ML20217A983

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Summary of 971203 ACRS Meeting in Rockville,Md Re Conduct of ACRS Business
ML20217A983
Person / Time
Issue date: 12/03/1997
From:
Advisory Committee on Reactor Safeguards
To:
Advisory Committee on Reactor Safeguards
References
ACRS-3083, NUDOCS 9803250313
Download: ML20217A983 (42)
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SUMMARY

/ MINUTES OF THE ACRS PLANNING AND PROCEDURES SUBCOMMITTEE MEETING DECEMBER 3, 1997 The ACRS Subcommittee on-Planning and Procedures held a meeting on December 3, 1997, in Room 2B1, Two White Flint North Building, Rockville, Maryland.

The purpose of the meeting was to discuss matters related to the conduct of ACRS business. The meeting was convened at 10:05 A.M. and adjourned at 12:10-P.M. ATTENDEES R L. Seale, Chairman D. A. Powers T. S. Kress ACRS Staff J. T. Larkins, ACRS Executive Director .M. El-Zuftawy C. Harris N.. Summers G. Marcus J. Mitchell (EDO office) 1. FEDERAL REPORTS ELIMINATION ACT O I The Federal Reports Elimination Act of 1997 was a bill / introduced as S. 1364 on November 4, 1997. Although Senate action is anticipated before adjournment, it is unlikely the House will act on similar legislation. This bill.would o/ eliminate the requirement for-'the ACRS Report to Congress. The ACRS had originally asked that the Report to Congress be included in the list of Federal Reports to be Eliminated, but had subsequently requested that the ACRS Report NOT be eliminated. To ensure that this Report to Congress is not eliminated, we are preparing a memorandum to the Office of the General Counsel (OGC) stating that we do not want the Report to be dropped and giving an explanation for our change in position. 9803250313 971203 0 l% q ((5 PDR ACRS 3083 PDR cvM I'

r t l 6 2 RECOMMENDATION e The Subcommittee recommends that a letter'to the Commission be drafted for Dr. Seale's signature, requesting withdrawal of the earlier ACRS request for elimination of the require-ment for a Report to Congress on the NRC Research Program. 2. PREPARATION OF MPRTING MINUTES The procedures for the preparation of Subcommittee Meeting Minutes have been revised to reduce the burden on the ACRS Engineers (pp. 1-19). (A similar revision has been prepared for the ACNW staff.) The new procedures continue to meet the requirements of the Federal Advisory Committee Act and 10 CFR 7.13. The minutes will contain sufficient detail to allow a person absent from the meeting to readily understand the important issues discussed, the views of those participating in the meeting, and the important issues and concerns raised by Committee Members and consultants. RECOMMENDATION The Subcommittee recommends that Members review the new guidance on preparing Subcommittee Meeting Minutes and provide any comments to the Executive Director as soon as possible. 1/ 3. CONFLICT-OF-INTEREAT The ACRS Executive Director issued additional guidance to the staff en November 20, 1997, on handling of conflict-of-interest (COI) reviews for ACRS/ACNW Members (pp. 20-23). This was in response to a request from the staff for addi-tional information on COI, as a result of an earlier meeting with representatives of OGC on this subject. Two Senior Staff Engineers have forwarded memoranda on COI issues to the ACRS/ACNW Executive Director that emphasize the need for ACRS Members to work through the ACRS staff on any matters related to or having a potential impact on Committee activi-ties. Meetings with NRC staff or others not related to ACRS current or future activities should be scheduled so as not to interfere with or have an impact on Committee meetings. ACRS Members should also avoid being on peer review panels

e t 3 on subjects related to ACRS current or future activities. Any questions related to these matters should be directed to the ACRS Chairman or ACRS Executive Director. RECOMMENDATION The Subcommittee recommends that Members be aware of the appearance of conflict of inte, rest when they serve on peer review panels on subjects related to current or future ACRS activities. Generally, Members should attend such panels only as ACRS Members, not as invited experts for the NRC staff, and they should not give di'ection to the staff on r issues that will later be reviewed by the ACRS. Members who serve on such panels, because of contractual requirements or other circumstances, are advised to announce this fact at the beginning of the ACRS review, indicate the exact parame-ters of their involvement in the material.being presented to the ACRS for review, and recuse themselves from the review. Members are also reminded to go through the ACRS staff when arranging meetings with NRC staff or others on any matters related to-or having an impact on ACRS activities. 4. NEW MEMBERS The Commission has selected Dr. Graham Wallis as a new member for the ACRS, subject to the usual government paper-work. Last month, the ACRS and ACRS Member Screening Panel inter-viewed a candidate in the plant operations field, and the response to these interviews was very positive. The ACRS staff has recently prepared a Federal Register Notice and Press Release for Commission approval to solicit new candi-dates in the area of Plant Operations and/or Probabilistic Risk Assessment. These advertisements should appear within the next month, and we should have some'new candidates early in 1998. In the meantime, previous applications and recom-mendations are being reviewed to determine if there are individuals who should be reconsidered or have been over-looked. 5. INTERNATIONAL MRRTING.9 1 l

i s 4 We have written to the Japanese requesting that the Quadri-partite Meeting be held in September 1998, rather than April 1998 (pp. 40-42). We have had'no response. If the meeting is confirmed for September 1998, we will inquire about the . possibility of meeting with the U.K. Advisory Committee on the' Safety of Nuclear Installations in May or June 1998. To accommodate this foreign travel in the budget, no more than 6 or 7 ACRS members should attend the Quadripartite Meeting, and-no more than half the Members should attend the meeting in England. 6. ACRS RETREAT A revised agenda has been prepared for the ACRS Retreat, to be held on January 30-31, 1998 (See separate handout). Revisions have been made based on Members' comments. This agenda will be finalized during the December 3-6, 1997 meeting. RECOMMENDATION The subcommittee recommends that Members review the draft agenda and provide any comments or changes to the Executive Director before the and of the December meeting, 7. RTRCTION OF OFFIFERE Election of Officers will be held during the December 1997 meeting. The Bylaws regarding elections are attached (pp. 24-25). Those Members'who indicated in writing that they did not wish to be elected as an officer are: Dr. Shack, Dr. Fontana, Dr. Uhrig and Mr. Barton. '8. FTNANCIAL DIsrfAEffRE RRDORTE You should have received a recently updated Financial Dis-closure Report from OGC. Please review and report any errors or. other problems (e.g., omissions, wrong titles, etc.) to Carol Harris or Dr. Larkins. RECOMMENDATION The Subcommittee recommends that each Member review the OGC

i 0 5 letters and report any errors to Carol Harris or Dr. Larkins. 9. HUMAN PERFORMANCE AND HUMAN RELIABILITY IMPT.FMENTATION PLAN A senior staff engineer provided a summary of a meeting between Dr. Apostolakis and members of the NRC staff to discuss development of the Human Performance and Human Reliability Implementation Plan. In the absence of a tran-script or notice of a meeting on this subject, this summary has been provided to Members for their information (pp 26-39). 10. MEMBERS' ISSUES No issues were brought up by members. 11, FUTURE ACTIVITIES [See separate handout) I

t[ UNITED STATES / NUCLEAR RECULATORY CUMMISSION y ADVISORY c0MMITTEE ON REACTCR SAFEGUARDS WAsHmotow, o. c.aosss s..e* November 21,1997 MEMORANDUM TO: ACRS Staff ACNWStaff FROM: JohnT. Larkins, e e Director

