ML20210R305
| ML20210R305 | |
| Person / Time | |
|---|---|
| Issue date: | 08/09/1999 |
| From: | Lance Rakovan NRC OFFICE OF STATE PROGRAMS (OSP) |
| To: | Lohaus P, Miraglia F, Treby S NRC OFFICE OF STATE PROGRAMS (OSP), NRC OFFICE OF THE EXECUTIVE DIRECTOR FOR OPERATIONS (EDO), NRC OFFICE OF THE GENERAL COUNSEL (OGC) |
| References | |
| NUDOCS 9908170078 | |
| Download: ML20210R305 (5) | |
Text
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August 9, 1999
_j MEMORANDUM TO:
Management Review Board Members:
Frank J. Miraglia, Jr., EDO Paul H. Lohaus, OSP Stuart A. Treby, OGC Steven Collins, IL iG FROM:
Lance Rakovan, Health Physicis Office of State Programs
SUBJECT:
DRAFT MINUTES: NRC HEADQUARTERS SS&D EVALUATION PROGRAM JULY 22,1999 MRB MEETING Attached for your review and comment are the draft minutes of the Management Review Board (MRB) meeting held on July 22,1999. If you have any questions, please contact me at 415-2589.
Attachment:
As stated cc:
Martin Virgilio, NMSS Donald Cool, NMSS Distribution:
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KSchneider, OSP FHamiter, TX
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SMoore, NMSS GVinson, IL g
CRaddau, EDO EJameson, GA I
KCyr, OGC GKim, OGC GDeegan, NMSS JMyers, OSP NMSS File DOCUMENT NAME: G:\\lMPEP\\ssdmrb99. min Ts receive a cop r of this document, Indicate in the box: "C" = Copy without attachment / enclosure "E" = Cop f wtth attachment / enclosure "N" = No copy I
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August 9, 1999 l
MEMORANDUM TO:
Management Review Board Members:
Frank J. Miraglia, Jr., EDO j
l Paul H. Lohaus, OSP l
Stuart A. Treby, OGC Steven Collins, IL 3
FROM:
Lance Rakovan, Health Physicist h
/<
l Office of State Programs
SUBJECT:
DRAFT MINUTES: NRC HEADQUARTERS SS&D EVALUATION PROGRAM JULY 22,1999 MRB MEETING 1
Attached for your review and comment are the draft minutes of the Management Review Board (MRB) meeting held on July 22,1999. If you have any questions, please contact me at 415-2589.
Attachment:
As stated cc:
Martin Virgilio, NMSS Donald Cool, NMSS l
[
11.
' MINUTESi MANAGEMENT REVIEW BOARD MEETING OF JULY 22.1999 l'
l l
These minutes are presented in the same general order as the items were discussed in the meeting. The attendees were as follows:
Frank Miraglia, MRB Chair, EDO Paul Lohaus, MRB Member, OSP
. Stuart Treby, MRB Member, OGC Steven Collins, MRB Member, IL Floyd Hamiter, Team Leader, TX Gibb Vinson, Team Member, IL j
Eric Jameson, Team Member, GA
. James Myers, Team Member, OSP i
Martin Virgilio, NMSS Don Cool, NMSS John Hickey, NMSS Michelle Burgess, NMSS i
Charleen Raddatz, EDO.
Brenda Usilton, OSP j
Lance Rakovan, OSP James Reed, NOVOSTE By telephone:
Kathy Allen, IL.
Joe Klinger, IL
- Mary Burkhart, IL Sandi Kessinger, IL Daren Perrero, IL Ted Henry, IL 1.
Convention. Frank Miraglia, Chair of the Management Review Board (MRB), convened the meeting at 10:00 a.m. Introductions of the attendees were conducted, i
2.'
New Business. NRC SS&D Program Review introduction. Mr. Floyd Hamiter, TX, led the Integrated Materials Performance Evaluation Program (IMPEP) team for the NRC Headquarters SS&D evaluation program review.
i Mr. Hamiter discussed how the review was conducted. Preliminary work included a i
review of NRC's response to the IMPEP. questionnaire. The onsite review was conducted April 26-30,1999. The onsite review included an entrance interview, detailed audits of a representative sample of completed SS&D sheets, and follow-up discussions with' staff and management. Following the review, the team issued a draft report on May 26,1999; received NRC's comments by letter dated July 12,1999; and submitted a proposed final report to the MRB on July 16,1999. Mr Hamiter stated that because of the limited amount of time afforded to the team in evaluating the response to the draft report, he used his authority as team leader to make changes to the report without team
- consent. Because of this, some differences in view on the report existed. Mr. Hamiter stated that these differences would be expressed by the team during the meeting.
