ML20205J615

Change Notice 86-01 to NRC Field Policy MANUAL-JANUARY 1984. Includes Table of Contents and FPM 3,4,6 and 8

ML20205J615
Person / Time
Issue date:	01/15/1986
From:	Sniezek J NRC OFFICE OF THE EXECUTIVE DIRECTOR FOR OPERATIONS (EDO)
To:
References
NUREG-BR-0075, NUREG-BR-0075-R01, NUREG-BR-75, NUREG-BR-75-R1, NUDOCS 8602260132
Download: ML20205J615 (10)

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/ 'o, UNITED STATES *

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3 ' 'g NUCLEAR REGULATORY COMMISSION

$ C WASHINGTON, D. C. 20555 s  !

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. MEf10RANDUf1 FOR: Office Directors l Regional Administrators

, FROM: James H. Sniezek, Acting Deputy Executive Director Regional Operations and Generic Requirements I

SUBJECT:

FIELD POLICY MANUAL (NUREG/BR-0075) a Enclosed are new revisions and additions to the NRC Field Policy Manual (FPM).

4 A revised FPl1 Table of Contents is also enclosed. The Field Policy Manual

! changes, listed below, are effective January 31, 1986. ,

FPM No. 3 - Regional Operating Plan '

FPM No. 4 - Pesponse to Private Litigants and State or Federal Agencies Seeking Testinony or Documents FPit No. 6 - Use of NRC Personal Computers at i Resident Inspector Sites FPM No. 8 - Counterpart Meetings p -

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\}ctnudfJa es H. Sniezek a NfG A ting Deputy Executive Director R gional Operations and Generic Requirements i

Enclosures:

i 1. FPM Table of Contents j  ?. FPM Nes. 3, 4, 6, and 8 Dated January 31, 1986 cc: V. Stello J. Roe T. Rehm i

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0602260132 860115 PDR NUREO PDR

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, .IELD POLICY MANUAL

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! CHANGE NOTICE 86-01 l

i l Su3erseded Transmittal i, Number Date Number Date i

i Table of Contents 9/1/84 Table of Contents 1/31/86 t

! 3 9/1/84 3 1/31/86 .

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V nes H. Sniezek-i A ting _ Deputy Executive Director i Pegional Operations and Generic '

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l Issue Date: i January 31, 1986

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• FIELD POLICY MANUAL.

I CONTENTS 4

Policy No. Title Issue Date-l t

Foreword NRC Field Policy Manual 9/1/84 -

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1 Communication of Generic Pequirements 1/1/84 I to Reactor Licensees i .

! 2 Coordination with FBI / Department of 1/1/84 ,

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3 Pegional Operating Plans 11/31/86 j

j 4 Response to Private Litigants _and '1/31/86 i j State or Federal Agencies Seeking i Testimony or Documents i i l 5 Board Notification 1/1/84 ,

6 Use of NRC Personal Computers ~1/31/86 f At Resident Inspector Sites 7 Obtaining Information from Licensees- /

7'9/84 j 8 Counterpart lieetings '1/31/86  !

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Issue Date:

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FIELD POLICY MANUAL N0. 3 - REGIONAL OPERATING PLANS t

Policy Annually, each Regional Administrator shall prepare a Regional Operating Plan that will show the major program activities to be accomplished in the Region during the fiscal year. The plan will be used to convey expectations, to

- establish accountability, and to manage resources within budget.

Guidance

1. Regional operating plans are to be prepared by the regional office and coordinated with and concurred in by NRR, hMSS, and IE before submittal to the EDO.

2. The regional operating plan should be submitted to the Executive Director for Operations (EDO) in accordance with the dates established in the Regional Administrator's performance plan.

3. The following procedure applies to requests from the Progran Offices or

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the Regions to change the allocation of resources identified in Regional Operating Plans:

L a. The Program Office and each Regional Office affected will strive to j agree on the reallocetion of Regional resources.

b. If the proposed change affects the programs of nore than one Progren Office, the Program Office or Region proposing the change will seek agreenent from those other Program Offices.

c. If the best efforts of the Program Office Directors and the Regional Administrators result in disagreement, this should be brought to the attention of the ED0 promptly.

d. These procedures are to be used in conjunction with existing agency requirerents for staffing plans, reprogramming of funds, and transfer of functions.

e. When a cumulative change of more than 10% occurs in a decisior unit during a fiscal year, the regions will modify their operating plans (and the program offices will modify its programs). All such revisions will be sent to the ED0 (Attention: DEDROGR). The DEDR0GR will inform the DEDO of the revisions.

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Issue Date:

January 31, 1986 s FIELD POLICY MANUAL NO. 4 - RESPONSE TO PRIVATE LITIGANTS AND-STATE OR FEDERAL AGENCIES SEEKING TESTIMONY OR DOCUMENTS Policy Periodically, agency employees are subpoenaed by or requested to cooperate with litigants or tribunals seeking NRC testimony or documents for use in litigation in which the NRC is not a party. For example, these subpoenas might seek information regarding Comissicn policies and procedures or facts concerning inspections which NRC inspectors have performed. It is the Commission's policy to respond to such requests in a responsible and lawful manner. However, it is not unusual for such requests to seek privileged or irrelevant material or to place an undue burden upon the agency.

