ML20236G495
| ML20236G495 | |
| Person / Time | |
|---|---|
| Issue date: | 06/30/1998 |
| From: | NRC OFFICE OF THE INSPECTOR GENERAL (OIG) |
| To: | |
| References | |
| NUREG-1415, NUREG-1415-V10-N02, NUREG-1415-V10-N2, NUDOCS 9807060272 | |
| Download: ML20236G495 (36) | |
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MEMORANDUM TO THE CHAIRMAN On behalf of the Office of the Inspector Gr.neral (OIG) for the U.S. Nuclear Regulatory Com-mission (NRC), I am pleased to submit this Semiannual Report to the U.S. Congress. This report discusses significant OIG activities during the period from October 1,1997, through March 31, 1998, in compliance with Sections 4 and 5 of the Inspector General Act of 1978, as amended. During this reporting period, our office completed 7 audits or special evaluations of the NRC's programs and operations. These resulted in 6 recommendations or suggestions to NRC management. In addition, the OIG analyzed 21 contract audit reports issued by the Defense Contract Audit Agency. Overall, these analyses caused the OIG to question $269,030 in costs, and enabled our office to identify $328,913 that could be put to better use. Finally, the OIG completed 49 investigations and 4 event inquiries, and led our office to make 23 referrals to NRC management. In carrying out the oversight responsibilities of the OIG, we appreciate the cooperation and support we have received from you and NRC program managers and staff. Working together, I i believe, we have taken positive steps to improve NRC programs and operations. We look forward to continuing our work with you and the entire NRC staff as we address the opportunities and challenges facing the Commission. Sincerely, e !1hkb Hubert T. Bell Inspector General l I i i et l l 0
t CONTENTS l Reporting Requirements Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Executive Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . The U.S. Nuclear Regulatory Commission ... .. .. . .. ... . .................... ......... ..... ....... .. .... . .. .. .. . .... . 1 The OfIIce of the Inspector General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 The A udit Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . i Au d i t S u m m a ri es . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . {. l Au d i ts i n Prog res s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Significant Recommendations Not Yet Completed .. ...................................................... 10 ) l
- The Investigative Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .,
l l Investiga tive Ca se S u m m a ries . . . . . .. . . . . . .. . . . . . . . . . . . .. . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . 1 3 l I nvestiga tive S ta tistics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Other A ctivities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Reg ula tory Review . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . l Continuation of the OlG's Outreach initiatives .............................................................. 20 ; I Expansion of the OlG's Outreach Initiatives to Other Agencies ...................................... 21 j i 1 Appendices...................................................................................................................22 )1 Au d i t U stin g s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .l Au d i t Ta ble s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Abb revia ti on s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Glossary...................................................................................................................30 October 1,1997-March 31,1998 iii
REPORTING REQUIREMENTS INDEX The Inspector General Act of1978, as amended (1988). specipes reporting requirementsfor semiannual reports. This index cross-references those requirements to the applicable pages where they arefulfilled in this report. CITATION REPORTING REQUIREMENTS PAGE Section 4(o)(2) Review of Legislation and Regulations ............................... ..................... 19 Section 5(a)(1) Significant Problems, Abuses, and Deficiencies..................... . .. 5-8,13-15 Section 5(a)\2) Significant Recommendations for Corrective Action .. ............................ 5-8 Section 5(a)\3) Prior Significant Recommendations Not Yet Completed........................10,11 Section 5(a)(4) Matters Referred to Prosecutive Authorities ....................... ................... None Section 5(a)\5) Information or Assistance Refused ....................................................... None Section 5(o)\6) Lis ting of Audit Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 2-2 5 Section 5(o)(7) Summary of Significan t Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-8,13-15 Section 5(a)\8) A udit Reports -Ques tion ed Cos ts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 6 Section 5(a)(9) Audit Reports-Funds Put to Better Use ......................... ........................... 27 Section 5(a)(10) Audit Reports issued Before Commencement of the Reporting Period for Which No Management Decision Has Been Made ................None Section 5(a)(11) Significant Revised Management Decisions .......................................... None Section 5(a)(12) SignificantManagement Decisions With Which the OIG Disagreed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . N 1 l iv NRC OIG SemiannualReport __ o
EXECUTIVE
SUMMARY
Thefollowing two sections highlight selected audits and investigations completed during this reporting period. More detailed summaries appear in subsequent sections of this report. AUDITS ability of NRC and EPA to agree on an ac-ceptable level of radiation protection sub-E The Commission directed that three offices, jects NRC licensees to potential dual the Office of Administration (ADM), the Of- regulation, which, according to industry offi-fice of Nuclear Material Safety and Safe- cials, could be cost burdensome and delay guards (NMSS), and the Office of Nuclear the initiation of the decommissioning pro-Reactor Regulation (NRR), assume cess. We concludea that legislative action rulemaking responsibilities previously per- may therefore be the most effective means to formed by the Office of Nuclear Regulatory resolve the impasse between NRC and EPA. Research (RES). We found that the three of-fices are at different stages of readiness to E OlG contracted with an independent public assume rulemaking responsibilities, with accounting firm to audit NRC's FY 97 ADM and NMSS being better positioned. financial statements. The independent Also, it appears that the Commission has not auditorissued identified a clear objective to guide agency an unqualified staffin transitioning the nilemaking process opinion on %* from RES to the program offices, since a the Statements single office no longer serves as the agency's ofFinancial focal point for rulemaking. We believe that Position, senior management oversight is necessary to Operations ensure that inconsistencies do not develop in and Changes in Net Position, Cash Flows, the methods program offices use to promul- and Budgetary Resources and Actual Ex-gate new rules. penses. In the opinion on management's asserti ns bout intemal controls, the inde-E For several years, the NRC and the U.S. En- ,
. . pendent auditor identified two new report-varonmental Protection Agency (EPA) have able conditions involving (1) business attempted to reach agreement on radiation continuity (recovery) plans for financial standards for the decommissioning of NRC-systems, and (2) segregation of duties for-licensed facilities. In 1994, the General Ac-certain accounting functions. In addition,
. counting Office (GAO) reported a lack of the auditor's report on the NRC's compli-consistency and compatibility between NRC ance with laws and regulations disclosed and EPA standards. Subsequently, Congress that the ieportable condition related to busi-directed the agencies to work together t ness continuity plans is considered a sub-i bring finality to this issue. We found that stantial noncompliance with the Federal NRC and EPA still differ on what constitutes Financial Improvement Act of 1996.
