ML20150D294
| ML20150D294 | |
| Person / Time | |
|---|---|
| Issue date: | 10/20/1978 |
| From: | Pedersen K NRC OFFICE OF THE EXECUTIVE LEGAL DIRECTOR (OELD) |
| To: | Ahearne J, Bradford P, Gilinsky V, Hendrie J, Kennedy R NRC COMMISSION (OCM) |
| References | |
| REF-10CFR9.7 NUDOCS 7812050126 | |
| Download: ML20150D294 (44) | |
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UNITED STATES NUCLEAR REGULATORY COMMISSION y J.y , 3J- j WASHINGTON, D. C. 20555 Qi _j -
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f October 20, 1978 MEMORANDUM FOR: Chairman Hendrie Commissioner Gilinsky Commissioner Kennedy Commissioner Bradford Commissioner Ahearne FROM: Ken Pedersen
SUBJECT:
NRC-GP0 AGREEMENT FOR THE DISTRIBUTION OF NUREG DOCUMENTS On September 13, 1978, you received a memo from OPE suggesting that the Commission consider alternative options (to NTIS) for the sale of NUREG documents and NUREG-related material. OPE's memo directed your attention to an earlier memorandum from Lee Gossick to Jerry Nelson (January 23, 1978) which referred to a pending contractual arrangement between NRC and the Government Printing Office providing for the designation of NRC as a consigned agent for the sale and distribution of NUREG reports at Bet.hesda and the H-Street PDR. The arrangement seemed to offer many attractice features such as greatly reduced sale prices for NUPIG documents, more rapid service, and payment by GPO of printing and mailing casts. At the time, I suggested that such a program might facilitate the ability of interested parties to secure ccpies of NRC documents more quickly, conveniently and less expensively than is now the case with NTIS. Following receipt of OPE's memo, Commissioners Kennedy and Bradford sought further information related to the proposed arrangement with GPO (Enclosure 1). I have now received responses to the several questions which were posed to NRC's Division of Technical Information and Document Control (TIDC), Office of Administration. These questions and answers are briefly summarized below. (I have also provided expanded information in the enclosures which are attached.)
- 1. k* hat would be the details of the proposed GPO-NRC arrangement? (For example, does GPO require a minimum number of copies to be printed and distributed? Does GPO levy reimbursement charges for unsold copies?)
Enclosure 2 contains a proposed " Articles of Consigned Sales Agreement" drawn up by GPO to govern the sale of NRC publications. The proposed agreement states, among other items, that GPO requires no minimum number of copies per document and levies no reimbursement charge for copies which are not sold. If the agreement vere to be signed, NRC 781205CVU CONTACT: Joan Aron (OPE) _ 634-3302
1* . For the Commission . would be responsible for specifying the quantities of documents required for public sale which are to be held in inventory by NRC, based on its own best judgment as to past sales history, anticipated demand, etc. The Superintendent of Documents, GPO, would assume responsibility for storing and handling publications under its jurisdiction--such as subscriptions, and for determining the quantities which might be required for public sale.
- 2. What would be the staffing and space requirements needed to implement such a program? TIDC's memo of response " Sale of NRC Documents" (Enclosure 3) points out that required resources would depend largely on the level of sales and services that NRC wishes to provide. TIDC would receive and process written and telephone orders for publications in the same way as in the past. TIDC estimates that sales could be handled by the addition of one NRC professional person and that the cost to NRC would be approximately $1 per customer. TIDC also contem-plates a one-time developmental cost of about $10,000 to establish a record-keeping system. If "over-the-counter" sales requeste for publications of high public interest should be undertaken, further provision would have to be made for clerical help, desk and shelf space in the H-Street PDR.
Although this would appear to indicate additional start-up and continuing expense to NRC stemming from the GPO arrangement, TIDC notes that the savings to the customer would be considerable. Enclosure 4 presents a comparison of GPO and NTIS sales prices which indicates that GPO prices for NRC publications are in all cases less than one-half the prices presently charged by NTIS.
- 3. What is the background for NRC's current arrangement with NTIS and can NRC still continue to distribute documents through NTIS? Enclosures 5 and 6 provide information pertaining to the interagency agreement (signed ,
December, 1974) which designated NTIS as the official snurce for announcing, processing and marketing NRC documents. The enclosures indicate that NRC as well as others have been dissatisfied wich the operation of the NTIS agreement over an extended period of time. TIDC states that the GPO-NRC arrangement would not adversely affect NRC's continued use of NTIS services. The Commission could continue to submit documents to NTIS for sale to that part of the technical public which reeks to obtain all of its scientific and technical information fri a single source. On balance, I believe that the potential advantages of entering into an interagency agreement with GPO providing for NRC to act as a sales agent for NUREG and NUTEG-related material would outweigh the costs that would be incurred by such an agreement. Ir erested members of the consuming public would benefit substantially in terms of time and cost savings. The Commission is considering a trial program for supplying NUREG documents e
For the Ccomission -3, , without cost to full participants at HRC proceedings. I believe the
" sales agent" route offers a complementary way for NRC to be responsive to all other public requests for rapid and affordable access to its documents.
OGC concurs with the recommended course of action. SECY and TIDC also concur in the value of the concept but have differing views concerning the implementation of over-the-counter sales at the H-Street PDR. SECY points out that storage and shelf space at the H-Street PDR is already very tight and that it would not be able to accommodate additional copies of NUREG documents for direct "over-the-counter" sales. SECY is agreeable to making space available for the use of order forms (with orders to be filled in Bethesda) and providing " pick up service" for documents - whieb are needed quickly. If a customer should not seek immediate delivery, TIDC would mail the requested document by first class mail from Bethesda. SECY also seeks to avoid the use of money or personal checks at the H-Street PDR; customers would be required to pay for documents by money order unless they maintained deposit accounts with the GPO. TIDC, on the other hand, seeks space for clerical help, desk and limited shelf storage at the H-Street PDR on the grounds that the absence of space for documents in high public demand would prove an impediment to public access in that it would calay delivery by at least 24 hours. TIDC agrees with SECY that the use
' personal checks should be prohibited; however, TIDC advocates the use of cash for documents (perhaps on an exact change basis) on the grounds that this practice would also facilitate access to public documents.
Enclosures:
- 1. Memo from Commissioner Kennedy to Pedersen,
" Alternative Options for the Sale of NUREG Documents"
- 2. Articles of Consigned Sales Agreement
- 3. Memo from Donoghue to Pedersen, " Sale of NRC Documents"
- 4. Sales Prices of NUREG Reports
- 5. Memo from Besaw to Aron, "NRC Interface with the National Technical Information Center (NTIS)"
- 6. Draft Interagency Agreement with NTIS and supporting documents cc: James Kelley Sam Ch11k l
. . - . . _ . .. = _ , j,b#"'W, UNITED STATES Enclosure 1
- f. .. NUCLEAR REGULATORY COMMISSION
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. WASHMGTON, D, C. 20555 "g, m.,g / : September.15, ,1978-OFFICE OF THE COMMISSIONER I ,
l MEMORANDUM FOR: Ken Pedersen
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FROM: Richard T. Kennedy ~
SUBJECT:
ALTERNATIVE OPTIONS FOR THE SALE OF NUREG DOCUMENTS Yout- memorandum of September 13, 1978 provided a discussion of the-advantages of a GPO-NRC arrangement for the publication, sale, and distribution of NUREG documents. While these advantages appear to be substantial, I would like to obtain a better understanding of any associated disadvantages. In addition to any general comments you may have in this regard, I would appreciate receiving the following additional information: (1) the details of the proposed GPO-NRC arrangement (e.g., the minimum number of copies required by GP0 per document, reimbursement charges for copies which are not sold) and (2) the staffing.and space requirements needed to implement such a program. cc: Chairman Hendrie Commissioner Gilinsky Commissioner Bradford Commissioner Ahearne S. J. Chilk, SECY J. L. Kelley, 0GC L. V. Gossick, ED0 a 6
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-I ARTICLES OF CONSICLID SALES AGREEMENT 1 1
Article I: Parties: the Nuclear Regulatory Co==1ssion, herein-The parties to this agree =ent are after referred to as NRC, and the Superintendent of Docu=ents of the Govern-
=ent Printing Office, hereinafter referred to as CPO.
