ML20236C666

Cooperative Agreement: Maint & Operation of Lpdr, Awarded to Pottstown Public Library

ML20236C666
Person / Time
Issue date:	06/18/1987
From:	Eby J, Knox E NRC OFFICE OF ADMINISTRATION & RESOURCES MANAGEMENT (ARM), POTTSTOWN, PA
To:
References
CON-NRC-10-87-332 NUDOCS 8707300152
Download: ML20236C666 (7)

Text

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" U. S.'. NUCLEAR REGUL A10RY COMMISSION'.-

N.0TICE OF.. COOPERATIVE AGREEMENT

1. COOPERATIVE AGREEMENT. NUMBER

2. MODIFICATION NUMBER

3. COOPERATIVE AGREE

/8bRIC P

NRC-10-87-332 N/A FROM: 5/26/87 T0:

4. AUTHORITY Section 31a and

5. TYPE OF AWARD 6.C00PERATOR TYPE l

141b of Atomic Energy Act Higher Educational of 1954, as amended.

Cooperative Agreement Institution

. COOPERATOR NAME AND ADDRESS

8. PROJECT TITLE '

Pottstown Public Library

" Maintenance and 0peration of The 500 High Street' Local Public Document Room '(LPDR)"

Pottstown, PA 19464 ATTN: Ms. Joan.Eby, Acting Dfrector

9. PROJECT WILL BE CONDUCTED PER

10. TECHNICAL REPORTS ARE REQUIRED C00PERATOR'S PROPOSAL (S)

PROGRESS'AND FINAL DATED AND FINAL ONLY-APPENDIX A - PROJECT COOPERATIVE AGREEMENT Quarterly Rpt. OTHER PROVISIONS

.11. PRINCIPAL INVESTIGATOR (S) NAME AND

.12. NRC PROGRAM 0FFICE (NAME AND ADDRESS)-

ADDRESS U.S. Nuclear Regulatory Commission.

LPDR Branch-ATTN: Jona L. Souder, Chie See Block #12 Division of' Rules & Records Office of Adm.15tnn) d. DC 20555 Wash Tal enhona No g_gnm

13. ACCOUNTING AND APPROPRIATION DATA

14. METHOD OF PAYMENT B&R No.:

46-20-25-302 ADVANCE BY TREASURY CHECK s

X

' REIMBURSEMENT BY TREASURY '

FIN:

CHECK LETTER 0F CREDIT APPN:

31X0200.407 OTHER (SPECIFY)

15. FUNDING SOURCES

. SOURCE AMOUNT NRC:

THIS.000PERATIVEL

. $' 5,186.00 -(4 quarters at. $1,284.00 plus $50.00 for miscellaneous AGREEMENT office suppl.ies)

PREVIOUSLY OBLIGATE 0..

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. COOPERATOR SHARE:

THIS COOPERATIVE

$~

' AGREEMENT PRIOR COOPERATIVE

$ _n_

AGREEMENT TOTAL FUNDING

$ 6.196.00 16.' AMOUNT 0BLIGATED BY THIS COOPERATIVE

$ _5,186.00 AGREEMENT-ACTION:

9707300152 870618 PDR CONTR NRC-10-87-332 PDR

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L 17. NRC -IISU)NG Of f1CE '(l'AME AND AUDitE55)

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c U.S. Nuclear Regulatory Commission Division of Contracts /0ffice of Administration l

i Washington, DC 20555

18. C00PERATOR-

19. HRC GRAHT Of f1CER

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- [( Si gna t'ure ).

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(Date)

M%@h b"lSjl mc (signa'ture)

NAME-(TYPED) yemnR Eby NhME (TYPED)CEdna Knox

.i T]TLE Acting Director N

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215-326-2532 TELEPHONE N0.

(501 )'i>92-965R___

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0. COOPER TIVE AGREEMENT PAYMENT INFORMATION s

.. Payment will, be made within thirty (30) days after receipt of the billing unless the billing is. improper or the cooperator has failed to comply with the program objectives, cooperative i

. agreement award conditions. Federal reporting requirements _or other conditions specified in OM3 Circular A-102/A-110, whichever is applicable, t

Payment will. be rrade ' by; U. S. Nuclear Regul'atory Commission Office of Resource Management Division of Accounting and Finance, i

ATTN; GOV Washingto/COM ACCOUNTS

'i n, DC 20555

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Vo chers'should -be submitted in an original and one (1.) copy' to the above ' address,'

on Form #270 " Request. for Advance or Reimbursement" (copy attached).

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21. Attached is ' a -co'py o.f the "NRC Project Cooperative greement' Provisions [f5r InstitiutionE of' !

Higher Education arid Other Nonprofit Organizations and ttate/ Local Governments." AcceptanceEof!

these terms:and conditions is acknowledged ~when federal funds are.used on this cooperative."

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. agreement project.

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R2.' ORDER OF PRECEDENCE l

In the event of a conflict between the cooperator's proposal and this Notice of Cooperative Agreement Award, the terms of the Notice of Cooperative Agreement Award shall prevail.

