ML20203P749
| ML20203P749 | |
| Person / Time | |
|---|---|
| Site: | Limerick  |
| Issue date: | 12/20/1984 |
| From: | Wolf B CAMPHILL SPECIAL SCHOOLS, INC., GLENMOORE, PA |
| To: | Jamila Perry GLENMOORE, PA |
| References | |
| OL-A-E-081, OL-A-E-81, NUDOCS 8605080103 | |
| Download: ML20203P749 (10) | |
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BEAVER RUN.
R.D. 1.
CLENMOORE. PA. 19343 A Children's Vi!! age for the Mentally Retarded
' D, r-Telephone (215) 469-9236
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Telegram & Cable Address - Besserrur CoatennJ* e. Pa.
Affihated mth Camphi!! Vdlage U.S.A. Inc. an Copake. N.Y and Kimberten Hdis. Kimbenon. Pa.
Founded by Karl Koenis. M.D.
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March 8,1982
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Bacrd of Directors
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r.arie Benton Mr. John Petry i
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S Wi".iam Herman Emergency Management Offfce
'"y'f'y D. Andrew Hoy St. John Road i
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Glenmoore, PA 19343 8,h Ramsey Joslin g,p, 1 Mc.f ed Maier Re.ber* Margolis Sa auel Neean Re:
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Emergency Evacuation Ursel Pieuner Jeanette F Reibman
Dear John:
Francis.\\t Richards. Jr.
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Our school has been ordered by the Pennsylvania 3
HeEy N. Wil!!ams. M.D.
Department of Public Welfare to develop a plan for the nonorary Director emergency removal and temporary relocatien c.f students.
Janet McGavin A draft of our plan.is enclosed for referents.
Officers Ecben Margolis Relevant to my letter today are Section IV: Trans-h'dnt portation, and Section V: Procedures for Emergency Kemoval, j
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It was our hope that through you we could arrange the ra c
Carb Pieuner availability of adequate busses to remove our entire Executiw Director Population in one trip, if ever necessary.
Earle Benton Treamre*
Please let rie know if such busses can be made
. trse! Panne*
' ##'""U available, and t'ie procedures for mobilizing them. Many
(. % dice! Staff thanks for vour consideration of this request.
Henry N. Williams. M D., D.N.B Mrdico! Directo, S1ncere1y, Richard G. Fried. M.D.. F.A.A F.P.
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Reudent Physiciar:
Q Richard H. Smie. M.D.. F.A A G.P.
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Ani>: ant Physician Lind ev M. Wmston. M.D.
Bernard Woif b:.s+.iatric Coruultant -
Program Coordtnatar Herber: Schiff, Ph.D.
Te1ephone No. 469-9188 Ceirault.ng Psychologsst
- ArCd Kleiman. D.D.S.
jpg I>.stc? Conultu.t Enelosure
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-~ ik va! Consunant 8605000103 341220 P=52
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f ~ l's: rh;I Special Schools Inc. is a non-profit corporanon scpported by veiluntary contnbutions.
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DRAFT CAMPHILL SPECIAL SCHOOLS, INC.
Beaver Run, R.D.
1 Glenmoore, Pennsylvania 19343 POLICY ON' EMERGENCY REMOVAL AND TEMPORARY RELOCATION OF STUDENTS I.
Rationale:
In the event of an emergency situation which threatens the health, safety, or well-being of students in residence, it may be necessary to remove and temporarily relocate some or all of those residing at Camphill Special Schools.
This policy contains plans to facilitate such emergency actions.
This policy is developed in response to Mental Retardation Bulletin #99-81-42 (October 26, 1981) and Sections 9054.17d and 9054.188 of the Community Residential Facilities regulations.
II.
Student Relocation Information:
For each student currently enrolled, and for all students to be admitted, information shall be obtained in writing and kept on file which will enable parents or guardians, or those designated responsible by parents or guardians, to be contacted to pick up their child for temporary relocation.
The information shall con-tain at least the address and phone number of the persons responsible for providing the temporary relocation setting.