4 Article II: Purcose: The purpose of this agree =ent is to establish procedures and practices for b'RC to act as a consigned sales agent for CPO., for printing, inventory control, ~ public sale and collecting of funds by sale of NRC publications for GPO. Article III - Make-Ready Ccoy: NRC shall be responsibic for obtaining =akeready copy by agency preparation, contract, grant, or donation for each publication submitted for printing Article IV: Rovaltv - free License: , It shall be the responsibility of SRC to verify that the govern =ent has an unrestricted royalty-free license to print and distribute each document 7 presented for sale and distribution when such docu=ent(s) contains nacerial obtained fro: other sources then the U.S. Government. . Article V: Printine Source: The publications of the SRC shall be printed for gcvern=ent purposes and public sale at the Govern =ent Printing Of fice and/or NRC f acilities, or private contractor, depending on the nature of the publication and its printing require =ents, urgency of delivery and f acility capability.
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2 Article VI - Government Distribution Cost _: NRC shall bear the cost and responsibility for'offical governdent distribution forth of all publications in accordance with existing rules and regulations set in U.S. Code, Title 44, GPO shall bear the cost of Depository Library copies when printing is done at GPO. Article VII - Press rate (NRC) and Rider Copy Rate (CPO) GPO will pay t' e " rider" copy race for all publication copies produced for public sale only. This rate includes paper, ink, press time, and salaries of press and bindery personnel when producing the number of copies required for public sale only. NRC will assuce all other costs, such as negatives, cake-ready, set-up, and production cost.s for all other copy requirements not_for public sale. Such production may be at a contractor, GPO, NRC facilities, or other producing location. Sales publications produced through GPO vill be If it should be ne:essary e charged to the Superintendent of Docu=ents by GPO. to produce any sales copies through NRC facilities, an appropriate billing shall b'e submitted to the Superintendent of Documents for payaent for these copies. Such billings shall show the quantity, title, and printing costs for
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each publication, and shall be submitted to the Consigned Agent Specialist, Stop SSF, Field Operations Division, Supe rint enden t of Docucents, Government . Printing Office,'a~ashington, D.C. 20401. Article VIII_- Ordering and Inventorv Control: NRC will be responsible for specifying the quantities of docu:ents required for public sale, which will be charged to CPO but held in inventory by VRC. Justification and verification for quantities ordered for public sale by NRC or similar will be based on sales history caintained by MRC on each document arketing data, media, or public Interest information. Sales docu ents,
s History r' ecords will be esintained on each publication item for ref erence , and verification to satisfy audit review of ordering and inventory control procedures =sintained. Authority to dispose of dead or slow moving stock must be obtained from the Superintendent of Documents, GPO, or his designated representatives prior to dispcsal. Consultation and discussion on any questionable item relating to ordering < is re-quantity, reorder points, min /=ax quantity, packing, binding, etc. , co== ended whenever required. On Sales publications which are to be stored and handled by the Superintendent of Docu= ants, such as subscriptions, the Superintendent of Docusents will be responsible for specifying the quantities required for public sale and main-taining the appropriate records. . Article IX - Attachments I of this agreement, " Scale of Prices." The Scale of Prices is submitted for pricing of docu=ents sold by NRC as a consigned agent for GPO. Publications prepared for public sale by NRC not covered by Attachment I, should be submitted to GPO for individual pricing. 1 NRC will supply requested data for pricing of new publications as required to . GPO. As new pricing scales are approved by the Public Printer, The Superintendent of Documents will update the scales being used by NRC. Article X - Publication Listing for Sale - Attachment II. Attach =ent II cc: prises a 1ist of items submitted by KRC as a starter list This list can be revised, for sale by GPO on a consigned sales agent basis. as required, and changes agreed to by both parties. O
f . e w w Article XI_- Mailine Supplied - CPO
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G?O will furnish any necessary supplies to NRC- for mailing of sales publications to custemers, including C?O fee paid penalty indicia for mailing. Article XII - Control of Receipts. Attachment III, the Consigned Agent Handbook,.will form a part of this agreepent between NRC and CPO relative to procedures for depositing receipts f rom public sale, accountability, inventory canage=ent and applicable forms. Article XIII - Revisions, Reorder, Reprint: an item in GPO inventory requires revision, reorder, When NRC has decided that or reprint, GPO will be contacted relative to action to be taken based on stock i on hand and disposition required and/or recommended by NRC of existing stock on hand. Article XIV - Effective Date/ Termination _ This agree =ent shall be ef fective on the date of approval by both authorized Either party may terminate the representatives of the parties involved. Cause of agreecent by giving ninety (90) day notice to the other party. termination should be esde known and discussed prior to action taken by either A simple revision of the existing agreement =ay be suggested and agreed ) party. The specific Articles of . upon at any ti=e during the life of the agree ent. Agreement shall be followed whenever there is a conflict of instruction with the General Instructions contained in the " Handbook." . (s) Suclear Regulatory Ccamission Authori:ed Official Date: (s) C.A. LA SAR?.E , ASSISTANT ?UELIC ?RINTER (SUPERISTENDENT a n e n r j o 1, OF 20CL'"ESTS)
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9/13/78 e TECHNICAL SPECIFICATICNS and . . STA?;DARD REVIS.' PLA?r (5'n'.?) Paces Sales Price Pases Sales Price 17 - 20 $ 1.50 177 - 200 $ 4.25 21 - 24 1.60 201 - 208 4.50 25 - 28 1.70 209 - 236 4.75 29 - 32 1.30 237 - 272 5.00 33 - 36 1.90 273 - 296 5.25 37 - 40 2.00 297 - 324 5.75 41 - 44 2.10 325 - 360 6.00 4 45 - 48 2.20 361 - 368 6.25 49 - 68 2.75 369 - 396 6.50 69 - 92 3.00 397 - 428 6.75 93 - 112 3.25 429 - 456 7.00 3.50 457 - 492 7.25 113 - 144 7.50 145 - 160 3.75 493 - 512 161 - 176 4.00
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This Scale is based on the following Specifications: s Trim 8 x 10-1/2, 100 lb. Offset text, vellum cover, paper banding, three-hole drill, ranging from 17 to 512 pages (1 sheet = 2 pages).
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i RECULATCRY CUIDES SELF COVER PAPER COVE.k Pages Sales Price Pages Sales Price l 0- 4 $ .60 97 - 124 S 3.00 5- 8 .70 125 - 148 3.25 9 - 12 .80 149 - 172 3.50 13 - 16 .90 173 - 180 3.75 17 - 20 1.00 181 - 212 4.00 21 - 24 1.10 213 - 248 4.50 25 - 28 1.20 249 - 280 4.75 29 - 32 1.30 281 - 300 5.00 33 - 36 1.40 301 - 336 5.50 37 - 40 1.50 337 - 364 5.75 1.60 365 - 372 6.00 41 - 44 6.25 45 - 48 1.70 373 - 408 2.20 409 - 432 6.50 49 - 60 6.75 61 - 72 2.30 433 - 468 73 - 80 2.40 469 - 500 7.00 2.50 501 - 512 7.25 81 - 92 93 2.75 ,-
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l This Scale is based on the following Specifications; l Trim 8 x 10-1/2, 100 lb. Offset text, self cover (self-3 folding up to 8 pages, saddle stitched 9-96 pages) or vellum cover (97-512 pages), (1 sheet = 2 pages). l i \
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4 NUREG PEPORTS . Pages Sales Price Pages_ Sales P'rd e 17 - 20 $ 1.10 161 - 176 5 3.50 21 - 24 1.20 177 - 200 3.75 25 -. 28. 1.30 201 - 208 4.00 29 - 32 1.40 209 - 240 4.25 33 - 36 1.50 241 - 276 4.50 37 - 40 1.60 277 - 300 4.75 41 - 44 1.70 301 - 304 5.00 45 - 48 1.80 305 - 336 5.2! 49 2.30 337 - 368 5. 5'J 61 - 72 2.40 369 - 380 3.75 73 - 84 2.50 381 - 416 5.00 85 - 104 2.75 417 - 448 6.25 105 - 140 3.00 449 - 480 6.50 ' 141 - 160 3.25 481 - 512 6.75
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4 This Scale is based on the following Specifications: Trim 8 x 10-1/2, 100 lb. Offset text, vellum cover, perfect binding or saddle stitched, ranging from 17 to 512 pages (1 sheet = 2 pages). I e. l l
"' 9/13/73 SRP. SUPPLEMENTS .