  • ACRS/ACNW

SUBJECT:

ACRS/ACNWMEETING MINUTES PROJECT The attacheJ report presents recommendations concoming the form and content of ACRS/ACNW Full Committee Minutes and ACRS Subcommmee and ACNW Working Group Minutes. The goal of this report is to reduce the amount of time spent on preparing these Minutes, while continuing to fulfill our legal requirements and capture the important points made in each roseting. Please ensure that future Minutes reflect the guidance in this report. After we have gained some experience in implementing this guidance, we will reevaluate the procedures to determine if they can be furtherimproved. Attachments: As stated 9 /

e ACRS/ACNW MEETING MINUTES PROJECT ACRS StaffRepim=Mive: Doug Coe ACNW Staff Representative: Howard Larson His project evolved Som a detmalaadon by ACRS/ACNW management that the proc producing meeting minutes could be str**=11aad. Cunent Of5ce guidance for writing d minutes was considered burdensome in that time was spent on this activity with = tat== to the Committees' missions. PROJECTGOAL Minimize the staff time spent on producing certified meeting minutes, eaa T aat with M requirements, to =avimi~ stafftime spent ensuring that the content, organization, timelin and accuracy ofinformation provided to Members support the Committee's goal ofpro qimlity advice to the Comminion and its staff. He underlying assumption is that the Committees receive greater beneSt from the " front-end" staff work (e.g., status reports analysis) than from the "back.end" work such as meeting minutes. PROJECT OBJECTTVE Produce recommendations / guidance for staff engineers / scientists regarding the form and of meeting minutes needed to accomplish the project goal. PROCEMS USED TO COMPLETE THE PROJECT I. Solicit inpet from all staff engineers / scientists 2. Inform Committee Members and solicit input 3. Review current requirements and guidance 4. Analyze inputs and requirements against project goal 5. Formulate recommendations 6. Solicit peer review hom staffengineers' scientists 7. Present recommendations to ACRS/ACNW management for approval 8. Present recommendations to ACRS and ACNW 9. Issue recommendations aiguidance

l SOLICITATION OF STAFF AND COMMITTH INPUT During the September 1994 ACNW meeting, attending Members gave their support to the aces ofreducing the amount ofdetail in meeting minutes. During the October 1994 ACRS meeting the ACRS Chairman indicated support for this concept as well. Inputs from ACRS/ACNW staff engineer / scientist inputs were received prior to project start and again following distribution of a first draft, with several inputs received and incorporated into the second draft. ANALYSIS The FACA and 10 CFR 7.13 requirement for " detailed" minutes do not fhrther define " detailed" with respect to any desired objective or target audience. The user needs for these meeting minutes are highly variable. They may range from an absent Committee Member who is knowledgeable of the details in the topic area and only interested in significant changes to st or industry positions, to a researcher or Committee Member who desires to obtain detailed background information. Since it is not possible to accurately anticipate all specific future user needs and to incorporate the right infonnation in the minutes to satisfy these needs for all ca " level ofdetail" determination must be made on a case-by-case basis for each set ofminutes. In the absence of a known need for a high level of detail, the following guidance should be a ACRS Subcommittee and ACNW We'se Omun mim**e Subcommittee and working group meeting minutes must contain sufficient detail such that a person absent from the meeting would readily understand the important issues discussed and the related views of the principal persons / organizations involved. In addition, important concerns and issues raised by the subcommittee / working group members and consultants must be summarized. The writer may limit the detail to that of an executive level overview. Researchers who require specific points of discussion made by pasenters or specific questions raised by individual Committee members can obtain these from either the presentation slides or the transcript, which is now available in electronic form and is keyword searchable for ease of utilization. The minutes should thus provide an executive overview of the topics and pm.yectives dipenA, to aid further research using presentation slides or the transcript as needed. A suggested format for subcommittee and working group r eeting minutes is provi6ed in the miehment. It is intended that this attachment be used as a template, for format consistency, by all staffengineers and scientists. It has been carefhlly worded to convey all information required by 10CFR7.13. Full committee meetine mim*** Full Committee meetings are almost alwa"ys a series of short presentations, and the minutes are written as a compilation ofseparate sections for each. Presentation slides, handouts, and transcripts are available for those persons laterested in fhrther detail. Therefore the same J

t guidance as noted above applies to M1 Committee meeting minutes. In addition, the lett written as a product of fhlt Committee meetings document Committee advice an referenced in the full Committee minutes (i.e. should not be summarized or interpre Transcripts are now provided on diskette for all ACRS/ACNW meetings, and the Comm Commission briefings transcripts can be obtained from SECY. Thus, internal reques transcripts from NRC staffpersons can be easily accommodated via e-mail. Similar Dom the public may eventually be accommodated by ongoing information technolo EX1mNG REQUIREMINTS AND OUIDANCE Federal Advisory Committee Act(FACA) " Detailed minutes ofeach meeting of committee shall be kept and shall contain a record of the persons present, a complete an acc :rute description ofmatters discussed and conclusions reached, and copies ofall rep received, issued, or apptoved by the advisory committee. The accuracy of all minutes sha certified to by the ^=i=== of the advisory committee." 10 CFR 7.13 Minutes of advisory committee meetings "(a) Detailed minutes shaE b each NRC advisory committee meeting. The minutes shall include the following infonnati (1) The time, date, and place of the meeting; (2) A list of the attra%s at the meeting who are advisory committee members or staff, agency employees, or members of the public who presented oral or written gtatemetttg; (3) An estimate of the number of other members of the public who were present; (4) The extent ofpublic participation; and (5) An accurate description of each matter discussed during the meeting and its resolution, if any, by the committee. (b) The minutes of an NRC advisory committee meeting shall include a copy of each report or other document received, issued, or approved by the committee in connection with the meeting. Ifit is impracticable to attach a document to the minutes, the minutes shall describe the document in sufficient detail to permit it to be identified readily." Committee Bylaws, Section 9 (ACRS) and Section X (ACNW)- These sections state that minutes must be kept, and provide instructions for routing, commenting, approving, and distribuths the minutes. Although these bylaws require the cognizant Committee Member to certify the technical aw.cy of the minutes, it is the policy of the ACRS/ACNW staff management that the ensincer/ scientist who drafts the minutes has the primary responsibility for ensuring the technical a,..cy of the minutes. O O -~

t PAST GUIDANCE (TO BE SUPERSEDED BY THIS DOCUMENT) Memorandum from R. Fraley, dated September 21,1992, Subj: PREPARATION OF ACRS SUBCOMhDTTEE h0NUTES Memorandum from R. Major, dated November 14,1991, Subj: GUIDANCE ON THE PREPARATION OF WORKING OROUP AND FULL COMMITTEE MEETING ) 6 e 0 5