23. By thii, L Cooperative Agreement Award, the. cooperator' certifies 'ttiat payment ~of any audit-related debt wil.1 'not reduce the.. level of performance

o'f any -Federal Program. ' '

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_ COOPERATIVE AGREEMENT (LPDR) l 1.

' BACKGROUND q

c The Local Public Document Room Branch within the Division of Rules and l

Records, Of.fice of Administration,'U. S. Nuclear Regulatory Commission j

'(NRC)r is responsible for the overall establishment and maintena'nce of.

1 local pu.blic document roomsL(LPDRs). Thei LPDR Branch :reconnends'..

j develops, and implements programs, plans 1 objectives, and. activities of.

j local public document rooms, as well.as coordinates the distribution of i

documents'to LPDRs.

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~ The LPDR program provides scientific and technical information relatino to r

. nuclear power plants. The document collections pemit and encourage the-free exchange of ideas and. criticisms by the ceneral public in the licensing of nuclear power plant construction and operation. The LPDRs l

arp located intlibraries maintained by. state / local governments, institutions of hi the " Cooperator")'gher education and nonprofit croanizations.'(hereinafter, l

in the vicinity of proposed nuclear power plants.

The LPDR Branch has established a cooperative agreement program to provide financial remuneration for. services performed by the LPDRs and to insure-that a uniform program of. document maintenance and'information services is-l provided for LPDR patrons, g

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-PERIOD OF PERFORMANCE:

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The period of perfomance hereu ' der s all counence o'n a.

and.shall continue through ' 5fB5 g ~., unless scener s

terminated or extended.

b.

'The Cooperator and the NRC, by mutual agreement, may extend the

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period of-perfomance through the execution of supplemental agreements to this cooperative agreement, not.to exceed a total of..

i five (5) years. At:the end of each year the' Cooperator will be

' required;to submit a. cost' proposal l to the NRC for the' following year.

1 3.

NRC RESPONSIBILITY v

9 The NRC anticipates that they'will provide d:ruments on a _ weekly basis to y

be 'added to each local public document room wilection'(collection). LNRC-i

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• ill provide file folders,. binders, labels ~, postcards.for reporting.

trissino documents, envelopes foriuse in communicating with NRC, a Ussr's<

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Guide,' filing.and ~ document retention instructions, etc. Also, the W when notified by a library,'will promptly replace any documents' found; '

missing from the collection. NRC will. periodically visit each library to l

review the collection, provide guidance and instructions to the library staff, monitor contractor performance, and identify /rt. solve problems er

. discrepancies.

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. Incorporate. into resultant Cooperative Agreement.

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MAINTENANCE AND OPERATIDN OF THE LPDR-u-

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.The Cooperator shall. perform the' followino' services relative to the-maintenance _and operation of the. LPDR:

, Properly file paper.cohy documents or microfiche ' eceivedifrom' NRC_

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r within one week.of, receipt in accordance with'the; filing' system'.

J provided by NRC;. To meet the.particular needs of library patrons, ll this filino. deadline may be extended upon the expressed approva1 of -

1 the1 Program Officer.;

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b.

Pefile ' documents or microfiche used by patronsLwithin the next j

business day.

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Prepareifile-folders and folder labels when necessarv.

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' Promptly' file as well as-display reference. tools ~ and finding, aids

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z provided by NRC:(such as the LPDR HOTLINE toll free. labels'and signs.

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whichidentifythecollection)as' instructed..

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. Maintain a file of explanatory and. instructional material sent to the i

LPDR_ library by the NRC.

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Docume'ntsiin the collection'are not. allowed to leave the:LPDR-lib ~rary i

, cd runless' instructed to 'do so' by the LPDR' Branch,' NRC..

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' Work with the LPDR Branch staff and.o'ther NRC1 representatives as necessary,' to answer quet tions and provide information onlthe :

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. availability of documents and services. return documents sent in-.

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error, ~make arrangements for. handling non-routine matters as they -

arise, such as Freedom ofilnformation Act responses..

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.' Maintain the local public' document room collection and NRC furnished.

equipment as a physically unified collection.-

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Report /promptly;to the Program Officer the identification of:

documents found or reported to be missing from the collection..

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'dSLR ASSISTANCE i

a '. - -Provides patrons with reference assiLtance in locating doi:uments and.

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' sufficient' instructions 'to' familiarity users with' the filing system,

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' the' local public document room' collection', the collection's reference '

tools and finding' aids, the indexing system 'used for paper copies and-microfiche copies of the collection, and use of the microfiche reader I

printer.

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Provide users' access to operable reproduction equipment for making b.

paper copies. of. the collection, as needed.

26.

ADMINISTRATIVE SERVICES

- a.a Insure that~ the NRC microfiche reader ' printer is in good operating condition... -In the' event the equipment requires repair or servicing',

the111brary staff shall' arrange to have..an authorize'd service representative repair or service the equipment. The-invoice.of charges should be forwarded for payment to the NRC in accordance with

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the instructions in USNRC LPDR Branch Newsletter entitled "LPDR UPDATE * (ATTACHMENT 1).- A-copy of the sioned we.rk. order should be' submitted with the quarterly report and advance / reimbursement Form

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1. 270.

l If the cost estimate exceeds $200.00, the Cooperator staff shall first contact the Program Officer by calling the toll free number:

800-638-8081.