Faces Sales Price Pages Sales Price 17 - 20 $ 1.40 193 - 200 $ 4.25 21 - 24 1.50 201 - 224 4.50 l 25 - 28 1.60 225 - 260 4.75 29 - 32 1.70 261 - 288 5.00 33 - 36 1.80 289 - 300 5.25 37 - 40 1.90 301 - 312 5.50 41 - 44 2.00 313 - 348 5.75 45 - 48 2.10 349 - 368 6.00 49 - 56 2.50 369 - 384 6.25 57 - 80 2.75 385 - 416 6.50 81 - 100 3.00 417 - 444 6.75 101 - 136 3.25 445 - 480 7.00 137 - 148 3.50 481 - 504 7.25 149 - 176 3.75 505 - 512 7.50 177 - 192 4.00
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This Scale is based on.the following Specifications: s Trim 8 x 10-1/2, 100 lb. Offset text, self cover, paper banding, three-hole drill, ranging from 17 to 512 pages (1 sheet = 2 pages). o O
~ .' 9/13/78 .j, OMIPC . STAT"S. REPORTS I
Pages Sales Price _ Pages Sales Price 21 .- 28 $2.00 189 - 200 $6.00 ; 2.10 201 - 204 6.25 l 29 -' 32 6.50 33 - 36 2.30 205 - 220
- 40. 2.40 221 - 232 6.75 ,
37 - l 41 - 48 2.50 233 - 244 7.00 2.75 245 - 256 7.25 49 - 52 7.50 53 - 64 3.00 257 - 260 76 3.25 261 - 272 7.75 65 - 3.50 273 - 288 8.00 77 - 92 3.75 289 - 300 8.25 93 - 100 8.75 101 - 112 4.00 301 - 312 113 - 124 4.25 313 - 324 9.00 125 - 128 4.50 325 - 336 9.25 4.75 337 - 352 9.50 129 - 136 9.75 137 - 148 5.00 353 - 364 *
.5.25 365 - 376 10.00 149 - 164 11.00 165 - 176 5.30 377 - 420 5.75 421 - 472 12.00 177 - 188, 473 - 512 13.00 i
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, s This Scale is based on the following Specifications: Trim 8 x 17, 100 lb. Offset text, vellum cover, =two staples, ranging from 21 to 512 pages (1 sheet 2 pages). e
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.. . c OMIPC SRO'.,'N 300K and-I & E's WHITE 300K - Pages Sales Price Pages Sales Price 17 - 20 $ 1.10 161 - 176 S 3.50 21 - 24 1.20 177 - 200 3.75 1.30 201 - 205 4.00 25 - 28 32 1.40 209 - 240 4.25 29 -
36 1.50 241 - 276 4.50 33 - 37 - 40 1.60 277 - 300 4.75 41 - 44 1.70 301 - 304 5.00 < 1.80 305 - 336 5.25 45 - 48 49 - 60 2.30 337 - 368 5.50 2.40 369 - 380 5.75 61 - 72 73 - 84 2.50 381 - 416 6.00 2.75 417 - 448 6.25 85 - 104 6.50 105 - 140 3.00 449 - 480 3.25 481 - 512 6.75 141 - 160
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' This Scale is based on the fo11 ewing Specificacions:
Trim 8-1/ 2 x 11,100 lb. Of f set text, vellum cover, saddle stitched or perfect bound, ranging from 17 to 512 pages (1 sheet = 2 pages). @ l l O M
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p/12/76
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( . MANAGEMINT DIRECT:.VES
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Pages Sales Price ' ages Sa,l ey P.ric e 2- 4 $ .60 4? - 60 $ 2.20 5- 8 .70 61 - 72 2.30 9 - 12 .80 73 - 80 2.40 13 - 16 . 90 81 - 92 2.50 17 - 20 1.00 93 - 112 2.75 21 - 24 1.10 113 - 144 3.00 25 - 28 1.20 145 - 160 3.25 29 - 32 1.30 161 - 176 3.50 33 - 36 1.40 177 - 204 3.75 37 - 40 1.50 205 - 216 4.00 41 - 44 1.60 217 - 236 4.25 45 - 48 1.70 7 This Scale is based on the following Specifications: Trim 8-1/2 x 11, 100 lb. Offset text, self cover, stapled in upper left corner, ranging frc: 2 to 236 s pages (1 sheet = 2 pages)._ three-hole punch. 1 4 l-O . O
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$7734/s RANDBOOKS.
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Pages Sales Price Paees Sales Price i 1
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2- .', $ .70 45 -~ 48 $ 1.80 5- 8 .80 49 - 52 2.30 l 9 - 12 .90 53 - 64 2.40 -! 13 - 16' '1.00 65 - 72 2.50 17 - 20 1.10 73 - 100 2.75 4 21 - 24 1.20 101 - 124 3.00 25 - 28 1.30 125 - 148 3.25 29 - 32 1.40 149 - 172 3.50 33 - 36 1.50 173 - 180 3.75 37 - 40 1.60 181 - 200 4.00 41 - 44 1.70 201 - 216 4.25
- y-This Scale is based on the following Specifications:
Trim S-1/2 x 11, 100 lb. Offset text, vellum cover, unbound and stapled, three-hole drill, ranging from 2 to 216 pages (1 sheet = 2 pages). 4 e S
LICENSES AND AMENDMENTS - , Pages' Sales Price . 2- 4 $ .60 . 5- 8 .70 9 - 12 .80 13 - 16 .90 This Scale is based on the following Specificacions: Trim 8-1/2 x 11, 100 lb. i Offset text, self cover, stapled in upper left corner, , ranging from 2 to 16 pages (1 sheet = 2 pages). s I' a m , e
? SECTIvN 6 - REMITTANCES 2.6.1. Sales Agente may accept remittances in: a draft on an American . or Canadian bank, an International Money Order, UNESCO Coupons, a U.S. coney order, a charge against a p: apaid Deposit Account and U.S. currency. 2.6.2. Foreign currency, foreign checks, and U.S. Postal Stamps will not be accepted as pay ent for Superintendent cf Documents sales publi-cations (CPO documents). Coupons are no longer accepted as payment for publications. To inquire about redcering coupons, custocers should contact Docu ents Service Section of the Government Printing Office. GPO (Docu=ents) coupons are no longer accepted as payment for publications. To incuire about redeeming coupons, customers should contact Docu=ents Service Section of the Govern =ent Printing s Office by writing to: Superintendent of Docu=ents Service Section (SSOS) Government Printing Office
'n' ash ing to n , 'D . C . _
SECTION 7 - DISPOSITION OF REMITTANCES 2.7.1. These paragraphs deal with the three ethods 'used by GPO Consigned Sales Agents in the handling of coney received. Only one of these
=ethods is used by each consigned Sales Agent. The method apply-ing to each Consigned Sales Agent is outlined in the individual Agency Agree ent (see Sxhibit 3, Article Xil).