g ATTACHMENT 1 t O i O O e

e ATTACHMENT I ADVISORY COMMITTEE ON REACTOR SAFEOU/JtDS I (omcialsubcommittee name) SUBCOMhuiirE MEETING MINUTES (date ofmeeting) ROCKVILLE, MARYLAND INTRODUCTION [tids section complies with 10 CPR 7.13(a)(1)] 1he ACRS S4:s= b= on (omcial subcommittee name) held a meeting on (date), in Room T-2B3,11545 Rockville Pike, Rockville, Maryland. The pmpose of this meeting was to discuss the (general purpose or topic of the meeting). The meeting wts open (/ closed public attendance with the exception of a portion which was closed for (discussion of proprietary information or other reason consistent with the FRN). Mr/Ms/Dr. (name) was the Designated Federal 05clat for this meeting. There (werehrere no) written comments or requests for time to make oral statements received from members of the public. The meetin1 was convened by the Subcommittee Chairman at (time) s.m. on (date), recessed at (time) p.m and reconvened at (time) s.m. and adjourned at (time) p.m. on (date). ATTENDEES [this section complies with 10 CFR 7.13(a)(2),(a)(3), and (a)(4)] ACRS Members /ACRS Conmltantat [name ACRS members / consultants / invited experts la attendance] Prineinal NRC Eneakm! [name principal NRC speakers] Example: Ms/MrJDr.(Name),05ce Prineinal Industry eneakeen? [name principal industry speakers] Example: Ma/MrJDr.(Name),Organizatloa Other speakers. [name other principal speakers, if any] [ list any written comments,if any]

t (tfiletalsabe:mmittee esme) Subcommittee Meeting (date of meeting) [Specify the number ofpublic attendees other than those listed above per 10 CFR 7.13(aX3), and if any member of this group participated in the meeting, make a statement regarding the extent ofpublic participation per 10 CFR 7.13(aX4)) Example: There were approximately (number) other members of the public in attendmace at this me A list of those attendees who registered is available in the ACRS office files and will be made available upon request. [If members of the public, who are not listed above as speakers, participated by providing comments or otherinput to the Committee during the meeting, then per 10 CFR 7.13(a)(4) make a statement here such as: "During the meeting, (r. umber) persons not listed as speakers above participated by providing oral comments to the Csamittee." BrieDy summarke the comments below.] OPENTNG REMARKS BY THE SUBCOMMI i i ee CHAIRMAN MrJMs/Dr. (Name), Subcommittee Chairman, convened the meeting and made the following opening remarks: [Summarim any opening remarks such as the Chainnan's gi@ve on issues to be discussed, meeting objectives, changes to the WM presentations that differ from the Federal Register Notice, and related past or fhture ACRS activities) DISCUSSION OF AGENDA ITEMS [this section complies with CFR 7.13(a)(5)] [ Provide an accunte description of each matter discussed in the meeting, so that a person would be guided to the proper presentation slides or transcript ifneeded. The text should describe the actual topics diared regardless of the agenda or presentation slides. To the extent feasible, the order ofitems listed in the agenda should be followed. However, items could be combined if they are closely related. To improve clarity, use of selected slides from presenters' handouts is acceptable; refer reader to attachment), Industrv hrannan Introduction Hf any)- [ Full name of the Speaker, Organhation] [ Summarize, in paragraph or bullet form, the important points made] 2-I f

s (:melalsrbcommittee same) Suhea=mi ee Meeting (date of meeting) tt Isgds - [ Full name of the Speaker, Organization] 4 Mr/Ms/Dr. [Last Name) discussed Topic 1. Important points by Mr/Ms/Dr. [Last Name) included the following: l Other points made by Mr/Ms/Dr. are included in the Awkman'. pp [ Include selected slid provided by the presenter). NRC StaMN=r.:sf an Intmduction (if anvh [ Full name, Office] Tonle 1 -[ Full name, Osce] Mr/Ms/Dr. (Last Name) di===-d Topic 1. ksius-t points made by MrJMs/Dr. (Last included the following: [ summarize,in paragraph or bullet form, the important points discussed] ACRS Consultantanvited Ernert Presentation (if applicable)- Full name and Organizatio Mr/Ms/Dr. (Last name), ACRS Consultant / Invited Expert, discussed [ include Subject discussed). Important points made by Mr/Ms/Dr. iscluded the following: [ summarize, la paragraph or bullet form, the important points discussed] Topic (Closed) - (Mr/Ms/Dr. Full name and Oiganization), die==A proprietary information related to [ include Subject matter]. Important points made by Mr/Ms. Dr. (Name) included: [ summarize, in paragraph or bullet form, the important points discussed.do not disclose proprietary information -if minutes cannot be written without disclosing proprietary information, then a supplement to the minutes must be written and labeled proprietary. If the proprietary information is included in a supplement to the minutes, it should be noted in the Introductory paragraph at the beglening of the minutes.] 3

(of5cial s:bcommittee same) Suk-mi ee Meeting (date of meeting) tt SUBCOMMIi iEE COMMENTS. CONCERNS AND RECOMMENDATIONS [Briefly summarke, la paragraph or bullet form, any significant subcommittee criticisms, concerns, and recommendations made during the meeting, and their resolution.] STAFF AND TNDUSTRY COMMITMENTS [Sammarize, la paragraph or bullet form, commitments made by the staff and ladustry groups during the meeting.] Example: e The Subcommittee suggested that the staffprovide clarification to (include speelfles) to preclude mi=+ standing or misintsp.sation ofits intent. The staff has agreed to do so. The Se= J ee suggested additional interaction between the staffand industry is needed e tt to resolve the differences, The staff and the industry group have agreed. e NOTE: Items listed under this section should be followed up to ensure that the staff and the 1 I industry have done the things they have committed to during the meeting. If they did not do what they have committed, it should be brought to the attention of the members. Als these items will be included in the Office Action Item Tracking System. This will help to assess the contributions made by the ACRS to the regulatory process. SUBCOMMii ien DECISIONS [ Itemize any Anure plans to refer the matter to fhil Committee, hold additional meetings, e Example: The Subcommittee plans to draft a letter for consideration by the fhll ACRS. The Subcommittee determined that no further meetings would be scheduled, but that the NRC staff and [Ilst vendors, industry groups, etc.] would provide a presentation to the full Committee on the following topics identified by the Suks=*ttaa: 4 /d

(IfBeialsubesamittee same) Subcommittee Meeting (date of meeting) , (List the toples] FOLIOW-UP ACTIONS R.y.etatives of the NRC staff and industry and their contractors agreed to respond to following questions and provide additional information and h=-ats: [ List the questions, requests for additional laformation on a spectSe tople, and reque spectSe doenments] BACKGROUND MATERIAL PROVIDED TO 'fME SUBCOMM11ieE FRIOR T MEETING [this section complies with 10 CFR 7.13(b)] Example:

1. Status report, memorandum from D. Coe to ABB-CE Advanced Designs Suhe~am dated April 3,1994.

tt

2. CE-Standard Safety Analysis Report, System 80+, through Amendment U.
3. System 80+ Design Certification Material, December 31,1993.
4. Final Safety Evaluation Report dated February 29,1994
5. Letter to D. Coe, ACRS, from C. BrinM==. ABBQ dated April 4,1994, Subj: ABB-CE Responses to ACRS Questions on System 80+".
6. Consultant Report by Dr. J. Quintiere, An Aa===ent of Fire Barrier Standards and the Impact of Smoke Transport, March 1994 PRESENTATION EI fDES AND HANDOUTS PROVIDED DURING THE SUBC MEETING

