ML20195H019
| ML20195H019 | |
| Person / Time | |
|---|---|
| Issue date: | 06/04/1999 |
| From: | Lohaus P NRC OFFICE OF STATE PROGRAMS (OSP) |
| To: | Pugh C OAK RIDGE NATIONAL LABORATORY |
| References | |
| NUDOCS 9906160250 | |
| Download: ML20195H019 (8) | |
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- Dr; Claud E. Pugh, Director J '
~ NRC Programs Office; ., '/
. Oak Ridge National JLaboratory;\ ' '
P.O. Box 2009 -. f Oak Ridge, TN 37831-8063 -
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Dear Dr. Pugh:
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The enclosed revised moddication to the'Stateme'nt of Work (SOW) forTask Order 5, Subtask
- B.1, is submitted for proposal development. 3The revised modification supercedes the modification sent to you by li 'er dated April 5,1999. The work proposed in this modification is a restatement of the ongoing ivork to maintain the OSP Home Page as well as new work to enhance the OSP Home Page. We request that you review the maintenance items carefully since several actions have been added to existing work efforts.< The new work items are .
numbered sequentially following the last number of the previous modification starting with # 23.
Please submit, within 10 working days, a proposal to complete this maintenance and additional
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e work effort through December 31,1999. j If you have any questions, please contact Brenda Usilton at (301) 415-2348 or Dennis
' Sollenberger at (301) 415-2819.
Sincerely, Paul H. Lohaus, Director Office of State Programs
Enclosure:
As stated '
. Distribution: j DlR RF DCD (SP02) ; l SDroggitis PDR (YES_f_ NO )
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NUCLEAR REGULATORY COMMISSION WASHINGTON, D.C. 20066-0001
,,,,,* June 4, 1999 i Dr. Claud E. Pugh, Director ;
NRC Programs Office ,
Oak Ridge National Laboratory P.O. Box 2009 i Oak Ridge, TN 37831-8063
Dear Dr. Pugh:
4 The enclosed revised modification to the Statement of Work (SOW) for Task Order 5, Subtask B.1, is submitted for proposal development. The revised modification supercedes the !
modification sent to you by letter dated April 5,1999. The work proposed in this modification is a restatement of the ongoing work to maintain the OSP Home Page as well as new work to enhance the OSP Home Page. We request that you review the maintenance items carefully since several actions have been added to existing work efforts. The new work items are numbered sequentially following the last number of the previous modification starting with # 23.
Please submit, within 10 working days, a proposal to complete this maintenance and additional work effort through December 31,1999.
If you have any questions, please contact Brenda Usilton at (301) 415-2348 or Dennis >
Sollenberger at (301) 415-2819.
ely, j Pau H. Lohaus,
\
ecor (A M ,
Office of State Programs i
Enclosure:
1 As stated '
cc: E. Cumesty, DOE Oak Ridge D. Cooper, DOE Oak Ridge J. Simpson, ORNL P. Lu, ORNL G. Caton, ORNL '
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Statement of Work Modification for E7044, Task Order 5
. Subtask B.1
. WEB SITE CONTINUATION AND MAINTENANCE: <
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I ORNL shall continue to manage the continuation and maintenance of the OSP Home Page.
This work involves the loading of new information into the existing structure of the OSP Home
' Page and the minor changes and maintenance of that structure within the bounds established in
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L the specific work activities specified in items 1 through 10, and items 23 through 26 of the table below. J
. WEB SITE ENHANCEMENTS:
ORNL shall modify the existing OSP Home Page in accordance with the work activities specified
' in work items 26 through 30 of the table below. Upon completion of these enhancements, the
^ ongoing maintenance of the modified OSP Home Page will be covered under the Web Site
. Continuation and Maintenance listed above.
WEB SITE CONTINUATION AND MAINTENANCE 1'- Agreement State Letters:
ORNL shall continue to prepare, QA, and upload an estimated 100 letters per year.
Estimated time ' arepare, QA, and upload one letter of 3-10 pages with attachments of another 5-15 pop s is approximately 46 minutes each. Assume about 10 letters (10%)-
have very long attachments, e.g.,30-70 pages and take 80 minutes each.
