ML20214Q173
| ML20214Q173 | |
| Person / Time | |
|---|---|
| Site: | Zion File:ZionSolutions icon.png |
| Issue date: | 11/25/1986 |
| From: | Wilkerson R Federal Emergency Management Agency |
| To: | Jordan E NRC OFFICE OF INSPECTION & ENFORCEMENT (IE) |
| References | |
| NUDOCS 8612050017 | |
| Download: ML20214Q173 (3) | |
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Federal Emergency Management Agency Washington, D.C. 20472 0
NOV 2 5 1986 Mr. Edward L. Jordan Director, Division of Emergency Preparedness and Engineering Response Nuclear Regulatory Cottnission Washington, D.C.
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Dear Mr. Jordan:
The proceedings of our FFE-2 Management Group meeting on November 18 suggest that we should review our approach for joint management of planning for the Zion exercise in June.
I have reviewed this matter and propose to incorporate certain measures to facilitate more efficient use of our meetings. The purpose of this letter is to explain those measures and to solicit your cooperation.
As you know, a principal function of the Management Group is to establish and maintain overall direction of planning the FFE-2.
Each of you, as a representative of your member organization, brings to the Management Group unique insights from the functional perspective of your organization. You also bring your views, fran a management perspective, on the progress of the other four work groups. I believe that we would benefit by a more structured approach for our meetings to enable all members to contribute their views constructively and affirmatively to our progress. With that as a goal, I propose to establish as a standard, the agenda described in the attachment. The following explains each of the proposed agenda items in turn.
The Chairman's Report is to provide a synopsis of the progress of each group in accomplishing its schedule shown in the FFE-2 MIS. This report should address accmplishments, planned actions, and issues. 'Ihe Chairman of each work group is responsible for empiling the information for this report.
I, or the Chairman of the work group,~or his representative in his absence, will present the report.
The item labeled "New Business" is an initiative intended to promote more x:tive participation by each member. I invite you to identify items which, i
in your view, require our management attention. To enable us to address your concerns efficiently, I suggest that you identify your view of the issue, related information, and one or more recommended approaches for resolution of the-issue. If you convey the information to me at least 10 working days before our meeting, I will ask the Executive Secretary to make distribution through the mail to all members before the meeting.
With less lead time, distribution will have to be through electronic nail or tabled at the meeting.
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. The item labeled " Continuing Issues" recognizes that some issues have been identified but, for various reasons, remain unresolved. I propose that we maintain a list of those issues which may become more manageable as new information is acquired or as additional resources are obtained.
As a final agenda item for our meetings, I propose that we recap changes required in the MIS as a result of our deliberations. This will require as a minimum, the validation of the next scheduled meeting date.
At the conclusion of our last meeting, I announced that we would convene a telephone conference within 3 weeks to conclude unfinished business. Upon further consideration of that approach, I believe that our interests will be better served by a regular business meeting. Therefore, I propose that we convene the next meeting of the FFE-2 Management Group at the FEMA Region V offices, 300 South Wacker Street, Chicago, Illinois on December 16, 1986. We will convene at 10:30 a.m. and plan to adjourn at 4 :30 p.m.
I have asked our Executive Secretary, Mr. Adler, to provide you with the " Continuing Issues" and " Update of MIS" for Agenda Items 3 and 4 prior to the meeting.
I believe that our joint management of the.FFE-2 planning to date has put in place an infrastructure which already has made substantial planning and iglementation progress. I also believe that the proposed refinement and structuring of the manner in which we exchange information will significantly enhance our management performance as a joint participatory '
group. I solicit your views on this matter and your continued cooperation in bringing this couplex planning task to a successful conclusion.
Sincerely,
'.' i Chief Technological Hazards Division
Enclosure:
Management Group Meeting Agenda - 12/14/86 cc: Bernie Weiss, NRC Bill McAda, FEMA Phil Zaferopules, FEMA Paul Krueger, FEMA f
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4 MANAGEMENT GROUP MEETING AGENIA (Item
. Responsibility 1.
Chairman's Report Chairman Management Group Chairman Scenario Work Group Chairman Public Affairs Werk Group Chairman Administration, Communications, and Chairman Logistics Work Group Visitors and Observers Work Group Chairman 2.
New Business Itens Submitted by Members for Consideration and Review Prior to the Meeting Each Member Items to be Tabled Each Member 3.
Continuing Issues Listing of Matters Considered Previously but not Resolved Conclusively Executive Secretary 4.
Update of MIS Identify Changes Required in MIS Executive Secretary a
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