ML20198G866

Forwards Minutes of Nrc/Doe Licensing Support Sys Interagency Coordination Committee 860220 Meeting

ML20198G866
Person / Time
Issue date:	03/17/1986
From:	Altomare P NRC OFFICE OF NUCLEAR MATERIAL SAFETY & SAFEGUARDS (NMSS)
To:	NRC OFFICE OF NUCLEAR MATERIAL SAFETY & SAFEGUARDS (NMSS)
References
REF-WM-1 NUDOCS 8605290815
Download: ML20198G866 (3)

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h, W :s/f JGreeves NMSS:r/f J0 Bunting PPS: r/f MKnapp Originator HMiller

.YO3 PAltomare MJBell P W /G/07 :9 : : e ' P_t MKearney REBrowning DMattson JSurmeier LHigginbotham NOTE T0: File FROM: Phil Altomare, Section Leader Program Planning Section l

SUBJECT:

NRC/ DOE LICENSING SUPPORT SYSTEM INTERAGENCY ,

C00RDINATICN COMMITTE MEETING FEBRUARY 20, 1986.

Attached are the minutes of the subject meeting (including handwritten minutes signed at the conclusion of the freeting)  ;

hfd .

Phil Altomare, Section Leader Program Planning Section

Enclosure:

As stated cc: W Olmstead,. ELD C Camerone, ELD REBrowing, WM J0 Bunting, WMPC J Linehan, WMRP N Still, WMPC WM Re *rd Fila WM Project I ~

Docket No.

POR #

Distribution:

Iiieturn to YC,1,623 SS) .

0FC :WMPC  ;"[ : :  :  :  :  :  :

_____._____)______.____________.____________.___.__..__..____._ ,

NAME :PA1tomare:cs g 52 g g_

860317  :

DATE :86/03//7  :  :  : PDR,  :  :

4 g_

Distribution:

A. Bender, NRC/DWM M. J. Wise, SAIC/McLean D. Tousley, Harmon & Weiss M. Collins, NRC/ADM E. Shelburne, NRC/SECY M. McAvey, Weston O. Thompson, DOE /RW-24 J. Wittman, Utah N. till, NRC/DWM

. Altomare, NRC/DWM W. Olmstead, NRC/OELD K. Kalman, NRC/DWM

, B. Cerny, DOE /OSTI C. Cameron, DOE /OELD R. August, DOE /RW-22 L. Olson, BWIP G. Higgins, BWIP D. Vieth, NNWSI T. Tinsley, SAIC/ Nevada S. Mann, CRP M. Bender, CRP J. Neff, SRP A. Avel, SRP S. Echols, DOE /GC-11 R. Ross, DOE /MA-252.3 State and Indian Tribe Contacts (35 copies)

. _ . . . . , _ _ _ _ . - . . - , _ . , . -- ,- - .-- - , - . . - . . . - - - - - - . - ~ - . . - . . - - -r -- - -r----- -

P 144,""'

United States Government Department of Energy 1 memorandum  :

DATE: March 7, 1986 REf%Y TO AUN OF: RW-24 sus;EcT:

Minutes of February 20, 1986 Meeting of the DOE /NRC Licensing Support System Interagency coordinating Committee  ;

Ta Distribution The attachment to this memorandum are the minutes of the first meeting of the DOE /NRC Licensing Support System (LSS) Interagency Coordinating Committee (ICC). These minutes are being provided for your information.

Unlike the future meetings of the LSS ICC, where the topics of discussion will involve specific areas of LSS design and implementation, the primary topic of the first meeting was the charter of the LSS ICC. A draft of the charter was developed during the meeting and is now undergoing further review within both DOE and NRC. A copy of the draft charter is included with the minutes.

The next meeting of the LSS ICC is currently tentatively scheduled for April 3, 1986. If you have any questions concerning the LSS or the LSS ICC, I can be reached on 202-252-5625.