The Commission's regulations, specifically 10 CFR Part 9, Subpart D, require that no demand of a court or other judicial or cuasi-judicial authority be honored without the prior approval of the General Counsel.

Of particular importance, the regulations require that:

1. No enployee disclose thrcugh testimony or other means material . contained in the files of the NRC or acquired by that-employee in performance of his official duty without prior approval of the General Counsel. 10 CFR 6 9.102.

2. Prior to or simultaneous with service of a subpoena on an NRC employee, the General Counsel rust be served with a detailed sumary of the testimony desired, and in appropriate cases, with a discovery plan setting forth, to the extent reasonably foreseeable, the NRC's expected overall involvement with the litigation at issue. 10 CFR 6 9.202.

Guidance .

1. Inquiries of NRC employees by private litigants or State and Federal agencies seeking testimony should be directed to the Regional Counsel who

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will contact the Office of General Counsel (0GC). (If you cannot reach the Regional Counsel, contact OELD, Division of Regional Operations and Enforcement.)

2. All the summaries of expected testimony will be reviewed in OGC and a decision will be made by OGC as to whether a claim of privilege should be asserted. If the agency decides to. comply with the request or to negotiate some sort of modification, OGC will then detennine, on a case-by-case basis, whether 0GC, OELD or the Regional Counsel should bear

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Issue Date:

p January 31, 1986 FIELD POLICY MANUAL N0. 6 - USE OF NRC PERSONAL COMPUTERS AT RESIDENT INSPECTOR SITES Policy Personal computers (PCs) will be used at resident inspector sites to increase: (1) the efficiency of communications between regional office and resident sites and (2) the effectiveness of NRC work activities at the site.

Usage which unnecessarily diverts the resident inspector from in-plant inspection activities is prohibited.

Guidance

1. The primary application of PCs is data transmission and word processing

- the typing, editing, transmitting and receiving of inspection reports and other officiel correspondence.

2. Technical and analytical use of PCs is encouraged to increase the effectiveness and efficiency of resident inspector functions.

3. PC data entry at a resident site normally should be performed by the resident clerk. This will allow inspectors to benefit from the PC cepabilities without using time intended for inspection activities.

4. Being property of NRC,'PCs will be used only for official NRC work.

Personal PC eouipment or software is not to be used with NRC PCs.

5. Regional offices will control the use of NRC-owned PCs at resident sites '

with regard to: (a) determining the type and extent of information available to the resident site through the PC, (b) managing region-wide data bases, and (c) ensuring that PC usage and applications are consistent with program office guidance concernin'g programmatic applications.

6. In all PC applications, users at resident inspection sites and the Regional Offices should ensure the protection of information in accordance with 10 CFR 2.790 and 73.?1.

Reference

1. NRC Announcement No. 61, Microcomputer User Responsibilities, dated June 19, 1985.

2. NRC Manual Chapter 0904, Bulletin 0904-1, Policy and Procedures for Acquiring Microcomputer Equipment, Software, and Support Services, dated October 15, 1985.

3. NRC Manual Chapter 2301, Part I, Section C, Security Requirements of Personal Computer Systems, March 16, 1985 6-1

O Issue Date:

January 31, 1986

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FIELD POLICY MANUAL.

No. 8 - COUNTERPART MEETINGS s

Policy Properly conducted and planned counterpart meetings are an exceptionally valuable means for headquarters and regional management and staff to interface ,

on programs and issues. Direct and clear communications between headquarters and the regions is essential to effective regional implementation of NRC programs. Effective regional and headquarters office communications and interface can assure a clear understanding of program goals and intent and improve program execution and feedback. Regional management should fully support and participate in counterpart meetings with headquarters program offices.

Guidance

1. Headquarters ard regional offices should schedule periodic program .

counterpart meetings at the appropriate organizational level (e.g.,

Division Director) throughout the year when there are substantive issues O that warrant such a meeting. Headquarters and regional representatives are expected to attend counterpart meetings on programs for which they are responsible. Each headquarters program office should schedule at least one Division Director level counterpart meeting with the regional offices each year.

.2. If thoroughly planned and effectively conducted, counterpart meetings provide a forun for interchange of new information, for discussion of issues, and for early resolution of problems (for example, discussion / explanation of program intent and program changes). To achieve the objective of the counterpart meetirgs, it is essential that regional and headouarters representatives t,e of the same organizational levels.

This will help ensure that the participants are able to represent a similar scope of views and positions on issues and problems.

3. Counterpart meetings will be scheduled by headquarters program offices in coordination with the regional offices. The regional offices are expected to provide input to the program office for the agenda.

4. Copies of schedules and agendas for regional and headquarters counterpart meetings shall be forwarded to DEDR0GR.

5. For purposes of authorizing travel funds, counterpart meetings should be i considered to be important mission support functions. To the extent practical, regional offices should authorize travel for employee participation at all appropriate counterpart meetings.

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