[this section complies with 10 CFR 7.13(b)] Example: The presentation slides L4 non-proprietary handouts used during the meeting are attache sa=>ha=at 2). // 4 l

t (ofDelals be:mmitteeceae) Subcommittee Meeting (date of meeting) , [ Presentation slides and handouts will often be voluminous and can frequently be removed from the copy of the minutes sent to Members, except for those slides referenced in the minutes for clarity.] NOTE: Additional detalis of this meeting can be obtained from a transcript of this meeting available in the NRC Public Document Room,2120 L Street, N.W., Washington, D.C.20006,(202) 634-3274, or can be purchased from Ann Riley & Associates, Ltd., (Court Reporters and Transcribers) 1250 I Street, NW, Suite 300, Washington, D.C. 20005 (202) 842-0034. Attachments:

1. Selected Presentadon Slides referred to in the body of these Minutes
2. Pasentation Slides and Handout (Ohe File Cony OnM e

e 6-

ATTACHMENT 2 e e 9 e G \\ ] O O O e /3

i ATTACHMENT 2 ADVISORY COMMun.s ONNUCLEAR WASTE (omelalworking group name) WORKING GROUP MEETING MINUTES (date ofmeeting) ROCKVILLE, MARYLAND INTRODUCTION [this section complies with 10 CFR 7.13(a)(1)] The ACNW Working Group on (omelal working group name) held a meeting on (date in Room T-2B3,11545 Rockville Pike, Rockville, Maryland. 'Ibe purpose of this mee was to discuss the (general purrose or topic of the meeting). 'Ihe meeting was open (/ closed) to public attendance with the exception of a portion which was closed fer (discussion of proprietary information or other reason consistent with the FRN). Mr/Ms/Dr. (name) was the Designated Federal Official for this meeting. There (were/were no) written comments or requests for time to make oral statements received from members of the public. The meeting was convened by the Working Group Chai' man at (time) a.m. on (date), recessed at (time) p.m., reconvened at (time) am and adjourned at (time)pm on(date). ATTENDEES [this section complies with 10 CFR 7.13(a)(2), (a)(3), and (a)(4)] ACNW Mernbm/ACNW Consultants [name ACNW members / consultants / invited experts in attendance] Prineleal NRC Swakm [name principal NRC speakers] Example: Ms/MrJDr. (Name), Omee Prineinal Industry spakm; [name priacipal industry speakers] Example: MsJMrJDr.(Name), Organization other ~.bme [name other principal speakers, if any] [ list any written comments,if any] /

(Ifficialwtrking group Eme) Working Group (date ofmeeting) [Specify the number ofpublic attendees.other than those listed above per 10 CFR 7.13(aX3), and if any member of this group panicipated in the meeting, make a statement regarding the extent of public panicipation per 10 CFR 7.13(aX4)] Example: 'Ihere were approximately (anaber) other members of the public in am ada= st this meeting. A listing of those attendees who registered is available in the ACNW office ses and will be made available upon request. [lf members of the public, who are not listed above as speakers, participated by providing comments or otherinput to the Committee during the meeting, then per 10 CFR 7.13(a)(4) make a statement here auch as: "During the meeting,(number) persons not listed as speakers above participated by providing oral comments to the Committee." Briefly summarin the comments below.] Oth-nn km- [name other principal speakers, if any] [ list any written comments,if any] [Specify the number of public attendees other than those listed above per 10 CFR 7.13(aX3), and if any member of this group participated in the meeting, make a statement regarding the extent of public participation per 10 CFR 7.13(aX4)] Example: There were approximately (number) other members of the public in attendance at this meeting. A listing of those attendees who registered is available in the ACNW office ses and will be made available upon request. [lf members of the public, who are not listed above as speakers, participated by providing comments or otherinput to the Committee during the meeting, then per 10 CFR 7.13(aX4) make a statement here such as: "During the meeting,(number) persons not listed as speakers above participated by providing oral comments to the Committes." Briefly summarize the comments below.] OPENING REMARKS BY THE WORKING GROUP CHAIRMAN MrJMs/Dr. (Name), Working Group Chairman, convened the meeting and made the following opening remarks: [Summarim any opening remarks s6ch as the Chairman's pupdve on issues to be discussed meeting objectives, changes to the expected presentations that differ from the

t (:mcialw:rking grzup e:me) Working Group (date ofmeeting) Federal Register Notice, and related past or hture ACNW activities] Discussion OF AGENDA ITEMS [this section compues with CFR 7.13(a)(5)] [ Provide an accurate description ofeach matter dim M_ in the mMag, so that a person would be guided to the proper presentation slides or transcript if needed. ' Ibis should describe the actual topics dimW, regardless of the agenda or presentation slides. To the extent feasible, the order ofitems listed in the agenda should be followed. However, items could be combined if they are closely related. To improve clarity, use of selected slides from presenters' handouts is acceptable; refer reader to attachment]. Industry Presentatione Introduction (if anvi- [Fuu name of the Speaker, Organization] [ Summarize, in paragraph or bullet from, the important points made] Ink - [Fuu name of the Speaker, Organization] Mr/Ms/Dr. [Last Name] discussed Topic 1. Important points by Mr/Ms/Dr. [Last Name) included the following: Other points made by Mr/Ms/Dr. are included in the Attachment, pp... [ Include selected slides provided by the presenter). NRC sinMPrewntation Introduction (if any) - [Fuu name, Omce] Tonic 1 -[Fuu name, Osce] Mr/Ms/Dr. (Last Name) discussed Topic 1. Important points made by Mr/Ms/Dr. (Last name) included the following: [ summarize, in paragraph or buuet form, the important points disenssed] ACNW Coneuhant/ Invited Erned I%wn^Jon (if applicable) - Full name and Organization) Mr/Ms/Dr. (Last name), ACNW Co' nsuhant/ Invited Expert, discussed [ include Subject matter discussed). Important points made by Mr/Ms/Dr. included the following: /6

(:fDelalw:rking group anme) Working Group (date'of meeting) - [sunimarize,la paragraph or bullet form, the important points discussed] Topic (Closed) - (Mr/Ms/Dr. Full name and Organization), discussed proprietary information related to [ include Subject matter]. Important points made by Mr/Ms. Dr. (Name) included: [sammarize, la paragraph or bullet form, the important points discussed - do not disclose proprietary information -if minutes cannot be written without disclosing proprietary information, then a supplement to the minutes must be written and labeled proprietary. If the proprietary in. formation is included in a supplement to the minutes, it should be noted in the Introductory paragraph at the beginning of the minutes.] WORKING GROUP COMMENTS. CONCERNS. AND RECOMMENDATION [Briefly summarize,la paragraph or bullet form, any significant working group criticisms, concerns, and recommendations made during the meeting, and their resolution.] STAFF AND TNDUSTRY COMMITMENTS [ Summarize, in paragraph or bullet form, commitments made by the staff and industry groups during the meeting.] Example: The Working Group suggested that the staffprovide clarification to (include specifies) e to preclude misunderstanding or misinterpretation ofits intent. The staffhas agreed to do so. e The Working Group suggested additional interaction between the staff and industry is needed to resolve the differences. e The staff and the industry group have agreed. NOTE: hems listed under this section should be followed up to ensure that the staff and the industry have done the things they have committed to during the meeting. If they did not do what they have committed, it should be brought to the attention of the members. Also, these items will be included in the Office Action Item Tracking System. /

t (of5cialw:rking group name) Working Group (date ofmeeting) SUBCOMM1i i EE DECISIONS [ Itemize any fheure plans to refer the matter to full Committee, hold additional mee etc.] Example: The Working Group plans to draft a letter for consideration by the full ACNW. The i Working Group determined that no fbrther meetings would be scheduled, but that the NRC staff and (list other Government agencies, ladustry groups, etc.] would provide a pe==:on to the fbil Committee on the following topics identified by the Working Group This will help to assess he contributions made by the ACNW to tia: regulatory process. FOLLOW UP ACTIONS R y.atatives of the NRC staff and industry and their contractors agreed to respond to the following questions and provide additional information and documents: [ List the questions, requests for additionalinformation on a specific topic, and request for specific documents] BACKGROUND MATERIAL PROVIDED TO THE WORKINO GROUP PRIOR TO THIS MEETING [this section complies with 10 CFR 7.13(b)] Example:

1. Status report, memorandum from H. Larson to Working Group Members, dated
2. " Source Term Report". New York State Iow-Level Radioactive Waste Siting Comminnion. November,1993.
3. " Storage of Low-Level Radioactive Waste in Michigan', Michigan Iow-Laval Radioactive Waste Authority. Mar.h.1993.
4. Assistance Available Through the NationalIew-Level Waste Management Program',

DOE /LLW-68T. INEI/ DOE, December 1992

5. "1991 Massachusetts Low-Level Radioactive Waste Survey Report', The Massachusetts Low-Level Radioactive Waste Management Board, November 1992.

PRFRENTATION SLIDES AND HANDOUTS PROVIDED DURINO THIS Mhr 11NO /1

1 j (Emelalw:rking gro:p cree) Working Group (date ofmeeting) . [this section complies with 10 CFR 7.13(b)] Example: The y.== don slides and non-proprietary handouts used during the Mag are attached (see enachment I). [ Presentation slides and handouts will oRen be voluminous and can kequently be removed from the copy of the minutes sent to Members, except for those slides referenced in the minutes for clarity.] NOTE: Additional details of this mueting can be obtained Aom a transcript of this meeting available in the NRC Public Document Room,2120 L Street. N.W., Washington, D.C. 20006, (202) 634-3274. or can be purchased from Ann Riley & Associates, Ltd., (Court Reporters and Transcribers) 1250 I Street, NW, Suite 300, Washington, D.C. 20005 (202) 842 0034. /M2.-E.._g(gl

1. Selected Presentation Slides referred to in the body of these Minutes
2. Presentation Slides and Handout Office File Cony Ontv.)

0 O O E

UNITED STA1ES i. X NUCLEAR REGULATORY COMMISSION ADVISORY COMMITTEE ON REACTOR SAPEGUARIS 6, ADVISORY COMMITTEE ON NUCLEAR WASTE MASHINGTON,sA 30885 %,e.4 e.e* ePPlot OP I AcastAchw l November 20, 1997 + j ) MEMORANDUM To: ACRS Staff ACNN Staff y A FRCN: John T.

Iarkind, oc6stive Director ACRS/ACNN sussseri corsTIows maa noIwo Tus ConDocT or xmmzR ACTIVITIES I have attached guidance regarding frequently asked questions involving the conduct of member activities.

I hope that this information will be helpful to you in the future in resolving any issues on this subject. If it would be beneficial, I would be willing to aset and discuss these issues and the need for more detailed guidance.

Attachment:

As stated O O

t 2 horncrnv terrn otmsnows e The primary source of information to be used by the ACRS/ACNW staff in determining the conflict of interest (coI) status of a particular ACRS/ACNW member is the ' conduct of Members - Conflict of Interesta memorandum issued by John I,arkins, which reflects the OGC determinations resulting from the OGC review of the members' financial disclosure statements. This memorandum will be updated as new and/or updated information is provided by OGC. e It is the individual member's responsibility to identify changes in his/her COI stai:us, and to abide by the restrictions on his/her participation in the ACRS/ACNW reviews. It is the responsibility of the ACRs/ACNW staff and CGC to provide assistance to the members in carrying out this responsibility. ACRs and ACNW staff should bring any new COI-related issues, not already identified in the latest " conduct of Members - conflict of Interest

  • memorandum, to the attention of their Ersach chief.

ACRs and ACNW staff having questions related to the COI matters should inform their Branch chief and seek the guidance of the Deputy Executive Director (or in his/her absence, the Executive Director) as necessary in resolving such issues. When new coI issues arise, the. Deputy Executive Director or the Executive Director will provide guidance as to that Member's participation in the ACRS/ACNN review of a particular matter. The Executive Director or the Deputy Executive Director will seek OGC advice, as needed. e. Substantive issues related to whether a member (or committee consultant) can participate in the ACRs/ACNW review of a particular matter have been (and may continue to be) identified just prior to and during AcRs/ACNW meetings. i When this occurs, the responsible staff member should inform his/her Branch chief and, if necessary, seek guidance from the Deputy Executive Director or the Executive Director in 4 resolving this issue..When the issue cannot be resolved prior to committee discussion of the matter, the member (or consultant) shall take the conservative approach and recuse N e

3 himself/herself. J e-A member is deemed to be in conflict with the ACRs/ACNW review of particular matters When these matters could directly and predictably affect his/her own, financial interest, the financial interest 6f his/her employer, or the financial interest of an organization with which the member has a contract to do work. Waivers can be granted by the ACRS Chairman when the financial interest is judged to be sufficiently small. OGC will assist the Executive or Deputy Executive Director in preparing these waivers. Waivers for the ACRS chairman need to be granted by the NRc chaizman. Waivers will be c,n file with the conflict of Interest memo issued by the Executive Director and a copy will be made available to the Branch chief. e A member who has a contract with an organization and receives payment from that organization for work done under that contract is in conflict with the ACRs/ACNN review of any work performed by that organization. Waivers can be d granted when the financial interest is judged to be sufficiently small. As an example, if a member has a contract with Company A, the member, absent a waiver, is in conflict with the ACRS/ACNW review of any work done by company A. A member who works as a salaried employee on a contract that another organization has with his/her employer is only in conflict with the committee review of the work done under that particular contract. The member is not in conflict with the committee review of all work done by the sponsoring organization. As an example, if a member is employed by a University and wo::ks on a contract that the University has with company A, the member has a conflict with the committee review of only the work done under that contract. e A member who has a direct financial interest in work perfozued under an NRC contract shall not participate in the ACRS/ACNN reviews of matters directly related to that work. The matters affected by this restriction will be detezzined for the particular NRc contract after consulting with OGC. Decisions will be documented with a note to file along with other COI infezzation.- hh

i 4 A member should not participate in the ACRS/ACNR review of e \\ his/her own non ACRS/ACNW work. This does not prevent a ACRs/ACHW review as long as tbs member does not urge the member from using or discussing his/her own work in an adoption of his/her own work. In addition, it has been committee practice not to refarani:e members' non ACRs/ACNW work in committee reports. e A member's restrictions on representing a non-Federal party before a Federal agency is affected by the number of " legal" days that the member has worked as an SGE. A member who has worked for the NRC for more than 50 legal days within the preceding 355 days is barred from representing a party before the NRC. If the member's employment as an SGE exceeds 130 days, the member cannot represent a non-Federal party before any Federal agency. The cperatione support Branch will monitor the number of legal days a member has accumulated and inform the member when he/she approaches the limit. This doord not affect the conduct of ACRS/ACNW meetings. e Members, as special Government Employees, are subject to the Department of Justice's interpretations of restrictions of the Emoluments Clause of the Constitution. Members (and the ACRS/ACNW staff) are prohibited from engaging in any employment with a foreign government or agency of that. - government. This ban extends to accepting reimbursement for most types of axpenses associated with performing work. Some expenses incurred outside of the traited states can be paid for by a foreign governnest. O e ek$ e