C. R. Head, Acting Leader Licensing Team Office of Geologic Repositories Attachments:

1. Minutes of the DOE /NRC Licensing Support System Interagency Coordinating Committee, 20 February 1986

2. NRC handout titled " Division of Waste Management Pilot Project"

3. Draft Charter titled "High-Level Radioactive Waste Repository Licensing Support System Interagency Coordinating Committee" I

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f Minutes of the DOE /NRC Licensing Support System Interagency Coordinating Committee 20 February 1986 The meeting started with a presentation by Charles Head on the status of DOE's efforts to develop a Licensing Support System (LSS). This was an oral presentation. NRC followed with a presentation by Phil Altomare and Avi Bender on the status of NRC's pilot project. The handout for this presentation is attached.

There was extensive discussion of the DOE and NRC presentations by i

the meeting attendees, including participation by the State and Indian Tribe representatives present.

Following the presentations, the meeting reviewed proposed draft charters for the LSS Interagency Coordinating Committee (ICC) that had been prepared by NRC and DOE. Following discussion of =

the drafts, a consolidated draft was developed for further -

consideration by DOE and NRC. During development of the consoli  :

dated draft, the following major consideration was identified, r

~

DOE and NRC had contemplated having State and Indian Tribe membership in the LSS ICC. It was noted that such an arrange-ment would require the LSS ICC to be conducted in accordance with the Federal Advisory Committee Act. This would present problems relative to both selecting a workable number of formal committee members from the States and Indian Tribes, and in complying with the stringent administrative requirements for Federal Advisory Committees. The State and Indian Tribe attendees at the meeting expressed concerns with the concept of selecting a single individual to represent each group. To avoid this situation, the consensus of the meeting was that only DOE and NRC should be formal members, with State and Indian Tribe participation encouraged and actively sought.

At the conclusion of the meeting, it was agreed to tentatively schedule the next meeting of the Group for April 3, 1986. .The topics to be discussed are as follows:

1. Requirements for document capture.

2. LSS requirements definition.

O 4

i C. R. Head, DOE /RW-24 6%< xk-Phil Altomare,  %+c NRC DWM i

2/20/86 '

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I Meeting of the DOE /NRC Licensing Support System Interagency Coordinating Committee 20 February 1986 Name Organization Phone #

Charles Head DOE /RW-24 252-5625 Avi Bender NRC/DWM 427-4483 M.J. Wise SAIC/McLean 827-4955 Dean Tousley Harmon & Weiss /Yakimas 328-3500 Michael Collins NRC/ADM 492-4955 '

Elizabeth Shelburne NRC/SECY 634-3273

• Mike McAvey Weston Owen Thompson DOE / Licensing 963-5242 7 252-4959 -

Jack Wittman Utah (801) 538-5545 '

Nancy Still NRC/DWM 427-4664 Phil Altomare Bill Olmstead NRC/DWM (301) 427-4677 Ken Kalman NRC/OELD (301) 492-7203 Barbara Cerny NRC/DWM (301) 427-4071 Chip Cameron DOE /OSTI (615) 576-1196 NRC/OELD (301) 492-8689 Dick August DOE /RW-22 252-9754 l

. _ _ _ _ . . - - , . _ _ . - , ~ - - - , _ . _ , _ , . , = . . . _ . . _ _ - .-- - , - - . - - , _ ,

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• 9 DIVISION OF WASTE MANAGEMENT PILOT PROJECT FEBRUARY 1986 I,

PHIUP ALTOMARE- SECTION LEADER j AVI SENDER- PROJECT MANAGER i

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PILOT PROJECT GOAL i

i l ACHIEVE COMMISSION'S 3 YEAR LICENSE REVIEW REQUIREMENTS I - IDENTIFY, TRACK AND DOCUMENT RESOLUT10N OF OPEN ITEMS

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- FACIUTATE ACCESS TO UCENSING INFORMATION

- - m m cu p oucy

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PILOT PROJECT OBJECTIVES i

I l DEMONSTRATE AND IMPLEMENT AN OPEN ITEM

TRACKING SYSTEM

- DEMONSTRATE CONCEPT WITH NNWSI OPEN ITEMS

- lMPLEMENTATION WILL INVOLVE ALL SITES

) OBTAIN HANDS-ON EXPERIENCE TO BETTER DEFINE FULL SCALE SYSTEM IMPLEMENTATION

- NRC HLW LICENSING INFORMATION MANAGEMENT SYSTEM j - OPEN ITEM TACKING SYSTEM l - INPUT TO DOE ON OUR REQUIREMENTS i

i DEVELOP HLW RECORD MANAGEMENT PROCEDURES

- LEGAL ASPECTS (DISCOVERY, FolA. EXEMPTIONS..)