an adequate level of public health and safety protection from residual radiation. The in- (continued on next page) October 1, I997-March 31,1998 v
i 1 hecutive Summary (continued) j E In support of its mission, the NRC performs E The OIG conducted an event inquiry into con-substantial and diverse administrative and cems raised by the public about the accuracy of an NRC report entitled," Independent I information management activities. The purpose of our review was to assess the effi- Safety Assessment of Maine Yankee Atomic ciency, effectiveness, and economy of opera- Power Station." This inquiry revealed no sig- l tions of selected support functions. Our nificant problems with tne report or the Inde- i pendent Safety Assessment (ISA) conducted I review of NRC's Public Document Room (PDR) showed that the electronic age has by the NRC staff. significantly changed the way the PDR inter-acts with the public. Based on this and other E The OIG conducted an investigation into factors, we concluded that conditions are fa- whether NRC inspectors should have reacted vorable and savings could be realized by re- to information indicating inadequate perfor-locating the PDR to unoccupied space in mance of a critical valve at Maine Yankee NRC Headquarters or taking other action to Atomic Power Station (MYAPS) during a reduce its operating costs. Leased space for 1989 inspection of the plant's emergency the PDR currently costs $186,000 annually, operating procedures. The inquiry revealed that three documents listed in the 1989 NRC inspection report as being reviewed by the NRC inspectors contained information INVESTIGATIONS which should have raised concems regarding 5 The OIG conducted an investigation con- the valve. cerning an NRC employee who allegedly 5 The OIG conducted an event inquiry to ad-discussed the status of an alleger's harass. dress public concerns related to the Indepen-ment allegation in a public setting. The in-dent Corrective Action Verification Program vestigation disclosed that the NRC employee approached the alleger in a public setting (ICAVP) at Millstone Nuclear Power Sta. tion. The concerns addressed by OIG cen-and discussed the NRC staff's actions re_ lated to the harassment allegation. tered around (1) the selection and independence of the ICAVP contractors, E The OIG conducted an investigation which (2) the point at which the NRC authorized substantiated that an NRC employee dis- the ICAVP contractors to begin their review, closed to two unauthorized individuals in- as well as the scope of the review, and formation about ajob applicant's employ- (3) the adequacy of the NRC's acceptance ment interview with the NRC, and made criteria for plant systems reviewed during the negative comments concerning the ICAVP. The OIG's inquiry revealed prob-applicant's job history. lems with regard to the third concem. l vi NRC OIG Semiannual Report
I THE U.S. NUCLEAR REGULATORY COMMISSION l The U.S. Nuclear Regulatory Commission and the transport, storage, and disposal of (NRC) was established as an independent Fed- nuclear materials and waste. eral agency by the Energy Reorganization Act of 1974, as amended. Along with the Atomic En. The NRC and its licensees share a common i ergy Act of 1954, as amended, this act provides responsibility to protect public health and safety. l the framework for regulating the Nation's com. For its part, the NRC accomplishes its statuto- j mercial nuclear power industry and use of rily mandated mission by issuing rules and stan- l nuclear materials. dards, inspecting facilities and operations, and l imposing any required enforcement actions. j The NRC's mission is to ensure that civil- Federal regulations and the NRC's regulatory ! ian uses of nuclear materials in the United States programs are important elements in protecting l are carried out in a manner that adequately pro- the public. However, NRC licensees have the l tects the health and safety of the public, as well primary responsibility for the safe use of as the environment and national security. In nuclear materials. particular, the NRC's responsibilities include licensing and regulating the operation of nuclear (continued on nextpage) power plants; research, test, and training reactors; fuel cycle facilities; medical, ymy mm. y - .
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U.S. Nuclear Regulatory Commission (continued) In fulfilling its mission, the NRC adheres For Fiscal Year 1998 (FY 98), the NRC's to the following Principles of Good Regulation: total budget authority is approximately $473 million, which includes an appropriation of $4.8 5 independence-Nothing but the highest million for the Office of the Inspector General ! possible standards of ethical performance (OIG). The NRC is relatively unique among and professionalism should influence Federal agencies because it is required by the regulation. Omnibus Budget Reconciliation Act of 1990 to assess fees in order to recover 100 percent of its E Openness- Nuclear regulation is the . budget authority, less the amounts appropriated public's business, and it must be transacted from the Nuclear Waste Fund for high-level waste Publicly and candidly. activities, and from the general fund for regula-tory reviews and other assistance provided by E f$ciency- The American taxpayer, the the U.S. Department of Energy. Therefore, the rate-paying consumer, and licensees are all NRC must employ sound fimancial practices to entitled to the best possible management and fully comply w,thi its legislative mandates. The administration of regulatory activities. , OIG's financial audits help the NRC to meet E Clarity-Regulations should be coherent, these objectives. In FY 97, the NRC was appro-logical, and practical. Priated approximately $477 million, of which almost $15 million was derived from the Nuclear , E Reliability- Regulations should be based Waste Fund and the General Fund. Of the re-on the best available knowledge from re- maining $462 million, the NRC collected 99 search and operational experience. percent through fees and other charges. 2 NRC OIG Semiannual Report
THE OFFICE OF THE INSPECTOR GENERAL In passing tiie Inspector General Act of In order to accomplish this broad mandate, 1978, the U.S. Congress sought to ensure in- IGs have been granted a substantial amount of tegrity and efficiency within the Federal Gov- independence and authority. Within this broad ernment and its programs. To achieve that purvue, the 1Gs are authorized to conduct audits objective, each Inspector General (IG) has a and investigations of agency programs; have dual reporting responsibility to the Congress direct access to agency records and materials; and the head of the respective agency. Each IG issue subpoenas for all necessary information, submits semiannual reports to the agency head data, reports, and other documentary evidence; and Congress regarding their find- , hire their own staffs; and request ings, conclusions, and rec- ====r assistance from other commendations for corrective action. Q ==nm Federal, State, and local government The IGs may agencies. Con-also issue im- sequently, the INVES mediate reports RE IG structure on particularly allows them to serious or flagrant s perform services at problems they dis- the request of the cover. Indeed,IGs are agency head, and required to keep the provide assessments in agency head and Congress such areas as financial fully .ind currently in- management systems and formed about problems and internal controls. In such deficiencies related to the ad- instances, the IGs and man-ministration of programs in their agencies agement pursue the same ultimate goal--efficient through these reports and other mechanisms, and effective program operation and delivery including in-person meetings and testimony of services, at hearings. In the case of the NRC, Congress estab-The existence of the IGs also relieves lished an independent Office of the Inspector
.gency program managers and executives from General (OIG) through the 1988 amendment to oeing solely responsible for gathering objective the Inspector General Act. Today, the mission data and evidence in circumstances where of the OIG is to assist the NRC by indepen-wrongdoing is suspected and where intense dently evaluating the agency's programs and scrutiny and controversy exist. In this capacity, operations to ensure their efficiency and effec-IGs consolidate responsibility for auditing and tiveness, and by investigating allegations of investigations within the agency. Established as fraud, waste, and abuse.
