ML20140H916
| ML20140H916 | |
| Person / Time | |
|---|---|
| Issue date: | 06/11/1997 |
| From: | Lohaus P NRC OFFICE OF STATE PROGRAMS (OSP) |
| To: | GENERAL, OHIO, STATE OF, OKLAHOMA, STATE OF, PENNSYLVANIA, COMMONWEALTH OF |
| References | |
| SP-97-043, SP-97-43, NUDOCS 9706190051 | |
| Download: ML20140H916 (16) | |
Text
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-4 UNITED STATES
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NUCLEAR REGULATORY COMMISSION
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f WASHINGTON. D.C. 2066tM001 1
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June 11, 1997 ALL AGREEMENT STATES OHIO, OKLAHOMA, PENNSYLVANIA TRANSMITTAL OF STATE AGREEMENTS PROGRAM INFORMATION (SP-97-043)
Your attention is invited to the enclosed correspondence which contains:
i INCIDENT AND EVENT INFORMATION...............
PROGRAM MANAGEMENT INFORMATION.........XX Draft Procedures - Annual Meetings with Agreement i
States and Agreement State Project Officers TRAINING COURSE INFORMATION...................
l TECHNICAL INFO RMATION..............................
l OT H ER I N FO R M ATI O N.....................................
Supplementary Information: Enclosed for your information and comment are two Draft Office of State Programs'(OSP) Procedures, " Annual Meetings With Agreement States Between IMPEP Reviews" and " Agreement State Program Officers (ASPOs)."
i The annual meetings are being developed to fulfi!! Agreement State requests for an NRC l
presence on a more frequent basis than once every four years. The purpose of these
/
meetings are to help all parties remain knowledgeable of Agreement State program j
activities and to conduct planning for the next IMPEP review.
l The OSP staff members are being designated as ASPOs to provide back-up staff support to l
Regional State Agreements Officers, when requested, and to act as a point of contact for specific States in OSP.
Please review the material and direct any comment's you may have by July 11,1997 to:
Lance J. Rakovan, Office of State Programs, U.S. Nuclear Regulatory Commission, Mail l
Stop 03H-20, Washington, DC 20555.
i 9706190051 970611 9
PDR STPRO ESGGEN gg Qld Q{@ hh PDR l
I
t SP-97043 :
JUN 1 1 1997 If you have any questions regarding this correspondence, please contact me or the individual named below.
POINT OF CONTACT:
Lance J. Rakovan j
TELEPHONE:
(301) 415-2589 l
FAX:
(301) 415-3502 INTERNET:
LJR2@NRC. GOV l
Original Signed By:
l PAUL H. LOHAUS l
Paul H. Lohaus, Deputy Director Office of State Programs
Enclosures:
As stated l
Distribution:
DIR RF DCD (SP03)
SDroggitis PDR (YE9v'I A/S File Faxed to States: 6/12/97 DOCUMENT NAME: G:\\SP97043.LJR Ta receive a copy of th6s document. ind6cate 6n the boa: *C' = Copy without attachmenVopcipsge "E* = Copy with attachmeqt/ enclosure
- N" = No copy l
OFFICE OSPeg l
,l Opfjpf) l OSP:Qfq,[
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l NAME LRakovan:nb/gd TO'Brien".p4)
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DATE
- 06/ & /97 06/ L /97 06/h /97 06//l /97 OSP FILE CODE: SP A-d
_ ~.. -... -. -. ~. - -. _ _. - _.. -. -
-. - - - - ~ -... -
r r
- i If you have any questions regarding this correspondence, please contact me or the individual named below.'
POINT OF CONTACT:
Lance J. Rakovan TELEPHONE:
(301) 415-2589 FAX:
(301) 415-3502
'INTERNET:
LJR2@
. GOV j
4
\\
Paul H. Lohaus, Depufy rector i
Office of State Programs l
Enclosures:
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As stated l
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OFFICE OF STATE PROGRAMS INTERNAL PROCEDURE
- DIVISION I t
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Post-Agreement D.XX Annual Meetings With Agreement Activities States Between IMPEP Reviews 1.
Introduction This procedure describes the general objectives and procedures for an annual meeting with Agreement States, including scheduling, assigning personnel, I
conducting, and reporting, ll.
Obiectives i
The objectives of this procedure are:
A.