! - STAFF RESPONSIBILITIES 1

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s RECENT ACCOMPLISHMENTS l

PILOT PROJECT EQUIPMENT INSTALLED AND OPERATIONAL ~

l LICENSING INFORMATION MANAGEMENT SYSTEM OPERATIONAL

! - DATABASE BEING CREATED ~

- UMITED SIZE BUT ANTICIPATE PRACTICAL USAGE i

! OPEN ITEM TRACK!NG SYSTEM -

~

- PROTOTYPE PREPARED ON IBM PC I

- OPEN ITEMS FOR WASTE PACKAGE / GEOPHYSICS DRAFTED i d 4

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WHAT REMAINS TO BE ACCOMPLISHED i

BUILD THE NRC DATABASE

- ELECTRONIC CONVERSION OF TEXT TO DIGITIZED FORMAT

- ESTABLISH PROCEDURES i

IDENTIFY OPEN ITEMS FOR ALL SITES 4

i CONDUCT DEMONSTRATION AND EVALUATION

- SEARCH AND RETRIEVAL CAPABILITIES PERSONNEL REQUIREMENTS APPLICABILITY OF NEW EVOLVING TECHNOLOGIES i

, a DOCUMENT CAPTURE PROCESS INCOMlNG ,

OCR F1LE COPY

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[ELECTRONik FILE - -

CODING '

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RECORDS /

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ARCHIVE i WITH IMAGES LIMS PILOT PROJECT BRIEFING 5/11/15

IBM 5520 3865 3865 IBM 3274 (41C)

Woed Processing - Model 2 Model 2 - Central Controller System Model 51 Modem Modem (32 ports) 3279 gg g 14 '

Station 15)

IBM 5253 '

Display Station '9000 boud) y g (3270 emulation) 3287 M g33 Printer Printer 1 f Host BM XT OPEN Computer I7I i

IBM information Network I

Computer Time Sharing Services MR gg, IPHOFS, AS. STAIRS) l Timesharing Equipment Configuration

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GEOLOGY /GE0 PHYSICS 03 REPORT DATE: 85/12/13 OPEN ITEM SYSTEM REPORT GE0 LOGY / GEOPHYSICS OPEN ITEM: The possible consequences of fault rupture within a few tens of meters of the underground facility at Yucca Mountain.

l: NIT::AL W TFICATION: DEA comments: 3-10, 6-92 BACKGROUND: Several faults are projected to pass through, or very near, the proposed repository beneath Yucca Mountain. DOE assumes these faults to be inactive and, thus, does not consider the consequences of rupture on them. The validity of this assumption has not been adequately demonstrated (see Open Item #2). Should rupture occur on any of these faults, t very high accelerations, albeit of short duration, could be '

experienced within the repository. These accelerations need to be considered in~ terms of their possible effects on isolation and confinement capabilities of a repository at Yucca Mountain.

KEY tRNIDS: fault rupture, underground facility STATUS: (11/7/85) Raised as a concern during the DOE /NRC Tuff ES Design Meeting, Aug 27-28, 1985. "No NRC or DOE activity ongoing."

NILESTONES: To be discussed at DOE /NRC Generic Seismo-Tectonic Meeting, Dec 3-4, 1985 relevant to section IIIA and IV of DOE Rationale for Seismo/ Tectonic Investigations.

REF5RENCES: U.S. Geological Survey, compiled by 1984. "A Summary of Geologic Studies through January 1983, of a Potential High-Level Radioactive Waste Repository Site at Yucca Mountain, Southern Nye County, Nevada," USGS OFR 84-792, Open-File Report, U.S. Geological Survey, Menlo Park, Calif.

(#\

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Megar, A., R.W.E. Green and S.M. Spottiswoode, 1981.