permanent, independent, nonpartisan, and objec-tive units, the OIGs are tasked with combatting waste, fraud, and abuse. (continued on next page) October 1,1997~ March 31,1998 3
office of the Inspector General (continued) The OlG's audit staff conducts perfor- The resulting commentary documents an objec-mance and financial audits, as well as special tive analysis of regulatory vulnerabilities created evaluations. Performance audits focus on the within NRC programs and operations. The in-NRC's administrative and program operations. tent of these reviews is to assist the agency in Financial audits review the NRC's internal con- identifying and preventing potential problems. trol systems, transaction processing, and finan-cial systems. The OIG conducts special The OIG shares in the NRC's responsibility evaluations to examine the implications of NRC to assure the public that its health and safety are programs that affect national issues. adequately protected in the commercial use of nuclear materials and in the operation of nuclear The OIG's investigative staff conducts facilities. The OlG assists the agency by assess-investigations and event inquiries. The staff ing and reporting on the NRC's efforts to ensure investigates violations oflaw or misconduct by that its safety-related programs are operating NRC employees and contractors, as well as effectively. allegations of fraud, waste, or abuse affecting NRC programs and operations. An event in. Of additional importance is the NRC's quiry is an investigative report documenting the responsibility for ensuring that individuals do examination of events or agency actions that do not suffer adverse job actions as a result ofiden-not focus specifically on individual misconduct. tifying and reporting safety concerns regarding Instead, these reports identify institutional the use of nuclear materials. The OIG continu-weaknesses that led to or allowed the occurrence ally evaluates the NRC's efforts to combat this of a problem. type of unlawful discrimination. j 1 The OIG's Counsel reviews existing and proposed legislation, regulations, and policies. I I l 4 NRC OIG SemiannualReport
THE Auorr PROGRAM To help the agency improve its effectiveness, the OIG completed 4 performance andfinancial audits, as well as 3 special evaluations, which resulted in 6 recommendations and suggestions to NRC managers. In addition, the OIG analyzed 21 contract audit reports issued by the Defense Contract Audit Agency (DCAA). Overall, these analyses caused the OIG to question $269,030 in costs, and enabled the office to identify $328,913 that could be put to better use. AUDITSUMMARIES sary to ensure that process inconsistencies do not develop, since a single office no longer serves as E ' Additional Measures Needed to Enhance the NRC's Rulemaking Process We suggested that (1) NMSS and NRR complete various actions to enhance the transi-The Commission directed that three of- tion of rulemaking responsibilities, including the fices, the Office of Administration (ADM), the development of intemal rulemaking guidance, Office of Nuclear Material Safety and Safe- and (2) the Commission identify and communi-guards (NMSS), and the Office of Nuclear Re-cate clear and measurable objectives so that the actor Regulation (NRR), assume rulemaking success of this effort and the rulemaking process responsibilities previously perfonned by the can be assessed. Finally, we also suggested that Office of Nuclear Regulatory Research (RES). senior management oversight be provided to We conducted this special evaluation to (1) re- ensure that NRC's rulemaking process remains view the approach developed by the agency to consistent among the program offices. One transfer the preparation and coordination of aspect of this oversight could be the develop-mlemaking functions, and (2) determine if addi- ment of specific performance measures for the tional actions could be taken to enhance the rulemaking process and periodic review by the transition process. Executive Director for Operations (EDO). We found that the three offices are at differ-ent stages of readiness to assume rulemaking Review ofNRC's Implementadon of the responsibilities, with ADM and NMSS being Federal Managers'FinancialIntegrity Act better positioned. Also,it appears that the Com- for FY1997 mission has not identified a clear objective t guide agency staffin transitiomng the rulemaking In September 1982, the U.S. Congress process from RES to the program offices. We passed the Federal Managers' Financial Integrity Act (FMFIA), to address continuing disclosures concluded that unless the Commission commu-of Federal waste, loss, unauthorized use, and rucates a clear and measurable objective to the misappropriation of funds or assets associated staff responsible for the agency's new rulemakm.g process, it will be difficult to measure whether with weak internal controls and accounting the transition has been successful. We also be-systems. In particular, the FMFIA requires lieve that senior management oversight is neces- (continued on next page) October 1,1997-March 31,1998 5
Audit Program (continued) Federal managers to establish a continuous Surrey ofNRC/ EPA Issues Regarding process for evaluating, improving, and report- Radiation Standards ing on the internal centrols and accounting systems for which they are responsible. For several years, the NRC and the EPA have attempted to reach agreement on radiation To assist the NRC in evaluating its man- standards for the decommissioning of NRC-agement control program, the OIG annually licensed facilities. In 1994, the GAO reported a reviews the NRC's program. This review did lack of consistency and compatibility between not identify any material weaknesses in FY 97. NRC and EPA standards. Consequently, Con-Nonetheless, the OIG staff noted that the NRC gress directed the agencies to work together to needs to be especially attentive to a funding bring finality to this issue by establishing con-issue concerning the agency's high-level waste sistent and uaiform radiation protection stan-repository program, as described in " reasonable dards. OIG, therefore, reviewed NRC and EPA assurance" letters prepared by the NMSS for the efforts to resolve their differences related to past 2 years. Specifically, NMSS reported that developing consistent and compatible radiation recent budget reductions have had significant, standards. We also assessed the potentialimpact cumulative impacts on the NRC's ability to meet on NRC licensees. the schedule for developing the necessary regu-latory framework, reviewing the Department of We found that NRC and EPA still differ on Energy's site characterization program and re- what constitutes an adequate level of public solving key technical issues at the staff level, health and safety protection from residual radia-The NRC determined that this issue is not a tion. Although the two agencies have taken material weakness; however, the OIG staff con- actions to establish consistent and compatible cluded that the NRC needs to carefully monitor radiation standards for NRC license termina-its ability to fulfill these regulatory responsibili- tion, this goal has not been achieved, despite ties in light of the recent budget shortfalls. Con- the issuance of an NRC rule in July 1997. The sequently, the OIG will continue to monitor the inability of NRC and EPA to agree on an NRC's actions on this issue.
