ML20151D948
| ML20151D948 | |
| Person / Time | |
|---|---|
| Issue date: | 05/21/1984 |
| From: | Norry P NRC OFFICE OF ADMINISTRATION (ADM) |
| To: | Mcnicholas J OFFICE OF MANAGEMENT & BUDGET |
| Shared Package | |
| ML20151D918 | List: |
| References | |
| NUDOCS 8804140516 | |
| Download: ML20151D948 (4) | |
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UNITED STATES
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,' j NUCLE AR REGULATORY COMMISSION 1
5-E WASHING TON. D. C. 20555 dI,,bf,1 p
VAY 011984 Mr. John P. McNicholas, Chief Information Policy Branch Office of Information and Regulatory Affairs Room 3235-NE0B Office of Management and Budget Washington, DC 20503
Dear Mr. McNicholas:
This is in response to your memorandum dated February 27, 1984, regarding the submission of data for the President's Annual Privacy Act Report to Congress.
Please find enclosed the original and three copies of the completed data forms pertaining to the Nuclear Regulatory Comission's administration i
of the Privacy Act, including information regarding the NRC Systems of Records and the processing of Privacy Act requests during 1983.
If your staff has any questions, please contact Mrs. Connie Pappas at 492-8992.
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l Sincerely.
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(;1409 I
s Patricia G. Norry, Director Office.of Administration
Enclosures:
As stated
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8804140516 830301 PDR MISC 8804140516 PDR
INSTRUCTIONS FOR SUBMITTING DATA POR THE PRESIDENT'S PRIVACY ACT REPORT TO THE CONGRESS Part 1: Instructions for submitting narrative and statistical data.
Report information for calendar year 1963.
Aggregate data at the agency level; do not report components separately, a.
Point of
Contact:
Provide the names, titles, telephone numbers and mailing addresses of the agency individuals who are responsible for implementing the Privacy Act in your agency:
(1)
Senior agency official:
Name Mr. J. M. Felton. Director Address Division of Rules and Records Office of Administration U.S. Nuclear Reaulatory Comi t t i nn Washington, DC 20555 Telephone _(301) 492-7211 (2)
Privacy Officer:
Name Mr. Donnie H. Grimsley, Actino Chief Freedom of Information and Privacy Acts Branch. DRR.
A$ dress Office of Administration U.S. Nuclear Regulatory Comission Washington, DC 20555 Telephone _ (301) 492-8133 b.
Publication Data (5 U.S.C. 552a(o)):
Provide the following information as of December 31, 1983:
(1)
Total number of active systems:
23 15 nonexempt exempt _
o-4 (13) Naiber in which denial was over tar ned either in whole or in part:
0 (14) If your agency denied an individual access to his or her records in a system of records on any basis other than a Privacy Act exemption ((j) or (k)),
describe below and provide the legal justification for the denial (use continuation sheet if needed):
(15) Namber of instances in which individoals litigated the results of appeals of access or amendment:
(16) The results of such litigation.
d.
Matching Frograms (see the definition of a mhtching progran in OM3's revised Matching Guidelines, 47 FR 21(5(, May 19, 1952):
(1)
Hcw rany natching programs did your agency participate in as a matching agency during 1953?
None (2)
How many as a source agency?
None (3) on what date (s) were any matching reports required by the Guidelines published in the rederal Register and provided to OMB and the Congress?
None e.
Debt Collection Act of 1982 (P.L.97-365):
(1)
Eas year agency p;blished (b) (12 ) notices in the Federal Register?
If so, on what date?
None (2)
Eas your agency published any additional routine uses for debt collection purpcses?
If so, on what date?
None (3)
OMB published guidelines on the relationship between the Privacy Act and the Debt Collection Act on April 11, 1983 in the rederal Register.
Are there any areas that need additional clarification?
(attach supplemental sheet)
None
-]
o c
1983 ANNUAL REPORT OF THE UUCLE AR REGUL ATOPY COMM155100 DN Th[ ADMlHISTRATION OF THE PRIVACY ACT OF 1974 Acency Analysis of Data Provided This agency currently maintains Systens of Records on NRC centractors and pnysician licensees where the individuals are actino in entrepreneurial and professional capacities pending legislatise or leaal resolution of that issue with regard to the definition of "individual." This agency also currently includes Privacy Act Statements on forms used to collect information such as positions and grades which is public information and, therefore, may not be personal information or subject to the definition of "record."
In addition to rewriting the Guidelines, we suggest that OMB consider publishing materials similar to the D0J's "Freedom of Information Case List," which includes the "Short Guide to the Freedom of Information Act," and the "FOI A Update" which are valuable resources.
During 1983, the NRC audited its Systems of Records to assure that records maintained in each system were properly described in the system notice.
Systems were also reviewed to assure that the records maintained s'
were relevant and necessary for agency purposes.
At the end of 1983, the NRC maintained 38 personal data systems subject to the Privacy Act of 1974.
These systems contain records covering t
about 380,000 individuals.
A majority of these are persons who at some time have been subject to radiation exposure in the course of their duties in the nuclear industry.
The other individuals represent the staff of licensees or applicants for licenses; percons who have corresponded with the NRC; NRC employees or applicants for employment; and individuals who are on NRC railing lists.
HRC Systems of Records are periodically screened to remove obsolete inferr.ation, in accordance with approved record disposal schedules.
During 1983 no new NRC Systems of Records were established.
The NRC received 11 Privacy Act requests in 1983, 5 of which were submitted under both the Privacy and Freedom of Information Acts.
All of the requests sought access to records.
There were twn partial denials using the (k)(1) and (k)(5) exemptions of the Privacy Act.
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