ML20206T464

Forwards May 1999 Monthly Repts for Special Projects Branch (Spb) Performance Indicators Showing Progress Spb Has Made Implementing Goals for Steamlining Certification Activities for Paducah & Portsmouth

ML20206T464
Person / Time
Site:	Portsmouth Gaseous Diffusion Plant, 07007001
Issue date:	05/19/1999
From:	Pierson R NRC OFFICE OF NUCLEAR MATERIAL SAFETY & SAFEGUARDS (NMSS)
To:	Ten Eyck E NRC OFFICE OF NUCLEAR MATERIAL SAFETY & SAFEGUARDS (NMSS)
References
NUDOCS 9905240163
Download: ML20206T464 (7)

Text

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May 19, 1999 i e

MEMORANDUM TO: Elizabeth O. Ten Eyck, Director Division of Fuel Cycle Safety

, , and Safeguards, NMSS FROM: Robert C. Pierson, Chief l 1

Originals signed Special Projects Branch l by M. Galloway Division of Fuel Cycle Safety '{

for/ and Safeguards, NMSS

SUBJECT:

SPECIAL PROJECTS BRANCH PERFORMANCE INDICATORS MONTHLY REPORT Attached are the May 1999 monthly reports for the Special Projects Branch (SPB) performance indicators showing the progress my staff has made implementing the goals for streamlining certification activities for Paducah and Portsmouth. The report will be issued monthly to help my staff focus on the timely review of certification activities and to keep management infonned of the degree to which goals are achieved. The streamline process and goals were forwarded in my previous memorandum to you dated December 18,1998. The streamline review process has been incorporated in the Project Manager's Handbook for the Special Projects Branch, and we have begun the tracking of the performance indicators through these monthly reports. If you think Dr. Paperiello will find this information useful, we will be happy to draft a memorandum from you, forwarding these monthly reports to him.

Attachments:

1. Paducah SPB Performance Indicators

2. Portsmouth SPB Performance Indicators cc: J. Piccone J. Davis /

Y. Faraz /

Y.Chen CONTACT: Charles Cox, NMSS/FCSS (301) 415-6755 DISTRIBUTION:

Dockets 70-7001,70-7002 INRC Fils C6hf57~ PUBLIC NMSS r/f FCSS r/f SPB r/f

• See previous concurrence /

OFC *SPB *SPB SPB k SPB b SPB D NAME CCox:ij DHoadley Mbay 3 hon DATE 5/18/99 5/19/99 [ 4 99 T /h99 / /99 C = COVER E = COVER & ENCLOSURE N = NO COPY g:\spb\covergdprpt OFFICIAL RECORD COPY 9905240163 990519 PDR ADOCK 07007001

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. Paducah Special Projects Branch Performance Indicators (As of May 14,1993)

1. TIMELINESS GOALS A. Timeliness of Acknowledgment Letter Special Projects Branch intends to acknowledge receipt of a Certificate Amendment Request (CAR) or other Certificate Holder correspondence in a timely manner. An acknowledgment letter may not be sent when the staff feels that the CAR or correspondence may be quickly processed.

Goal : 21 Days from Receipt 21 Days from Receipt - Green tac No. Action / Subject Days L32017 Cornpliance Plan . Codes & Issues 3 L32108 OA Program 4 L32061 SAR Chapter 3 12 L32107 Seismic Upgrade 14 L32111 CAAS Audibility Upgrades 14 Greater than 42 Days from Receipt - Red TAC No. Action / Subject Days comments L32043 Update SAR 99 Before Streamline B. Request for Additional information Special Projects Branch intends to control the timeliness of additional RAls. In order to streamline the amendment process, discipline must be maintained in the review of the application. If an RAIis needed,it should be sent within 42 days of the Acknowledgment Letter.

If a second or third RAI is needed, it should be sent within 28 days of the receipt from the last request.

Goal: 42 Days from Acknowledgment Letter Less than 42 Days from Acknowledgment Letter - Green TAC No. Action / Subject Days

_L32067 CAAS Monitoring Exclusions o L32093 ASME Code interpretation 13 i L32108 . OA Program 26 L32044 Update SAR 42 i

ATTACHMENT 1

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, Greater than 84 Days from Acknowledgment Letter - Red TAC No. AcDon / subject Days Comments L32061 sAR Chapter 3 87 Before streamhne

- C. Timeliness of Certificate Evaluation Report A well written CAR should require no RAls and the CER should follow the same timeliness goals as the RAI timeliness goals. For the well written CAR,42 days from the Acknowledgment Letter. For a CAR requiring RAls,28 days from an adequate response to the RAls.

Goal : 42 Days from Receipt / Acknowledgment (No RAI Sent)

Less than 42 Days from Receipt / Acknowledgment (No RAI Sent)- Green TAC No. Acbon/ subject [ Days Comments L32112 Execubve VP Title Change 31 Beat Goal by 11 Days Greater than 42 Days, Less than 84 Days from RAI Response - White TAC No. Action / subject oays Cornments L32106 C P issue A.2 Revision 49 DOE Response Required D. Timeliness of Amendment For timely closure of the amendment process, the SPB has set a goal to have the letter issuing the amendment to the Branch Chief within two weeks of the ending of the comment period posted in the Federal Register.