t / i 7 ELECTION OF OFFICFJts 7.1 The Committeo chairman and Vice Chairman shall be elected to serve for one year, commencing on January 1 and ending on December 31 or until their successors are elected. Either or both may be reelected to serve no more than one additional consecutive one-year term. Either or both are subject to recall by a vote of two-thirds of the Committee members. Any motion for recall shall be made, at the next meeting. seconded and discussed during one meeting 7.2 In the event the Chairman is unable or unavailable to carry out his duties Chairman shall act es Chairman.for a limited period, the vice In the event the Vice Chairman is unable or unavailable to carry out his duties for a limited period, the chairman may appoint another member to act as Vice Chairman. A " limited period" is genGrally considered to be two months or less. 7.3 The line of succession for Committee officers is ( Chairman, Vice Chairman, and Member-at-Large of the Planning and Procedures Subcommittee. If either of the first two is no longer available to continue to serve, j those next in line will move up in the succession. 1 special election will then be held to fill the rssultingA vacancy, using the procedura described below. 7.4 Recrular Elections The Committee Chairman and Vice Chairman for the following year shall be elected during the last regularly scheduled meeting of each year. The Chairman shall be ' elected by a numerical majority of the current membership using a secret ballot, with all members as candidates. A member may withdraw his name from consideration by written notice to the Executive Director, no later than two weeks before the schedhled election. A current chairman in his second consecutive one-year term shall be ineligible. If no candidate receives a numerical majority on the first ballot, second ballot shall be taken using the three candidatesa (or more in case of a tie) receiving the most votes on the first ballot. If needed, additional ballots shall be tskan using the two candidates (or more in case of a tie) receiving the most votes on the previous ballot, 11 c l

  • o h:

's until one candidate is favored by a numerical majority of the current membership. If the Committee agrees that no agreement is possible at the meeting, a chairman shall be chosen by lot from the most recent list of candidates. Following the election of the chairman the Vice Chairman shall be elected using the same proce,ss. Absentee votes naming one member for Chairman and one for Vice Chairman shall be accepted and applied to each respective ballot taken. If they name a member elimin-ated from consideration by the foregoing procedure, they shall be discarded. Following election of the Chairman and Vice Chairman, the nomination and election of a Member-at-I,arge to fill the vacancy on the ACRS Planning and Procedures Subcommittee will also occur. Nominations will be made from the floor by the Committee members. 7.5 anecimi Eisetiens In the event that a special election is required under the terms of 7.3, above, it shall be held at the earliest regularly scheduled meeting following the announced need to fill the position (s). The election shall be conducted in accordance with the terms of 7.4, above. e 12 k[

UNITED STATES / NUCLEAR REGULATORY COMMISSION o -{ } ADVISORY ooMMITTEE ON REACTOR SAFEGUARDS \\j WASHINGTON, D. C. 30685 November 24. 1997 i HEMORANDUM T0: Planning and Procedures Subcommittee FROM: d

SUBJECT:

MEETING

SUMMARY

CONCERNING THE HUMAN PERFORMANCE AND HUMAN RELIABILITY IMPLEMENTATION PLAN Dr. Apostolakis met with approximately 10 representatives of RES. NRR. AE00, and PNSS on November 13. 1997, to discuss development of the Human Performance andTiumanReliabilityImplementationPlan. The meeting was not noticed or transcribed. Dr. Apostolakis explained a possible top down approach for developing a strategic plan that focused on programs relevant to safety. He suggested the formulation of a performance model for normal operations and an other model for post-accident activities. The normal operations model would include the use of risk to determine importance of human performance, which leads to events or inhibits safety. A post-accident model, such as ATHEANA. would be used to understand events, provide a hierarchical structure, and assist in identifying areas that are not well understood. Dr. Apostolakis pt: rosed that projects be shown in boxes with arrows indicating interrelationships. He noted that the strategic plan should also be helpful in establishing priorities. Dr. Apostolakis stated that the overall objective of the strategic plan should be to determine the reason for NRC involvement in an activity, the objective of the activity, and how the objective would be met. Mr. Wayne Hodges. RES, stated that the Implementation Plan involved several programs and different NRC Offices working on activities for preventing events. Dr. Jay Persensky stated that the staff had used models and techniques as described by Dr. Apostolakis, but had not been able to j effectively comunicate the planning process. He provided a set of slides depicting'the staff efforts [ attachment 13. Dr. Apostolakis served a facilitator as the staff developed a top down model [ attachment 2). They discussed the use of risk and uncertainty for prioritizing items and the agenda for the next Human Factors Subcomittee meeting. i I

i 2 + Attachments: 1. Information Packet Provided by the staff 2. Planning Model Developed During Meeting on the White Board cc w/o atts. via E-mail: J. Larkins G. Marcus ACRS Fellows and Staff O

ATTACHMENT 1 Fres George Apostolakis <apostolacMIT.EDU> Toa TWD2.TWP0(JJP2) 10/2s/97 4:15pm Dates subject MEETING Jays The ACRS sLWittee meeting is now scheduled for Nov.12 (all day) ard 13 (through noon). I propose that our meeting (originally scheduled for Nov.

17) be rescheduled for Thursday, Nov. 13, at 1:30pm.

A preliminary thought that I have is that parksps we ought to formulate the objectives of the human prerformance program plan as (1) optimisation of human prerformance during normal operatiou (with emphasis on preventing actions that lead to initiating evsnt;s (IIs)' or disable safety functions), and (2) assurance of satisfactory response during emergencies (af ter an II). At the next level, we should ask two questions: (a) What has operational experience taught us regarding these two objectives? and (b) What are the theoretical models telling us regarding these two objectives? It seems to me that following this line of thought we will be able to develop a structure that will allow us to define what the MPPP should include. I think that it will be useful to our meeting if someone from your staff collected the major inmights that operational experience has produced. You have seen Pate's discussion of several incidents. The NRC has a much more extensive data base. What have we loa med regarding human performance during normal operations and emergencies? From simulators? These thoughts are very preliminary but thvy can get us started. George. Prof. George Apostolakis Department of Nuclear Engineering, Ra. 24 221 Mas.achusetts Institute of Technology 77 Massachusetts Avenue cambridge, MA 02139 4307, USA e-mail: apostolaemit.edu tel: +1 517 252 1570 fax: +1 617 258-8863 CCs TWD1.TNF2(NFD) >T

i 4 I '. Inspection Experience kutustry .g ' hom Other Experience Experience insights Settings r. A 1 a i s a i x y u I I , r E[#Mtra !M:;;;= ~ -Informed Decision Making Process NO g, 94g,. Yb f.ifds.g@,. NO edt .g 1 P YES o= ion Tech *ei assis i r k s s Propere l l .. s e co,e '.*'*J t J r s HF&HRIP iM Functional o*=ce Model s J9

r. :