Non-Common Performance Indicator, Sealed Source and Device Evaluation Program. Mr. Vinson led the discussion of the sub-indicator, Technical Quality of Product Evaluation Program, which is summarized in Section 2.1.1 of the report. The team made three recommendations relating to NRC's SS&D program and three programmatic recommendations related to the IMPEP review criteria. The team also identified a good practice involving initial screening of applications. Mr. Vinson j-expressed three differences in view on the report as follows: (1) that the
- recommendation involving consultation with Agreement States to develop a process for identifying and resolving areas of mutual concem in the SS&D review process should L :. -
I
appear in the report; (2) that because NUREG-1556 is a consolidation of previous guidance, NRC's comment that several sheets reviewed by the team were before this document was issued is irrelevant; and (3) that NRC misunderstood comment (d) of File 17 in Appendix C of the draft report.
The NRC staff and Mr. Vinson discussed the guidance in NUREG-1556 involving updating sheets to current standards when the sheet is amended and NRC's process for identifying and resolving areas of mutual concern in the SS&D review process with Agreement States. NRC staff stated that there could be different interpretations to the language in NUREG-1556, and that the Agreement State programs and the NRC need to work out what is intended with this guidance. Mr. Vinson stated that in the interim, NRC should implement a policy for approving general deviations from the guidance (NUREG 1556, vol. 3) and for notifying the Agreement States of these policy decisions.
The MRB agreed the language in NUREG-1556 did not appear to state that sheets should be updated when the sheet was amended. The MRB directed that this issue should be addressed by the BPR. The team stated that NRC had previously indicated that a more extensive review against current guidance should be completed. The team agreed that this issue was no longer a differing opinion and recommended that the original recommendation involving NRO's process for identifying and resolving areas of mutual concern with Agreement States be included in the final report. The MRB accepted this revision to the report.
The MRB, NRC sthff, and Mr. Vinson discussed File 17 in Appendix C of the draft report.
Mr Vinson stated that there appeared to be some cor, fusion on comment (d) in the draft report pertaining to the lack of a review involving the transportation of this device. NRC staff stated that they would address this issue, as well as comment (b) for File 10 in Appendix C of the proposed final report.
The MRB accepted the good practice noted by the team and the team's finding of
" satisfactory with recommendations,for improvement" for this sub-indicator.
Mr. Jameson presented the findings regarding the sub-indicator, Technical Staffing and Training. As discussed in Section 2.1.2 of the report, the team found NMSS's performance relative to this sub-indicator to be " satisfactory" and made one recommendation involving individuals with restricted signature authority signing as a second reviewer. Mr. Jameson stated that 10 sheets were completed in this manner. In their response to the draft report, NRC stated that three of these sheets had been re-evaluated. Mr. Jameson requested that the recommendation include direction to review the remaining seven sheets. The MRB, NRC staff, and the team discussed interim qualification and agreed that interim qualification can be justified and used on a case-by-case basis. They also agreed on the need to fully document when more than one rbviewer is used to complete an SS&D review. The MRB agreed that the report should be revised to include language that NRC staff should re-evaluate the remaining seven sheets. The MRB agreed that NRC's performance met the standard for a " satisfactory" rating for this indicator.
g-Mr. Myers led the discussion of the sub-indicator, Evaluation of Defects and incidents Regarding SS&Ds, which is summarized in Section 2.1.3 of the report. The team found NMSS's performance relative to this sub-indicator to be " satisfactory," and made no recommendations or suggestions. Mr. Myers and the MRB complimented NMSS on this aspect of the program. After a brief discussion involving communication between the NRC and Agreement States, the MRB agreed that NRC's performance for this sub-indicator met the standard for a " satisfactory" rating.
MRB Consultation / Comments on issuance of Report. Mr. Hamiter concluded, based on the discussion and direction of the MRB, that NRC's SS&D evaluation program was rated " satisfactory" for the sub-indicators " Technical Staffing and Training" and
" Evaluation of Defects and incidents Regarding SS&Ds." He stated that the sub-indicator " Technical Quality of Product Evaluation Program" was rated " satisfactory with recommendations for improvement." The MR9 found the NRC's SS&D evaluation program to be adequate to protect public heahh and safety.
The IMPEP team recommended and the MRB agreed that the next IMPEP review for NRC's SS&D ') valuation program should be conducted in two years. The two year interval for the next review is consistent with the review cycle for Regional IMPEP reviews. it also provides opportunity to review the upcoming changes to NRC's program and reflects the leadership role expected of NRC with respect to the National Program.
Comments from NMSS. Dr. Cool commented on the need for state participation in i
l working groups. He thanked the review team and stated that he was glad there were no l
performance issues included in the team's findings.
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3.
Old Business. The MRB approved the North Dakota MRB minutes and directed that the Maryland MRB minutes be finalized upon concurrence from Roland Fletcher.
4.
Status of Remaining Reviews. Mr. Rakovan briefly reported on the status of the current and upcoming IMPEP reviews and reports.
5.
Adjournment. The meeting was adjoumed at approximately 11:50 a.m. j