10 Backaround in 1975 and again in 1985, nationwide surveys of licensed radioactive material (RAM) transport in the United States were sponsored by federal agencies. These surveys were used:
(1) to assess the quantities and types of nonmilitary licensed radioactive materials being transported in the continental United States, and (2) to establish a comprehensive data base of radioactive shipment data. Transportation regulations define radioactive material as any material having a specific activity greater than 70 Bq per gram (0.002 microcurie per gram).
Since gaining direct access to all of the data on all shipments is considered to be nearly impossible, past surveys have used sampling schemes. Because sampling requires extrapolation to obtain results, an effective sampling technique is paramount to the quality of the results, if a sampling scheme is to be implemented.
The result of a similar study for Canada's Atomic Energy Control Board in the early 1990s appeared to show that a country with approximately 10% of the population of the U.S. was transporting three to four times the total number of RAM shipments estimated in the latest U.S.
survey. In performing their study, Canada had seriously attempted to collect excepted package shipment data whereas the U.S. had not.
The reasons for the United States to undertake another assessment of the quantities and types of radioactive materials shipped are to (1) update the outdated information as input to future generic safety assessments and environmental impacts, (2) improve the confidence level in the data quality, and (3) develop plans for obtaining this type of information on a more continuous basis in the future.
23 obiectives The objectives of this work are to determine the radioactive material shipment data requirements, develop a plan to perform a nationwide radioactive material transport assessment, implement the plan, verify and validate the data, extrapolate the data to project nationwide shipment values, determine the quality and uncertainty associated with the results, provide the data in a user-friendly database, and document the results.
One fundamental aspect of this task is the design and implementation of a data collection instrument. A well designed data collection instrument will be conducive to improving the confidence in the quality of RAM transport data. The data collection plan will provide a means to (1) collect data from a statistically valid sample, and (2) estimate the quantities and types of shipments of licensed radioactive material in the United States.
vo Data collected shall satisfy input requirements for the RADTRAN transportation risk analysis code. This data shall include, but is not limited to, the number of packages (by type) and the number of shipments, the transportation index (TI), and the distance traveled by mode of transport. Also included shall be the description, quantities and activities of the RAM contents, and whether the Tl is based on radiation level or criticality control. The Tl data will provide a basis for estimating radiation levels within and extemal to transport vehicles, and exposure of handling and vehicle operating personnel and the general public in future risk studies.
The RAM transportation data should be obtained for calendar year 1995.
Another important objective of this effort is to develop a reproducible methodology so that this type of information can be obtained on a more continuous basis in the future without the initial groundwork required for each successive effort.
10 Eurpose The purpose of this effort is to acquire the necessary information to be able to compare the I
RAM transpodation incident and accident rate and consequences to the RAM shipment rate.
This information facilitates the evaluation of RAM transportation incidents per shipment or mile such that it can be used to assist in reassessing the adequacy of the transportation regulations and assist in addressing public concern. To meet these purposes, an up-to-date summary of RAM transportation characteristics of high quality is needed. In addition, the staff will use the data resulting from this effort for potential future updates of NUREG-0170, " Final Environmental Statement on the Transportation of Radioactive Material by Air and Other Modes."
LQ Exoertise and Disciplines Reauired The Volpe Center shall assure that the Project team has the proper mix of nationally and internationally recognized technical experts, i.e., scientists and engineers with training and experience in radioactive material transportation assessment. Specific disciplines required include, but are not limited to, health physics, transportation, and statistics. The principal, and other senior investigators shall have the professional credentials to qualify as expert witnesses at public hearings. The principal investigator shall provide technical oversight and continuity over all work performed on this project.
53 Level of Effort it is estimated that this project will require 18 staff months over a 36 month period.
6A Work to be Performed Phase l Phase I shall include the review of previous radioactive material transportation studies including the 1985 Sandia study and the 1992 Canadian study to identify their strengths and weaknesses. The Volpe Center should contact firms that are active in the shipment of licensed radioactive materials. Visits to selected firms should be arranged to review reports, systems, files, etc., used to document radioactive shipments. The Volpe Center shall conduct interviews and discussions with knowledgeable industry officials, firms that are shippers or carriers of l
u licensed radioactive materials, and the likely users of the resultant data and statistical information. The Volpe Center should research and review data from trade associations. After reviewing alternative methods for data collection, the Volpe Center shall establish data requirements and guidelines of a data collection plan. The Volpe Center shall determine the important characteristics of the packages and the important characteristics of the shipments for data collection in this phase. Examples of characteristics potentially considered important include, but are not limited to, package type, UN ID number, radionuclides, quantity (Ci),
shipper / receiver category, physical form, fissile nature, mode, distance traveled, Transport Index, and Label category.
Estimated FY98 Level of Effort: 2 staff-months Estimated FY99 Level of Effort: 3 staff-months Estimated Completion Date: April 30,1999 Phase 11 After research and review of previous studies, the Volpe Center shall develop an integrated RAM transportation data collection plan. The plan must assure that the data collected are representative of the " target" population so that extrapolation can be conducted with statistical accuracy. Methodologies should be developeo 'o address data quality issues. If after review of previous studies and available data sources, the Volpe Center believes the data from these studies was not sufficient to gain some insights into the structure of the target universe, the Volpe Center shall develop a plan for a pilot study and conduct a pilot test to explore and better understand the structure of the target universe. Prior to developing a plan for a pilot study, the Volpe Center shall obtain approval from the TM. If a pilot test is conducted, a revised data collection plan should be developed to address and correct problems and obstacles
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encountered in the test. The plan shall consider a number of options to properly address l
significant variations in shipment characteristics between different categories if it appears after review of previous studies and available data sources, that the shipment characteristics vary significantly between categories of radioactive materials, consignors, etc.
