ML20197A644

Ltr Contract:Task Order 1, Technical Assistance for Ukraine Mpc&A Under Ctr Program:Regulatory Assistance Working Group Meeting/Program Plan Development Under Contract NRC-02-98-005

ML20197A644
Person / Time
Issue date:	12/04/1997
From:	Mace M NRC OFFICE OF ADMINISTRATION (ADM)
To:	Colina I SCIENCE & ENGINEERING ASSOCIATES, INC.
References
CON-FIN-J-5224, CON-NRC-02-98-005, CON-NRC-2-98-5 NUDOCS 9712230114
Download: ML20197A644 (5)

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1. [  ; NUGLEAR REGULATORY COMMISSION WASHINGTON. D.C. 20eef4001

\.....}#- DEC 0 3 37 Science and Engineering Associates. Inc. " ' ' '

ATTfh liene R.' Colina Sr. Contract Administrator

'6100 Uptown Blvd. NE. Suite-700

-Albuquerque. NM- 87110 Dear. Ms. Colina 3

Subject:

Task Order No. 1 entitled. " Technical Assistance for Ukraine MPC&A f under the CTR Program: Regulatory Assistance Working Group Meeting / Program Plan Development".under Contract No.-NRC-C'-98-005

-In - accordance with Section G.6(b). of the subject contract, this letter definitizes the subject task order. This effort shall be performed in accordance with the enclosed Statement of Work and the contractor's technical proposai dated November 24, 1997J Task Order No.-1 shall be in effect from December 3. 1997 throuch January 30. 1998. The total (stimated ceiling for this task order is $25.359.00 of which $24.359.00 represents the estimated costs inclusive of FCCM and

$1.000.00 for fixed fee. The amount obligated for this task order is $25.359.00.

The. accounting data for subject task order is as follows: I B&R No.. 5060815000 Job rie No.: J5224 APPN No.- 31X0200 BOC No.: 252A Obligated Amt., $25.351 0J FFS# 5098R011 The following individuals are considered to be essential to the successful ihy, performance of the work hereunder: R. Dube. E. Wonder. D The' contractor agrees that-such personnel shall not be removed from the effort under this task order without compliance with Contract Clause H.2. Key Personnel . {

Your contacts during the course of this task order are:

Technical Matters: Donna Umbel..Prnject Manager

(301).415-7819 .

Mike Warren; Technical Monitor -

(301) 415-8098

_. Cor Ractual Matters: Sharlene McCubbin-Contract Specialist (301) 415-6565 Il!Il Illi lIl.ll Ill 9712230114 971204 1* i==a -

PDR CONTR i NRC-02-98-OO5 PDR i I

NRC-02-98-005 Task Order No. 1 Page 2 of 2 The issuance of this task order does not amend any terms or conditions.of the subject contract. _ ,, , ,

Please indicate your acceptance of this task order by having an of'icial, authorized to bind your organization, execute three copies of this document in the space provided and return two copies to the U.S. Nuclear Regulatory Commission. ATTN: Sharlene McCubbin. Division of Contracts and Property Management. M/S T-7-1-2. Washington. D.C. 20555. You should retain the third copy for your records.

Should you have any questions concerning this letter, please contact Sharlene McCubbin, Contract Specialist. on (301) 415-6565.

Sincerely.

dR ary A Mace. Con /rac ng Officer Contracts Management ranch No. 1 Division of Contracts and Propecty Management Office of Administration

Enclosure:

As stated ACCEPTED: T.O. No. 1 ,

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l'atwh %use lIllii u DATE

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PRCXCT TITLE: ASSISTANCE FOR UKRAINE MPC&A UNDER THE COOPERATIVE-THREAT REDUCTION (CTE) PROGRAMi REGULATORY ASSISTANCE- -^

-WORKING GROUP MEETING / PROGRAM PLAN DEVELOPMENT-JOB CODE: J5224

TASK NUMBERf Task Order 001

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NRC' ISSUING'0FFICE: " 'NHSS' * '- ^ ~ ~ ~ ~

=NRC PROJECT MANAGER: Donna Umoel (301 415-7819).

TECHNICAL MONITOR: Michael Warren (301-415-8098)

1.0 BACKGROUND

Under the aegis of. thtU.S. initiative for nuclear weapons safety, security, and' dismantlement known as the Cooperative Threat Reduction (CTR) Program, the-

.U.S. Department of Energy (DOE) and the U.S. Nuclear Regulatory Commission (NRC) are engaged in establishing bilateral technical assistance programs with Ukraine in the nuclear material safeguards areas of material control and accounting (MC&A) and physical protection. The objective of U.S. assistance is to help Ukraine ~1mprove its capabilities to ef fectively safeguard nuclear material. The assistance will be carried out under a bilateral agreeme.it for cooperation; and is supported by funds authorized by Congress in the Soviet '

Nuclear Threat Reduction Act of 1991 (Nunn-Lugar) and successor legislation such as the Freedom Support Act of 1992.