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acceptable level of radiation protection sub- Position, Statements of Operations and jects NRC licensees to potential dual regula- Changes in Net Position, Cash Flows, and Bud-tion, which, according to industry officials, getary Resources and Actual Expenses. In the could be cost burdensome and delay the initia- opinion on management's assertion about the tion of the decommissioning process, effectiveness of internal controls, the indepen-dent auditor identified two new reportable con-Follov>ing passage of the July 1997 rule, the dition concerning (1) business continuity Commission initiated additional efforts to achieve (recovery) plans for financial systems, and (2) , finality in NRC license termination decisions. segregation of duties for certain accounting I NRC proposed that Congress include a provision functions. The auditor made two recommenda-in the Superfund Cleanup Acceleration Act . tions to address these concerns. In addition, (Superfund reform bill). This proposal would the auditor closed two prior-year reportable effectively resolve the authority issue for NRC- conditions related to (1) software capitalization regulated sites whose licenses are terminated in procedures, and (2) payroll system integration accordance with NRC's mie. However, EPA and labor cost distribution. officials stated that EPA already has clear legal authority to set radiation standards and, therefore, The report on NRC's compliance with laws questioned the need for any legislative change. and regulations disclosed that the reportable condition related to business continuity plans is At this point, it seems clear that various considered a substantial noncompliance with the avenues to resolve this issue have been explored Federal Financial Management Improvement without success. We concluded that legislative Act of 1996. Tests of compliance with selected action may therefore be the most effective provisions of other laws and regulations dis-means to resolve the impasse between NRC and closed no other instances of noncompliance. l EPA which will othenvise likely continue with i its attendant effect on NRC licensees. NRC's Effort to Document Compliance with the New Time and Attendance System Results of the Audit of the U.S. Nuclear is Lacking Regulatory Commission's Fiscal Year 1997 i FinancialStatements The NRC is in the process of replacing its current payroll and personnel systems. The , The Chief Financial Officers' Act requires systems, which currently are separate and that the OIG annually audit the NRC's princi- only partially automated, are to be replaced pal financial statements. This year, the OIG with one integrated system called PAY /PERS. contracted with an independent public account- In February 1996, the Division of Accounting j ing firm to perform the audit and issue the and Finance (DAF), Office of the Chief Finan- j related report. That report contains (1) the cial Officer (OCFO), implemented the time and j principal statements, (2) the opinions on the attendance (T&A) module of PAY /PERS. Be-principal statements and management's asser- cause th : T&A module shifts certain internal j tions about the effectiveness ofinternal con- control responsibilities to the individual T&A } trols, and (3) a review of the NRC's compli- units from the DAF, OIG's 1997 Annual Plan 1 ance with laws and regulations. included a review of agency compliance with The independent auditor issued an un-qualified opinion on the Statement of Financial (continued on next page! October 1,1997-March 31,1998 7 i
Audit Program (connnved) In December 1996, DAF began assessing and (2) NRC's working relationships with agency compliance with the new T&A require- other involved Federal agencies. ments. They completed their review in July 1997. Therefore, rather than duplicate their ef. We found that senior plant officials believe fort, OIG sought to determine if we could rely on NRC's regulatory consistency and its expecta-DAF's review to answer the question of whether tion of adherence to operating commitments are the new T&A requirements were being met. creating safer and improved operations at the GDPs. We also found that NRC's inspection Although DAF developed a methodology approach and its inspection staff are highly re-to assess agency compliance with T&A re- garded and are key to NRC's regulatory consis-quirements, the methodology was not consis- tency. Our review identified several areas where tently followed, nor were results summarized the transition of oversight for the GDPs can to attempt to assess agency compliance as a provide valuable lessons that may also be appli-whole. As a result, we concluded that (1) OIG cable to NRC's possible future external regula-cannot rely on the T&A review to draw conclu- tion of DOE facilities. sions about the effectiveness of T&A controls, and (2) OCFO cannot use the review to make Opportunitiesfor Savings Available in assessments for FMFIA purposes. Our report Information ManagementActivities recommended that the CFO assess what addi-tional data and procedures are needed to deter- In support ofits mission, the NRC per-mine agency-wide compliance with the new forms substantial and diverse administrative and ) T&A requirements. information management activities. These ac- l tivities range from mail operations to World Wide Web management services and account for Faluable Lessons Can Be Learnedfrom the
. almost $60 million, or 12 percent of NRC s Regulatory Transition ofthe Gaseous annual budget. The purpose of our review was
#(("#I8" U#"## to assess the efficiency, effectiveness, and econ-
):
Unlike fossil fuels, which can be burned omy of operations of selected support functions. in virtually the same form in which they exist Our review showed that the electronic age in nature, uranium must undergo enrichment t has changed the way NRC's Public Document become an efficient fuel for nuclear power Room (PDR) interacts with the public. Based reactors. There are various enrichment tech- on this and other factors, we concluded that niques, but gaseous diffusion is the only pr - conditions are favorable and savings could be cess that has been used in the United States. realized by relocating the PDR to unoccupied The Energy Policy Act of 1992 established the space in NRC Headquarters or taking other ac-United States Enrichment Corporation (USEC) tion to reduce its operating costs. Leased space for the purpose of operatmg the two gaseous for the PDR currently costs $186,000 annually. diffusion plants (GDPs). In September 1994, NRC promulgated standards for the two GDPs. We also found that additional savings These standards establish the framework for could be realized by (1) maintaining accurate NRC to assume regulatory authority over the and current mailing lists for over one-half mil-two GDPs owned by DOE and operated by the lion documents NRC distributes annually and USEC. Our review was intended to gain an (2) disposing of excess publications held in understanding of (1) NRC's processes and offsite storage. Our report makes three recom-management controls for regulating the plants, mendations to address the issues identified. 8 NRC OlG SemiannualReport
1 AUDITSIN PROGRESS agency's safety culture and climate. The OlG
- and its contractor developed and implemented the l
Review of the PC Refresh Program survey methodology, created the survey question-naire, and distributed survey packages to all NRC l PC Refresh is an ongoing program through employees. The OIG's contractor is currently l which the agency will remove and replace mi- processing the completed questionnaires, and will crocomputers that no longer effectively support brief the OIG and NRC management and em-staff requirements. In auditing this program, the ployees on the results. OIG has two principal objectives: (1) Identify and evaluate the management con-trols associated with the program. - W
" r.:mitsw:m, .....;,,
NRC SAFETWCULTURE AND (2) Detemune if PC Refresh will meet the cunsATE SURVEY schedule to support new agency applications such as the Agency-wide Document Access g and Management System (ADAMS) and the I
.i f Reactor Program System (RPS). if ..
