ML20214T047
| ML20214T047 | |
| Person / Time | |
|---|---|
| Site: | University of Virginia |
| Issue date: | 06/02/1987 |
| From: | Decker T, Tabaka A NRC OFFICE OF INSPECTION & ENFORCEMENT (IE REGION II) |
| To: | |
| Shared Package | |
| ML20214T036 | List: |
| References | |
| 50-062-87-01, 50-62-87-1, NUDOCS 8706100101 | |
| Download: ML20214T047 (7) | |
See also: IR 05000062/1987001
Text
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UNITED STATES
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NUCLEAR REGULATORY COMMISSION
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REGION 11
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101 MARIETTA STREET, N.W.
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ATLANTA, GEORGI A 30323
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Report No.:
50-62/87-01
Licensee: University of Virginia
Chartlottesville, VA 22901
Docket No.:
50-062
License No.:
R-66
Facility Name: University of Virginia Research Reactor
Inspection Conducted: May 18-20, 1987
Inspector:
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A. E. Tabaka
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Approved by: L
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T. R. Decker, Section Chief
~Date Signed
Division of Radiation Safety and Safeguards
SUMMARY
Scope:
The purpose of this routine unannour.ced inspection was to evaluate
selected areas of the emergency preparedness program to include the licensee's
action on the improvement items noted during the 1985 Emergency Preparedness
Appraisal conducted August 19-23, 1985.
Results:
Of the nineteen (19) items inspected, no violations or deviations
were identified.
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REPORT DETAILS
1.
Persons Contacted
Licensee Employees
- P. Mulder, Reactor Facility Director
- P. Benneche, Reactor Supervisor
J. Farrar, Reactor Administrator
- B. Copcutt, Radiation Safety Officer
- 0. Hale, Reactor Health Physicist
J. Henderson, Radiation Safety Specialist
G. Conley, Senior Reactor Operator
B. Hosticka, Senior Reactor Operator
Other Organizations
W. Walton, Deputy Chief, Charlottesville Fire-Department
M. Winstead, Captain, Charlottesville Rescue Squad
R. Dunn, Captain, University of Virginia Police Department
- Attended exit interview
2.
Exit Interview (30703)
The inspection scope and findings were summarized on May 20, 1987, with
those persons indicated in Paragraph 1 above. The inspector described the
areas inspected and discussed in detail the inspection findings.
No
dissenting comments were received from the licensee.
3.
Licensee Action on Emergency Preparedness Improvement Items (82745)
Licensee action on the improvement items identified during the
August 19-23, 1985, appraisal was evaluated.
The bracketed numbers at
the beginning of the paragraphs correspond to the item numbers used in
Appendix A to the letter of October 17, 1985, which transmitted NRC 7eport
No. 50-062/85-02.
a.
[1] (Closed) Improvement Item (062/85-02-01):
Developing a training
program for dispatchers and local police departments sufficient to
provide the ability to perform expected emergency functions.
A
review of training records and discussions with offsite
representatives revealed that training tours were provided to the UVa
and Albermarle County Police in late 1985 and early 1986 with good
participation by both groups.
Training records and discussion with
offsite personnel indicated that pertinent topics were presented
during the tours.
b.
[2] (0 pen) Improvement Item (062/85-02-02):
Upgrading the training
for rescue squad members to include a description of the University
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of Virginia reactor emergency organization.
In response to this
item, the licensee offered to provide training / tours to the
Charlottesville-Albermarle Rescue Squad in a letter dated
September 5,1985.
Review of licensee documentation and a discussion
with the current Rescue Squad Captain indicated that there had been
no participation in training by this group to date.
No documentation
was available to indicate if further offers were extended. This item
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will be evaluated at a future date.
c.
[3] (Closed) Improvement Item (062/85-02-03):
Including a tour of
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the reactor facility in the training program for all offsite
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personnel.
Licensee documentation indicated that tours of the
reactor facility were provided to the various offsite support groups
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with the exception of the Rescue Squad as noted in Item b aMye.
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Discussions with licensee representatives and offsite personnel
indicated that topics appropriate to the support group were provided
during the tours as well as a discussion of the UVa response
organization.
d.
[4] (Closed) Improvement Item (062/85-02-04):
Making changes in
EPIPs-6,
-7, and -8 to ensure agreement with Plan regarding the
responsibility for notification.
Appropriate revisions have been
made to the EPIPs making them consistent with respect to who has the
primary responsibility for notifications.
Specifically, an onsite
emergency team member will implement the various procedures only when
directed by the Emergency Director to do so. The Emergency Director
has ultimate responsibility for completion of these actions.
e.
