ML20140D562

Forwards Impep Questionnaire Re Evaluation for Agreement State Programs.Review Will Be Scheduled for Week of 970616-20

ML20140D562
Person / Time
Issue date:	04/18/1997
From:	Woodruff R NRC OFFICE OF INSPECTION & ENFORCEMENT (IE REGION II)
To:	Rogers A TEXAS, STATE OF
References
NUDOCS 9704230322
Download: ML20140D562 (10)

Text

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i April 18. 1997

Ms. Alice Rogers. P.E.

Section Manager VIC. Uranium and

! . Radioactive Waste Section t Texas Natural P.esource and Ja.wrvation Commission

. 12. 6 Fark 35 Circle >

Austin. TX 78753

Dear Ms. Rogers:

l As you are aware. NRC is using the Integrated Materials Performance Evaluation

. Program (IMPEP) for the evaluation of Agreement State Programs. Per our discussion. I will be the team leader for the' IMPEP review of the Texas

3rogram, which includes your-Low-Level Radioactive Waste program and the Jranium Recovery program, and scheduled for the week of June 16-20. 1997. The ,

1 team for the review of your programs will include myself and a technical representative from the Office of Nuclear Material Safety and Safeguards.

Division of Waste Management, whose name will be provided at a later date.

, Enclosed is the document. " Integrated Materials Performance Evaluation Program Questionnaire." The questionnaire is being furnished to you on a com) uter J-disk as well as in printed form. I ask that you send your responses )y

. internet (RLW@NRC. GOV) or return the disk to me by May 22. 1997. I am sending

the document and disk in advance of the June 16, 1997 IMPEP review in order to l provide time for you to allocate the. staff resources necessary to complete the <

j document by the due date.

.t Part A of the questionnaire contains questions on the common performance j indicators. Part B contains questions on the non-common performance indicators for Agreement States.

I An identical questionnaire is being sent to Mr. Richard A. Ratliff Chief.

Bureau of Radiation Control. The review of their program will be conducted  ;

the following week of June 23-27. 1997. I have requested Mr. Ratliff to  !

I coordinate a joint exit meeting with Senior Managers from both Agencies to  ;

! discuss the results of the review on Friday. June 27. 1997.

If you have questions prior to April 28. 1997 please call me at 404-331-5545.

After April 28, 1997. I will have a new office location and the new telephone

number will be 404-562-4407.

Sincerely.

4 i 9704230322 970418 t f

PDR STPRG ESGTX i(

PDR Richard L. Woodruff q[)DI \

Regional Agreement States Officer v r.A, $,

' CERTIFIED MAIL NO. Z 238 524 073 4 RETURN RECEIPT REQUESTED

-. EnclosuSes: (See Page 2) ll ll l lll ll. lll

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A. Rogers 2 1

Enclosures:

1) Questionnaire

2) Diskette cc w/ encl 1:

Mr. Dan Pearson. Executive Director Texas Natural Resources and Conservation Commission P. O. Box 13087 1700 North Congress Avenue Austin, TX 78711 distribution:

DCD (SP01) 1 R. Woodruff l I

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I orrfct oft DNus SIGNATURE NAME Woo fruf I DATE 04 / / 97 04 / / 97 04 / / 97 04 / / 97 04 / / 97 04 / / 97 COPY? YES NO YES NO YES NO YES NO YES NO YES NO UtilCift RECORD COPY DOCUMthf NAMt: A;\iX,Q LIK.IhR l

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l Approved by OM8 2 No. 3150-0183 Expires 4/30/98 LNTffRATED MATERIALS PERFORMANCE EVALUATION PROGRAM OUESTIONNAIRE Name of State: Texas Reporting Period: March 12. 1994 to June 27 1997 A. COMMON PERFORMANCE INDICATORS

.I. Status of Materials Insoection Procram

1. Please prepare a table identifying the licenses with inspections that are overdue by more than 25% of the scheduled frequency set out in NRC Inspection Manual Chapter 2800 (issued 4/17/95). The list should include initial inspections that are overdue.

, Insp. Frequency Licensee Name- (Years) Due Date Months 0/D

2. Do you currently have an action plan for completing overdue ,

inspections? If.so, please describe the plan or provide a written 1 copy with your response to this questionnaire.

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3. Please identify individual licensees or grou)s of licensees the State / Region is ins)ecting less frequently tlan called for in ERC Inspection Manual Clapter 2800 (issued 4/17/95) and state the reason for the change.

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4. How many licensees filed reciprocity notices in the reporting period?-

a. Of these. how many were industrial radiography. well-logging or other users with inspection frequencies of three years or less?