Establish procedures for scheduling and conducting an annual one day meeting with each Agreement State not scheduled for an Integrated
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Materials Performance Evaluation Program (IMPEP) review that fiscal year.
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B.
Identify the NRC staff and requested State staff who should participate in an i
annual meeting, including staff responsible for leading the meeting.
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C.
Define the scope of activities and areas that should be discussed during an annual meeting, i
D.
Identify methods and timing for documenting and communicating the results of the meeting to the State.
l 111.
Backaround In their respective Management Review Board (MRB) meetings, Agreement States consistently commented on the need for NRC presence on a more frequent basis i
than once every four years. At the September 1996 Annual Agreement States i
Meeting, the issue of conducting a mid-cycle or annual meeting was discussed.
l The staff proposed an annual one-day meeting with each of those Agreement States during the intervening years between IMPEP reviews. In SECY-96 234, " Status Report on Implementation of the Integrated Materials Performance Evaluation Program," November 12,1996, it was proposed that an annual one day meeting i
with each of those Agreement States not Echeduled for IMPEP review in that year i
take place in order to help all parties im remain knowledgeable of the respective programs and to conduct planning for a next IMPEP review.
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IV.
hocedures A.
Regional State Agreements Officers (RSAOs) will be responsible for scheduling meetings with each of those Agreement States in their Regions not scheduled for an IMPEP review that fiscal year.
l B.
The RSAO for the respective Agreement State will coordinate with Regional management, Agreement State management, and the OSP Agreement State Project Officer (ASPO) to assure that a suitable date for the meeting is chosen.
C.
Once a proposed meeting date has been chosen, the RSAO will send a letter to the Agreement State Radiation Control Program Director a minimum of 60 days before the meeting confirming the date for the meeting. The letter should include a draft agenda, as well as a request for additional specific meeting discussion topics. Appropriate Regional management, the Deputy Director, OSP, the ASPO, and the senior manager responsible for IMPEP coordination should be on distribution for the letter. A sample letter is attached as Appendix A.
D.
In scheduling and planning for the meeting, the RSAO should assure that State attendance at the meeting willinclude at least one radiation control program representative who can speak on behalf of the Agreement State program. Agreement State program staff attendance at the meeting is determined by the Agreement State.
E.
The RSAO will normally serve as lead for the meeting. If the RSAO cannot serve as lead, the RSAO will reschedule the meeting, or request that the ASPO assume lead responsibility.
F.
The ASPO will normally attend the meeting. An alternate OSP staff member may attend the meeting if the ASPO does not attend.
G.
The scope of discussions during the meeting should include (but is not limited to):
1.
Agreement State action on previous IMPEP review findings.
2.
Program strengths and weaknesses identified by the State or NRC.
3.
Status of recently completed program or policy changes under development including:
a.
Changes in program staff b.
Program reorganizations c.
Legislative changes l
d.
Redistribution of responsibilities.
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4.
Status of NRC or program changes that could impact Agreement States.
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Any internal program audits conducted by the Agreement State.
i 6.
Statt.s of all allegations previously referred by NRC to the Agreement State radiation control program for action, and methods used to resolve allegations that have been closed.
7.
Nuclear Material Events Database (NMED) reporting (when appropriate).
8.
Schedule for the next IMPEP review.
H.
The annual meeting is for discussions and information exchange only, not for a formal evaluation. The annual meeting is not intended to include reviews of licensing, inspection, incident or allegation files.
l 1.
During the meeting, NRC representatives should request introductions to new staff or to staff that they have not met.
J.
As time permits, open idea exchanges between NRC anri Agreement State staff not in attendance at the meeting is encouraged, i
K.
The meeting lead should dispatch a summary letter of the meeting within 30 days and provide a copy to appropriate Regional management, the Deputy Director, OSP, the ASPO, and the IMPEP coordinator. The letter should include a list of meeting attendees, a general synopsis of what was discussed during the meeting, and a detailed summary identifying any key facts or changes, both positive and negative, from the meeting which could affect the focus and timing of future IMPEP reviews, or program implementation. The State should be requested to provide comment if they believe that the letter content does not accurately reflect the meeting discussions (Appendix B).
J.