2.7.2. All funds (cash, checks, :ocey orders, etc.) received by the Super- . intendent of Documents Consigned Sales Agents must be deposited on s- - - _ - - - _ _ _ - _ - - _ - _
o . 2.7.2 Standard Form 209, nevised, CERTIFICATE OF DEPOSIT (soc Exhibit K) (Cont'd) ~ in the nearest Fede.al Reserve Eank' or 3 ranch to be~ dredited to Account Symbol " umber 7934. The white copy of SF 209?. (af ter being initialed or stamped by the bank teller) is to be nailed to: Special Accounts Branch (see 3.1.2.) . 2.7.3. All remittances from the sale of Superintendent of Documents publi-cations are sent directly to Special Accounts Branch of the GPO for deposit. Before submitting remittances to the Superintendent of Documents, all cash and coins are converted into a coney order , or cashier's check. This will be combined with checks and =oney The cost of orders, ete'., received as payment for documents sold. ' converting cash may be deducted fro = sales and shown as a shortage on GPO Form 3897. Mail all remittances weekly, unless advised other-
' vise, to: Special Accounts Branch (see 3.1.2.).
s 2.7.4. These remittances should be for.arded with a copy of the Sales l Agent Report of Sales, by Certified Mail, with a Return Receipt . requested. This will serve as the Sales Agent's record that the Sales Renittances have been forwarded to the. Superintendent of Documents. 2.7.5. Consigned Sales Agent remittances are deposited in the Agent's Federal Covern=ent Finance Section each day on SF 215, DEPOSIT At the end of each conth, a check should TICKIT (see Exhibit L). be drawn from this Finance Section Account which ecuals the total sales receipts, sinus deposit account and purchase order sales, for all sales ou-tiets under the Federal Agency, listed on their Sales - 9 16 . .
Agent Report of Sales, Form? 3597. This check should be forwarded 2.7.5. - (Cont'd) to Special Accounts by Certified Mail, along with copies of deposit account and Federal Goverr. ment Purchase Orders filled by the Con-signed Sales Agents. SECTION 8 - DEBIT VOUCHERS _ . 2.8.1. Agents depositing funds directly into a Federal Reserve Bank or a Branch may occasionally receive a Debit Voucher issued against Certificate of Deposit. When a Debit Voucher is issued, fill in Items I, II, and IV of the CONSIGNED AGENT INFORMATION SLLP (see Exhibit M) .' Forwar/ one copy of the Infor:ation Slip, the green duplicate copy of the Ddbit Voucher, and the customer's uncollected The. same pro-check, to the Special Accounts Branch (see 3.1.2.) .
'cedures apply when a check is returned =arked " Insufficient Funds."
s Do not attempt to redeposit the check. SECTION 9 - REFUNDS TO CUSTOMERS 2.9.1. Regulations of the Treasury Department require that all funds received by officers of the Federal Government be deposited, without any deductions or refunds, in the Treasury Depart:ent or to the Treasury accounts maintained by the Federal Reserve Banks. Consigned Sales Agents are not authorized to refund to custo=ers any monies received as remittances. 2.9.2. If it becoces necessary that a refund is due a customer, the Sales Agent should prepare G?O Form 3334, SALIS AGENT REFUND / CREDIT REQUEST 17 .
2.9 . 2 . (see Exhibit N), submitting three copics, to Special A'ccounts (Cont'd) Branch (see Exhibit 3.1.2.), and placing one copy in the "Pending Statement of Account File." A Central Office refund will be made One copy of Form 3834 to the customer at the address furnished.
- will be attached to the " Monthly State =ent of Account" (see Exhibit P).
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SECTION 10 - REPORTING SALES 2.10.1. Form 3897, SALES AGENT'S REPORT OF SALES (see Exhibit 0), will be used to prepare a monthly report of sales. Report the sale of pub-lications in total amount _ opposite '" Sundry Sales ," 'and list the Certificate of Deposit by numbers and amounts, covering the total amount of sales.
-s 2 .10. 2 . ' Each Agent's Report of Sales to Special Accounts should be numbered from 1 to 12, diagonal year, starting with the beginning of the fiscal A
year. Examples: A report for January 1976 would be (4/1976) . report for July 1978 would be (10/1978). Mail this form mont'niv / ib . Special Accounts 3 ranch (see 3.1.2.). SECTION 11 - NON'5.iLY STATEMENT OF' ACCOUNT _ 2.11.1. A S ALES AGENT ' S ST ATE >ENT OF AC COL *NT , GPO Fo rm 3916 ( s,e e Exh ib it ? ) , will be prepared by the Central Of fice and forwarded to Consigned Sa?.es Agents as. a record of accountability to the Superintendent of Occurents
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for consigned publications held. 2.11.2. This statement will cover one conth and will be nailed by the 10th
day of each_ onth. Each monthly statement vill show the previous 2.11.2. (Cont'd) conth's balance of inventory accountability, individual conthly charges for publication invoices, customer refund requests, morthly credits for the report of sales and credit me=orandums for publica-tions returned. Finally, the month-end balance of inventory account-ability vill be shown on the bottom line as present balance. 2.11.3. The four-digit identification number that appears on each transaction, as outlined in Ordering Information, 2.1.2., vill appea'r on the Monthly Statement to identify each charge and credit. 2.11.4. These numbers should be matched against the corresponding copies of the documents in the local "Pending Statement of Account File" which
- vill, in total amount, agree with and support the su==ary charges and s
credits appearing on the stata=ent. The =atched documents should then be pulled from this file and placed in a retired per:anent file. Uc=atched documents should re=ain in the file for the next statement reconciliation. SECTION 12 - PHYSICAL INVENTORY _ 2.12.1. Instructions for taking physical inventory generally vary frca year I to year, so new instructions for inventory will be issued yearly. The SALES AGENT PL~3LICATIONS INVENTORY, CPO Form 3960 (Exhibit Q), is used to list sales publications forwarded to Consigned Sales Only publica-Agents and the retail value of these publications. tions consigned by the Superintendent of Docu ents as sales 1:ess are to be counted in the inventory. . 19 . _ _ _
Enclosure 3 [@ AIGtjbe UNITED STATES 33 d4 NUCLEAR REGULATORY COMMISSION 3.1 h WASHINGTON, D. C. 20555
/ '00T ~6 1978 MEMORANDUM FOR: Ken Pedersen, Director Office of Policy Evaluation FROM: Daniel J. Donoghue, Director Office of Administration
SUBJECT:
SALE OF NRC DOCUMENTS A request for inforuation with which to respond to the memorandum you received from Commissioner Kennedy on September 15, 1978 was received by William J. Besaw, Director of the Division of Technical Information and Document Control, Office of Administration. The response below provides information on
"(1) the details of the proposed GPO-NRC Arrangement (e.g., the minimum number of copies required by GP0 per document, reim-bursement charges for copies which are not sold) and (2) the staffino and space requirements needed to implement such a program."
Enclosure 3 is the proposed " Articles of Consigned Sales Agreement" drawn up by GP0 to establish procedures and practices for NRC to act as a con-signed sales agent for GP0 for printing, inventory control, public sale and collecting of funds by sale of NRC publications for GP0. This docu-ment provides the details requested. In response to the specific items mentioned, there is no minimum number of copies required by GPO per document and there is no reimbursement charge for copies not sold. NRC will be responsible for specifying the quantities of documents required for public sale that will be charged to GP0 but held in inventory by NRC. Justification and verification for quantities ordered for public sale by NRC will be based on sales history maintained by NRC on each document er similar documents, marketing data, media, or public interest information. Sales history records will be maintained on each publication item for reference and verification to satisfy audit review of ordering and inventory control procedures. Authority to dispose of dead or slow-moving stock must be obtained from the Superintendent of Documents, GP0, or his designated representatives prior to disposal. Consultation and discussion on any questionable item relat-inq to ordering quantity, reorder points, minimum / maximum quantity, pack-ing, binding, etc., is recommended whenever required.
- On sales publications which are to be stored and handled by the Super-intendent of Documents, such as subsc'riptions, the Superintendent of Documents will be responsible for specifying the quantities required for public sale and maintaining the appropriate records.