. b.

Promptly inform the LPDR Branch of the NRC.either by the. toll free telephone number (800-638-8081) or in writing, of problems 'regarding j

the use or maintenance of the collection.

c.

As th'e need arises, the Cooperator'shall. acquire necessary miscellaneous office supplies (storage: boxes. hole punches. etc.) for performance of.the work required under this cooperative. agreement.

Approval of the' NRC Program.0fficer is required prior to. purchase of these supplies. Payment should be requested on the next quarterly i

. advance / reimbursement Fom #270.' Receipts for the supplies must J

accompany Form #270. Charges for paper and lamps for the NRC j

microfiche reader printer are not allowable expenditures and will not -

J be reimbursed.

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- SPACE-REQUIREMENTS l

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Provide the following:

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a.: Adequate shelf or..other' filing space to maintsir the local public document collection.

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Adecuate space ne'ar the dtcument collection tc,1ccate a microfiche reader printer, a table for the' reader printer, a microfiche file cabinet (s)..and table and chairs'for' patrons using the collection.

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Adequate reading space, lighting, heating and cooling, for users to review the' documents in the collection.

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SUPPLY-REQUIREMENTS Maintain 1 adequate supply of paper for the microfiche reader printer.

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Maintain. adequate" supply of electric. lamps for the microfiche reader; printer.

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_ GOVERNMENT FURNISHED PROPERTY

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~The' following items are to be furnished to the Cooperator, as needed, to support the. collection.-

1 a.

3M "800"' microfiche reader print 4r

.305WI, NRC Ta'g No.. 00% SD el No.7/6 k Sertal-No.

Mod (1ea.)

b.

Vertical visible upright cabinet fer cards and microfiche, 4x6 ' size, 7-drawers; ~40" high,16" wide 27" ' deep,l 12".high Shaw-Walker, Model C-1419. (

with hi h leg base, steel, 1

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Reader ' printer. sit-down stand, 30" high, top 36" x 30", Bell' 8 c.

.Howell.' Catalog No..123002.. (1ea.)

. For newly established.LPORS or LPORS receiving a microfiche reader printer-for the first time, theLNRC will provide the initial box of paper and an L extra lamp for the microfiche reader printer. - Thereafter, responsibility to~ maintain'an adequate' supply of paper and electric lamps rests with thf

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. Cooperator.

(Paper: 3M ' Dry Silver Paper, Type 795, 81/2 x 250, 4 rolls per carton; tamps: 3M, Order No.5 78-8012-3601-5.) NRC< authorizes the Cooperator to charge fcr copies made on-the reader printer, to regoup

' expenses for paper and lamps.

The Cooperator is authcrized,'without' cost to NPC, to install 'a coin '

. 4 operated attachment to the reader.prin may chargeJfor' copies from microfiche.ter; however, the cost a Cooperator'

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unless it can.be< demonstrated to the. Program 0fficer that operating costs:

. j may not exceed $0.25 per page copy, require a higher per-page cost.

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10. REPORTING REQUIREMENTS,'

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Performance Reports -

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-A ~ quarterly perfonnanc'e report, utilizing t'.ie. format as specified in k" - 6 shall be submitted within 20' days after each quarter's end to'the addressees listed below.

For administrative purposes, it is L requested the quarterly ' advance / reimbursement (Fonn #270) be -

submitted simultaneously with this performance report, along with any receipts for miscellaneous supplies and signed work orders covering

. Incorporate into resultant Cooperative Agreement.

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repairs or' servicing of NRC furnished microfiche reader printer.

j However for Cooperators who qualify for advance payment, the first quarterly report will be-submitted with Form #270 for payment of.

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second quarter.

U.S. Nuclear Regulatory Comission ATTN: Jona L. Souder. Chief.

Local Public~ Document Room Branch Division of Rules & Records

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Office of Administration; i

Washington..DC 20555 U.S. Nuclear. Regulatory Comission Small Purchases & Regional Operations Branch 2ivision of Contracts Office of Administration L

Washington, DC 20555 U.S. Nuclear Regulatory Comission Division'of Accounting & Finance -

ATTN: GOV /COM Accounts Section J

.0ffice-of Resource Management Washington, DC 20555 b_

Finapcial. Reports' y

I In accordance with OMB Circulars A-110. Attachment G and/or! A-102, Attachment H, as applicable, the. Cooperator shall use the Standardized Financial Status Report.to report the status of funds-for all nonconstruction projects or programs. Please note-the NRC will exercise the option to' waive the filing of the Standardized Financial-Status Report since the Request-for Advance or Reimbursement end/or Report of Federal. Cash _ Transactions has been.

l determined to provide adequate information except that a final' Financial Status Report shall be required at the completion of thy project when the Request for Advance or Reimbursement form is 'used only for advances.

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