ML20210Q767
| ML20210Q767 | |
| Person / Time | |
|---|---|
| Issue date: | 08/28/1997 |
| From: | Mearse S, Ruland J NRC OFFICE OF ADMINISTRATION (ADM), RULAND ASSOCIATES, INC. |
| To: | |
| References | |
| CON-NRC-33-95-173 NUDOCS 9709020146 | |
| Download: ML20210Q767 (9) | |
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AMENDMENT OF SOLICITATION / MODIFICATION OF CONTRACT 9
- 2. AMENDMEN1/MUDIFICA11CN NO.
- 3. EffECilVE DATE
- 4. RE00!Sil10N/ PURCHASE REQ. No.
- 5. PROJECT NO.
(If applicable)
Ten (10) g g g gg IRM-95173 dtd 6/23/97 Rec'd. DC 6/26/97
- 6. ISSUED BY CC0E l
- 7. ADMINISTERED BY CODE I O (If other than item 6)
U.S. Nuclear Regulatory Conunission Contract Management Branch 3 1712 Division of Contracts & Prop,. Mgmt.
Washington, DC 20555
- 8. NA*(E AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP code) 9A. AMENDMENT OF SOLICITATION NO.
Rutand Associates, Irw.
98* 0"IED (SEE IIE" ")
le T
,W 25414-0790
Contact:
James K. Rutand 10A. Mo0lFICA110N OF CONTRACi/ ORDER NO.
Tetephone: (304) 728 6225 x
NRC 33 95173 108. DATED (SEE liEM 13)
CODE l TACILITY '00E e
- 11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITAll0NS
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O The above numbered noticitation is amended as set forth in item 14. The hour and date specified for receipt of Offers O is extended. O is not extended. Of f erers must acknowledge receipt of this ameronent prior to the hour and date specified in the solicitation or as amended one of the following methods: (a) By conplet Items 8 and 15, and returning copies of the ameronent: (b y acknowledging receipt of this amrncknent on eac copy of the of fer submitted or (c) By separate letter or te egram which includes a reference to the solicitation and amenctnent rubers. FAILUR$ OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATE 0 FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECil0N OF YOUR OFFER. If by virtue of this amenctnent you desire to change en offer already submitted such change may be made by telegram or tetter, provided each telegram or tetter makes reference to the solicitatlon and this am:tnent, and is received prior to the opening hour and date specified.
- 12. ACCOUNilNG AND APPROPRIATION DATA (if required)
N/A
- 13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS / ORDERS, IT N00lFIES THE CONTRACT / ORDER NO. AS DESCRIBED IN ITEM 14.
A. THis CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FCRTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NC. IN ITEM 10A.
B. THE ABOVE NUMBERED CON 1RACT/ ORDER 15 M00lFifD TO REFLECT THE ADMINISTRATIVE CHANGES (such as enanges in paying of fice, appropriation data, etc.) SET FORTH IE ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).
C. THIS SUPPLEMENTAL AGREEMENT IS ENTEPED INTO PURSUANT TO AUTHORiff OFI By mutual agreement of the parties D. OTHER (Specify type of modification and authority)
E. IMPORTANT: Contr?.cor O is not, fia in required to sign this document and return 2 copies to the issuing office.
- 14. DESCRIPil0N OF AMENDMEWi/M00lFICATION (Organized by UCF section headings, including solicitation / Contract subject matter where feasible.)
- N SEE ATTACHED PAGES O), V b r
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Except as provided herein, at t terms and conditions of the document referenced in item 9A or 10A, as heretofore changed, remains unchanged and in tull f orce ami ef f ect.
