ML20198P794

Responds to 971104,ltr Which Identified Several Problems W/Handling of Sealed Source & Device Registry Info.Steps Being Implemented to Improve Quality Control of Reproduction & Mailing of Ss&D Certificates to Agreement States

ML20198P794
Person / Time
Issue date:	01/05/1998
From:	Lohaus P NRC OFFICE OF STATE PROGRAMS (OSP)
To:	Wangler K NORTH DAKOTA, STATE OF
References
NUDOCS 9801220250
Download: ML20198P794 (5)

Text

--

1 p uo%.

E'

^*

u NUCLEAR REGULATORY COMMISSION WASHINGTON, D.C. maa aaM

%*..+

January 5,1998 i

Mr. Kenneth W. Wangler, Manager Radiation Control Program-I Division of Environmental Engineering Department of Health 1200 Missouri Avenue P.O. Box 5520

- Bismarck, ND 58506 5520 Dear Mr. Wangler.

This is in response to your November 4,1997 letter which identified several problems with the handling of Sealed Source and Device (SS&D) registry information.

We have reviewed your letter with regard to the specific items listed, as well as, for the overall concem you expressed on the integrity of the SS&D database. We are implementing steps to improve the quality control of our reproduction and mailing of the SS&D certificates to Agreement States. We will continue to provide Agreement States with hard copies of the SS&D certificates and the SS&D database reports.

We would like to remind you of the availability of the SS&D electronic registry at the Office of State Programs (OSP) website. In 1995, OSP initiated a plan to make the SS&D catalog available to the States by using Intemet technology, in late summer 1996, we announced the opening of the website and started uploading the SS&D certificates from our hardcopy catalog.

This process is ongoing and the website electronic catalog now contains more than 1800 of the 3000 SS&D registration certificates currently in the NRC database. The catalog is updated

_ quarterly using the revislor. information provided by NRC's Sealed Source Safety Section.

We are also working to provide electronic versions of the SS&D database reports and to i

capture information on inactive certificates. We recommend that you utilize the elec'ronic registry whenever possible.

We believe that these steps are resulting in a sign!ficant resource savings and serve to minimize difficulties in the handling of SS&D information. The SS&D electronic registry can be accessed by first e'itering the following URL.:

http://www.hsrd.omi. gov /nrc/home.html Once you have entered the OSP website, select " Device Registry (SS&D)*. Although you may use the Query Form for locating a specific certificate, it is easier to use the "Index of i

Radioactive Sealed Sources and Devices by Manufacturer." We are in the process of revising g

the SS&D area at our website to include a download index that will provide current information about active and inactive certificates.

p D4 @

mg eyg$ CON NNM!

6F44 W 9901220250 990105 PDR STPRO E

Kenneth W. Wangler 2

JAN - 5 3993

- Additionally, if you have specific technical questions about an individual SS&D registry certificate, we request that you either:

1.

Cc,ntact the Agreement or non-Agreement State for certificates they have issued, or 2.

Contact the following individual for certificates issued by the NRC:

Mr. Steven L. Baggett, Section Leader Sealed Source Safety Section Office of Nuclear Materials Safety and Safeguards U. S. Nuclear Regulatory Commission Mail stop T-8F5 Washington, DC 20555 E-mail address: SLB@NRC. GOV We believe the quality of SS&D certificates issued by the States will continue to improve as more of their staff utilizes the standard guidance for evaluation and issuance of SS&D registry certificates. We appreciate your bringing these items to our attention. Please let me know if you experience any further problems in accessing SS&D information.

Sincerely, t)

/ ww Paul H. Lohaus, Deputy Director Office of State Programs

--j

,. i;

+

JAN - 5 as Kenneth W. Wangler '

2 Additionally, if you have specific technical questions about an individual SS&D registry certificate, we request that you either:;

-1i Contact the Agreement or non'-Agreement _ State for certificates they have issued, or-Contact the followine ' ndividual for certificates issued by the NRC:

i 2.