The resources that NRC would be required to commit depend largely on the level of sales service we wish to provide. We have planned to have written and telephone orders from persons with GPO Deposit and Subscription Accounts received by the Division of Technical Information and Document Control and fulfilled in the same manner as we presently reply to more than 800 requests for publications each month. TIDC accomplishes this through a contractor whose performance is monitored by TIDC staff. The sales work would be a 5 logical extension of the fulfillment and inventory functions presently per-formed; thus, a sole source extension of the current contract would permit immediate implementation of the program. Our estimate is that one profes-sional NRC person would be required and that the cost to NRC would be approx-imately $1.00 per customer. There would be a one-time developmental cost o! about $10,000 to set up the recordkeeping system needed by TIDC and the con-tractor. This record system would have to provide for accepting orders, com-paring them with inventory, establishing back-order records for documents not immediately available, filling orders, billing for inadequate payment, refund-ing for overpayment or requests that cannot be filled, corresponding with requestors regarding complaints, and general recordkeeping. These costs should be significantly offset by a reduction in the costs associated with the present program of extensive free distribution. If we also desired to include over-the-counter requests in the sales program, I publications with especially high public interest could be made available l for sale at the PDR (H Street). Other publications could be made available upon request at the PDR in 24 hours (next day). This effort would add re-quirements for a clerical position, space for a desk for a TIDC representa-tive at the PDR, and an 8-foot section of shelves. l The Office of Inspector and Auditor would be required to audit the activities periodically, and the Office of the Controller would be required to deposit receipts. The saving to the customer is evidenced in the comparison of GP0 and NTIS prices given in Enclosure 2. We would, of course, continue to submit our occuments to NTIS for announcement and sale to the technical public who might be unaware of our sales program or who would prefer to purchase documents through their established NTIS accounts.
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Daniel J. Donoghue, Director Office of Administration
Enclosures:
as stated e
- i . Enclosure 4 NUREG REPORTS Pages Sales Prices GP0 NTIS 17 - 20 1.10 4.00 21 - 24 1.20 4.00 25 - 28 1.30 4.50 29 - 32 1.40 4.50 33 - 36 1.50 4.50 37 - 40 1.60 4.50 41 - 44 1.70 4.50 45 - 48 1.80 4.50 49 - 60 2.30 5.25 61 - 72 2.40 5.25 73 - 84 2.50 5.25 85 - 104 2.75 6.00 105 - 140 3.00 6.50 141 - 160 3.25 7.25 161 - 176 3.50 8.00 177 - 200 3.75 8.00 201 - 208 4.00 9.25 209 - 240 4.25 9.50 241 - 276 4.50 9.50 277 - 300 4.75 10.75 301 - 304 5.00 11.75 305 - 336 5.25 12.00 337 - 368 5.50 12.00 369 - 380 5.75 12.50 381 - 416 6.00 13.00 417 - 448 6.25 13.25 449 - 480 6.50 13.25 481 - 512 6.75 15.00
Enclosure 5
# 4 f * 'I $
UNITED STATES NUCLEAR REGULATORY COMMISSION fj WASHINGTON, D. C. 20555
- > g$
MEMORANDUM FOR: Joan Aron Office of Policy Evaluation FROM: William J. Besaw, Director Division of Technical Information and Document Control, ADM
SUBJECT:
NRC INTERFACE WITH THE NATIONAL TECHNICAL INFORMATION CENTER (NTIS) My understanding of our telephone conversation of Thursday, October 5, is that you need infonnation on the following:
- 1. What are the functions of NTIS?
- 2. Why do we have an interagency agreement with NTIS for the announcement and sale of NRC documents?
- 3. What is the minimal acceptable participation in NTIS?
The functions of NTIS were established by 15 U.S.C 1151-7 (1950) which states, in Section 1, "...the purpose of this Action is to make the results of technological research and development more readily available to indus-try and business and to the general public..." Section 2(a) further speci-fies and authorizes the Secretary of Commerce "to search for, collect, classify, coordinate, integrate, record, and catalog such information from whatever sources foreign and domestic, that may be available." Soon after the passage of the Act the U.S. Atomic Energy Commission estab-lished an agreement with the Department of Commerce to participate in this effort which was then the function of the Clearinghouse for Scientific and Technical Information, which became the National Technical Information Service (NTIS) in 1970. NRC followed suit in December 1974 and signed an interagency agreement with NTIS. The agreement established NUREG as the registered report series for NRC, and provided for obligation of funds for document processing, marketing, and :.nnouncement. NRC agreed to " limit free distribution of any of its documents Offered for sale by NTIS to the mini-mum programmatic needs of NRC." The agreement was for an indefinite period subject to renegotiation or termination upon a 60-day notice by either party.
~
. i , In the late 1977, in response to numerous staff and public complaints about the slow response of NTIS anJ the exorbitant charges, all of which had been discussed with NTIS many times with no effect, TIDC investigated alterna-tives and found that establishing our own sales capability as a GP0 sales agent offered the most acceptable solution to time and cost savings. Ac-cordingly, we wrote to NTIS on November 15, 1977 (Enclosure $), explained our problems and solution, and proposed a revision of the Interagency Agreement. NTIS responded on December 5 (Enclosure 2), and asked NRC to
" delay implementation ... while we work together to strengthen tht: system so that it functions in a manner satisfactory to you and your users." NRC replied on January 26, 1978 (Enclosure 3), but despite several discussions and eleven months elapsed time the situation is exactly the same as it was in 1977.
As explained in the November 15, 1977 letter and in the modified interagency agreement, we expect to continue to send our documents to NTIS for processing if we become a GPO sales agent. The cost to us will be minimal, since NTIS has reduced its processing fee from $40 to $20. Besides, we have enough money on deposit at NTIS to cover document processing for a long time. There is no minimal acceptable participation in NTIS. They are committed to accepting what we send, and they can continue to promote sales of our documents. Necessarily, the NRC/GP0 sales program will cut NTIS sales, but there will remain sales at NTIS to customers who find it convenient to ob-tain all their scientific and technical information from one source. There-fore, we would expect to continue our interagency agreement with NTIS in the modified form submitted with our letter of November 15, 1977. The enclosed copy of a commentary on NTIS ma) also be of interest to you. It shows clearly that NRC is not the only critic of NTIS. l 'it'f kNsE,Yector 1tilharPI. Division of Technical Information and Document Control, ADM
Enclosures:
as stated cc: W. J. Dircks, ED0 D. J. Donoghue, ADM P. G. Norry, ADM _ - -_ _ _ _ _ _ _ _ _ m _
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Enclosure 6
' F*U %
uairso cTesias
't NUCLEAR REGULATORY COMMISSION ZL WASHINGTON, D. C. 20555
%"h ms NOV f 51977
~
Mr. William T. Knox, Director National Technical Information Service Springfield, Va. 22161
Dear Mr. Knox:
The legal requirement for participation of the public in the licensing of nuclear facilities makes it necessary for U.S, Nuclear Regulatory Commission (NRC) documents to be widely available. Since NTIS is the nationally and internationally recognized source of technical documents, it is essential that NRC documents be entered into the NTIS system for an-nouncement and marketing. However, regardless of NRC efforts to get documents to NTIS rapidly, and NTIS efforts to sell them expeditiously, the time required for a requester to re-ceive them is not compatible with the legally established periods for commenting or preparing for hearings. Attempts to resolve the timing problems have included extensive free distribution, having the documents available at the NRC Public Document Room for inspection and copying for a fee, and pro-viding extra copies for sale at NTIS. The result of all this has been inequitable handling of the distribution and sale of NRC documents. Accordingly, NRC requested and received authot zation from
- the U.S. Goverr. ment Printing Office to sell NRC publications.
This arrangement will, of course, necessitate modification of our agreement with NTIS. For example, there are in the NTIS system subscription and deposit items that will require phased transition to NRC for handling; they include, the Standard Review Plan, the. Status Reports of the NRC Office of Management Information and Program Control, and Nuclear Regulatory Commission Issuances. The active interagency agreement, AT(49-24)-0106, was signed for NRC by Edward L Halman on December 5,1974 and was accepted e for NTIS by Joseph G. Coyne. A draft revision of that agreament (Agreement No. IA 75-003) to cover the situution described above I
is enclosed. Details of this draf t and the transition period remain to be worked out by our staffs. I have delegated this effort to Anr Savolainen and R. Stephen Scott of the NRC Division of Technical Information and Document Control, who have arranged to deliver this letter to you. Sincerely, flu ' ' heg
' William [.Besaw,s,-director Divisic:1 of Technical Infonnation and Document Control
Enclosure:
Draft Interagency Agreenent (IA 75-003) Revision 9 s
DRAFT / Ann Savolainen/ 11/8/77 INTERAGENCY AGREEMENT PARTIES: Nuclear Regulatory Commission and National Technical Information Service U. S. Department of Commerce TITLE: Document Input, Announcement, Marketing and Purchases AGREEMENT NUMBER: IA 75-003 Amendment 1 i
- AUTHORITY This agreement is entered into under the l terms of NTIS enabling legislation, 15 U. S. Code 1151-1157 and 1525-1527, and the Economy Act, 31 U. S. Code 686.