1$A. NAME AND T11LE OF $1GNER (Type or print) 16A. NAME AND 11TLE OF CONTRACTING OFFICER (Type or print) 4% K bVM W M N)e4 N N 1 rc II Cer y
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15C. DATE S NED 168. UNI 1ATES OF Jt t 16C. D, ATE S,1GNED
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(SigsYure of person authorized in) sign)
(signature of Corttracting Officer)
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NSN 7540-01-152-2070 30-105 STANDARD FORM 30 (REY.10 83)
'4 Prescribed by CSA PREVIOUS EDITION UNUSABLE,,.Ii) 9 FAR (48 CFR) 53.243
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9709020146 970828
- i i
PDR CONTR
__ _ __NR C ~33-9 S-173 PDR
NRC-33-95-173 Modification No. 10 Page 2 of 9 This modification is issued to (1) revise Subsection C.1.3.1 Task 1 - Analysis, review, maintenance, and~undate of configuration management olan and standard and specialized operatino procedures to provide _for additional within scope requirements and delineate " Phase I",
" Phase II",
and " Phase III" of:this task; (2) revise Subsection F.5 - REPORTS AND DOCUMENTATION to reflect the additional within scope requirements made per this modification; (3) revise Subsection H.7 - NRCAR 2052.215-70 KEY PERSONNEL (JAN 1993) in accordance with the Contractor's May-21, 1997 letter, to provide for the addition of Angela Powell and the realignment of current key personnel and their associated areas c : responsibilities; (4) add FAR c'ause
( AN 1991) under Sub, mion I.1
-52.237 CON 1 VUITY OF SERV.CES J
- 52.252 CLAUSES INCORPORATED BY REFERENCES (JUN 1988), and; (5) increase the ceiling of this contract by $141,981.00 from S1,912,466.00 to $2c054,447.00.
Accordingly, this contract is hereby modified as follows:
1.
Paragraph (a) of Subsection B.3 - CONSIDERATION AND OBLIGATION--COST PLUS FIXED FEE (JUN 1988) ALTERNATE I (JUN 1991) is hereby deleted in its entirety and substituted with the following in-lieu thereof:
forfulb
"(a) The total estimated cost to the Government performance of this contract is $2,054,447.00, of which the sum of $1,938,157.00 represents the estimated reimbursable costs, and of which $116,290.00 represents the fixed fee."
2.
Subsection C,1.3.1 - Task 1 - Analysis, review, maintenance',
and update v' sgptiguration management plan and standard and Ericialized coeratino orocedures is hereby deleted in its entirety and substituted with the following in lieu thereof:
"C.1.3.1 Task 1 Analysis, review, maintenance, and update of configuration management plan and standard and specialized operating procedures Phase I The Contractor shall review current computer facility operations and_ system operational procedures, to determine if they are in
-accordance with the NRC. Configuration Management Plan and Standard and Specialized Operating Procedures (hereafter referred to as the' Plans and Procedures).
The Contractor shall reconcile the differences between how the work is currently being performed and how it should be performed according to the plans and
_ procedures.
The Contractor chall then recommend changes to the
NRC-33-95-173 Modification No. 10 Page 3 of 9 plans and procedures to maximize the efficiency of the
[3 management, on-site operation, and maintenance of the computer facilities to the NRC Project Officer.
The Contractor shall implement these procedures under the scope of this contract upon written approval of the NRC Project Officer Contractor's review shall, at a minimum, include an analysis of the following functions and related procedures:
.s.
Operation of all computers, RJE stations, and related gT peripheral equipment, staffing requirements, work schedules and envirormental monitoring.
B.
Scheduling and execution of backup procedures for all systems.
C.
User support services.
D.
Procedures to train Contractor personnel to ensure they become expert in all operational functions, and knowledgeable of updates to NRC hardware and software.
E.
Procedures to maintain inventory of the supplies and reorder as necessary.
F.
Plans and procedures to maintain the tape inventory.
Plans and procedures shall include maintenance of tape libraries and tape accounting systens, accounting for the transfer of tapes to and from the offsite tape storage facility, creation and issuance of tape reports.
G.
Plant to perform minor hardware preventive maintenance such as tape head cleaning, monitor screen cleaning, and printer path, guides, and drums / bands / chains cleaning.
H.
Procedures to maintain data communications equipment in an operable mode.
I.
Procedures to ensure that all facilities are in a constant state of readiness in accordance with the facility availability requirements described under tash 2.
J.
Procedures to maintain activity logs to include, facility access logs, incidence logs, hardware maintenance logs, verification check list, system support and on-call list, and recorde of temperature and environmental monitoring.
K.
Procedures to protect sensitive data in accordance with Facility Systems Security Plans.
NRC-33-95-173-Moditication No. 10 Page 4 of 9 L.
Procedures to-identify, rectify, and report all problems
-such.as security violations,- hardware / software problems, air conditioning,-and power (including UPS equipment) to the NRC Project Officer (PO).
M.
Procedures to test the effectiveness of security plans for facilities, systems and contingencies.
-N.