All those re >.
sponsible fer picking up children are asked to do so within 36 hours4.166667e-4 days <br />0.01 hours <br />5.952381e-5 weeks <br />1.3698e-5 months <br /> after notification.
III. Emergency Evacuation Sites:
In the event of an emergency situation which requires evacuation before removal to the temporary relocation settings can be accomplished, students will be evacuated to one of these emergency evacuation sites:
(A)
Ludwigs Corner Fire Company, R.D.
1, Glenmoore, PA 19343; Telephone No. (215) 458-8479 (B)
Camphill Village U.S.A.,
Kimberton Hills, P. O.
Box 155, Kimberton, PA 19442; Telephone Number (215) 935-0300.
(C)
Kimberton Farms School, West Seven Stars Road, Kimberton, PA 19442; Telephone Number (215) 933-36'5.
Details of facilities and services available at these evacuation sites, as well as the contact person (s) are attached to this policy.
All students evacuated to these emergency sites shall be accommodated with adequate supervisory staff (staff: student ration 1:4) by Camp-hill Special Schools, until the students are moved to their temporary relocation settings or returned to the program.
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IV.
Transportation:
-Transportation to Evacuation Sitest (A) fleet of vehicles.
Although Camphill Special Schools maintains a the composition of the fleet in operation at any given time may vary, the current fleet is typical:
Combined Minimal Scating Capacity Emergency Capacity t
Number Type 14 12 I
Van 12 8
2 Pick-Up Trucks 18 12
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2 Station Wagons 4S 41 S
Passenger Cars 92 73 Totals 13 The Camphill School has a licensed capacity for 73 residential four students, a the ratio of one staff to supervise of a total students.
At minimum of 19 staff members would be needed in the event (73 students evacuation.
The tota 1.to be transported would be 92 plus 19 staf f).
40 staff is comprised approximately of an additional The Camphill adults and 25 staff children.
cases a partial evacuation could.be accomplished by use of In most Camphill vehicles.
A total evacuation of only all students and their supervisorr could be accomplished by all Camphill vehicles filled to emergency capacity in one trip.
A total evacuation of the entire Camphill population could be accomplished by all'Camphill vehicles in two trips.
all Camphill vehicles are available or In the event that (1) not (2) the deadline hour by operable to accomplish the evacuation,acccmplished does not or allow for the be which the evacuation must trip, or (3) for second (or third in the case of a partial fleet) local emergency any other reason deemed necessary by the Director, theto mobilize pre-arran management office will be contacted necessary to accomplish the evacuation.
Transportation to Temporary Relocation Settings:
(B)
Parents or guardians will provide information designating the contact people to provide transportation to the temporary relocation setting Relocation Information of this as described in Section II, StudentThe procedures to be followed are policy.
Relocation Procedurec in this policy.
or guardian requests in writing that Camphill Special
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the temporary relocation site, If the parent
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School provide transportation to the houseparents will be responsible for providing this transportation fleet.
using a vehicle from the Camphill
V.
Procedures for Emercency Removal:
(A)
Decision to relocate or evacuate:
A decision to relocate or evacuate shall be made by the Director, together with other administrators, houseparents, medical officer, and/or other staff members necessary to assess the situation.
Local authorities such as Ludwig Corners Fire Company, Pennsylvania State Polic'e and the local emergency management officer shall be consulted as deemed necessary to reach a prudent decision.
A de-cision to relocate or evacuate shall be recognized as a major disruption of program and shall only be made on a sound basis.
A decision to relocate or evacuate shall be made, however, if there is any reasonable threat to the health, safety, or well-being of any resident (s).
The decision to relocate or evacuate shall include a determination of the deadline hour by which relocation or evacuation shall be completed.
If the deadline time exceeds 36 hours4.166667e-4 days <br />0.01 hours <br />5.952381e-5 weeks <br />1.3698e-5 months <br />, then the
" Relocation Procedures" which follow shall be initiated.
If the
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deadline time is 36 hours4.166667e-4 days <br />0.01 hours <br />5.952381e-5 weeks <br />1.3698e-5 months <br /> or less,'then the " Evacuation Procedures" which follow shall be" initiated.