( e e
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INTRODUCTION This document constitutes an agreement between the Nuclear Regulatory Commission (hereinafter referred to as NRC) and the National Techni-cal Infonnation Service, U. S. Department of Commerce (hereinafter referred to as NTIS) covering the processing of NRC documents through the NTIS information system NRC purchase of microfiche,;the hardcopy,marketing ofcopy. and blowback those Operational documents, and the specifications of the program are set forth below in Articles I and II, respectively. I. DOCUMENT PROCESSING NRC will provide NTIS with approximately 300 publications annually, which will be processed into the NTIS inforn.ction system for announcement and sale. NTIS processing incluoes cataloging, indexing, abstract review and the creation of a tape record of the bibliographic information. These services will enable NTIS to announce in its announcement media that paper copy and micro- i fiche copy of the NUREG reports are available for sale at NTIS. NTIS will store bibliographic data describing NRC reports for on-line bibliographic search purposes. NTIS will prepare micro-fiche masters of each report in order that it can make micro-fiche duplicates. A. Document Submission
- 1. With each document submitted to NTIS, NRC will submit a completed COSATI/ ANSI Report Documentation Page (NTIS Form #35 or similar form) and an Accession Notice Card (NTIS Form #79) (sample of both forms enclosed). The NTIS Form #79 will be annotated by NUREG as follows:
Block #4: NTIS designated source code NUREG Block #9: Quantity of shelf stock sent for NTIS sales purposes
- 2. The NRC name and address will be typed on the reverse side of the NTIS Form #79. Documents will be addressed to:
National Technical Information Service Attn: Input Branch--NUREG 5285 Port Royal Road Springfield, Virginia 22161
- 3. Documents submitted for processing will be subject to NTIS publication and reproduction reouirements and will J
either be free of copyright restrictions or will include an appropriate cop'yright release in the document itself. B. Marketing NTIS will utilize various information and marketing programs to provide regular and ongoing visibility to NRC documents under NTIS bibliographic control. These programs consist of inclusion and listing in NTIS' varied current awareness publi.- cations, computer search files , and promotion programs, in-cluding the following: Weekly Government Abstracts Government Reports Announcements Government Reports Index Government Reports Annual Index Direct Mail Promotion Selected Research in Microfiche (SRIM) Selected Research in Microfiche by Profiles Professional Journals Trade List Prar.otion
' NTISearch Program Selected Bibliographies Bibliographic Data Leasing Program C. Low Stock Limits and Restock Requirements Low limit- stock levels will be developed by NTIS to assure as e nearly as possible that NTIS will have sufficient printed stock to fill requests for NUREG documents. Should NRC decide not to furnish restock copies of a document for which NRC desires to maintain stock, it is understood that NTIS may print the document.
D. Reports on Docunent Sales NRC may request and be supplied with information on number of copies sold and the addresses of those receiving the documents. II. . MICROFICHE, HARDCOPY AND BLOWBACK SERVICES NRC.will continue to occasionally request microfiche, hardcopy, and blowback copy of NTIS holdings of both NRC documents and documents prepared by other organizations. These are now being obtained on deposit accounts 85197-2 and 85687-2. As required , NRC will reques t that funds for these deposit accounts be transferred from the funds for this interagency agreement to those accounts. _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ . _ _ _ _ _ _ _ _ .-- m
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III. FINANCIAL REQUIREMENTS AND PROCEDURES A. Input Processing The unit cost for processing reports into the NTIS information system is $40.00 per title. This listing charge inclut'.3 announcement, selective promotion, future retrievability ~and maintenance in the NTIS information collection, cataloging, indexing, abstract review, tape service and master microfiching, and includes the activities described in the marketing section. The approximate cost for the input portion of the NRC Fiscal Year 1978 program is $12,000 for an estimated workload of 300 documents calculated at a unit cost of $40.00 per title. B. Funding NRC will advance funding of its program at the beginning of each fiscal year. NTIS will charge against this advance for the cost of stock purchased. NTIS will provide the NRC with a quarterly accounting statement with a running balance of funds. Upon termination of the contract prior to contract expiration, or prior to complete utilization of the funds ad-vanced hereunder, NTIS will return to NRC the unexpended bal-ance of funds. C. Future Workloads
. Future workloads will be estimated by NRC at the beginning of each fiscal year; funds for the year will then be advanced to NTIS by NRC computed on the basis of the NTIS current unit costs for document processing and estimated requirements for microfiche, hardcopy, and blowback copy.
IV. PERIOD OF PERFORMANCE - After official execution by signatures of authorized parties, the agreement shall be considered as an ongoing service arrangement between NTIS and NRC, subject to termination or renegotiation as provided under Article V below. V. TERMINATION OF AGREEMENT This agreement may be renegotiated or terminated upon a 60-day l written request by either party. (See Article III, paragraph B for return of unexpended funds.) VI. TECHNICAL REPRESENTATIVES l A. The NTIS technical representative for the input processing portion of this agreement is B. The NTIS technical representative for the distribution portion . of this agreement is
C. The NRC technical representative for the input processing portion of 'this agreement. is-Mrs.- Ann .W._Savolainen," telephone 492-7566. D. The NRC technical representative for transfer of subscriptions is R. Stephen Scott, Acting Chief, Distribution Services Branch, telephone 492-7566. E. The NRC technical representatives for microfiche, hardcopy, and blowback copy services are R. Stephen Scott, as above, and Robert E. Devine, Chief, Library Branch, telephone 492-7150. VII. ADMINISTRATIVE LIAISON PERSONNEL AND ORGANIZATION ADDRESSES The representatives named below will serve in a liaison capacity to facilitate overall communication and operations between the participating organizations: NTIS NRC Mrs. Eloise T. Collins Mr. William J. Besaw, Director Office of Agreements Division of Technical' Information National Technical Information and Document Control ' Service Nuclear Regulatory Commission 5285 Port Royal Road Washington, D.C. 20545 Springfield Virginia 22161 (703) 321-7620 .(301) 492-7883 VIII. This Interagency Agreement is executed by the duly-authorized parties l whose signatures are affixed below: i l National Technical Information Daniel J. Donognue, Director Service Office of Administration V,S. Nuclear Regulatory Commission date date M i
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0. COST ESTIMATE Nuclear Reaulatory Commission Fiscal Year 197 Program Estimated Unit Cost Workload Cost Input Processing $40.00 300 $12,000.00 Standing Order Transfer to NRC Funds transfer to NRC deposit 6,000.00 accounts for microfiche, hardcopy and blowback copy TOTAL ESTIMATED COST FOR FISCALYEAR197pPR0 GRAM.................... I i 4
- 1. Report No.
2 . Recipient's Accession No. [ SIBLIOGRAPHIC D ATA l f,H E E T - . l
- 4. . itie ana det aic
- 5. deport Date
- 6. l
. l
- 7. A uthor(> > , 8. Perf orming Organization Rept. l No.
- 9. Performing Organa.ation Name and Address 10. Protect / Task / Work Unic No.
- 11. Contract / Grant No.
- 12. Sponsoring Organization Name and Address 13. Type of Report & Period Covered 14.