Information OER . Gathering . Inspections rpte c ; F4"g Riskinsights t otherApps. i r f- ,*,. ] Qualification 9 . of Context information Dam bases R u i r r 3 t.+ Assessment Risk Licensing basis Reg. Analysis t q , r r 3 + Action Reg. Guides '.., * ' t.;. Gen. Ltra. ... r g.. Rules t J Inspections i r c. Linear Evaluation Process Model ( a Je

!},rkg7.. y.? ~ ~ ~ 22 ' THE HUMAN FACIORS FUNCTION distiretion is r.sua!!y made between open loop systems and closed-systems. This distinction is made ce the basis of the nature of the system's feed k mechanisms. Closed loop systems perform some pror.ess which requires connouous control and feed-back for error correction. Feedback mechanisms exist which provide continuous $f information regarding the difference between the actual and desired state of the systen ff F ' ,d- - - types of systems are acuvated, no further control is executed. However, feedback can be la contrast, open !oop systems do not use feedback for continuous control. When these ~ W g4 l P used t.o future operations of the system (Sanders and McCormick,1993). The distinction een open-and c.tosed-loop systems is important as they require different h design strategies. ~ 1 Is = Systems are also distinguished acconhng to their service orientation. In this regard, C-C"= there are mission-oriented and service. oriented systems. In mission oriented systems, the ~ ' aseds of the personnel are subordmated to the goals of the systen Military and production wM sysaems are examples of this type of system. Setvice-oriented systems exist to meet the needs of clisots or users. A governmental agency is an example of this systen la reality. _J*E i most systems contain compcoents of both types of systems. It is important to understand 'x h% h degree to which personnel needs and desires may be considered relanve to system de-the service orientation of a particular system because this will have an impact on the - rmed mands (Meister,1989). We are also able to describe different classes of systems. For example, we can distin-guish, at a very general level, between educational systems, production systems, main-

enance systems and health care systems, transportation systems, communication systems, ext military systems. Within each of these systems we can also identify subsystems, such Mggegg as &e social system or the technical systen Complet systems generally coeuin a number y

of :ubsystems. Finally we are able m distinguish systems according to components or slernents. For example, we can distinguish among machine systems, human systems (bi-ological systems), and human-machine systems. It is the lauer type of system which is _a of stores to human factors engineers. =_ M fhh6 F.2.3 Human 44achine Systems A human-machine system is some combination of humans and machines which interact to schwve the goals of a system. These systems are characterized by eleinents which interact, structure, goals, conversion processes, inputs, and outputs. Further, they exist in an environment and have internal and external boundaries. A simple model of a human-machine system is presented in Figure 2.2. As abom. la Figure 2.2, the general systems model applies to human-machine systems; inputs are received and processed, and outputs are produced through the interaction of the system components. We can -=N Figure 2 2 as a model of a '--- c-4=>ter system where the human is 2 esunws uActem Pweepsen inspes,e L w i~-. m Opersona v 12y L rieur 3.2 A almple model of human escNne systwn (odepted from Proctor and Van Zand, iss4, copyrient c 1964, myn and semen. Reprmied spy g.. - 1 J/ new hnn, A [ vggM 7 m m -g e c.-7 ~.- - ' ^ ^

  • m.

l 74,

  • A s. 61cMiimalei:smtn

,g, Volume 1 - Issue 2 CHAPTER 1 INTRODUCTION TO SYSTEMS DESIGN AND HUMAN ENGINEERING ANALYSES "We have to desip equipment to take full advantage of the capabilities of our anel and we have to design equipment that will not overload, confuse or de personnel performance in schieving mission objectives... We have to reduce design. induced human error which is so costly a component of accidents and o perational failures. We have to plan for the wise and judicious use of the limited personne) and skill levels available to us by c.ptimizing manpower requirements, and through more effective use of antamation and ex systems. We havs to design with greater efficiency and productivity in order to costs to our services and to our nations." Rear AdmiralR Horne,USN,1990

1.1 INTRODUCTION

1. For a long time, humacs have manufactured devices, equipment, and s stems which permit the accomplishment of activities, whether work or combat. to satis increasingly demanding and complex objectives with increasing effectiveness and reliability. Up to the end of the 19th cennuy, almost all manufactured items were made to measure by craftsmen who tailored the product to the user. 'Ibe development of industrialization and the mass production of objects has forced manufacturers to make identical items for effective use by a large number of individuals. Today, the achievement of a specific objective often requires the efforts of several groups ofindividuals using several complex machines, some automatic, in a formal organization. Today, it is not possible to manufacture complex objects such as weapons without considering them as systems, defined as "the ensemble of elements capable of actueving a goal or a mission with autteomy" (Dictionnaire Robert). Human Technical { l integrated system J u D Physicaland sosial environment Figure 1.1: Three interacting sets of system resourses N ATO UNCL ASSIFIED -I-

1 N ATO UNCL A S SIFIED AC/243(Pa'mel RTTR/7 Volume 1 - Nsue 2 { r r operational symem misalon, human P"*'anta88. A resouttes requiremeras 1 mission phan, event, i n-mission & time (stance,thres & scenario envimnmentaldata concependin0 ansfysis 2 to mission phases function. dw ;::M tolower analysis levelfuncalons minion ene and event data furMtion Ests of operator / maintainer functions corresponding to mission phase hm mons j ( ma 4 wth $hdow task tasks associated with high4ew worldeador potential --"t'=4 or stical errors erilicalenors analysis T sonwam s hmalons ( sequencesof tasks, performance tasic' guts, outputs, prediction times, frequencies, technical & j Lopasso' budgetary seg eq*emme "9"*""' actions of tasks, (mes J

oftasks,

& times tasicinputs, outputs, times, 12 W, desated N#' *#88 try the frequencies, l'*48'"8i" intateos geeign [ palama m pahmnana a requirements technical requirements re *m-- we,,ao. & ,esa,ed t,, o,,,,,,

    • 'tspace "t-__ _

opman the-loop desion m detais of r simulation displays of displays,

    • "W818 oontrois, operedng r

7

  • P*r8 dab procedwes system proomswes rapid spectiosuon P'o#typine t

Figure 1.9: Flow of Information generated by the six stages of human engineering analysis ( .........,r,,,