(3)
Relocation Procedures:
(1)
The Director, together with others, decides which students must be relocated and the deadline hour for completion.
If the deadline time exceeds 36 hours4.166667e-4 days <br />0.01 hours <br />5.952381e-5 weeks <br />1.3698e-5 months <br />, the subsequent steps of this procedure are followed.
If the deadline time is'36 hours4.166667e-4 days <br />0.01 hours <br />5.952381e-5 weeks <br />1.3698e-5 months <br /> or less, " Evacuation Procedures" must be followed.
(2)
The houseparent of each student to be relocated is notified by the Director or his designee of the decision to relocate, the reason for relocation, and the deadline hour for completion.
(3)
The houseparent notifies by telephone the contact person on file for pick-up of each student to be relocated.
The houseparent obtains the estimated arrival time of the contact person or his representative.
If the arrival time is prior to the deadline hour, no further steps need to be followed.
If the contacted person (s) on file cannot be reached by telephone, the Director shall be notified to initiate
" Evacuation Procedures."
If the contact person cannot arrive prior to the deadline hour, the Director shall be notified to initiate
" Evacuation Procedures."
If the contact person does not arrive prior to the deadline hour, the Director shall be notified to initiate " Evacuation Procedures."
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(C)
Evacuation Procedures:
(1)
The Director, together with others, decides which students must be evacuated and the deadline hour for completion, and which students shall be evacuated to which emergency evacuation site.
A decision is also made whether time allows to evacuate using Camphill Special Schools' own vehicles, or if the vehicles available through the local emergency manage-ment office must be used.
The Director or his designee notifies the evacuation site (s) of the need to evacuate, and initiates the mobilization of the local emergency management office's vehicles if needed.
(2)
The houseparent of each student to be evacuated is notified of the decision to evacuate, his evacuation site, the reason for evacuation, the deadline hour for completion, and the vehicles to be used.
(3)
If time allows, the houshparent notifies by telephone the contact pers'6n on file for pick-up of each student to be evacuated.
The houseparent informs the contact person of the emergency evacuation site.
Notification prior to evacuation will facilitate pick-up for relocation from the evacuation site.
If time does not allow for notification prior to evacuation, the houseparent will notify the contact person as soon as possible after evacuation has been accomplished.
(4)
If Camphill Special Schools' vehicles are to be used for evacuation, the houseparents within the same neighbor-hood shall coordinate all neighborhood vehicles for the evacuation of all neighborhood residents.
If for any reason the neighborhood finds itself unable to adequately evacuate its own residents, it shall inform the Director of its need for assistance.
(5)
If vehicles provided by the local emergency management office are to be used for evacuation, the houseparent shall keep all to be evacuated in the residence to await pick-up.
If the residence is unsafe, the houseparent will relocate the residents in a safe building and inform the Director.
The Director may order houseparents to relocate residents in ancther building or area on the grounds either as a safety measure or to facilitate pick-up.
(6)
The houseparent will see that all students evacuated are supervised by staff in the ratio of at least one staff person for every four children.
If the houseparent cannot have adequate supervision provided throagh his residential staff or through his'own neighborhood, he shall request assistance from the Director.
3 (7)
The houseparent will see that all students dependent etc., are evacuated on medications, specialized equipment, with adequate provisions.
(S)
The houseparent will see that all students are evacuated with clothing adequate for the season and weather conditions.
Responsibilities of Camphill Special Schools:
VI.
The Director has the primary responsibility for the emergencyfollowing residents under the removal and temporary relocation of all circumstances:
a resident an incident of suspected abuse requiring that (A) be.immediately removed for his/her safety.
(B) a disaster, accident, or health problem requiring evacuation of the program.
the absen:e of adequate staff' supervision'due to a strike (C) or work stoppage
(D) any other incident requiring emergency removal and/or a responsibility of a temporary relocation which is notspecified in this policy or as County MH/MR program, Department regulation.
responsible for making an oral report en the The Director shall be and temporary relocation to the County MH/NR emergency removal hours of the incident occuring.