" Strong Ground Motion of Mine Tremors: Some Implications for Near-source Ground Motion Parameters,"

Bull. Seis. Soc. Amer., v.71, pp. 295-319 DEA Comments; DOE Rationale for Seismo-Tectonic Investigations PREPARED BY: M. Blackford/WMGT .- SITE: NNWSI RP PROJECT OFFICER: K. Stablein/WMRP REGULATION: 10 CFR 60 $ 60.122(c)(13)-

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. \1 h DRAFT Charter High-Level Radioactive Waste Repository Licensing Support System Interagency Coordinating Committee A.- PURPOSE The objective of the Licensing Support System (LSS) is to make all documents and other information pertinent to repository licensing available as far as practicable before subnittal of ,

the license application, thus. reducing the need to rely on -

discovery, process.

and shortening the time required for the hearing The objective of the Interagency Coordinating Committee (ICC) +

is to provide guidance to the DOE in the development and imple-mentation of an LSS that will minimize the time necessary for discovery and facilitate timely completion of the licensing hearing. DOE is the decision authority, and the charter of the ICC does not diminish this authority. <

The ICC shall review reports and other information provided by DOE, NRC, State, and Indian Tribe members and recommend system requirements, the nature and scope of an automated document management system to support licensing of high-level radioactive waste (HLW) repositories. The committee will consider and make recommendations concerning:

1) System performance requirements

2) Roles and responsibilities of contributors and users ,

3) Uniform record management procedures

4) System design and operation plans

5) Progress and system implementation ,

6) Other LSS related topics as may be requested by the DOE ,

or other members and agreed to by the Committee The ICC will, in particular, give early attention to the following:

1) Definition of requirements to meet the needs of users

2) Identification of information that must be included in the system

3) Establishment of a common vocabulary and taxonomy to -

index/ classify present documents for reliable storage, search, and retrieval i 1

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DRAFT

4) Establishment of standard formats to capture documents in electronic form where possible, for later transfer to

, the LSS Annually, the ICC will review the function it is performing and determine whether it should continue to exist.

B. Roles and Responsibilities DOE will have responsibility for designing and implementing the LSS, incorporating on-line, full text storage and retrieval techniques. NRC will continue to operate its pilot project to demonstrate system capabilities within its budget constraints and through the committee will participate in defining the requirements and operating procedures to support the NRC's licensing review and hearing.

The ICC shall commit to providing recommendations in a timely manner and shall establish work plans and schedules to complete their task.

C. Interagency Coordinating Committee Membership The NRC and DOE will have management membership and, as appropriate., legal or technical staff membership. A DOE representative will act as chairman.

State and Indian Tribe attendance and participation in Committee meetings will be encouraged. It is also encouraged that the States and Indian Tribes arrange for continuity in their participants at the meetings.

D. Meetings Meetings will be held on an approximate quarterly schedule in the Washington, DC area or as determined necessary by the Committee members.

ICC meetingc will be open to the public, and all attendees will be efforded the opportunity to express their views. Corre-spondence received by the Committee Chairman or members will be entered into the meeting minutes if so requested. DOE will have the responsibility to maintain Committee records and eventually enter them into the LCS.

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Oy RAFT Agendas will be prepared and information to be discussed at the meetings distributed to Committee Members, States and Indian Tribes at least two weeks prior to the meetings.

E. Meeting Minutes and Reports Meeting minutes will be prepared and signed prior to the end of the ICC meetings. The chairman shall have responsibility for distributing meeting minutes to the members and State and Indian Tribe representatives.

Committee reports as required will be published and distributed by DOE.

for NRC for DOE Date: Date:

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PC Code: LSSCC i i

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. Charter High-Level Radioactive Waste Repository Licensing Support System Interagency Coordinating Committee A.- PURPOSE The objective of the Licensing Support System (LSS) is to make all documents and other information pertinent to repository licensing available as far as practicable before submittal of the license application, thus reducing the need to rely on discovery, and shortening the time required for the hearing process.