Estimated FY99 Level of Effort: 3 staff-months Estimated FY00 Level of Effort: 3 staff-months Estimated Completion Date: April 30, 2000 Phase ill Upon authorization to proceed from the TM, the Volpe Center shall implement the data collection plan. The Volpe Center shall also collect the data from ihe Shipment l
Mobility / Accountability (SMAC) database for DOE RAM shipments for the same year time period. A data base shall t'e constructed and validated so that it can be used for handling the l
data collected and assisting the Volpe Center in quantifying and finalizing the data analysis.
The Volpe Center should rectify any problems identified with the data. The Volpe Center shall determine the uncertainties associated with the methodology and data analysis. The Volpe Center should elso estimate and quantify biases i;i the study.
Estimated FYOO Level of Effort: 4 staff-months Estimated FYO1 Level of Effort: 1 staff-month
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Estimated Completion Date: November 30, 2000 Phase IV The Volpe Center shall summarize the results of the data collection and analyses in a technical report provided to the staff first in draft form, and following comments received from the staff, in final form. As part of the summary, the Volpe Center shall compare the radioactive material transportation survey results with past RAM transportation survey results. In the final report, the Volpe Center shall attempt to illustrate the principal flows of radioactive materials across the US, by mode. The Volpe Center shall provide the staff with a complete and validated electronic data base of the collected and analyzed data.
Estimated FYO1 Level of Effort: 2.0 staff-months Estimated Completion Date: February 28,2001 LQ Reoortina Requirements a)
Monthly Technical and Financial Status Reports: Monthly technical and financial status reports shall be submitted within 15 calendar days after the end of the report period to the NMSS Project Manager with copies provided to the Spent Fuel Project Office (SFPO) Technical Monitor, and the Division of Contracts and Property Management (DCPM), Office of Administration. The reports willidentify the title of the project, the JOB CODE. the Principle Investigator, the period of performance, and the reporting period and will contain information specified in NRCAR 2052.212-71 and 2052.212-72.
b)
' Technical Reporting: Periodic letter reports will be required, at the completion of each phase, portions of which may be used as components of the Volpe Center final NUREG/CR report. A final Volpe Center NUREG/CR report will be due at the completion of Phase IV, summarizing the results. A draft of the report summarizing the results is due one month after the completion of Phase Ill. The TM will provide comments on the draft report within two weeks of receipt. The final NUREG report shall be submitted to the TM two weeks after receipt of comments from the TM. The electronic data base of the collected and analyzed data will be provided at this point as well. The data base shall be provided on a disk in excel, quattro pro, or another version agreed to by the TM.
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Publications Note: NRC encourages the publication of the scientific results from NRC l
sponsored programs in refereed scientific and engineering joumals as appropriate. If the Volpe Center proposes to publish in the open literature or present the information at meetings in addition to submitting the required technical reports, approval of the proposed article or presentation sh; Lid be obtained from the NMSS TM. The TM shall
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either approve the material as submitted, approve it subject to NRC suggested revisions, or disapprove it. In any event, the TM may disapprove or delay presentation or publication of papers on information that is subject to Commission approval that has not been ruled upon or which has been disapproved. (Additionalinformation regarding the publication of NRC sponsored research is contained in NRC Management Directive
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3.9 and.3.10)
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if the presentation or paper is in addition to the required technical reports and the TM determines that it will benefit the project, the TM may authorize payment of travel and publishing costs, if any, from the project funds. If the TM determines that the article or presentation would not benefit the project, the TM can specify the costs associated with the preparation, presentation, or publication will be bome by the Volpe Center. For any publications falling into this category, the NRC reserves the right to require that such presentation or publication not identify the NRC's sponsorship of the work.
M Meetings and Travel it is expected that meetings will be required every 5 months to assess progress and to enable the staff to provide direction to the Volpe Center. Therefore, three 2-person,2-day trips from Boston to Rockville are planned (one each in fiscal years 1998,1999,2000) and two 2-person, 2-day trips (for NRC staff) from Rockville to Boston are planned (one in 1998, one in 1999). In addition, approximately 6 trins to firms that are active in the shipment of licensed radioactive materials will be necessary. Assume two person trips to Kansas City, St. Louis, Idaho Falls, Cleveland, Atlanta, and Metropolis, IL. Assume 5 trips in FY90 and 1 trip in FY00.
M Govemment Furnished Material The NRC will furnish the following documents to the Volpe Center to review upon initiating the work:
1.
SAND 84-7174," Transport of Radioactive Materialin the United States. Results of a Survey tc; Determine the Magnitude and Characteristics of Domestic, Unclassified Shipments of Radioactive Materials" 2.
NUREG-0170, " Final Environmental Statement on the Transportation of Radioactive Material by Air and Other Modes".
3.
G. B. Johnston, J.J. McLellan, A. Nixon," Transport Activity in Canada: 1992,"
Atomic Energy Control Board, Canada.
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