If concerns about the respective Agreement State program are raised during the meeting, OSP management should be immediately informed, if concerns
)
are sufficiently significant, the schedule for the next IMPEP review of the specific State could be altered, a special review of selected program areas could be conducted, or additional correspondence or meetings with the State may be necessary. The State should be informed of any proposed schedule revisions and the reasons for the changes.
Attachments:
Appendices A and B l
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l Appendix A
[ RADIATION CONTROL PROGRAM DIRECTOR)
Dear [ Director):
Since [ State) is not scheduled for an integrated Materials Performance Evaluation Program l
(IMPEP) review for FY [ year), we request a meeting, no longer than one day, to discuss l
your Agreement State program and share programmatic information. This letter confirms that, after previous coordination, the meeting is scheduled for [date) and will be held in your offices. [ASPO), Office of State Programs assigned as Project Officer for [ State), will be the other NRC representative in attendance.
The topics to be discussed at the meeting willinclude:
1.
Agreement State action on previous IMPEP review findings.
2.
Program strengths and weaknesses identified by the State or NRC, 3.
Status of recently completed program or policy changes under development including:
a.
Changes in program staff b.
Program reorganizations c.
Legislative changes d.
Redistribution of responsibilities.
4.
Status of NRC or program chanpa that could impact Agreement States.
5.
Any internal program audits conducted by the Agreement State.
6.
Status of all allegations previously referred by NRC to the Agreement State radiation control program for action, and methods used to resolve allegations that have been closed.
7.
Nuclear Material Events Database (NMED) reporting (when appropriate).
8.
Schedule for the next IMPEP review.
If there are any additional specific topics you would like to cover, or if you would like to focus on a specific area, please let me know, if you have any questions, please call me at [RSAO phone number], or e-mail to [RSAO e-mail address].
Sincerely, j
[RSAO]
l cc:
[ SLO]
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[ASPO]
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l Appendix B j
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[ RADIATION CONTROL PROGRAM DIRECTORI i
Dear [ Director]:
l-This year's annual meeting with [ State] was held on [date). The purpose of this meeting was to review and discuss the status of [ State's) Agreement State program. The meeting was attended by: [ASPO and/or other OSP staff] from the NRC's Office of State Programs,
[ Agreement State management and staff] and me. Specific topics and issues of importance discussed at the meeting included [ topics].
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1 have completed and enclosed a general meeting summary, including any specific actions that will be taken as a result of the meeting, if you feel that our conclusions do not accurately summarize the meeting discussion, or have any additional remarks about the meeting in general, please contact me to discuss your concerns.
if you have any questions, please call me at [RSAO phone number), or e-mail to [RSAO e-mail address].
Sincerely, i
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[RSAO)
Enclosure:
As stated cc:
[ SLO)
[ASPO]
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e AGREEMENT STATE ANNUAL MEETING
SUMMARY
FOR [ STATE]
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DATE OF MEETING: IDATE]
ATTENDEES:
[RSAO]
t
[ASPO and/or other OSP staff)
[ Agreement State management and staff]
l BY PHONE:
[any attendees by phone]
CONCLUSIONS:
Conclusion #1:[ conclusion]
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l Action #1:[as applicable]
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Conclusion #2: [ conclusion]
Action #2: [as applicable) i l'
Conclusion #3:[ conclusion]
Action #3: las applicable]'
Conclusion #4:[ conclusion) i Action #4: las applicable]
l Conclusion #5: [ conclusion]
Action #5:[as applicable]
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Conclusion #6: [ conclusion)
Action #6: [as applicable]
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OFFICE OF STATE PROGRAMS INTERNAL PROCEDURE DIVISION I Policy B.XX Agreement State Project Officers 1.
Introduction This procedure describes the responsibilities and functions of the Agreement State Project Officer (ASPO).
II.
Obiectives The objectives of this procedure are:
A.
To provide back-up staff support to Regional State Agreements Officers (RSAO), as requested, through the formal designation of ASPOs.
B.
To identify the ASPO who will be responsible for handling inquiries from specific States and Regional offices, C.
To have the ASPO be the most knowledgeable OSP staff person about assigned Agreement States.
111.
Procedures A.
Identification of Assigned ASPOs and Assigned States 1.
The OSP Deputy Director shall coordinate with OSP and Regional office staff, as necessary, the assignment of specific State ASPOs.
Appendix A provides the current assignments.
2.