The objective of the Interagency Coordinating Committee (ICC) is to provide guidance to the DOE in the development and imple-mentation of an LSS that will minimize the time necessary for discovery and facilitate timely completion of the licensing hearing. DOE is the decision authority, and the charter of

• the ICC does not diminish this authority. _

7 The ICC shall review reports and other information provided

~

E by DOE, NRC, State, and Indian Tribe members and recommend system requirements, the nature and scope of an automated document management system to support licensing of high-level radioactive vaste (HLW) repositories. The committee will consider and make recommendations concerning:

1) System performance requirements

2) Roles and responsibilities of contributors and users

3) Uniform record management procedures

4) System design and operation plans

5) progress and system implementation

6) other LSS related topics as may be requested by the DOE or other members and agreed to by the committee The ICC will, in particular, give early attention to the following:

1) Definition of requirements to meet the needs of users

2) Identification of information that must be included in the system ,

3) Establishment of a common vocabulary and taxonomy to index/ classify present documents for reliable storage, search, and retrieval ,

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4) Establishment of standard formats to capture documents in electronic form where possible, for later transfer to

. the ISS Annually, the ICC will review the function it is performing and determine whether it should continue to exist.

B. Roles and Responsibilities 4

DOE will have responsibility for designing and implementing -

the LSS, incorporating on-line, full text storage and retrieval techniques. NRC will continue to operate its pilot project to i

i demonstrate system capabilities within its budget constraints and through the committee will participate in defining the requirements and operating procedures to support the NRC's licensing review and hearing.

The ICC shall commit to providing recommendations in a timely 7 manner and shall establish work plans and schedules to complete :-

their task. '

C. Interagency coordinating Committee Membership i

The NRC and DOE will have management membership and, as appropriate, legal or technical staff membership. A DOE representative will act as chairman.

State and Indian Tribe attendance and participation in Committee meetings will be encouraged. It is also encouraged that the States and Indian Tribes arrange for continuity in their j participants at the meetings.

< D. Meetings Maetings will be held on an approximate quarterly schedule in the Washington, DC area or as determined necessary by the Committee members.

ICC meetings will be open to the public, and all attendees.

will be afforded the opportunity to express their views. Corre- l

{ spondence received by the Committee Chairman or members will be  ;

entered into the meeting minutes if so requested. DOE will have  ;

the responsibility to maintain Committee records and eventually

enter them into the LSS.

i

Agendas will be prepared and information to be discussed at the meetings distributed to Committee Members, States and Indian Tribes at least two weeks prior to the meetings.

E. Meeting Minutes and Reports Meeting minutes will be prepared and signed prior to the end of the ICC meetings. The chairman shall have responsibility for distributing meeting minutes to the members and State and Indian Tribe representatives.

Committee reports as required will be published and distributed by DOE.

L k

E for NRC for DOE Date: Date:

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PC Code: LSSCC l

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Charter High-Level Radioactive Waste Repository -

Licensing Support System Coordinating Committee

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dader Sect %n _W(4)(2} ef the WPA, 'Sc NF equir" to if e a ' al decit ion ap) ovin or di pprov g iss nce of a onstru ion au riza ion or

he hl h-leve wast repos ory n later han thre ears ter th date Lubmit of th DOE cense pplic ion. owever, e NRC uld ex d th a deadline other mont for ause. The D 's Missi Plan oposes \

red e the ree-ye stat ory hedule to 27 onths.

C ne of e most ignifi nt co ibutors to e len h of th licens review s has been e time ssocia d with he s ding, eceiv g, and ndling f i n) matio and dat This s true both r doc ted c respond ce bet en rece rs an applica s, and or discovery int (rogat les and ervice%f cocume s duri adjudi tion, w etrieva rrent and m {l could ubstant lly re ce chn ogy 2 elec onic st age, e ti neede for in \

pkcessing. Furthh more, e getronic rocess g wo ld e inate ome of(mation te timb-consumi steps eeded to log an ocket cor j t is n cessary reduce the nee to rely n the scov pr cess, a time e nsumin service docume ts, if t e Comm sion is o re its ecisi ut in the llotted meframe Hence, the in rmation nd da a supporting DOE licat n should e made vailable to all nterest Applic ion is ubmitted nd form 1 NRC r few be ns. parbsbefrethk and NR have c cluded t t a jo t effor is reg { red to evelop co n lice ing do ment m agement ystem to ccompi gh a thtge year oY shorh

'licens g hear g for high-lev'el radica tive was repos tory asgRandate by

. Nuc ar Wate Policy ct of 19 . This system, ferre to as th

.i sing upport stem S) woul used DOE, g,thestates, dian r aa_ ties +a the rapos, - }-