2 - Program Reviews:
ORNL shall continue to prepare, QA, and upload an estimated 14 Program Review packages per year. A review package consists of the review document and all the associated letters, approximately 3 to 5 files. The review package can be 25-100 pages dependmg on the size of the program reviewed. Each package is estimated to take about 1.5 - 3.5 hours5.787037e-5 days <br />0.00139 hours <br />8.267196e-6 weeks <br />1.9025e-6 months <br /> to prepare and upload depending on its size.
3 '- SS&D Sheets:
ORNL shall continue to prepare, QA, and upload an estimated 120 new SS&D sheets and perform approximately 300 SS&D sheet modifications per year. Most sheets are from 3 to 12 pages long. For efficiency and cost savings, SS&D sheet preparation and loading shall coincide with the issuance of new and revised sheets. The estimated cost shall include j copying, scanning, editing the first page, merging, converting file into a PDF format, and uploading the completed SS&D sheet to the OSP web site.' To keep costs down, the first page of each SS&D sheet shall be checked for errors and corrected as necessary. The j remainder of each sheet shall be scanned and converted to PDF file and will be only {
checked for readability. If requested by OSP, ORNL shall edit specific pages, or the whole )
document. Estimated time is 17 days for the new sheets and 22-2g days for the modifications, depending on whether the whole SS&D sheet is replaced or individual replaced pages. The contractor will make appropriate links and indexing for SS&D sheets whose status has changed.
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Statement of Work Modification for E7044, Task Order 5 Subtask B.1
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4 - Updating indexes of SS&D Sheets, State Program Reviews, Agreement State Letters, and Office of State Program Procedures:
ORNL shall perform an estimated 200 changes or additions to the SS&D Index; about 30 i changes or additions to the State Reviews index; about 150 changes or additions to the Agreement State Letters index and about 30 changes or additions to the State Programs Procedures area index. ORNL shall provide active links to each new file where necessary. J ORNL shall continue providing a "See Also" reference index for cross referencing SS&D sheets issued under alternate company name.
5 - Directories of Agreement, Non-Agreement State, OSP, RSAO, RSLO Staff, and State Liaisons:
ORNL shall update and revise the present direct'ories as needed, or approximately 24 times a year, to assure that the most current contact information is presented at the web site.
6 -Operability And Quality Assurance:
ORNL shall QA PDF files, check the accuracy of links, and make necessary change:2and corrections to assure operability. ORNL shall verify contents of the SS&D Index against quarterly indexes released by NRC, identify any changes and make the necessary corrections to maintain the accuracy and currency of the SS&D Index.
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l Statement of Work Modification for E7044, Task Order 5 Subtask B.1 7 - Web Modifications and Maintenance for OSP Web Pages:
ORNL shall update web site pages, install, and trouble-shoot new and updated links, and keep " contents" page current and operable. ORNL shall continue to maintain statistics on web site utilization. Modifications and maintenance shallinclude:
- a. "Re-formatting" of the SS&D Indices and files into more manageable sizes for improved downloading speed. Additionally, the following modifications would be made to the SS&D catalog:
- 1. Add an icon to the SS&D index to identify inactive SS&D sheets;
- 2. List new registry numbers and the previous registry number for inactive sheets to identify and track inactive sheets mnre accurately;
- b. Modify, or update links and information after development of an index for the A/S Letters that includes the date, A/S letter number, description of the letter, and a link to 1999 letters.
OSP will provide a Lotus based spreadsheet to assist in the implementation of this modification;
- c. Development and maintenance of a " site map" to assist visitors in navigating the web site;
- d. Modify, or update, links on the " Links" page as necessary to assure functionality and to present new materials;
- e. "Re-formatting" the Agreement State Communications Index and files to improve downloading speed;
- f. Modify navigational bars for consistency, uniformity and " mass" updating across the site;
- g. Use Webmaster, or equivalent, software to scan site for broken or missing links on a quarterly basis.
- h. Modify or update, links and information for the training schedules on the web site.
ORNL may provide suggestions and proposals for other modification of the web site to maintain state-of-the-art capabilities or to improve efficiency of the site. Cost of improvements, over and above routine maintenance covered under this section, shall be i negotiated on a case by case basis. l 8 - Mallout of Diskettes: I This subtask is discontinued at this time.