Review ofthe NRC's Project Manager l Workload and Process p- > - '
. ^
l
?, ., . ,
A l b.i The NRC has established a Headquarters- ~ SNIO.2. + based project manager (PM) position to assist in licensing and monitoring nuclear power plants. This work is examining the PM workload, as Followup Review ofNRC's Processfor Issuing i well as their roles and responsibilities, and the and Takm.g Nodm ofEnfomment management processes used to oversee this im- smdon WEDS) portant agency function. In October 1994, the OIG issued an audit report entitled, " Review of NRC's Compliance Survey ofNRC's Assistance Programs to with Notice of Enforcement Discretion Policy l the New Independent States of the Former and Procedures." The OIG review found that Sovi>t Union the NRC was generally compliant with its pro-cedures for granting NOEDs. However, the Under the Foreign Assistance Act, the NRC OlG also found several shortcomings in the and other agencies provide various types of NRC's administration of the program and made assistance to the new independent states of the four recommendations. former Soviet Union. OIG is reviewing the management controls that govern these assis- The OIG subsequently decided to reevalu-tance programs, ate the NRC's compliance with its NOED policy, as well as the implementation of recom-Surrey of the NRC's Work Force mendations made in the OIG's 1994 report. The OIG is examining the NRC's documentation and In October 1997, the OIG began surveying NRC employees to assess their attitudes about the (continued on next page) October 1,1997-March 31,1998 9
Audit Program (mntinued) analyses pertai'iing to NOED issuance to deter- regarding the findings and observations as the mine if the agency is using its NOED mecha- work progresses. nism as intended. l Review ofNRC's Contracting Activities SIGNIFICANTRECOMMENDATIONS NOTYETCOMPLETED The NRC uses contractors to perform many activities. During periods of performance, con- The Nuclear Waste Policy Act of 1982 tracts are often modified for various reasons, requires that the NRC approve or disapprove including price increases. Consequently, the OIG the construction of a high-level waste reposi-is conducting a review to determine the nature tory within three to four years of receiving a and extent of contract price increases and the DOE construction license application. To meet adequacy of controls over those increases. this deadline, the NRC enacted a rule requiring the development of an electronic information Review of Streamlined Contractor Evaluation management system (or the Licensing Support Processes System) to reduce the time needed for discov-ery during the license hearing process. The As a result of the National Performance mle requires that the DOE design and develop Review, the NRC was designated as a " procure-the system, and that the NRC operate and ment reinvention laboratory." As such, the maintain it. agency developed and implemented several streamlined processes to reduce contract lead In Marcn 1995, the OIG issued a report times and remove some of the burdensome as- entitled, "NRC Needs to Provide Strong Direc-pects ofits procurement. Consequently, the OIG tionfor the Licensing Support System (LSS)," is conducting a review to evaluate the efficiency which stated that the program had stalled over and effectiveness of the streamlined processes. the past five years. Many delays were attrib-uted to an inadequate system definition and Surveys ofNRC's Continued Progress on the disagreement between the DOE and the NRC Year 2000 Program regarding the roles and responsibilities of each agency. As a result, the OIG recommended The OIG is currently evaluating the NRC's that the NRC obtain a formal commitment progress on the various internal and external from the DOE in an interagency agreement or aspects ofits Year 2000 pro- Memorandum of Understand-gram. The OIG will assess the ing (MOU) on key aspects of NRC's efforts to ensure that 3 the LSS. In response, the it's hardware, software, and , , , " Executive Director for Opera-related devices are " Year 2000 ,,
- g. tions (EDO) appointed a Se-compliant." The OIG will also examine the NRC's efforts to A" ' k'%
nior Management Team (SMT) to reevaluate the pur-i ensure that the regulated
- x 9 pose and need for the LSS nuclear industry is Year 2000 .
and to address the issues compliant. We will periodi- raised by the OIG audit. cally brief NRC management 1O NRC OIG SemiannualReport
n ' In status reports issued in 1996, the EDO rule for a centralized LSS administered by the advised the Commission that the SMT would NRC. As such, it also eliminates the require-l develop an action plan addressing the issues ment for an LSS Administrator. The proposed l affecting the LSS program. However, due to mle also requires that all potential parties, in-Congressional budget action related to the cluding the NRC and the DOE, must make their DOE's high-level nuclear waste program, there documentary material available in electronic was no resumption of any LSS activitics and the form to all other participants beginning in the DOE's LSS-related activities remained stalled, pre-application phase. including the finalization of an MOU with the NRC. The EDO also provided an SMT action In September 1997, the Commission ap-plan to address outstanding LSS issues, which Proved the revised rule with comments. The subsequently was revised to reevaluate the need Commission also directed the SMT (1) to incor-for an LSS as originally envisioned. Porate the comments in the proposed rule, (2) to submit the proposed rule for publication in the This reevaluation has been ongoing since Federal Register, and (3) to seek public com-November 1996. The SMT has recommended ment. The SMT followed the Commission's to the Commission an option which it believes directions. Subsequently, the original comment "provides the best solution for maintaining the Period for the proposed rule was extended and basic functionality of the LSS conceptual de- was scheduled to close March 30,1998. As a sign, while most flexibly acconunodating cur. result, at the time that we published this semian-rent and future technological developments." nual report, NRC had not yet determined whether it would revise the rule "that would To bring about the SMT's recommended amend the regulations containing the NRC's changes to the LSS, a revised rule is required. Rules of Practice for licensing proceedings on As such, in July 1997, the SMT provided a pro- the disposal of high-level radioactive waste at a posed revised rule to the Commission for ap- geologic repository." If the proposed revised proval. The proposed revised rule eliminates the rule is adopted, the OIG will close out this audit current prescriptive requirements in the existing recommendation. October 1,1997-March 31,1998 11
THE INVESTIGATIVE PROGRAM During this reporting period, the OIG received 167 allegations, initiated 57 investigations and i 2 event inquiries, and closed 49 cases and 4 event inquiries. In addition, 23 referrals were made to NRC management. INVESRGATIVE CASESUMMARIES Public's Concerns with NRC Report of Independent Safety Assessment (ISA) at Maine Yankee Inappropriate Discussion ofan Allegation in a Public Setting The OIG completed an event inquiry into
. public concerns regarding the accuracy of an The OIG conducted an m.vestigation after NRC report entitled, " Independent Safety an alleger claimed that an NRC employee had Assessment of Maine Yankee Atomic Power publicly discussed the status of the NRC's m-Station," dated October 1996. That report con-vestigation regarding the mdividual's earher tained findings which indicated that Maine allegation that he had been harassed by an NRC I Yankee Atomic Power Station (MYAPS) had licensee. The OIG inquiry disclosed that the significant areas of noncompliance with NRC NRC employee approached the alleger follow-regulations and the plant's licensing and design ing a pubhc rneeting and discussed the NRC bases. However, the inspection team concluded staff's actions related to the harassment allega-