OSP provides Agreement States a specific ASPO point of contact through periodic all Agreement State letters (each 6 months, or when an ASPO assignment changes). Agreement States will be informed the ASPO is the lead point of contact in OSP for routine communication and will serve as a backup to the RSAO, when requested by the Region.
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I 8.
Functions and Responsibilities of the ASPO i
1.
Participate in the Integrated Materials Performance Evaluation Program l
(IMPEP) reviews of assigned States if the RSAO for that State is not 1
available.
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l 2.
Together with the RSAO, who serves as the lead, conducts one-day l
l annual management meetings between IMPEP reviews.
j 3.
When requested by the RSAO or Regional management, the ASPO
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will respond to inquiries and requests from Agreement States when l
the RSAO and/or backup support personnel in the Regional Office are not available.
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Maintain open communication with the RSAO for the assigned j
Agreement State.
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5.
Maintain open communication with assigned Agreement State on issues for which the RSAO is, or may not be, responsible, j
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6.
Request RSAOs to apprise them of activities in an Agreement State that are of a non-routine nature.
1 7.
Serve as the OSP point of contact for requests for technical or other assistance from Agreement State staff as'needed.
8.
Coordinate and request assistance from Regional Office and i
Headquarters staff, as needed, to respond to State requests.
l 9.
For non-Agreement States having an active interest in negotiating an i.
Agreement, has the lead responsibility for negotiation activities upon j
receipt of a letter of intent from the Governor.
l.
10.
Keep abreast of activities in assigned States by review of correspondence, event reports, and regulation promulgation.
Attachment:
l
' Appendix A: ASPO Assignments Listing 1
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APPENDIX A AGREEMENT STATE PROJECT OFFICER ASSIGNMENT LISTINGS ASSk,nED STA1YS BY RtX;lON ANPO I
il 111 IV cal.lF ORNIA BLANTON MASSACill'SETTS NI W ll A%lPhillRE N)S LAIK)R IOWA ARKANSAS IM)Lt.ING KANSAS l'T All OkLAllO%IA*
ALARAMA LARKINS N CAROL.INA TENNESSEE AR17.ON A mal' PIN COLORADO NEVADA NE% MEXICO O'HRIEN MAINE MARYLAND NY CITY & STATE HEALTH LI)l'ISLAN A M) IRS NORT11 DAKOTA OREGON TEXAS NIBRASKA KENT 1?CEY RAKOVAN MISSISSIPPI hol'Til CAROLIN A SALA > MON CONNECTKT1*
- RilODE ISLAND SCllNEIDI R NY STATE Df.C FLORIDA i
CIX)RGIA ILLINOIS WA$lilNGTON SOLLENBERGER 01110*
- NON-AGREEMENT ST ATIS ll AVING ACTIVE INTEREST IN NEGOTIATING AGREEMENTS.
6/2/97 1
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< TRANSACTION REPORT >
1 06-13-1997(FRI) 08:06 i
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1 NO.
DATE tit 1E DESTINATION STATION PO.
DURATION t10DE RESULT t
l 32660 6-13 08:01 NYSERDA 12 O'05'35" NORt1AL OK hdd 12 O*05'35" i
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< TRANSACTION REPORT >
l 06-12-1997(THJ) 23:52 E
BROADCAST 3
r NO.
DATE Tit 1E DESTINATION STATION PG.
DURATION t10DE RESULT 32600 6-12 22:47 0000000000000 12 O'04*28" NORM.E OK 32601 22:51 360 753 1496 12 O'04*21" NORM.E OK 32602 22:56 304 558 0524 12 O'04*24" tJORM. E OK 32603 23:01 608 2674799 12 O*04'25" NORM.E OK 32604 23:06 WVOMING RCP 12 O'05*17*
NORM.E OK 32605 23:11 518 457 2225 12 O*04'27" NORM.E OK 32606 23:16 518 457 5545 12 O'05'04" NORt1.E OK 32607 23:21 NEW YORK CITV 12 O'04'30" NORt1.E OK 32608 23:26 502 227 7862 12 O'05'14" NORt1AL OK 32609 23:32 WASHINGTON DC 12 O*04'20" NORM.E OK 32610 23:36 7996726 12 O*04'23" NORM.E OK 32611 23:41 512 233 6362 12 O'04'30" NORM.E OK 32612 23:46 8097586285 12 O'05'45" NORM.E OK 156 1*Ol'08*
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< TRANSACTION REPORT >
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E B R O A O C A S~T' 3
I NO.