9 -System Support:
ORNL shall routinely backup data on server and re-establish lost data at web site if I necessary. ORNL shall generate and maintain statistics of web site use and will perform minor system troubleshooting. ORNL shall assure that the system is Year 2000 compliant.
10 - Logging in Materials and Filing:
ORNL shali log in all new materials from OSP and file all hard copy documents, after l electronic processing has been cornpleted.
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Statement of Work Modification for E7044, Task Order 5 > l Subtask B.1 PRIOR ENHANCEMENTS TO THE OSP WEB SITE 11 - Re-design Directory of Agreement and Non Agreement State Programs: Work completed on 11A and 11 C. Work on 118 is ongoing but should be completed shortly with
- any additional modifications done under web site maintenance.
12 -Index for State Reviews: Work completed. '
13 - Links Page: Work in progress. This will transition into the maintenance of links under
- 7 above.
14 - Enhancements to OSP Web Site: Work completed. l 15 -Index of Agreement State Letters: Work completed.
16 - Special Document Processing: Some work completed. Reworded task description is included in New Work # 24. This item is closed upon acceptance of # 24.
17 - Directory of State Liaison Officials: Work completed. ;
18 -Special Documents on Web Site: Replaced with reworded work description # 26.
This item is closed upon acceptance of # 26.
19 - Reconciliation of SS&D Sheets: Work completed.
20 - NRC Inspection Manual Files Links and OSP Web Site Statistical Links: Work in progress and will be completed within 10 working days as of 3/17/99.
21 - NRC Training Schedule: Work completed.
22 - Design & Maintain OSP Procedures Web Page: Work Completed for all procedures sent to ORNL. Reworded work description under # 25 will supersede this effort upon acceptance.
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Statement of Work Modification for E7044, Task Order 5 Subtask B.1 i NEW WORK ITEMS UNDER FY 1999 MODIFICATION TO TASK ORDER 5 NEW WORK TO BE PERFORMED ON AN ONGOING BASIS:
23 - Develop New Web Pages for OSP Web Site:
Ongoing Work: ORNL shall create up to 1 additional web site page per year and appropriate links as specified by OSP. This additional page is over and above the new pages specifically listed in other work items in this table.-
24 - Large Document Processing:
Ongoing Work: OSP has occasionally requested the consolidation of very large documents that exist in multiple electronic files having separate graphics, e.g., paper or non-standard electronic formats, that must be converted and consolidated into a PDF format. Upon request, ORNL shall create a single document from electronic files or other media provided by OSP. Graphics shall be scanned or converted into the proper format and inserted in the correct location in the final document. The document shall be placed at the web site as a PDF file. ORNL shall provide this service for up to 3 documents of up to 100 pages per year under this task.
- 25. OSP Procedures Page:
Ongoing Work: ORNL shall upload and index new and revised OSP procedures and background materials to the OSP Procedures Page. OSP estimates that there will be up to 15 new postings (either draft, final, or revised procedures) to post under this sub-task per year. When directed, ORNL shall also place up to 4 Management Directives per year to this site.
Statement of Work Modification for E7044, Task Order 5 Subtask B.1 NEW ENHANCEMENTS TO THE OSP HOME PAGE:
- 26. Complete SS&D Catalog:
Enhancement: ORNL shall add up to 1000 missing older sheets to the SS&D catalog at the web site. Missing sheets will be provided by OSP, Under th:s work activity, ORNL shall verify that files are linked and links are attached to the correct file.
- 27. Keyword Index for A/S Letters:
Enhancement: Agreement State (A/S) Letters are listed by general category, the year and by letter code. The present layout of the NS letter page does not provide an easy way to identify a letter by subject. ORNL shall develop, using OSP provided' database, a viewable and searchable index for NS letters by title. The database covers the years 1993 to the present and corresponds to the letters currently posted at the site.
- 28. What's New Page:
Enhancement: ORNL shall develop a "What's New Page" for the web site. This page shall provide a running list of new items that have been announced on the home page to the web site with a link to the docuinent. The page shall also contain a date when the item was added to the site. It would be a chronologicallist of the changes and additions to the site designed to assist the infrequent user. This page will also assist OSP and ORNL in monitoring changes and additions to the site.
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