' that the plant was adequate for safe operation. tion. This discussion, which meluded confiden-
, The concerned public asserted that the team's tial matters, occurred m, an open area with conclusion was contradicted by the reported members of the pubh,c and licensee employees '
findings of noncompliance. Additionally, the standing nearby. public believed that wording in the report indi-cated that the NRC staff was making operability l Privacy Act Fiolation by an NRC Employee determinations, which the licensee was sup-posed to make. The OIG investigated an allegation that an NRC employee improperly disclosed to unau- As a result of this inquiry, the OIG reached thorized individuals personal information con- the following conclusions: cerning ajob applicant. The investigation l substantiated that the NRC employee had dis. E The inspection team considered the balance closed information to two individuals about a of the good and bad of the safety systems job applicant's employment interview with the to conclude that the plant was generally NRC, and had made negative comments con- in conformance with its licensing and ; design bases. cerning the applicant'sjob history. The indi. ) viduals to whom the disclosures were made had no official need for this information. (continued on next pagel 4 i October 1,1997-March 31,1998 13 J
The Investigative Program (conMnved) M The inspection team took into account the interviews of three inspection team members plant's defense-in-depth when it concluded disclosed that none of them recalled reviewing j that the plant posed no undue risk to public the documents in question during the 1989 in- j health and safety and was safe to operate. spection. When informed of the discrepancy in 1 1996, the NRC staff took appropriate action to ! 5 The report used such phrases as " undue / address the issue. risk" and " adequate protection" to describe the NRC's standard of protecting public . N## #""#"# NNI###"# #"####"##"# health and safety; however, the NRC had not Corrective Action Verification Program clearly defined these terms. (ICAVP) R The NRC's inspection effort re3ulted in ad-The OIG conducted an event inquiry to ditional reviews of the plant by the licensee, which, in turn, caused the licensee to en-address public concerns related to the Indepen-dent Corrective Action Verification Program Once its self-assessmec irocesses. (ICAVP) at Millstone Nuclear Power Station. E Although the report contained language In August 1996, the NRC issued an order di-which suggested that the NRC staff had recting the operator of the three Millstone performed operability determinations for the Pl ants to establish the ICAVP to confirm that licensee, the NRC had not done so. each Millstone unit was operating in conform-ance with its licensing and design bases. The NRC's Handling ofMaine Yankee Atomic gder required the licensee to obtain the ser-vi es of an m, dependent third-party to act as the Power Station Emergency Operating
^ '*"**
Procedures Information
. . . The concerns raised by the public and The OIG conducted an m.vestigation mt addressed by the OIG centered around (1) the the NRC staff's inspection edivities regarding selection and independence of the ICAVP con- i the Emergency Operating Procedures (EOPs) at '
tractors, (2) the point at which the NRC autho-MYAPS. In a separate mvestigation conducted rized the ICAVP contractors to begin their by the NRC Office ofInvestigations,it was al-review, as well as the scope of the review, and leged that licensee representatives knowingly (3) the NRC's acceptance criteria for plant sys-provided mcorrect information to the NRC in tems reviewed during the ICAVP. 1986 regarding the capacity of a entical valve that vas needed to recover from an inadequate As a result of this inquiry, the OIG reached core cooling event at the plan!. In particular, the the following conclusions: OIG inquiry addressed whether NRC inspectors should have reacted to information indicating 5 Although cae of the contractors selected for the inadequacy of the valve during a 1989 in - the ICAVP work had performed work for the spection of the plant's EOPs. The OIG found licensee in the past, which could have re-that three documents listed in the 1989 NRC sulted in additional future work, there was - inspection repoit as being reviewed by the in- insufficient involvement with the licensee to spectors contained information which should nreclude selection as the ICAVP contractor. have raised . ancerns regarding the valve. OIG 14 NRC OIG SemiannualReport
E Although there were inconsistent statements vague od imprecise wording to describe the by NRC before the start of the ICAVP, the range of possible NRC actions to address ! eventual starting point for the program deficiencies. More importantly, the accep-conformed with the original expectation of ta":ce criteria did not adequately define a j the NRC. regulatory standard upon which the NRC E The acceptance criteria used by the NRC to evaluate the licensee's performance contained I I I 1 l l l i October 1, I997-March 31,1998 15 l l l N
l INVESTIGATIVE STATISTICS l l Source of Allegations - October 1,1997 through March 31,1998 d OlG Investigation / General Audit (15) Pu c M io Intervonor {p ) Regulated Industry (6) , (6) L Contractor (0) Other Cw. rni.ent y.y. Agency (4) = Congressional Anonymous (24) (1) , NRC Management
/ \
NRC Employee (24) l (58) Total: 167
. . ~ . . . - - . . . . ~ . . . , . - . - . . . , . . - . -
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Disposition of Allegations - October 1,1997 through March 31,1998 I I I. )
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l 16 ' NRC OlG Ss.niannualReport l
Status ofInvestigations
~
DOJ Referrals 4 Pending DOJ Action 0 ; DOJ Declinations 5 l Indictments and Arrests O Convictions O PFCRA Referrals 2 l PFCRA Recoveries 0 +
)
Other Recoveries 0 NRC Administrative Actions: 1 Terminations and Resignations O Suspensions and Demotions 3 , , Other Administrative Actiens 13
.- . . .. -- ~ . . .
l Summary ofInvestigations l ClassiReaHon el i Investiga6cns Carryover Opened Closed In Progress
)
Conflict of Interest 6 2 2 6 l Internal Fraud 4 2 4 2 External Fraud 4 16 2 18 False Stoiements 5 3 5 3 Theft 2 2 2 2 Misuse of Government Property 2 4 3 3 ) Employee Misconduct 13 14 13 14 , Management Misconduct 15 5 12 8 Technical Allegations-Other 7 9 5 11 Whistle'olower Reprisal 4 0 1 3 l TotalInvestigationt 62 57 49 70 i Total Eventinquiries 5 2 4 3 l
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l October 1,1997-March 31,1998 17