[5] (Closed) Improvement Item (062/85-02-05):
Moving Emergency
Action Rosters closer to telephones.
The inspector observed the
placement of the emergency telephone numbers at each of the hall
telephones.
Emergency Action Rosters continue to be posted
throughout the facility on the numerous bulletin boards. A separate
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telephone listing was available in the front office.
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[6]
(Closed)
Improvement
Item (062/85-02-06):
Providing
documentation and a schedule for ensuring that the Emergency Action
Roster telephone numbers are current. The licensee has committed to
a semestral review and update of the Emergency Action Duty Roster.
The inspector reviewed documentation indicating that both the
personnel roster (EPIP-11) and telephone listings (EPIP-6) were
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updated approprlately.
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[7](Closed)ImprovementItem(062/85-02-07): Assessing the need for
moving the radios from an office to the primary Emergency Support
Center.
The licensee stated and documented in their November 7,
1985, response to the appraisal that it was undesirable to move the
radio and walkie-talkies to the front office due to the fact that the
area was a non-dedicated ESC with access by many personnel.
The
radio and one walkie-talkie are currently housed in the SR0 offices
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directly opposite and in close proximity to the front office (ESC).
The other two walkie talkies were kept in the Facility Director and
Reactor Administrator's offices.
They would be accessible during an
emergency.
h.
[8] (Closed) Improvement Item (062/85-02-08):
Ensuring consistency
between the Plan and EPIPs. The licensee corrected the discrepancies
concerning emergency exposure limits and the EALs for airborne and
waterborne releases as noted in Appraisal Repott No. 50-062/85-02.
However, during this review the inspector noted an additional
discrepancy concerning an EAL for the Alert classification. The Plan
indicated an increase in ambient exposures by a factor of 1,000
throughout the facility due to airborne radionuclides or dose rates
would be classified as an Alert; whereas, the procedures indicated
that a dose rate of 100 rem /hr under the same conditions would
constitute an Alert.
The inspector was informed that a 0.1 mrem /hr
assumption was made in the development of the procedure.
The
licensee agreed to clarify this assumption in the next Plan revision.
1.
[9] (Closed) Improvement Item (062/85-02-09):
Placing copies of the
Emergency Plan, EPIPs, and Emergency Actions Roster in the ESC.
Controlled copies of the Emergency Plan and Implementing Procedures
were located in the front office (primary Emergency Support Center)
and the Health Physics office (back-up Emergency Support Center).
Additional copies of these documents were also available in the two
emergency kits.
The Emergency Action Roster is contained within the
j.
[10] (Closed) Improvement Item (062/85-02-10):
Using radiation rope
or tape to mark boundaries of radiation areas rather than white rope.
Both emergency cabinets have been stocked with 200 feet of magenta
and yellow radiation rope and 400 feet of radiation ribbon.
In
addition, various radiation signs are stocked for cordoning off areas
during an emergency.
The ald white rope was still present for
miscellaneous use.
k.
[11] (Closed) Improvement Item (062/E5-02-11):
Establishing a stock
of protective clothing, respiratory protection equipment, and
dosimetry for use by offsite support personnel.
Upon inventorying
the two emergency kits and reviewirtg the additional equipment
available to offsite personnel, the inspector determined the
equipment stocked to be adequate for use by onsite and offsite
personnel. The est elished kits were stocked with four (4) full sets
of anti-contaminatia clothing and several disposable suits.
Also,
five (5) additional pairs of coveralls and hoods were available in
the Health Physics Lab,
The licensee maintained two (2) SCBA units
and several respirator masks.
Additional units were available from
Environmental Health and Safety.
The inspector also confirmed that
the rescue squad would provide their own SCBA units.
The licensee
maintained nine (9) dosimeters for emergency use (0-200 R and
0-200 mR). Approximately sixteen (16) additional dosimeters are used
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routinely for visitors and would be available for low exposure
emergency use. The overall stock of equipment appeared adequate.
1.
[12] (Closed) Improvement Item (062/85-02-12):
Expanding contents of
decon kits to provide improved decontamination capability.
The
decontamination supplies contained in the ground floor emergency
cabinet were expanded to include a bucket and Radiacwash.
Other
supplies available were soap, bleach, sponges, gauze, absorbent pads,
-gloves, and a variety of bags and containers.
Additional
decontamination support could be obtained from Environmental Health
and Safety if needed.
A current letter of agreement with this group
was maintained on file.
m.
[13] (Closed) Improvement Item (062/85-02-13):
Posting evacuation
routes with maps showing location of assembly areas.
As stated in
the November 7,1985, response to the appraisal, the licensee has not
posted the evacuation routes.