, ~ L*PCS 6 rylirens.ing hear As F&R 45 PR6GTA _ing ChblD S 4 CI4/T T 4lOF The oojective of the LSS is to make all d n ormation ments and othe pertinent to repository licensing available weM beforefthe license application n a d;.;;4,' thus reducing the need to rely on discovery and shortening the time required for the hearing process.

f f//MLV OdlllPL67/dA) O@ N6 The objective of the Coordinating Comm s to provide guidance to the DOE in the development and implementation f an LSS that will minimize the time necessary for discovery and facilitat 'e- th rt: y r :r certen licensing hearing. DOE is the decision authority, and the charter of the Coordinating Committee does not diminish this authority.

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l CHARTER HLRW REP LSS COMMITTEE The Coordinating Committee shall review reports and other information provided by DOE, NRC, state, and Indian tribe members and recommend system requirements, the nature and scope of an automated document management system to support licensing of high-level radioactive waste (HLW) repositories. The committee will consider and make recommendations concerning:

1) System performance requirements

2) Roles and responsibilities of contributors and users

3) Uniform record management procedures

4) System design and operation plans

5) Progress and system implementation

6) Other LSS related topics as may be requested by the DOE or other members and agreed to by the Committee The Committee will, in particular, give early attention to the following:

1) Definition of requirements to meet the needs of users

2) Identification of information that must be included in the system

3) Establishment of a common vocabulary and taxonomy to index/ classify present documents for reliable storage, search, and retrieval

4) Establishment of standard formats to capture documents in electronic form where possible for later transfer to the LSS 0 0NL%Ihe Committee will uletc.) eKm stME ferFavp one yar .GTIOD j QQ Fgtpob>]jgg g g g . . ww . ng .... . . . cmeettng-veTetmvJS b> INT //EC /T S/JuulD G3DTWM6 To EWIST.

C. Roles and Responsibilities DOE will have responsibility for designing and implementing the LSS, incorporating on-line, full text storage and retrieval techniques. NRC will continue to operate its pilot project to demonstrate system capabilities within its budget constraints and through the committee will participate'in defining the requirements and operating procedures to support the NRC's licensing review and hearing. [ Stet;- r d Indien tribe x ;ber: will have responsibility te inf:rm en::rned state: :nd Indian-wibes-efhEemmi44ee4-ectivities ead -

rc r nadetiens and Lv ensure sei, a.ir re:p=tiv: c':;;; r: brnght t; the

.. . . u . s.. u, , ~- m ,.. ~..... 7 The Committee shall commit to providing recommendations in a timely manner and shall establish work plans and schedules to complete their task, D.

meg g lPy g (ppgD#tNy Coordinating Committee Membership [MDFLQGAL0c g DICAL STAFQ H)C(d w;U%6MPJ)T n :5 te-th; R..-ittu th:t r ;-

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Committee meetings will be open to the public, and all attendees will be afforded the opportunity to express their views. Correspondence received by the Committee Chairman or members will be entered into the re::rd if so requested. DOE will have responsibility to maintain Commi". tee records and eventually enter them into the LSS.

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Charter High-Level Radioactive Waste Repository Licensing Support System Coordinating Committee A. Background Under Section 114(d)(2) of the NWPA, the NRC is required to issue a final decision approving or disapproving issuance of a construction authorization for the high-level waste repository no later than three years after the date of submittal of the DOE license application. However, the NRC could extend this deadline another 12 months for cause. The DOE's Mission Plan proposes to reduce the three year statutory schedule to 27 months.

One of the most significant contributors to the length of the licensing review has been the time associated with the sending, receiving, and handling of information and data. This is true both for docketed correspondence between receivers and applicants, and for discovery by interrogatories and service of documents during adjudication. Current technology for electronic storage, retrieval, and mail could substantially reduce the time needed for information processing. Furthermore, electronic processing would eliminate some of the time-consuming steps needed to log and docket records.

It is necessary to reduce the need to rely on the discovery process, and time consuming service of documents, if the Commission is to reach its decision within the allotted timeframe. Hence, the information and data supporting a DOE application should be made available to all interested parties before the application is submitted and formal NRC review begins.