The report Administrator within 24 include as much of the following information as possible:
shall (A) name and age of resident (s) involved a brief description of circumstances surrounding _the (B) emergency removal and relocation resident (s) and the address and phone number wnere the (C) supervisory staff can be reached summary of necessary follow-up action (D) a notification of responsible relatives (E) responsible for submitting a written The Director shall also be incident report to the County MH/MR K,lministrator within ZA hoursCo of the emergency removal and relocat ion.the Regional and State Offices by the County MH/MR Administrator toof Mental Retardation and be rec five days of the incident.
The address and telephone number of the County MH/MR Administrator South Mr. William McKendry, Chester County MH/MR Board, 24 is:
New Street, West Chester, PA 19380. (215) 431-6265 ff 9
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The address and telephone number of the Regional Office is:
Russell G. Rice, Jr., Ed.D. Commissioner of MR, Pa. Dept. of Public Welfare, Southeastern Region, State Office Building, 1400 Spring Garden Street, Philadelphia, PA 19130.
Telephone (215) 238-6263 The address and telephone number of the State Office is:
Jennifer L. Howse, Ph.D., Deputy Secretary, Of fice of Mental Retardation, Department of Public Welfare, Harrisburg, PA. 17120.
Telephone (717) 787-3700.
VII. County MH/MR Program Responsibilities-The County MH/MR Program Administrator has the responsibility for the removal and/or temporary relocation of all residents placed by the County MH/MR Program under the following circumstances:
(A) the County determines that the health, safety, or well-being of residents are jeopardized by remaining in the program.
(B) an action taken against the program by a court or government body, including the Department of Public Welfare, requires that the program be closed er that residents be removed from the program.
(C) the community residential program fails to fulfill its responsibilities for L.e emergency removal and/or temporary relocation of residents, as provided in this policy or Department. regulations.
When a County decides to remove residents from a program, the County MH/MR Administrator shall immediately notify the Regional MR Office of the reason (s) for this decision and of the County's plan to relocate ths residents.
If appropriate, the County shall also notify the County's emergency management office, fire depart-ment and other local authorities.
When the responsibility for emergency removal and temporary relocation of residents belongs to the County, the director of the residential program shall make suitable arrangements for the removal of residents on or before the date specified by the County.
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- We have been a'ske{ by the Pennsylvania De)artment of Welfare,to develop a
' poficDin case it 1s ey/s Ber riecessary to evacuate our students fro =
3 Spe'cin Schools cr to t p rat' fly relocate them in the event of an emergency si'uation threatening to health.Osafety, or well-being.
>e As part of that policy we ate 'asking--you to see that your child is picked (up. (by you or seneo'ne else to who.-i you~ designate the responsibility) within 36 e.'hbursifrom the rise we notify you by. telephone.
In the event that your child.
must be evacdated before you chn cos:e, we will also tell you to which te :porary relocaticTcsite jou should cose. Of course, we hope it will never be necessary to-ttke su'ch measures?
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-Please be'Xind enough to fill out the form enclosed and return it to me as
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.s soon as po[/sible. This will e'nable us' to fulfill this requirement expediently.
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a second party noggin your own househo'ld (neighbor, relative, friend) to. contaci jin case yott, are unicschable.
If for so=e reason you need to ask same-3.
one outside your housen1d to lie the first party, this is permissible.
Just make-f sure all'p8cale you list "a'r'e in agreement with assuming this responsibility.
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lt=you have any questions about this, please contact me at telephone number
$ D 215-469-9188.
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- ,,a Sincerely yours, s
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Bernard Wolf Progra: Coordinator dpg
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REAVER RUN, R.D.1, GLENMOORE, PA..'043 DEL C
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EMERGENCY REMOVAL AND TEMPORARY RELOCATION INFORMATION I agree to pick up or have my designated representatise pick up within 36 hours4.166667e-4 days <br />0.01 hours <br />5.952381e-5 weeks <br />1.3698e-5 months <br /> of. notification in Child's Name in the event of an emergency situation.
All persons listed below are aware of their responsibilities in the event of such an emergency.
Date Signature Relation 1st. Contact Person Name Address Relation Phone No (Home)
(Work) 2nd. Contact Person Name Address Relation Phone No.
(Home)
(Work)