DATE TIME DESTINATION STATION PO.
DURATION MODE RESULT l
l 32575 6-12 20:34 6177272098 12 O*O4'57" NORM.E OK l
32576 20:39 517 335 8706 12 O'04*26*
NORM.E OK 32577 20:44 612 215 0976 12 O'04*25" NORM.E OK 32578 20:49 601+354+6167 12 O*06'58" NORMAL OK 32579 20:56 314 751 6010 12 O'04*32" NORM.E OK 32580 21:01 406 444 260F 12 O*04'30" NORM.E OK 32581 21:06 402 471 9449 12 O'04'19" NORM.E OK 32582 21:10 7026875751 12 O*07'00*
NORMAL OK 32583 21:18 603 225 2325 12 O'04*32" NORM.E OK 32584 21:23 DEPE RADIATION 12 O'04'32" NORM.E OK 32585 21:27 5058271544 12 O'06*43*
NORMAL OK i
l 32586 21:34 518 458 6434 12 O*04'29" NORM.E OK j
32587 21:39 919 571 4148 12 O*04'20" NORM.E OK l
32588 21:44 701 328 5200 12 O*04'20" NORM.E OK 32589 21:49 OHIO 12 O'04'26" NORM.E OK l
32590 21:53 405 271 8425 12 O*04'20" NORM.E OK 22591 21:58 503 731 4081 12 O*04'20" NORM.E OK 32592 22:03 PENNSYLVANIA 12 O*04'26" NORM.E OK l
32593 22:08 401 277 2456 12 O*07'48" NORM.E OK 32594 22:15 8037377412 12 O'04*28" NORM.E OK 32595 22:20 605 773 6667 12 O'04'30" NORM.E OK 32596 22325 615 532 7938 12 O*04'26*
NORM.E OK j
i 32597 22:30 5128346708 12 O'04'42" NORM.E OK 1
l 32598 22:35 801 533 4097 12 O*05'31" NORM.E OK 32599 22:41 8028657745 12 O*04'58" NORM.E OK 300 2'03'58" l
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< TRANSACTION REPORT >
,,_,,_1,,,
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E3 RO ADC A S T 3
to.
DATE TIME DESTINATION STATION PO.
DURATION MODE RESULT 32550 6-12 18:15 610 337 5324 12 O*04'26' NORM.E OK 32551 18:19 404 562 4955 12 O*04'28" NORt1.E OK 32552 18:24 7085151096 12 O*08*42*
NORM.E OK 32553 18:33 817 860 8122 12 O*04'24" NORM.E OK 32554 18:38 5109750381 12 O'04'40" NORM.E OK 32555 18:43 334 613 5387 12 O'07'59" tort 1. E OK 32556 18:51 9075861877 12 O'04'30" NORM.E OK 32557 18:56 6024370705 12 O*06'50" tORMAL OK 32558 19:03 5016612468 12 O*05'01" NORM.E OK 32559 19:09 0111916 3243610 12 O'04'24*
PORM. E OK 32560 19:13 303 343 3697 12 O*04'58" PORM. E OK 32561 19:19 CONNECTICUT 12 O*05'32
NORM.E OK 32562 19:24 3027393839 12 O'04'22" NORM.E OK 32563 19:29 904 487 0435 12 O*04*38" tORM. E OK 32564 19:34 404 362 2653 12 O*04*28" NOR:1. E OK 32565 19:39 HAWA11 12 O'04'33" NORt1.E OK 32566 19:44 208 334 2382 12 O'06*59*
NORf1AL OK 32567 19:51 217 524 4724 12 O'04*28" PORM. E OK 32568 19:56 INDIAN 12 O'04'19" tORM.E OK l
32569 20:01 515 242 6284 12 O*04'27' NORM.E OK
(
32570 20:05 913 296 0984 12 O'05'17" NORM.E OK 32571 20:11 502 564 6533 12 O'04*23" NORM.E OK 32572 20:16 LOUISIANA 12 O'05'02" NORt1.E OK 32573 20:21 MAINE 12 O'06'46*
PORMAL OK 32574 20:28 410 631 3198 12 O*05'05*
NORt1AL OK 300 2*10'41*
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