Regulatory programs for safeguarding nuclear material in the FSU are virtually non existent. The Ministry of Environmental Protection and Nuclear Safety (MEPNS). the Ukrainian regulatory agency is established as an independent authority.for overseeing Ukrainian nuclear safety and safeguards programs.

has acknowledged serious deficiencies in staf fing and technical resources, and has expressed strong interest in U.S. assistance. Effective MC&A and physical

. protection measures are critical to safeguarding strategic nuclear materials

-in support of nonproliferation goals. In the interest of nonproliferation, improvements are needed in national-regulatory oversight to ensure nuclear materials-in-Ukraine are effectively protected.

2.0 GBJECTIVE

. . Assipt.NRC in.the devefoptheht of a 1.ong-range program plan for' gont,inpep .

cooperative ~ efforts between NRC arid Ukraine. -

3.0 -TECHNICALLAND OTHER SPECIAL QUALIFICATIONS REQUIRED Experience with NRC's physical protection practices and, if possible, should be familiar with NRC's MC&A. practices.

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4.01 'tEVEL OF EFFORT'

.It is estimated that this project will take approximately 0.1 FTE to complete.

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5.0 LPIRE00'0FPERf0RNdNE l The period of performance _ for the work specified in this task order will commence approximately one week before the effective date of travel, and will 4

_ continue'_for-approximately six weeks-from that date.

6.0 ' SCOPE OF WORK The contractor shall review NRC prepared materials (e.g.. MEDNS status update.

prior' assistance efforts, draft program plan, etc.) for use in assisting NRC' staff during a working group meeting in Kiev with MEPNS. The contractor shall provide a representative to travel to Ukraine to assist NRC during these discussions. To meet these objectives the P0 shall satisfactorily complete the following:

1) _ Provide a representative (ideally someone with an extensive background in NRC MPC&A practices) to assist NRC during program plan development discussions in Ukraine. NRC will provide the contractor with NRC travel information, and can assist in visa procurement.

2) Review subject material provided by NRC. which will serve as a foundation '

for developing a long range program plan. These materials may be supplemented with additional materials. as appropriate, from the contractor or NRC.

i- 3) Provide support during technical discussions between NRC and MEPNS and document and consolidate.rr9eting notes on a daily basis for team review and

, upcoming meetings. Also, assist the NRC interpreter / translator during the trip in drafting an official protocol documenting regulatory assistance activities for inclusion in a'long range program plan.

4) Upon return to the U.S., the contractor shall draft an official trip report.;with program plan incluaed. which will document all agreed-upon .

> activities and list the mee'ing t participahts. If necessary. NRC will arrange _

.L to trahslate any material provided by Ukraine for inclusion into this final I report. When this report has been completed, it will be forwarded by the l_ . contractor to the NRC.-

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' 7.GL MEETINGS AND TRAVEL' lt.is anticipated that one_ trip by one contractor representative to NRC-u -Headquarters may be r.eggired;to meet.with NRC andLreview prepared materials; This trip _could occur shortly' before the' trip to Kiev to permit the contractor ,

to' provide theiF ccenents on the development a long range regulatory-i

- assistance plan.witn Ukraine. Another trip my occur at the. completion of the~

Kiev trip once the final report is completed,

'A PO representative will. accompany NRC to Kiev, Ukraine to' assist in a regulatory assistance working group meeting scheduled for-December 8-12.- 1997, as described in 6.0 (3) above.

p 8.0 NRC-FURNISHED MATERIAL This is addressed in 6.0 above.

l 9.0 CONTRACTOR-ACOUIRED MATERIAL

-NRC must be notified in writing when acquisition of any capital. FIP, or word-processing equipment is anticipated.

10.0 DELIVERABLE PRODUCTS / SCHEDULE The contractor may provide comments. If any, on NRC-provided materials before the Kiev visit. Also, the contractor shall document daily meetings and activities and prepare a daily qummary if requested. In addition, a summary of the week's activities shall be provided to NRC staff before departure from Kiev. Upon return to the U.S.. the final report _will be drafted by the

- contractor and--forwarded to the NRC._ The final report draft should be received by NRC by January 12, 1998, and NRC may request a revised-draft of the_ report after NRC review. The NRC will assure that any material requiring-translation for= inclusion into the final- product will be provided to the contractor in as timely a manner as possible after the translation is received by NRC.

-11.0 TECHNICAL ~ DIRECTION Michael Warren:isLdesignated the NMSS Technical Monitor. -Technical instructions may bel issued from time-to-time during the duration of this task.

Technical nstructions will not constitute new assignments of work or changes-of such nature as tol justify an adjustment in cost or period of performance.

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