Because the UVa rcactor facility is a
small, non-complex facility with only two exits, the main entrance
and a marked emergency exit, the various routes for exiting the
facility are few.
The licensee has conducted periodic evacuation
drills to familiarize personnel with appropriate exit routes.
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[14] (Closed) Improvement Item (062/85-02-14):
Revising EPIP-14 to
be consistent with EPIP-19, which requires use of dosimetry and
instrumentation for re-entry.
EPIP-14, " Evacuation of Onsite Areas,"
has been revised to include an instruction to take available portable
monitors and dosineters when evacuating the building such that they
are available for re-entry,
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[15] (Closed) Improvement Item (062/85-02-15):
Posting the primary
and secondary assembly areas.
As stated in the November 7,1985,
response to the appraisal the licensee has chosen not to post
assembly areas.
During a tour of the facility the inspector noted
that the assembly area is readily accessible from both exits.
In
addition, a review of test records for personnel granted unescorted
access to the facility indicated that the location of assembly areas
and exits to be used was discussed, and personnel have participated
in periodic evacuation and accountability drills.
These actions
appeared adequate for this facility,
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[16] (Closed)' Improvement Item (062/85-02-16):
Training more than
one staff member in first aid to ensure adequate coverage.
Discussions with licensee representatives and a review of
documentation indicated that at least three permanent staff members
were currently trained in Red Cross Multimedia Standard First Aid;
one individual being an Emergency Medical Technician.
q.
[17] (Closed) Improvement Item (062/85-02-17):
Strengthening the
training / retraining program by revising the training procedure or
developing a manual describing lesson plans, training requirements,
frequency, tours, and attendance records.
As noted in the Appraisal
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Inspection Report this item contained eight specific areas for
improvement in the training program.
The licensee has taken action
on several of the areas noted including maintaining attendance
records for offsite and onsite training, providing tours of the
facility to offsite agencies, and specifying the frequency of
training / tours for offsite groups.
Although these facets of the
training program have been improved, the licensee has not completed
the action on all those items noted.
Specifically, detailed lesson
plans were not available for each of the training sessions provided
to all emergency response personnel.
Improvements were noted in the
documentation of sessions for non-emergency related operator
training; however, such detailed course outlines were not available
for all emergency response training. The description of the training
was usually limited to a short synopsis of topics listed on
attendance rosters which did not always indicate that elements
required by Section 10.1 of the Emergency Plan were covered.
Completion of this formal documentation of the training program will
be reviewed during a future inspection (IFI 50-062/87-01-01).
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[18] (Closed) Improvement Item (062/85-02-18):
Coordinating with
offsite support groups to assure that current plans are available and
updates in plans and procedures are compatible.
The licensee had
available the various offsite emergency plans.
Those on file
included the Rescue Squad, University Police, Connonwealth of
Virginia (including State Police), NRC, UVa Hospital, and DOE.
A
review of licensee documentation indicated that the plans were
compared and changes were made/ recommended where appropriate.
In
addition, discussions with the Charlottesville Fire Department
indicated that the licensee had assisted in the development of a
response plan for its organization,
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[19] (Closed) Improvement Item (062/85-02-19):
Periodically updating
letters of agreement with offsite agencies.
The Emergency Plan was
revised to include a biennual review and update of the offsite
agreement letters.
The licensee maintained current letters of
agreement with ten (10) offsite support agencies. These included the
appropriate medical, rescue, fire, police, State, federal, and
University support groups.
4.
Distribution of Changes to the Emergency Plan and Procedures
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During a review of changes made to the licensee's Emergency Plan and
Implementing Procedures it was noted that the last three revisions to the
procedures were not submitted to the NRC.
Licensee documentation
indicated that they were instructed to no longer send procedure revisions
to the NRC:HQ due to the administrative nature of changes which were
being made.
It appeared, however, that these revisions were sent to the
NRC Region II - Division of Reactor Projects. The inspector informed the
licensee that all changes to the Emergency Plan and Procedures should be
submitted to the NRC in accordance with 10 CFR 50.4(b)(5) and Section 10.4
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of the Emergency Plan.
The revisions in question were changed
only to update personnel and telephone listings; but, because this
information is contained within the Implementing Procedures, it must be
submitted to the NRC as required.
It should be noted, however, that this
personnel information'is not required to be in an Implementing Procedure,
it must only be maintained current and available for emergency use. This
area will be reviewed during a future inspection.
Inspector Followup Item 50-062/87-01-02:
Submittal of changes to the
Emergency Plan and Procedures in accordance with 10 CFR 50.4(b)(5) and
Section 10.4 of the Emergency Plan.
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