Plans to maintain an " Authorized Only" list for each facility and procedures to enforce the entry requirements.
0.
Plans to perform conversions, migrations, code veri *fication and validation, and-procedures to measure and evaluate system performance.
P.;
An analysis of specialized procedures unique to each existing facility operation.
An example is the Payroll
-operations Manual (POM).
This manual shall be revised and updated as required by the Contractors Project Manager'.
All revision'shall be approsad by the NRC Task Manager for the specific system prior to incorporating.them.
Revisions beanme-part of the Standards.and Specialized Procedures,
'.fic duties and operational requirements.and procedures
-t the automated. payroll system are outlined -in detail irr -'
-the-POM. 'This manual shall be followed daily for the=two-week _ pay 1 cycle plus-special processing for quarterly requirements, pay year-end, leave year-end, fiscai year-end, W-2-processing,. mass change' processing and other processes, as required.
Q.
Schedule all preventive maintenance (PM)' work.
The date and stime.of the ch will'be: coordinated with the NRC Task i
Managers using the equipment being serviced.
Whenever I
lpossiblefthe PM should be schedule on a Sunday.
R.-
The plans and procedures shall include'a documented schedule y
of all operator schedules. __This schedule shall' include an alternate staffing plans for when operators take annual or sick leave.
Phase II-The Contractor shall maintain the configuration of the computer facilities in accordance with the NRC Configuration Management.
Plan.
The contractor shall be responsible for keeping a baseline and all changes to that baseline of the facility.
The contractor
NRC-33-95-173 Modification No. 10 Page 5 of 9 shall coordinate any changes to the facility and equipment residing in the f acility with the NRC Project Of ficer. This effort shall include followir.g:
A.
Conduct interviews with selected individuals in CCSS and NDSS of the Technology Infrastructure Branch and with other IRM individuals as appropriate.
B.
Collect information and documentation on TIB systems, hardware, software, processes and other products beir; considered for configuration management.
C.
Examine the implications of configuration management on such activities as the Telecommunications Center and the cabling of NRC buildings.
D.
Identify specific opportunities for cost savings / cost avoidance.
E.
Propose the organization parameters, scope and physical construct of the TIB conf.guration management and control system and estimate it maintenance requirements.
F.
Evaluate and recommend current technology and vendor products for automating the configuration management and control process.
G.
Develop a draft document on configuration management and control.
H.
Update the Configuration Management Plan.
Phase III The contractor shall implement the configuration management plan on the NRC Computer Facility.
This implementation shall in include the following:
A.
Document the detailed configuration of the CCSS Computer Facility software, hardware and documentation and on the processes, procedures and forms currently used for management and control.
B.
Utilizing the approved CM policy document, recommend the CCB support organization structure, procedures and automated tools for the proposed configuration management and control system.
1
NRC-33-95-173 Modification No. 10 Page 6 of 9 C.
-DetermineJconfiguration items and baselines for CCSS Computer Facilities hardware, software, facilities; processes and-their' documentation.
D.:
Develop;a-report of configuration items and baseline results and submit for approval.
E.
Acquire configuration management and control-system-software.
F.
- Upon approval, install, load and test the configuration items'and baseline data into the selected configuration management i control system.
G.-
Commence operation of the change control board.
H.
Update the Configuration Management Plan.
I.
Determine cost and schedule for follow on' phases-necessary to incorporate the entire TIB organization in the-Configuration-Management' Plan,"
s J
3.
Subsection-F.5-- REPORTS AND DOCUMENTATION ~is hereby,delet,ed_
in its entirety.and substituted with the,following to-reflect the additional plans, reports, and documentation (item nos.'8. through: 14.) Lwhich correspond to <the additiona.'._within-scope-work incorporated by this-modification':
"F.5
-REPORTS AND DOCUMENTATION ThrLContract6r shall deliver the following plans, reports and documentation-to the NRC Project Officer'in accordance j
with the schedule set forth below;
]
.1.
Project: Management Plan.
This plan.shall include procedures to' provide staf fing and project management in the event of vacation,-sick leave, resignation and emergencies, The plan shall also include training i
procedures.to ensure that contractor personnel become experts in all operational-functions and knowledgeable of updates to the NRC hardware and software.
The schedule-for all of the required cleanings shall be included in the plan.
Two hard. copies due five working days after contract award..
g
-2.