Mr. Steven ' i Baggett, Section Leader Sealed Source Safety Section Office of Nucioar Materials Safety and Safeguards U. S, Nuclear Regulatory Commission Mail stop T-8F5 Washington, DC 20555' E-mail address: SLB@NRC GOV We believe the quality of SS&D certificates issued by the States will continue to improve as more of their staff utilizes the standard guidance for evaluation and issuance of SS&D registry certificates We appreciate your bringing these items to our attent;on. Please let me know if you experience any further problems in accessing SS&D information.

Sincerely, OriginalSignedy PAUL H.LOHAUu Paul H. Lohaus, Deputy Director Office of State Programs Distnbution*

DlR RF (7S296)

DCD (SP03)

SDroggitis

- PDR (YES./, NO_)

' North Dakota File

- DOCUMENT NAME: G:\\ LAB {\\7S296

+,..: -

i c.co - - -,.v.4

,v. =

OFFICE -

OSP j

-l NMSS l

O$ >@/

OSP:Eff 4 ]'

l NAME-LBolling:gdffL -

SLBaggett PHLonah'A RLBangad N o DATE 12V/97-12/23/97

• 12/l l/97 4 bf95 1

OSP FILE CODE: SP-AG,

L t

.x

,.l r

r

, _ +

.I 1

..,___,c

Kenneth W. Wangler 2

Additionally, if you have specific technical questions about an individual SS&D registry certificate, we request that you either:

1.

Contact the Agreement or non-Agreement State for certificates they have issued, or 2.

Contact the following individual for certificates issued by the NRC:

Mr. Steven L. Baggett, Section Leader Sealed Source Safety Section Office of Nuclear Materials Safety and Safeguards U. S. Nuclear Regulatory Commission Mail stop T-8F5 Washington, DC 20555 E-mail addrew: SLB@NRC. GOV We believe the quality of SS&D certificates issued by the States will continue to improve as more of their staff utilizes the standard guidance for evaluation and issuance of SS&D registry certificates. We appreciate your bringing these items to our attention. Please let ms know if you experience any further problems in accessing SS&D information.

Sincerely, Paul H. Lohaus, Deputy Director Office of State Programs Qistribution:

DIR RF (7S296)

DCD (SP03)

SDroggitis PDR (YES_/, NO_)

North Dakota File k * #*

• Tu DOCUMENT NAME: G:\\ LAB \\7S296 73 recohre a cop > of thee document. Ind6cate in the box: "C" = Copy without attactynnnvenclosure "E!'" = cop r witn attachment / enclosure "sc e No copy OFFICE OSP j NMSS lC OqP:pp/

OSP:D l

NAME LBolling:gdff b SLBaggett sD PHLo6aMA RLBangart DATE 12ff/ /97 12/" /97 12// J /97

//97 OSP FILE CODE: SP-AG-22

GNV c

g.. pO

[

l i !

l EXECUTIVE TASK MANAGEMENT SYSTEM

~~~~. --. -- ---------- ~~~~~~

<<< PRINT SCREEN UPDATE FORM >>>

ll l

b l

B TASK # - 7S296 DATE-11/12/97.--

MAIL CTRL. - 1997

---~~~

~~~~~~~~~~

TASK STARTED - 11/12/97 TASK DUE - 12/01/97 TASK COMPLETED -

/

/

.--~~~~~~.

. --~~

--~~~~~~.

TASK DESCRIPTION - LTR. TO P. LOHAUS FROM K. WANGLER REGARDING SS&D

...-~~

CERTIFICATES REQUESTING OFF. - ND REQUESTER - WANGLER WITS -

0 FYP - N

- -- -- --~~

--~~

-~~

PROG.- LAB PERSON -

STAFF LEAD - LAB PROG. AREA -

-~ --

PROJECT STATUS -

OSP DUE DATE:

12/01/97 PLANNED ACC.

