ML20216J166
| ML20216J166 | |
| Person / Time | |
|---|---|
| Issue date: | 09/29/1999 |
| From: | Mace M NRC OFFICE OF ADMINISTRATION (ADM) |
| To: | Oneill M External (Affiliation Not Assigned) |
| References | |
| CON-FIN-L-1965, CON-NRC-09-97-205 NUDOCS 9910040208 | |
| Download: ML20216J166 (8) | |
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NUCLEAR REGULATORY COMMISSION WASHINGTON, D.C. 2006tH1001
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- dkYa,nd l Company, CPAs ATTN: Mr. Martin O'Neill, Partner 700 Goodall Complex,324 West Ninth Street Cincinnati, OH 45202-1908
Dear Mr. O'Neill:
SUBJECT:
TASK ORDER NO.12 ENTITLED, " ACCOUNT RECONCILIATION" UNDER CONTRACT NO. NRC-09-97-205 in accordance with Section B.21(c) of the subject contract entitled, " Task Order Award," this letter definitizes the subject task order. This effort shall be performed in accordance with the enclosed Statement of Work.
The period of performance for Task Order No.12 shall be from October 1,1999 through October 31,1999 at the fixed price amount of $12,160.
This task order obligates funds in the amount of $12,160. The accounting data for Task Order No.12 is as follows:
B&R No.: 97N-15-532-105 FIN No.: L1965 Appropriation No.: 31X0200.97N BOC No.: 252A Obligated Amount: $12,160 The following individuals are considered to be essential to the successful performance of the ,
work hereunder. Patricia Foxx, Martin O'Neill, Robert Warren, and Wayne Bastin.
The Contractor agrees that such personnel shall not be removed from the effort under the task order without compliance with contract clause, NRCAR 2052.215-70 entitled, " KEY PERSONNEL."
Your contacts during the course of this task order are:
Technical Matters: Robert Rakowski, Project Officer (301) 415-7340 Contractual Matters: Paulette Smith, Contract Specialist l
(301) 415-6594 j
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.i k 9910040208 990929 PDR CONTR NRC-09-97-205 PDR
2-The issuance of this task order does not amend any terms or conditions'of the subject contract.
Please indicate your acceptance of this task order by having an official, authorized to bind your org nization, execute three (3) copies of this document in the space provided and return two (2) copies to the U.S. Nuclear Regulatory Commission, ATTN: Paulette Smith, Division of Contracts arid Property Management, Mail Stop: T-7-1.2, ADM/DCPM/CMB1, Washington, DC 20555. You should retain the third copy for your records.
Sincerely, fg ary Mace, Contracting Officer Contract Management Branch 1 Division of Contracts and
. Property Management Office of Administration
Enclosures:
As stated ACCEPTED; h-Title' bi h Date ' '/
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STATEMENT OF WORK Task Order No.12 Under Job Code L1965 Contract No. NRC-09-97-205
Title:
Account Reconciliation Technical Monitor: Robert E. Rakowski, OCFO - (301) 415-7340 Designated Alternates: Anthony C. Rossi, OCFO - (301) 415-7379 Barbara K. Gusack, OCFO - (301) 415-6054 Backaround Since the passage of the Chief Financial Officers Act of 1990, the Nuclear Regulatory Commission (NRC) must comply with new Federal financial accounting standards and !
reporting requirements. The Office of the Chief Financial Officer (OCFO) of the NRC requires financial management advice and guidance concerning accounting and audit issues that affect the NRC's annual financial statements, accounting policy, and operations. The OCFO also seeks assistance in the preparation of the annual financial statements and compilation documentation, account reconciliations, and other general financial and accounting support tasks.
Obiective The objective of this task order is to obtain accounting support to reconcile various general ledger accounts and to provide complete detailed capitalized property inventory listings.
i Work Reauirements The contractor shall provide the qualified personnel to complete the following tasks:
- 1. Equipment Inventory (includes capital leases and contractor-held equipment) l a) Review and analyze payment documents (invoices) for leased and contractor-held equipment to identify each piece of equipment's property value. Maintain detailed accounting data (e.g., contract invoices, receiving reports) to sufficiently support the property value. (This data is to be entered into the general ledger property account balances.)
b) Prepare adjustments (e.g., excess equipment) to the general ledger property accounts as necessary and reconcile the ledger with the Division of Contracts and Property Management's (DCPM) property manageplent equipment inventory system. l
2-c) Develop a depreciation schedule based on invoices and the useful life of the equipment to reflect the amounts to be charged on a monthly basis.
- 2. ADP Software inventory Determine the value of ADP contractor-developed and off-the-shelf software by direct review and analysis of payment documents (invoices) and maintain detailed accounting data sufficiently to support the general ledger ADP capitalized software account balances and the associated monthly amortization expense.