' Daily'NUDOCS Log Sheets.
The nightly NUDOCS processing _
log' sheet shall be provided on a daily basis to the NRC Task Manager responsible for the NUDOCS application.
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C NRC-33-95-173 Modification No. 10 Page 7 of 9 3.
Weekly Status Report.
This report shall detail weekly supply or inventory replenishment requirements.
It shall also include a copy of the daily review logs detailing system and environmental failures or problems and their resolutions.
One copy electronically submitted to the NRC Project Officer by Monday close of business of the next week (the next work day if Monday is a Holiday).
4.
Monthly Status Report.
This report shall nummarize the problems that occurred in the previous month, the percentage of system availability, detail latent supply and inventory problems and list the changes made to the facility.
Three hard copies delivered to the NRC Project Officer by the fifth working day of the new month.
5.
Monthly Work Schedules Report.
This report shall provide detailed staffing information for the next month.
At a minimum, it will include the time of each shift, who will be on duty during the shift, the planned lunch breaks, changes due to planned leave by the Operators, all reports run on an occasional bas.is, and the date they will be run during the month.
One copy of this report shall be electronically delivered to the NRC Project Officer 10 working days prior to the start of the next month.
6.
Computer Operations Documentation.
This document shall be provided to the NRC Project Of ficer within the first month of the contract.
This document shall show the proposed changes to the operations of the computer facility.
This document shall be provided to the NRC Project Officer in Word Perfect 5.1 for DOS or 6.0 for Windows format.
A hard copy of this document shall be proved for review and approval.
Once approved, this document shall reviewed by all operator and a log sheet shall be signed by each operator that they have read and understand the changes in the documentation.
7.
Computer Facility Configuration Documentation.
This document shall include information about the NRC's computer facilities, such as facilities operations documentation, drawings of the computer facility, equipment location, equipment electrical, plug and weight requirements, supply levels and reorder points, changes planned for the equipment.
This documentation shall be maintained as a baseline of the facility.
At the request of the NRC Project Officer the changes
NRC-33-95-173 Modification No. 10 Page 8 of 9 shall be applied to the documentation and a new baseline shall be created.
At a minimum, the Contractor shall reconcile the changes to the facility and create a new baseline twice a year.
This document shall be maintained on the NRC's LAN using either Word Perfect version 5.1 or version 6.0a.
If during the term of this contract the NRC changes its primary word processor, the contractor shall be responsible for converting this documentation to the new word processor.
Whenever a new baseline is created one copy shall be maintained in the TWFN documentat'cn room for use by the NRC systems staff at any time and a second copy shall be provided to the NRC Project Officer.
8.
Report on the results of Phase II.
9.
Configuration Management and Control policy document.
10.
Configuration Management Plan Revision 1.
11.
Report on Configuration Control Board support organizational structure, procedures and automated,
tools.
12.
Report on configuration items and baselines 13.
Configuration Management Plan Revision 2.
14.
Report on cost and schedule estimates for the follow-on phases."
4.
Under Subsection H.7 - NCAR 2052.215-70 KEY PERSONNEL (JAN 1993), paragraph (a) is hereby deleted in its entirety and substituted with the following in lieu thereof:
" (a) The following individuals are considered to be essential to the successful performance of the work hereunder:
Kev Person Position Eesconsibility James Dale Shaw Project Manager All Faithlyn Johnson Sr. Lead Operator All Bobby Booker Lead Operator NUDOCS Edward Bennett Lead Operator Payroll / Personnel Angela Powell Computer Operator ERDS/ADACS i
'4 NRC-33-95-173 Modification No. 10 Page 9 of 9 The contractor agrees that personnel may not be removed
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from the contract work or replaced without compliance uith paragraphs (b) and (c) of this section."
5.
Under Subsection 52.252-2 CLAUSES INCORPORATED BY REFERENCE (JUN 1988), the following FAR clause is hereby added:
"52.237-3 CONTINUITY OF SERVICES JAN 1991" All other terms and conditions of this contract remain unchanged.
A summary of obligations ' rom award date through this ac* dan is given below:
Total FY95 Obligations:
660,000.00 Total FY96 Obligations:
500,000.00 1
Total FY96 Deobligations:
100,000.00 Total FY97 Obligations:
620,000.00 Cumulative total of NRC Obligations:
$1,680,000.00 This modification obligates no FY97 funds.
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