Goal: Less than 2 weeks to Branch Chief after FRN comment Period

' Less than 2 weeks to Branch Chief after FRN comment Period - Green lL32112 l Execubve VP Title Change l2 l 4

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• 1 II. Other Goals A. Number of RAl's 1 i

Goal: Less than 3 - Green TAC No. Acbon/ Subject # RAis w L32074 X-342/344 sprinkler System 0 L32106 CP lssue A.2 Rewsion 0 L32114 Executive VP Title Change O L32031 seal Exhaust Pump overflow 1 L32090 Revise FNMCP and TSP 1 L32104 Criteria for reopenining Compliance Plan 1 B. Trend in Age of Open CARS A backlog of old CARS is an indication of the process not working properly. If the streamlining process is working, the trend in CARS that are open should be down showing a decreasing number of old CARS.

Goal: Decrease in Number of CARS > 180 days old No Change in the Number of CARS > 180 days old - White Month Number April 6 May 6 k

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. . Portsmouth Special Projects Branch Performance Indicators (As of May 14,1999)

1. TIMELINESS GOALS A. Timeliness of Acknowledgment Letter Special Projects Branch intends to acknowledge receipt of a Certificate Amendment Request (CAR) or other Certificate Holder correspondence in a timely manner. An acknowledgment letter may not be sent when the staff feels that the CAR or correspondence may be quickly processed.

Goal : 21 Days from Receipt 21 Days from Receipt - Green TAC No. Action / Subject Days L32106 CP lasue A.2 Revision 2 L32018 Compliance Plan Codes & Standards 3 L32109 OA Prorpam 4 L32104 Cnteria for reopening Compliance Plan 7 L32062 SAR Chapter 3 12 Greater than 21 Days - Less than 42 Days from Receipt - White _

TAC No. Action / Subject Days Comments L32031 Seal Exhaust Pump Overflow 24 Before Streamline Greater than 42 Days from Receipt - Red TAC No. Action / Subject Days Comments L32074 X 342/344 Spnnkler System 71 Before Streamline -

L32044 Update SAR 99 Before Streamline ATTACHMENT 2

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B. Request for AdditionalInformation l Speciai Projects Branch intends to control the timeliness of additional RAis. In order to l streamline the amendment process, discipline must be maintained in the review of the

~ application. If an RAIis needed, it should be sent within 42 days of the Acknowledgment Letter.

If a second or third RAI is needed, it should be sent within 28 days of the receipt from the last request. .

Goal: 42 Days from Acknowledgment Letter Less than 42 Da_ys from Acknowledgment Letter - Green )

TAC No. Action / Subject Days L32095 ASME Code interpretation 13 L32109 QA Program 26 L32088 HEu Holdup 28 L32104 Crderia for reopenining Compliance Plan 37 L32044 Update SAR 42 l Greater than 84 Days from Acknowledgment Letter- Rnd l TAC No. Action / Subject Days Comments L32062 sAR Chapter 3 87 Before Streamline L32031 Seal Exhaust Pump overflow 363 Before Streamline L32009 CAAS Exemption Request 407 Before Streamhne l

C. Timeliness of Certificate Evaluation Report A well written CAR should require no RAls and the CER should follow the same timeliness goals as the RAI timeliness goals. For the well written CAR,42 days from the Acknowledgment Letter. For a CAR requiring RAls,28 days from an adequate response to the RAls.

Goal : 42 Days from Receipt / Acknowledgment (No RAI Sent)

Less than 42 Days from Receipt / Acknowledgment (No RAI Sent)- Green TAC No. Action / Subject Days Comments L32114 Executive VP Title Change 31 Beat God by 11 Days L32090 Revtse FNMCP and TSP 34 Beat Goal on revised CAR Greater than 42 Days, Less than 84 Days from RAI Response - White TAC No. l Action / Subject Days Comments L32106 j C P issue A.2 Revision 49 DOE Response Required

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D. Timeliness of Amendment For timely closure of the amendment process, the SPB has set a goal to have the letter issuing the amendment to the Branch Chief within two weeks of the ending of the comment period posted in the Federal Register.

Goal: Less than 2 weeks to Branch Chief after FRN comment Period Less than 2 weeks to Branch Chief after FRN comment Period - Green L32114 Executive VP Title Change 2 L32106 C P issue A.2 Revision 7 ,

L3209000 Revtse FHMCP and TSP 13

11. Other Goals A. Number of RAl's Goal: Less than 3 Less than 3 - Green TAC No. Action / Subject # RAls L32074 X 342/344 Sprinkler System 0 L32106 CP issue A.2 Revision 0 L32114 Executive VP Title Change O L32031 Seal Exhaust Pump Overflow 1 L32090 Revise FNMCP and TSP 1 L32104- Criteria for reopenining Compilance Plan 1 B. Trend in Age of Open CARS A backlog of old CARS is an indication of the process not working properly. If the streamlining process is working, the trend in CARS that are open should be down showing a decreasing number of old CARS.

Goal: Decrease in Number of CARS > 180 days old Decrease in Number of CARS > 180 days old - Green Month Number April 8 May 6

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