E.humagel, A. Bye the effects of automation on human behaviour it is necessary to have a basic model of human performanos. In addition we also need a basic model of how the overall socio. Mate =1 system behaves and responds to changes. Functional models can be used to study these effects, sinos they esplicitly desenbe ihnetions and tasks of b plant and the operator. This also provides a systematic classification with which to describe the set of possible technological changes sa a maplement to the operator model. From the perspective of cognitive'rystems engineering, the changes invariably address basic cognitive ihnetions which can be desenbod in a number of ways. N simplest one is a binary distincdon between the analytical and synthede parts of an action. b analytieel parts are those in which information is collected and the situadon is identified and r4 corres-Ala to b gathering and processing ofinput that f leads up to the choles or dedston, h synthetic parts are those in which the response (action er set of actions) is prodoned or constructed, corres. Atag to b selection of an appropriate mode of sm;ponding as well as b actual scheduling and carrying out of the I astiana. It has been eastomary to use modak of human infbnnation processing as the basis for depicting and analysing human performanos. Such models are basioelly "near gr i esquential models, although they sometimes may be presented as peendo hierarchies of processes. Although sequential information processing models have many advantagns, they are limited because by depict human action basically as a respones to something that happens - events, signals, disturbanees, etc. A considerable part of human activity l la carried out in anticipation of something that may happen in the next Sve minutes, in a amonth, or even in a year. The sequential information processing models nominally recognise the coupling between actions and events, Le., the feedback ikom acdons to new i infonnation, but this feature does not occupy b central role that it really deserves. In order to sonount fully for that it is necessary to use a type of model that explialtly sonounts for the coupling between past and future events, and which is therefore better suited to empturing the dynamic characteristics of human behaviour. N classien! version of a cyclical model is the peresptual drale proposed by Neisser (1976), shown in a =adi Aad form isi Figure 4. Femenck/ Warrrstion Gasis forehst todo whmsomstNng Y",y,[i nessins mf I anskom oasispter. 1 Micr I comerseas Osret IDR isdratendng % t.s, Figues 4:The perceptual circle (efhsr Nemeer,1979). J

O ec I a T f ~ ~ 3 A e r t Z 4 n I 1 4 y Ir N g i o e A h lo t G n d h n c a beq 7 s m ~ e ts 8 ys m)- bu 3 S L 1 ev A iF U 5 0 D 1 e ~ I 1 i V %r ID 2 N 1 a M>/ Ps m 9 e t t s t ) a n y z e S 6 n m i la a n c M P g o r r U oi v c n e O 1 t 2 a 1 5 r o R t i x c (G o E .S 1 b. F D (l!l l

e i s\\x7 11hl i } !,t h g /11 = = Hl} I V. ~ ' I / 'bil/ l i lh dII i f! 5 4

r-e AQAL Assure that humans are considered in the design, operation and maintenance of nuclear facilities and systems. Add 1 Assure that human capabRies and / imitations are considered in the design, operation and maintenance of nuclear facilities and systems AdEL2 Assure that human capabl/#les andllm#ations are considered in the design, operation and maintenance of nuclear facilities and systems so as to minimise the effects of human error on 1 syswnperibemance P: event, Detect, Correct, Mitigate VISION STATEMENT To Understand and Foster Working Enviroriments That Support Safe and Effective Human Performance in all Facilities Which Use Nuclear Waterials ~ e 4 0 0 0 e e

ATTACHMENT 2 _~ . 2% t .g 1 .en. .A4 4_ w y f ~ <c / \\' k% .h , o .c 1 2 s% p, E )- ~ .~ f J. U,. f", ~ { V1 C 1 i ~ e 9 ,L O' ~ i k L- .) ~ _(i g ~ i"-id 31

e .. j 1 e em s g I . O S 9 1 I a J O .Q h V [ h.p Q m .f. o 3 l k

mee = UNITEO STATES ,F NUCLEAR REGULATORY COMMISSION ADYl80RY ff MMITTEE ON REACTOR SAFECuARDS wasumorow,o.c.sosse FAX MERRAGETO MR T. ABAXAWA Directar Offica of Noelaar Safety Pct:rs Ramsard Nodaar Rafety Euromu Sc! rcs and Tair.ch,v Acar.c0 FAX NUMBER 81-3-35814855 Dele: November 13,1997 DeerMr. Asakawa: We have received a copy of your faxed message to Professor Birkhofer, which states that the Quadripartite Meeting will be postponed until Apri or September 1998. As we have a very heavy schedule in Spring 1998, we prefer a late August or early September 1998 date, to give us enough time to prepare property for the meetmg. We have also recolved a copy of the letter sent to you by Professor Birkhofer and Monsieur Cogre, dated November 12,1997. We agree with their suggested Agenda items. However, we have not yet received any fax from you concoming this meeting. Pisase note that ' ourfax numberis:(1)(301)4156580. We look forward to receiving a proposed final date and agenda for the Quadripartite Meeting in the nearfuture. sincerely, T1_ [ 272 ~ -- ' ~ f. Dr. John Larkins oc: Dr. A. Birkhofer 9 /<

\\ 9 i h !"10 f i p cRoursnaMANENT' \\ i i REAKTORSIcwrmwrry CEARG1 i l DESRfAsaa.unsNUn r einre O Eobrurt=IoM j t-3t g CPIUp7 46 l November.at.I.1997 i t _J b MrASAXAWA i i i m et., ij of5ee of Naclear Safuy Policy Rasearch NasinerSafetyBwess 1 Selanso andTechnologyAgoney 2 31.Easumigasski lt Chiyoda ks. Tokyo 100 1-JAPAN .t

DearMr Aankawa,

[' Thank yes very much for your meaanges of i Ourman advisory commisses agree in pdasiQe er to and Oseber 31 1997. The Freneh and September IMS. We are waidag fler a more proa)iss' ; s hold tbs quad irpanho masting is Apd1 er wposaltas your side. we-. a.w dm do.s. o oseN fatwo nuclear power v sound be as follows : plants and a risks ass,osisik,a wa ises

w.. ism to ai.e.: Si.s,.w shutdown situadons. The five plenary assalons i

Session 1 4 Sadseyofageing p!sats and sananh as wusers operating experisees Session 2 V s\\ Safety of Anurenuclearpowerp1f s Session 3 h Asseasnest ofcomputerised syst, is s Session d SaAstyofhigh bura ap nielandh jX Fust behaviourunderreasdvityin ul mi assidens Session 5 s PSAs and risk basedregulations Riska linked as A -Se senass,[ < i A diosussion between tbs French and tbs b;x ,; edvisory commi sould aks place aAersession 5. sses an FBR tenhalant lueese { Si.e.reir m I n i dC '3k 7 y. \\ d i

r. coed n

i A.noumorzR m 4 Turst, MMC 53 Si

q F.1 i., ;<g. I 9/70 Eu FACSDGU t bfESSAGE NUCLEAR SAFp l @fMISSION, JAPAN 3 ? DATE: October 31.1997 l TO: Prof. AdpVBirkhofer l 8 Ge=abtsfuhrer. Gewhrh* Air A lani n.und Reaktar*whh mbH TO: Dr. Fr==-e8s COGNE l .Cha3=aa Grouse Nmariant dan de i R*ews Nua'=' s i TO:Dr. Je:.e T.14rW= l Erneutive Diraat_~. Advisory Com d m e on Ra d= 6%d. l i-

SUBJECT:

The Omd.:alie Meednela f l ir m i FROK.T. ASAKAWA l Director. Ofnee of Nuelei r hr tv Polier Rrr=a NuclearSafety Bureal$vience and Technetoey Anecs Address: 2 21. Kashrir seki ChivMa%. Tekve 100. Iwa Far + 81J.3581-48 il nir =mse emaisee i e =h e y sWe r m o

  1. asase anname as yog aris 'neuaye shaler e ameh sees i

Dear Sir,

1 After the contact from Prof. BirkhofeH reconsider the proposed date of the w quadripartite, meeting. As the resultI l t. Lhould be postponed the quadripartite meeting to afterApril1998. J Public hearing for the installation of & >n plear power station is expected to be held inJune. We hope to hold the quadjij: sta meeting in April or September 1998. ar i l Sfacerely, T.ASAKAWA i l l i l i l i l t .}}

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