DOE and NRC have concluded that a joint effort is required to develop a common licensing document management system to accomplish a three year or shorter licensing hearing for a high-level radioactive waste repository as mandated by the Nuclear Water Policy Act of 1982. This system, referred to as the Licensing Support System (LSS) would be used by DOE, NRC, the states, Indian i tribes, and other parties to the repository licensing hearings. I The objective of the LSS is to make all documents and other information pertinent to repository licensing available well before the license application is submitted, thus reducing the need to rely on discovery and shortening the time required for the hearing process. i B. Charter The objective of the Coordinating Committee is to provide guidance to the DOE in the development and implementation of an LSS that will minimize the time necessary for discovery and facilitate a three year or shorter licensing hearing. DOE is the decision authority, and the charter of the Coordinating '

Committee does not diminish this authority.

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l CHARTER HLRW REP LSS COMMITTEE l The Coordinating Committee shall review reports and other information provided by DOE, NRC, state, and Indian tribe members and recommend system requirements, the nature and scope of an automated document management system to support licensing of high-level radioactive waste (HLW) repositories. The committee will consider and make recommendations concerning:

1) System performance requirements  ;

2) Roles and responsibilities of contributors and users

3) Uniform record management procedures ,

4) System design and operation plans

5) Progress and system implementation

6) Other LSS related topics as may be requested by the DOE or other members and agreed to by the Committ'a The Committee will, in particular, give early attention to the following:

1) Definition of requirements to meet the needs of users

2) Identification of information that must be included in the system

3) Establishment of a common vocabulary and taxonomy to index/ classify present documents for reliable storage, search, and retrieval

4) Establishment of standard formats to capture documents in electronic form where possible for later transfer to the LSS The Committee will exist for one year following the first meeting.

C. Roles and Responsibilities DOE will have responsibility for designing and implementing the LSS, incorporating on-line, full text storage and retrieval techniques. NRC will continue to operate its pilot project to demonstrate system capabilities within its budget constraints and through the committee will participate in defining the requirements and operating procedures to support the NRC's licensing review and hearing. State and Indian tribe members will have responsibility to inform concerned states and Indian tribes of the Committee's activities and -

recommendations and to ensure that their respective views are brought to the attention of the Committee.

The Committee shall commit to providing recommendations in a timely manner and shall establish work plans and schedules to complete their task.

D. Coordinating Committee Membership The NRC and DOE will have two representations each to the Committee that are first line supervisors and staff responsible for information management system development and operation. Membership will also include a state and an Indian tribe representative.

Members are responsible for their individual cost during participation in Committee activities.

2

CHARTER HLRW REP LSS COMMITTEE A DOE representative will act as chairr:an or chairmanship may rotate among members if approved by a majority of the members.

E. Meetings Meetings will be held on an approximate quarterly schedule in the Washington, DC area or as determined necessary by the Committee members.

Committee meetings will be open to the public, and all attendees will be afforded the opportunity to express their views. Correspondence received by the Committee Chairman or members will be entered into the record if so requested. DOE will have responsibility to maintain Committee records and eventually enter them into the LSS.

F. Reports The chairman shall have responsibility for preparing meeting minutes and distributing them to the members within one week of the meeting. Approval, comments, or dissenting views for incorporation in the minutes will be provided to the chairman within one week and final meeting minutes distributed within four weeks.

Committee reports will be published and distributed by DOE.

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Geologic Repository Licensing Support System

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k"/I' Interagency coordinating Group Charter 19 February 1986

Purpose:

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! The Licensing Support System (LSS) Interagency Coordinating Group (ICG) has been established by the Department of Energy and the staff of the Nuclear Regulatory Commission as a means of allowing 4 the development and operation of an LSS that is acceptable to all i user organizations. The purposes of the ICG specifically include i the following:

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l. During LSS Design and Implementation - To monitor the development of the LSS design and implementation of the system to ensure that the system that is developed will

fulfill the needs of the users relative to supporting licensing of one or more geologic repositories.