OTHER ACTIVITIES l REGULATORYREVIEW Inspector General Act. One representative instance, where information must be disclosed, The Inspector General Act,5 U.S.C. is under the mandate to forward evidence of App. 3, Section 4(a)(2), requires the OIG to criminal activity to the Attorney General. Addi- ) review existing and proposed legislation and tional remarks indicated that more definition or regulations and to make recommendations con- substimtion of terms would aid in understanding ceming the impact of such legislation or regula. the instructions in the directive. In addition, tions on the economy and efficiency of programs revisions were made to the draft documents after and operations administered by the agency. collegial discussion and agreement. From October 1,1997, through March 30, Another commentary related concerns 1998, the OIG reviewed more than 300 agency regarding the Inspector General's role within documents, including approximately 130 docu. the agency. That particular commentary ap-ments issued by the Office of the Secretary Peared in a memorandum, addressed to the (SECYs) and 200 federal Register notices, EDO, regarding the draft Commission paper on regulatory actions, and statutes. regulatory excellence entitled, " Enhancing NRC Effectiveness and Efficiency." In this case, the l Regulatory commentaries were provided OIG limited its remarks to reminding the agency } on issues related to the OIG mission require- that under Section 9(a)(2) of the Inspector Gen-ment to assist in preventing fraud, waste and eral Act, agency pwgram operating responsibili-abuse. Guidance also sensitized agency manag- ties may not be assigned to the OIG. ers to the importance of considering aspects of 1 agency policy and procedures that impact the Concerns regarding t% a.sent and struc-OIG functions. The OIG also initiated dialogue ture of draft Management l'nective 10.12, "Use with the agency on several policy concems, and of Advisory Committee Members," resulted in cooperative efforts resulted in improved direc. several suggestions. In particular, the OIG em-tion to the agency staff. This section summa- Phasized the need to specifically enumerate rizes the commentaries that raised the most ethical and reimbursement limitations applicable significant issues. to committee members in the performance of their governmental duties. In addition, the OIG A followup commentary discussed issues identified the need for further direction concern-related to protecting and distributing OIG docu-ing restrictions governing the use of proprietary ments. Once again, the OIG commentary ad- . and inside information by committee members. dressed adequate protection and limitations Finally, the OIG proposed format changes that related to distributing OIG reports under draft would incorporate instmetions presently in-Management I>irective 2.4, " Release of Infor- cluded as exhibits in the draft, so that the direc-mation to the Public." The commentary also . tive would be complete within its formal text. suggested including language to reflect legal requirements to disclose information under the (continued on next page) l October 1,1997-March 31,1998 19
Other Activities (con;inued) The training panel consist:d of Inspector CONTINUATION OF THE OlG'$ ener I, HubertT. Bell, nd his senior staff: OUTREACH INITIATIVES The last semiannual report (April 1-Septem-ber 30,1997) included a special feature, which E Thomas J. Barchi, Assistant Inspector Gen- ; described the OIG's outreach initiatives. As re- eral for Audits counted in that feature, the Inspector General Act, 5 U.S.C. Section 4(a)(3), directs the Inspector E James E. Childs, Assistant Inspector General General to conduct, supervise, and coordinate for Investigations activities to promote economy and efficiency, and E Maryann L. Grodin, Counsel to prevent fraud and abuse in agency programs and operations. To further this statutory mandate, This training followed the same syllabus the OIG continued this initiative during the cur- used in the regional training sessions. However, rent reporting period by providing employees at the panel expended additional effort to tailer the NRC Headquarters with the same training pr* training to the interests of individual employees gram provided last year in the Regions. The by organizing the schedule of training by office strategy behind this training is that employees functions. Large offices had essentially dedi-who are educated and knowledgeable about the cated sessions. After opening remarks by the functions and processes used by the OlG will be Inspector General, the staff summarized the better able to fulfill their obligations as govem- functions of audits,investigatwns, and counsel. ment employees, and will avoid violating statutes The panel also stressed high-profile cases and and regulations. issues, and identified reference materials. Each training session concluded with a question-and-answer perioi
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3 , [c;? E d,Y jh . l q b James E. Childs, AIGl; 'k { k, S a O' ,% - l 1 Hubert T. Bell, inspector ili General; David C. Lee, , Deputy inspector General, ~~~ n . l
" ~ " " ~-
Corenthis B. Kelley, Team ? l Leader; and Maryann ) Grodin, Counselconduct a training session for NRC Headquarters employees. l l
?,
20 NRC OIG SemiannualReport
t In fifteen 2-hour sessions, almost 900 head-quarters employees received this OIG Outreach .
, y . . , . .
Training. Responses from managers and em-
@h h, ff. 3
.j i ployees alike were uniformly positive. ga /-
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1 Sharing the OIG's outreach philosophy .. f within the Inspector General community was a . .? j . gf y.' I new avenue pursued during this period. The a .f t:- P M. i". NRC's Inspector General was invited to address Q., ,I g the Naval Inspector General Annual Conference .- . as a guest speaker on the topic of outreach. Be-sides recounting the NRC/OIG's experience in . the publishing and training arenas, the message . l conveyed the importance of educating agency -
- I employees and management with regard to the .
functions and mission of the OIG. The Inspec- Inspector General, Hubed T Bell receives plaque in tor General's presentation concluded with exten- appreciation of his address at the NavalInspector sive comments in response to questions from the General Annual Conference several hundred attendees. October 1,1997-March 31,1998 21
r ' APPENDICES AUDITUSTINGS InternalProgram Audit and SpecialEvaluation Reports Date Title Number 10120/97 Valuable Lessons Can Be Learnedfrom the Regulatory OlGl97E-19 Transition of the Gaseous DUTusion Plants 10/23/97 NRC's Efort to Document Compliance with the New Time OlG!97A-18 andAttendance System is Lacking i 12/18/97 Suruy ofNRCEPA Issues Regarding Radiation Standards OlGI97A-14 l 1 01129/98 Opportunitiesfor Savings Available in Iraformation OlGl97A-22 ManagementActivities 02/09/98 Review ofNRC's implementation of the Federal Manager's OlGI98A-05 Finarcial Integrity Actfor Fiscal Year 1997 i 02I13/98 Results of the Audit of U.S. Nuclear Regulatory Commission 's O1G/97A-17 l Fiscal Year 1997 Financial Statements l I 03/13/98 Additional Measures Needed to Enhance NRC's OlGl98E-04 Rulemaking Process I l 22 NRC OIG SemiannualReport
1 I ConWact Audit Reports 1 OlG Contractor / Questioned Funds Put to issue Date Contract Number Costs Better Use 10/16/97 Bernard Hodes Advertising RS-PER ".8-281 0 0 10/21/97 Westinghouse Electric Corporation NRC-04-90-085 $2,359 0 10/27/97 Advanced Systems Technology,Inc. NRC-04-91-047 0 0 10/28/97 Battelle MemorialInstitute NRC-03-96-022 0 0 NRC-04-91-063 0 0 NRC-04-92-047 0 0 1 11/5/97 Science Applications International Corp. NRC-03-82-096 0 0 11/12/97 Risk Engineering, Incorporated .{ NRC-04-96-037 0 0 11/26/97 Ebasco Services, Incorporated NRC-04-86-117 0 0 11/26/97 Ebasco Services, Incorporated NRC-04-86-117 0 0 1/28/98 Ebasco Services, Incorporated NRC-04-90-099 0 0 1 1/28/98 Ebasco Services, Incorporated NRC-02-85-010 0 0 1/28/98 Westinghouse Electric Corporation NRC-04-91-071 0 0 1 l October 1,1997-March 31,1998 23 l-4
l Contract Audit Reports (continued) OlG Contractor / Questioned Funds Put to issue Date Contract Number Costs Better Use 2/12/98 Science & Engineering Associates, Inc. NRC-04-89-051 $57,966 0 3/11/98 Sovthwest Research Institute RS-02-97-009 0 $328,913 3!20/98 Southwest Research Institute NRC-02-93-005 $205,205 0 3/23/98 M-Cubed Information Systems, Inc, NRC-33-93-196 $3,500 0 i i 3/23/98 Pal Consultants,Inc. NRC-04-91-073 0 0 3/31/98 Cexec, Inc. NRC-33-90-178 0 0 NRC-33-93-186 0 0 NRC-33-93-203 0 0 3/31/98 Comex Corporation NRC-03-93-026 0 0 NRC-03-93-036 0 0 NRC-26-93-290 0 0 3/31/98 Energy Research, Inc. NRC-04-91-068 0 0