'15. Supplementary Noces
- 16. Abstracts
- 17. Key words and Document Analysts. 17o. Descriptors j E
i' I 1
- i i
17b. Identifiers /Open-Ended Terms , 17c. CO*ATI Field / Group
- 18. Av aiiacility St atement 19. Mc urit y C;a s s (This 'I ^ 1. .No. o t P a g e s R e port )
9 ' \' r ^ t .g G i r t n 1T l , 2J. Sec urity Cta ss t i nts 22. erice Pace t'Nrl A MIFif n s s c ouw.o c i4 asa.p t : acau srisosiagv. 4 m
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U.S. DEPAPTff.ErJT 3 OF COra?.'.2;:CE AN EQUAL OPPORTUNITY EMPLOYER 7 Flat:onal Technict.1 Inforrnation Servico 6pr:ngt.e J. Ve 22353 PoslaGE ataD FEES PAID
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U S Dat af.1Miraf Of COMMEF4CE s a: . m e Of f tCt4L EUSifiESS cou 24: 'gtph I e'.l!]TED CATICP. e l
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7' Springfield, Virginia 22161 December 5, 1977 Mr. William J. Besaw, Director Division of Technical Information and Document Control U. S. Nucle.ar Regulatory Commission Washington, D.C. 20555
Dear Mr. Besaw:
Your letter of November 15 to the Director of NTIS has been referred to me for reply: We have met with Ms. Savolainen and Mr. Scott for a presentation of the problems you are having in organizing the distribu-tion of reports and other documents and the resulting decisions you arrived at to alleviate the situation. We would be disappointed to see the collection of NUREG reports removed from NTIS and distribution handled by your organization. Over the years we have worked to establish a central point for the availa-bility of scientific, technical, and engineering in-formation. As you may know, a number of high-level committees have examined U. S. scientific and technical information dissemination programs. As a result, a central clearinghouse to handle information was recom-mended, and NTIS was established to fill the need. And, more recently, the President's Science Advisor has asked the Department of Commerce to review how scientific, technical, and engineering information may be better employed in technology transfer programs. In the meantime NTIS has made a significant commitment to provide pubite availability for NRC periodicals and reports. Over a quarter of a million catalogs have been distributed announcing NTIS availability. Systems have been established to handle periodicals and re-ports; employees have been trained; and, in summary, a considerable investment has been made by NTIS to handle NRC products. To begin turning off our various promotion and service programs would take well into 1978.
-_~ __ ._______________
2 . In view of the above, is it possible for the Nuclear Regu-latory Commission to delay implementation of any change in availability of its products while we work together to strengthen the present system so that it functions in a manner satisfactory to you and your users? l',Sincerely,l i N'4f.+T,"[../t'/./l.I. / gOSEPH G. COYNE ssisdant Director V U h
Enclosure _a ( ,. . V, JAN 2 G 1978 . Mr. Joseph G. Coyne Assistant Director U.S. Department of Commerce National Technical Information Service 5285 Port Royal Road l Springfield, Va. 22161
Dear Mr. Coyne:
The NRC is fully supportive of the mission of NTIS. He have every intention that infonnation products generated by the NRC continue to be announced and made available by NTIS. However, we must also be able to meet other requirements for public availability. These requirements include providing for broad public participation in the NRC's regulatory process and making information products available in time frames that coincide with established schedules for the receipt of public comments on regulatory actions. To fully meet our responsibilities, the NRC should make its publications available within 24 hours after programmatic distribution and at a price that will be within the reach of the public-at-large. It appears to us that the only viable alternative is to proceed as a direct sales agent under GP0. However, if we can achieve the same goals in respect to those products presently handled by NTIS and not disrupt our present system, we are anxious to explore the matter. He would appreciate your continuing to make NRC technical publications available and want the spirit of cooperation that exists between our respective organizations to continue. I would be pleased to meet with you at your earliest convenience to discuss the subject in greater detail. - Sincerely, pri;;i:1al Cicued By Willia J. Ecsaw William J. Besaw. Director Division of Technical Information and Document Control, ACM o,,,u .TT . C TIDC kf [ TIDC N TIO&_ _. ADML d hue eu~~* ..S.. ., t/ kbj. S.av.olai ne.n.. ..
.!i. Steele...
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t Knox, NTIS and Special Libraries > . s '- ! L P ER H APS 1 never should have given a care- objectives of this Act, that each of the services j ful reading to William Knox's article on "Spe- and functions provided herein shall be self- I cial Libraries and NTIS" (Special Librancs sustaining or self-liquidating " (emphasis ;.
- 67(no.i t45-48 (Jan 1976)]. After all, isn't added). ,
L y reading the New Vork Times sullicient? Who is there a valid reason for Mr. Knox to omit rd ., needs additional aggravation? Haven't we had a surfeit of examples of bureaucratic distortion or ignore the phrase " consistent with the objec- ' f flt lives of this Act?" What did Congress mean by , and misinterpretation of Federal statutes? Mr. that phrase? In seeking the enactment of the , s ,
^ '
Knox's article, however,is too important to be NTIS statute, was there a clearly articulated ' congressional intent to create a fully self-ignored. The views of the director of as power-ful an agency as NTIS are of suMcient national sustaining federal agency, or was there a a , $ interest and wield suMcient professional im- broader, more fundamental objective to ' a pact to warrant careful scrutiny and a mod. provide a vital information service for the a icum of reality testing. Certainly, more than a American public which may, or may not be, ' brief reioinder is required to deal effectively fully self sustaining? - unh the various allusions, distorted analogies, and, as they are currently interpreted, the shortsighted, declared and implied NTIS in- ,- formation dissemination policies and practices. An indication of congressionalintent may be ' ' " 1 nr the present, it must suffice to deal only derived through an examination of pertinent with the more flagrant and pressing assertions NTIS congressional hearings, committee ? -- communicated to the SLA membership in reports and, of course, through an examination i ,, Knois article. and analysis of the language of the NTIS Act $ ~u in discussing NTIS funding, Knox states: itself. Having conducted in May 1947 six Bays y "The Cnngress has indicated [15 U.S.C.1151- of hearings on S. 493 (Technical Information , 7] that *each of the [NTIS] services and func- and Services Act), the precursor of NTIS' , tions provided herein shall be self-sustaining or enabling legislation, in its report, the Senate self. liquidating to the fullest extent feasible.'" Committee on Expenditures in the Executive G , This unequivocal assertion has been publicized Departments (S. Report No. 395,50th Cong., , 4 by Knox (and his stafT) at many a national 1st sess.) reveals the following with respect to a . association meeting and disseminated in a the anticipated " cost of the (NTIS) bill" "The %
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v ariety of publications, including NTIS Committee has reviewed this phase of the i y brochures. A reading of 15 U.S.C.11517 proposed legislation with particular care, and . reveals that the statute is r*ot at all as has simplified and classified the provisions ]..- . unequivocal as is indicated in Knox's " quota- which .will make the. bill to o conciderable rM st tion." Section 3 of 15 U.S C.1151-7 reads as extent self sustainirig in the form of fees for ! follows: "It is the policy of this Act, to the publications and information services" [em- 57 w { *, fullest extent feasible and consistent with the phasis added). Moreover, Section 3 of U.S.C. , ,, Atl Gust 1976 397 F
l N-d i151-7, quoted 19 b r.m. ar a . . .a the ,. g m T- %~ s m 5 phrase " consistent with me ch"..tw ,,this Act," clso contains the rollowmg larquage: cDF <g[. p 3
. nothing heres.n ,shuU he.. construed to re. ? % % $. #
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) quire the levying offee.s or char;ey;ve k rvites -
performed or publicattons furnished to any w .$ p 4 1 Y! - agency or instrumenlahty of the Federal ' a government, or for publications a hich are dis- * . - ,.' . ,. W~ ] l^ " 1-4.,,. !.&.W tributed pursuant to reciprocal arrangcments
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WQ& [ for the exchange ofinformation or which are - . . - l otherwise issued primarily for the general
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2 w'. ! benefit of the public" (cmphasis addedJ. 4 j l Additionally, before the Gnal House vote on the NTIS statute embodpng the language of it somewhat disturbing that #some. groups are
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*,4 Section 3 of U.S.C.11517 (Congretsumal pushing strongly to have the Federal Treasury ge-
.h Record. Aug 28,1950, p.13634 Representa- .,ubsidize the library's collection ofinformation t
live John W. Heseltun of Massachusetts noted; products, as determined by the librarian , , 9 "The latter part of that particular paragraph (emphasis added). Who, but the librarian, does point out that there are some services in m ; hoth the agencies and the instrumentalities of should be held responsible for determining a li-
..- l brary's collection? Is not a library's acquisition
,1 the Federal Government that might well be policy governed not only by the immediate and carried on where the general pubh: a bene- expressed user needs, but also by a
- fitted, and it is my understanding that that is professional assessment of the potential needs the reason for the use of the words, 'fcasible of. a library's clientele? Is " subsidy" for p
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g and consistent with the objectives of this act.' " government document dissemination, like 1 In citing the phrase: " , the general public " detente" for U.S. foreign policy, to become f ]g e ,,, & ; shall not bear the cost of publications and other services which are for the special use and henceforth a dirty word within the Federal r - 9': government bureaucracy? Is the full and cor-y y ; benefit of private groups and individuals." porate like imposition of user charges, as ad-
, ;) i Knox ignores the meaning of the use of the vocated by Knox, to become the new panacea word special and the subsequent and prior lan. for our information dependent post industrial
[i F 'j t guage of the statute which negates his in' , society-the great new boon for facilitating in-
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terpretation of a completely self sustammg formation transfer activities? In its recently NTIS agency. published report (Especially DDC; Users look Thus, notwithstanding the statutory lan- at the DoD Information Process: A D- A005 i
% A 6 guage and expressed congressional intent of 400), the Committee on Information Hang-i Section 3 of U.S.C. ll5 r 7, Knox sceks our ac- Ups notes the following with respect to user ,
quiescence or, worse, our approval by revealing charges: "Without any question, user charges
. that "NTIS' predecessor organizations were ' have effectively lessened the flow of Govern-g ,
hf{,g' unwilling or unable to strive to become com- ment information to libraries and users-espe-i pletely self-sustaining, but NTIS is not, be- e ally the peripheral kind of information that cause the organization is convinced that its
.- promotes professional development, stimulates products and services are worth more than new ideas and is the leading edge of tomorrow's
' cven the current prices." Worth more t ' research and development. This is the true im-
[ whom? To individuals or public and private in- pact of user charces, and its effect on Defense
; '%p stitutions that cannot afford the purchase of NTIS products and services even at current R& D is incalculable."