2. During LSS Operation - To monitor operation of the system to l ensure that the system is operated in a manner that allows '

l it to fulfill its function in facilitating licensing of

geologic repositories, including monitoring of the manner in which all users of the system support operation of the system by providing information to be stored in the system.

j Membership:

i Initially, membership in the LSS ICG will consist of j representatives of DOE and NRC. The DOE representative will chair the ICG. The DOE and NRC representatives will be the first

{ line supervisors in each organization who are responsible for system development and operation. The next level of supervision within DOE and NRC will be Ad Hoc members. The States and Indian '

Tribes, acting together, will also be invited to designate one j State representative and one Indian Tribe representative.

j Mode of Operation:

4 j 1. Frequency of Meetings - At least one or two public meetings

.will be held each year to discuss the LSS' status and plans.

Other working meetings will be called on an as needed basis to discuss specific documents or issues.

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2. LSS Operations Management - DOE will be responsible for 4

designing and implementing the LSS, incorporating on-line, Full text storage and retrieval techniques.

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3. Oversight of DOE Activities - As design and implementation of the LSS progresses, DOE or DOE's contractors will develop LSS documentation such as concept descriptions, designs, operating procedures, and status reports. DOE will present

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! process and request that they be reviewed and commented upon I by the ICG. DOE will manage the LSS development and

implementation process in such a manner as to satisfy the consensus arrived at by the ICG, in so far as possible

! considering the requirements of DOE and other Federal rules, orders, and regulations.

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&l vf;y TIMES /1 DATA BASE DEFINITION ARTICLE I - STATEMENT OF WORK Statement of Work A. Background and Objectives

1. Introduction This contract provides for TIMS/1 Data Base Definition phases of the overall TIMS/1 Project. The Technical Information Management System (TIMS) is intended to serve as the principal NRC resource for techni-cal infomation collection, storage, retrieval and dissemination.

When fully implemented, it will replace the functions of the present Document Control System (DCS) (operating since 1978) with enhanced capabilities using the latest technology. TIMS will become an integral part of the NRC Corporate Data Network (CDN).

The objectives of this contract phase include:

Detailed definition of the TIMS/1 Header and Text Records.

Definition of the requirements to incorporate these records into an INQUIRE Data Base Management System environment.

Development of the processing dialogue required to create, update and purge the document header and text information.

Documentation of these definitions and procedures in a specification suitable for implementation in subsequent phases.

Tasks . .

1. Introduction The contractor, acting as an independent entity and not as an agent of the U.S. Government, shall provide the facilities, all necessary personnel and services to provide the Nuclear Regulatory Comission (NRC) with detailed reports relating to TIMS/1 Data Base Definitions.

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_ , , . - - - __u, pr _ m m _z a_ _ _m The specific contract tasks will consist of the following functional elements:

Task 1 - TIMS/1 Header and Text Record Definitions Task 2 - Integration Requirements for INQUIRE Environment Task 3 - Dialogue Requirements for Creation, Update and Purge Task 4 - Specifications for Implementation These tasks will be activated and fulfilled under specific Task Orders.

Task 1 - TIMS/1 Header and Text Record Definitions Under Task 1, the contractor shall be responsible for defining each element of the TIMS Header and Text record and how it is to be used. A copy of a proposed TIMS Header and Text record will be provided by NRC. The individual elements must be coordinated with specific requirements of both incoming and NRC-generated documents of various types and be compatible with data elements of the CDN. This coordination will require the contractor to consult with various components of the NRC as coordinated by the NRC Project Officer.

Task 2 - Integration Requirements Under Task 2, the contractor shall investigate the requirements, capabilities and limitations of the INQUIRE DBMS to process the proposed TIMS/1 Header and Text Record as defined in Task 1. The various steps required to accommodate the individual data elements and the overall related Header records shall be defined. Required input equipment and communications shall be defined. Estimates of data rates and overall capacity shall be provided.

Task 3 - Dialogue Requirements for Creation, Update and Purge The contractor shall define a process flow for documents from both internal and external NRC sources and define the points in the flow where the individual data elements are to be created i and edited for the TIMS/1 Header and Text Record. At each such processing point, the contractor shall define the dialogue between the " system" and user necessary to create new records, edit (quality control records), search for individual or sets of records and delete or purge records.

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l Task 4 - Specifications for Implementation Task 4 will consist of a report containing a narrative description of the activities conducted under Tasks 1-3. It will also include a detailed specification of required '

infonnation and activities required to implement the TIMS/1 Header and Text Record into the overall system under an INQUIRE environment.

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