N LEVEL CODE -

1 J. Ju8 k J1S

1. /sy/77 I'7'I A 0 (bal' cmgb c 1 (bf p1 N[b(,.J"l'1 y,4

}{$b ; i0'" M1 f p-is a

y

/Lch

[ gv^d"4b, iu o(w.J.CCy c(y st o

S y

,. p

.g+

r a

)

N a

wt ?p

,6 v

p

.. e 3" j

i

'V ysi

(SP 09h 2LP D

PHb NORTH DAKOTA gg g

DEPARTMENT OF HEALTH gg 9

3 H na ENVIRONMENTAL HEALTH SECTION 1200 Missouri Avenue P.O. Box 5520 Bismarck, North Dakota 58506-5520 November 4, 1997 Fax #701328 5200 O

Mr. Paul H. Lohaus me Deputy Director O

Office of State Programs ga U.S. Nuclear Regulatory Commission tn Washington, DC 20555-0001

$7 7

Dear Mr. Lohaus:

g Since Mr. Lloyd Bolling stopped processing Sealed source and Device (SS&D) certificates in 1996, it has been become increasingly difficult to maintain the SS&D files at the state level.

I am unaware if other states are experiencing similar difficulties.

I had intended to bring this issue up at the recent Organization of Agreement States Meeting; however, was unable to find an opportune time to discuss it during the meeting.

Therefore, I have decided to bring this to your attention for you to act on as you wish.

As you know, the maintenance of SS&D files at the state level is important for prompt and accurate assessment of radiological devices during a license application review.

Since Mr. Bolling stopped putting together the SS&D update packets, a number of problems-have occurred which complicate the updating of our files.

Some specific examples are listed below:

1.

Certificates not in numerical order (this is a time consuming issue) 2.

PA-458-D-103-S instructions were to remove the active copy and replace with inactive status copy; however, this had been done previously.

3.

Instructions to add the following certificates to file without removing any and often there are identical certificates already on file, rather than it being a new addition 4.

Sometimes 2 copies are sent with different dates in the same batch and the information is the same.

This requires a detailed review to determine if they are for the same source / device before one copy can be discarded Enytronmental Healm Section Enwonmental Municipal Waste Water and Enforcement Engineering Facmties Management ouakty 701 328 5150 701 328-5188 701 328 5211 701 328-5166 701 328 5210 97//?wgce zpp s$$1

~ " ~

1

~

Mr. Paul H. Lohaui 2

November 4, 1,37 15.

TN-0799-D-101-B and CA-03 84-D-115-S stated ~ that - the copy was

• Amended in its Entirety 12/30/96";

however, we -did not' previously have them on file.

.NR-0340-D-101-G indicated ' Amended in its Entirety 1/22/97."-It 6,.

.was missing pages 1 and 2.

7.

.NR-0242-D-101-S indicated

" Transferred to Inactive Status".

Pages were missing.

8.

LCA-0406-S-179-S New Copy Issusd Am. 12/15/95, already had'the same dated copy on file.

9.

CA-0406-S-179-S; Duplicate copies were.sent.

10.

NRC Memo dated 12/30/96; Certificates NR-109-D-121-B & NR-109-D-122-B

• amended attachment," dated 9/13/96 were not included in package; neither was NR-355-D-105-E

• Amended in its Entirety."

11.

On a number of occasions,. certificates were listed but not received by us.

A call was placed to the individual who sent the memorandum.

Thus far-we have not bt cSle :o get in contact with these-individuals and have not r id any response to the mensages that were left.

These are only examples of the problems we have faced with processing SS&D updates.

As you can imagine, this is not only time' consuming and burdensome for the staff, but it also lends itself to questions on the accuracy of our SS&D files.

We would appreciate you looking into this matter and making any appropriate changes to the process to improve the situation.

If you have any questions on any_of these issued, I would be happy to discuss them with you.

. Sincerely,

'Ir Kenneth W. Wangler Manager Radiation. Control Program

~ Div. of Environmental Engineering KWWigsh-

[.

-s e