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q prices? OM B and other Executive branch . 7
# cntitics notwithstanding,is a federal agency M,. h ; to base its document dissernination policy on While Knox and his staff can calculate and misinterpretation of legislative intent and bask happily in the almost self sustaining in-M ,,
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-" statutory authority? come currently derived by NTIS throuch the dP' .
imposition of user charges, has any federal { 1, 11C Y6 Governed by a subjective philosophy which seeks a completely self-sustaining NTIS omcial calculated the losses accruing to the operation. it would follow that Knox would find federal government and this nation resulting 7 , 398 SPECtAL LibnARIES
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f: from NTli's not ind.xing, processing or an- functions of specia'ved libraries and NTIS are nouncing thousands of documents which right-
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to support practitioners at work with the in-fully fall within its statutory mandate? Since formation they need. " Again, Knox states: sir,,q j'. Q . e yverty ord economic decline have often been #g,'g y,j, cefned in terms of lack of access to informa-
"The Congress rec. gnized from the outset that NTIS was an actwity to satisfy the practi-
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t'on, has any government olTicial quantificd the tioner's need for special information for '
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y resi economic and other intangible losses ac- practical purposes." Again, the refrain: "NTIS y cruing from NTIS' "self sustaining" pricing performs for its user clients, these practi-policy for its products and services? What are a ,h it g W . W tioners, a service " Where in the NTIS the information transfer losses accruing, e g., statutory legislatier does one Gnd the use of
,31- ~,['g,(Q frem NTIS' imposition of a 540 processing fee, levied against each agency and instrumentality the term "practitior.er " or the target clientele !h, "NNe<, 75.9,/ $
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to be " practitioners at work,"or the NTIS aim M M te-(((.W N of the federal government, for each and every research report indexed and distributed by the to be the dissemination of information for y g.
" practical purposes." Is it that a " practitioner Q.d*V. b NTIS facility? Published statements indicate at work," i.e., those who make use of "special that about 4.000 reports, funded in part by the information for practical purposes" have the gyiy!/,h-Q U.S. Department of Housing and Urban funds to pay for the NTIS products and 'o .pggg Development (HUD), are issued annually under the Comprehensive Planning Assistance services, whereas graduate students, senior citizens, philosophers, urban planners, unem-gg"g*
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,d;{,i Program ("701" R epo rt s ). Although ployed engineers, university professors, or g ;
gfj forwardeo by HUD to NTIS, the reports have not undergone processing and announcement many a government employee, often, not being gD*h%gf.q.* y by NTIS because HUD, regretfully, had very " practical," do not have such funds? t n g fr{;,2 , [ -{ g/ insumcient funds to cover the NTIS report t m.g.T processing costs. A similar fate befell the I" ""# 8'. " ^
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Urban Observatory Reports, sponsored by Yes, what, indeed, are the objectives of f i HUD and the National League of Cities, deal-ing with such subjects as municipal 'inance, NTIS? For whom were the NTIS infumation i ;' services intended? What is the mandated scope urban, social and economic indicators, man- , and mission for all of the NTIS' activities? Are i v power planning, and similar topics. Was a NTIS services and products to be restricted to bleak assessment of NTIS' inume potential 1 L m the determining factor in the decision not to an amuent and narrowly defined group.of busi-f Ii . index and announce in GRA/GRI the bulk of ness and industrial users, or are they to be l 6 : the many thousands of older, formerly se-made available, not only to business and :n-t ( "
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curity-classified or " limited distribution" dustry, but also to the U.S. public at large? j &" . MMg reports which have been declassi6ed and released to NTIS by the Defense Documenta-Section 1 of 15 U.S.C.1151-7 reads as follo ws: ". . the purpose of this Act is to make j
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[Q the results of technological research and - P tion Center? Did a similar philosophy govern development more readily available to industry past decisions to process and store AFOSR p reports, not at NTIS, but at the Library of and business and to the general public
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Congress, or to send W. W. 11 German (emphasis added). Subsequent Section 2 (a) further specifies and authorizes the Secretary QA<
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technical documents to the Smithsonian Insti- of Commerce "to search for, collect, clasufy, Yt., tution rather than cataloging and servicing coordinate, integrate, reco rd, and catalog such gy the.e documents through NTIS? Did a preoc- , ((c,kt t information from whatever sources. Arcien W. 2 ,- cupation with " income" prompt NTIS to seek and domestic, that may be uvurlab/c." and. in l pf i the avoidance of GPO depository library dis. Section 2 (b), "to make such ir. formation tribution for printed NTIS documents? Is avoi- y - available to industry and business, to State and dance of such distribution in the interest of the loca/ governments, to other agencies of the g, pg gy general public and in conformance with the NTis statutory mandate? Federal Gover,tment, and to the gencrc/ public. " flg'1ApS' WG How does this broad statutory b Knox states: "Special libraries and NTIS h M[.k h. mandate to organize and make available G%jN have a natural community of interest defined domestic. and foreign documentarv resou rces by the word 'special'. fd k@j
. The Special' nature to the entire American commumty compare
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- --[ services and products only to a circumscribed beneficial idea if and NTIS cnnbling legislation Knox were"+-to re esw recons;q,,
group of " practitioners?" Obviously, a dis- t ruc legisla tis c in t ent. 4 :.. ., crepancy exists between the language of the Irvinn M. KIempn '4
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g: , -r- - philosophy and practi~ce'. I detect a not.c of wist- at Alban fg,. , .],y .f[h;?p, fulness in Knox's admission that at present School of Library and re- -- 5 7 : - . . NTIS' " capital costs are still paid by appro . Information Science C f._ m., , . , . .; , ., . - 7.Y)'i
.. "T priated fonds." It would be a capital and most Albany, N.Y.12222 u . . . .
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