- 3. Leasehold improvements inventory Determine the value of leasehold improvements by direct review and analysis of payment documents and maintain detailed accounting data sufficient for support of the generalledger capitalized leasehold improvement account balances and the associated monthly amortization expense. l
- 4. Payroll j
Review payroll data maintained in the payroll system for each pay period (commencing after the first pay period in October 1999) and reconcile with the payroll data recorded in the general ledger by account and object class.
- 5. Cash Reconciliation Review Review the cash reconciliation report each month (commencing October 1, 1999) to ensure that balances are accurate and all payments are recorded.
- 6. Deposit Clearing Account Review Review the deposit and clearing account reconciliation report each month to ensure that balances are accurate and all payments are recorded.
- 7. Travel Accounts l
' Perform a monthly review of the three general ledger travel accounts to ensure that the accounts are accurately stated. Review should be thorough enough tp j ensure the year-end compilation work papers can be accomplished without major adjustments.
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- 8. L Other General Ledger Accounts
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1 a). Perform a review and. oversight of all general ledger accounts to ensure accuracy.
- ' b) Perform reviews of selected general ledger accounts that contain material account balances.
c) . Reviews should be thorough enough to ensure that year-end compilation work papers can be accomplished without major adjustments.
- 9. Task Order Management The Contractor shall provide supervision of junior and senior accountants and review the general ledger account reconciliations and detailed financial inventory
-listings. Provide appropriate partner oversight of managers, work products, and deliverables.
Period of Performance Task Order No.12 shall commence on October 1,1999, and expire on October 31, 1999.
Dehverablev
- 1. Equipment Inventory Within 30 days after the close of the monthly accounting period, provide the following:
a) A list of discrepancies identified between the DCPM system and the detailed accounting property system; b) A list of adjustments for the general ledger and the DCPM system; c) A summary of the effect on the general ledger account balances (i.e.,
beginning balance, adjustments, ending balance)- I I
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'd) An analysis of chronic problems and recommended solutions.
Within 30 days after the close of the quarterly accounting period, provide the following:
' e) A detailed financial equipment inventory, including the current period l depreciation schedule.
- 2. ADP Software Inventory -
Within 30 days after the close of the monthly accounting period, provide the following:
a) A list of adjustment to the generalledger ADP property accounts as i
necessary; b) A summary of the effect on the general ledger account balances; c) An analysis of chronic problems and recommended solutions.
- Wdhin 30 days after the close of the quarterly accounting period, provide the ,
following: - !
d) A detailed financial ADP software inventory, including the current period amortization schedule.
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- 3. Leasehold Inventory Within 30 days after the close of the monthly accounting period, provide the following:
a) _ A list of adjustments to the general ledger leasehold improvement accounts as necessary; b) A summary of the effect on the general ledger account balances; c) An analysis of chronic problems and recommended solutions.
Within 30 days after the close of the quarterly accounting period, provide the following: ,
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l d) A detailed financial leasehold improvement inventory, including the current period amortization schedule.
- 4. Payroll Within 30 days after the close of the monthly accounting period, provide the following:
a) A list of adjustments necessary for the general ledger; b) A summary of the effect on general ledger account balances; c) An analysis of chronic problems and recommended solutions.
- 5. Cash Reconciliation Review l
Within 30 days after the close of the monthly accounting period, provide the following:
A summary of any problems encountered and suggested corrective action.
- 6. Deposit Clearing Account Review Within 30 days after the ciose of the monthly accounting period, provide the following:
A summary of any problems encountered and suggested corrective action.
- 7. Travel Accounts -
Within 30 days after the close of the monthly accounting period, provide the l following:
a) A list of adjustments necessary for the general ledger; A summary of the effect on general ledger account balances; j b) l c) An analysis of chronic problems and recommended solutions.
- 8. Other General Ledger Accounts .
Within 30 days after the close of the monthly accounting period, provide the following:
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a) A list of adjustments necessary for the general ledger; b) A summary of the effect on general ledger account balances; c) An analysis of chronic problems and recommended solutions.
- 9. Effective supentision and training of senior and junior accountants assigned to this task. Review of work products to help assure material accuracy of deliverables.
Meetinas The contractor shall be required to attend approximately ten (10) status meetings at the Two White Flint North Building located at 11545 Rockville Pike, Rockville, Maryland. '
. The date and time of each meeting will be coordinated between the contractor and the NRC Project Officer or designated alternates.
NRC Furnished Materials /Eauioment The NRC shall provide the contractor with the following items for support of this task order:
Computer reports of generalledger account balances for property, ADP capitalized software, capitalized leasehold improvement, and other general i ledger accounts, and financial and accounting documents relevant to the tasks.
- Certain contractor staff will be provided with a personal computer, calculator, {
telephone, copy and facsimile machine.
Proaress Payments ,
Payments under this task order shall be made in accordance with contract clause B.24 entitled, " Progress Payments - Commercial items."
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