' NRC-04-92-045 0 0 NRC-04-92-046 0 0 NRC-04-94-050 0 0 24 NRC OIG SemiannualReport l
i l 1 Contract Audit Reports (continued) l OlG Contractor / QuestioncJ Funds Put to issue Date Contract Number Costs Better Use , l 3/31/98 Science & Engineering Associates, Inc. - NRC-03-93-030 0 0 - NRC-03-93-032 0 0 NRC-03-93 036 0 0 q NRC-04-87-086 0 0 l
]
NRC-04-91-066 0 0 NRC-04-91-071 0 0 NRC-04-95-042 0 0 NRC-04-95-047 0 0 NRC-26-93-290 0 0 3/31/98 Statistica, Incorporated NRC-33-93-201 0 0 i TOTALS $269,030 $328,913 1 I l I I i i l i l j l 1 October 1,1997-March 31,1998 25 \
\
L--__--______----____ _ _ _ _ _ _ _ - _ . _ _ _ - _ - _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ . _ _ _ _ _ _ __ _ _ _ _ _ . _ _ _ _ _ _ _ _ _ _ _ _ _
l AUDIT TABLES During this reporting period, the OIG analyzed 21 contract audit reports issued by the DCAA. Thefollowing tables depict the cost savingsfrom this work. l 1 TableI. Post-AwardFindings j i OIG Reports Containing Questioned Costs October 1,1997 - March 31,1998 1
# of Questioned Unsupported Reports Reports Costs ($) Costs ($)
A. For which no management decision j has been made by the commencement j of the reporting period 1 $118,010 0 l 1 i B. Which were issued during the reporting period 4 $269,030 0 Subtotal (A+B) 5 $387,040 0 C. For which a management decision was made during the reporting period: (i) dollar value of disallowed costs 5 $387,040 0 (ii) dollar vclue of costs not
' disallowed 0 0 0 D. For which no management decision had been made by the end of the reporting period 0 0 0 E. For which no management decision was made within 6 months ofissuance 0 0 0 i
l 26 NRC OIG Semiannuct Report l
.. ______-_A
TableII. Pre-AwardFindings OIG Reports Issued with Recommendations That Funds Be Put to Better Use October 1,1997- March 31,1998
#of Dollar Reports Reports Value A. For which no management decision has been made by the commencement of the reporting period 0 0 l B. Which were issued during the reporting period 2* $328,913 Subtotal (A+B) 2 $328,913 C For which a management decision was made during the reporting period:
(i) dollar value of recommendations that were agreed to by management 2 $328,913 (ii) dollar value of recommendations that were not agreed to by management 0 0 , D. For which no management decision had been made by the end of the reporting period 0 0 E. For which no management decision was made within 6 months ofissuance 0 0
- One pre-award audit reported that zerofimds were availablefor better use.
l October 1,1997-March 31,1998 27 i L
ABBREVIATIONS ADAMS Agency-wide Documents Access and Management System 4 ADM Office of Administration (NRC) I CFO - Chief Financial Officer CRT Citizen's Review Team i i DAF Division of Accounting and Finance (NRC) ) l DCAA U.S. Defense Contract Audit Agency j DOE U.S. Department of Energy EDO Executive Director for Operations EOP Emergency Operating Procedure EPA U.S. Environmental Protection Agency FMFIA Federal Managers' Financial Integrity Act FY FiscalYear GDP Gaseous Diffusion Plant IG Inspector General ICAVP Independent Corrective Action Verification Program ISA Independent Safety Assessment ISAT Independent Safety Assessment Team LSS Licensing Support System MOU Memorandum of Understanding MYAPS Maine Yankee Atomic Power Station l NMSS Office of Nuclear Material Safety and Safeguards (NRC) NOED Notice of Enforcement Discretion i l NRC U.S. Nuclear Regulatory Commission , l l l 28 NRC OIG SemiannualReport
NRR Office of Nuclear Reactor Regulation (NRC) OCFO Office of the Chief Financial Officer (NRC) OIG Office of the Inspector General (NRC) i PDR Public Document Room (NRC) PM Prc, ject Manager RES Office of Nucle.ar Regulatory Research (NRC) RPS Reactor Program System SMT Senior Management Team T&A Time and Attendance USEC United States Enrichment Corporation October 1,1997-March 31,1998 20
( _ _ _ _ _ _ - - _ - _ - - _ - _ _-_ ______-__. . _ _ . . GLOSSARY EventInquiry The event inquiry is an investigative product documenting examination of events or agency actions that do not specifically focus on individual misconduct. These reports identify institutional weak-nesses that led to or allowed a problem to recur. This type ofinvestigative effort was previously referred to as an inspection. FinancialAudit A financial audit assesses the effectiveness of intemal control systems, transaction processing, finan-cial systems, and contracts. Funds Put to Better Use . Funds identified in audit recommendations that could be used more efficiently by avoiding unneces-stry expenses. Hotline A toll-free telephone number (1-800-233-3497) available to anyone for reporting incidents of pos-sible fraud, waste, and abuse to the NRC's Office of the Inspector General. Management Decision A final decision founded on management's response to audit recommendations and findings. Material Weakness A specific instance of noncompliance with the FMFIA of sufficient importance to be reported to the President and the Congress. Such instances typically involve a weakness that would significantly impair the fulfillment of an agency component's mission; deprive the public of needed services; vio-late statutory or regulatory requirements; significantly weaken safeguards against waste, loss, unau-thorized use, or misappropriation of funds, property, or other assets; or result in a conflict of interest. SpecialEvaluation An OIG audit report that examines the implications of NRC programs that affect national issues, such as high-level radioactive waste disposal, nuclear power plant decommissioning, or the use of radiation by the medical community in treating disease. Questioned Cost A cost questioned as a result of an alleged violation of law, regulat ion, contract, or agreement gov-erning the expenditure of funds (costs unsupported by adequate documentation or funds for a par-ticular purpose that are unnecessary or unreasonable.) 30 NRC OIG SemiannualReport
i THE NRC OIG HOTLINE The OIG established a toll-free number (1-800-233-3497) to provide
;NRC employees, contractors, and others with direct access to the OlG's llotline Program. Hotiine procedures and guidelines were carefully developed to ensure the confidentiality (unless totally unavoidable) of NRC employees wishing to report incidents of possible fraud, waste, and abuse within the NRC. Trained 010 staff
' arc available to answercalls Monday through Friday, between 10 AM and 4 ru (eastern standard time).
i HOTLINE: p: 1-800-233-3497 c L f Individuals may also provide im'ormation to hotline personnel by writing to the following address:
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THE NRC OIG HOTLINE The OlG established a toll-free number ( l-800-233-3497) to pros ide NRC employees, contractors. and others with direct access to the OlG's llotline Program. Ilotline procedures and guidelines were carefully developed to ensure the confidentiality (unless totally unavoidable) of NRC employees wishing to report incidents of possible fraud, waste, and abuse within the NRC. Trained OlG staff are available to answ er calls ,\1onday through Friday. betw een 10 Ast and 4 i'st (eastern standard time). I s HOTLINE:
\1 1-800-233-3497
\ _\ , % -< -
JJRDEW Individuals may also provide information to hotline personnel by writing to the following address: U.S. Nuclear Regulatory Commission Office of the Inspector General Hotline Program Mail Stop T-5 D28 Washington, DC 20555-0001
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