Estimated burden per response to comply with this voluntary collection request: 60 hours6.944444e-4 days <br />0.0167 hours <br />9.920635e-5 weeks <br />2.283e-5 months <br />. Forward comments regarding burden estimate to the Information and Records Management Branch (T-6 F33). U.S. Nuclear Regulatory Commission. Washington. DC 20555-0001. and to the Paperwork Reduction Project (3150-0052). Office of Management and Budget. Washington. DC 20503. NRC may i- not conduct or sponsor, and a person is not required to respond to, a

collection of information unless it displays a currently valid OMB control number.

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b. For those identified in 4a. how many reciprocity inspections were conducted?

5 Other than recipro' city licensees, how many field inspections of radiographers were performed?

6. For NRC Regions, did you establish numerical. goals for the number.

of inspections to be perfoned during this review period? If so, please describe your goals, die number of inspections actually performed, and the reasons for any differences between the goals and the actual number of inspections performed.

II. Technical Staffino and Trainina  ;

7. Please provide'a staffing plan, or complete a listing using the  !

suggested format below, of the professional (technical) person-years of effort applied to the agreement or radioactive material '

program by individual. Include the name, position, and, for '

Agreement States, the fraction of time spent in the following areas: administration, materials licensing & compliance, emergency  ;

response. LLW. U-mills, other. If these regulatory responsibilities are divided between offices, the table should be consolidated to include all personnel contributing to the radioactive materials program. Include all vacancies and identify all senior personnel assigned to monitor work of junior personnel.

If consultants were used to carry out the program's radioactive materials responsibilHS. ' include their efforts. The table heading should be:

NAME POSITION AREA 0F EFFORT

8. Please 3rovide a listing of all new professional personnel hired since tie last review, indicate the dejree(s) they received, if applicable, and additional training and years of experience in health physics, or other disciplines, if appropriate.

9. Please list all professional staff who have not yet met the qualification requirements of license reviewer / materials inspection staff (for NRC. Inspection Manual Chapters 1245 and 1246: for Agreement States, please describe your qualifications

! requirements for materials license reviewers and inspectors). For each, list the courses or equivalent training / experience they need to attend and a tentative schedule for completion of these ,

requirements. j i

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10. Please identify the technical staff who left the RCP/ Regional DNMS program during this period.

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1 j III. Technical Ouality of Licensino Actions 1 11. Pleas'e identify any major. unusual, or complex licenses which were issued, received'a major amendment, terminated or renewed in this j period.

12. Please identify any new or amended licenses added or removed from the list of licensees requiring emergency plans? )

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13. Discuss any variances in licensing policies and 3rocedures or exemptions from the regulations granted during tie review period.

14. What if any, changes were made in your written licensing-  ;

procedures (new procedures, updates, policy memoranda, etcJ -

during the reporting period? ]

L 15. .For NRC Regions, identify by licensee name, license number and i

type, any renewal applications that have been pending for one year i

or more. j l

IV. Technical Quality of Insoections

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16. What, if any, changes were made to your written inspection 1

procedures during the reporting period? I j

i i 17. Prepare a table showing the number and types of supervisory

} accompaniments made during the review period. Include:  ;

Suoervisor Insoector License Cat. Date i

18. Describe internal procedures for conducting supervisory accompaniments of inspectors in the field. -If supervisory accompaniments were documented, please provide copies of the documentation for each accompaniment.

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19. Describe or provide an update on your instrumentation and methods

of calibration. Are all instruments properly calibrated at the l present time i

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V. Resoonses to Incidents and Alleoations

20. Please provide a list of the most sianificant incidents (i.e.. '

. ' medical misadministration, overexposures. lost and abandoned

! sources, incidents requiring 24 hour2.777778e-4 days <br />0.00667 hours <br />3.968254e-5 weeks <br />9.132e-6 months <br /> or less notification. etc.)

that occurred in the Region / State during the review period. For Agreement States information included in previous submittals to '

NRC need not be repeated. The list should be in the following i

. format:

3 UCENSEE NAME LICENSE # DATE OF INCIDENT / REPORT TYPE OF l INCIDENT

21. During this review period did any incidents occur that involved '

equipment or source failure or approved operating procedures that were 1

deficient? If so how and when were other State /NRC licensees who might

, be affected notified?

a. For States, was timely notification made to the Office of State Programs? .For Regions, was an appropriate and timely PN generated?

22. For incidents involving failure of equipment or sources, was information on the incident provided to the agency responsible for evaluation of the device for an assessment of possible generic design deficiency? Please provide details for each case.

23. In the period covered by this' review, were there'any cases involving possible wrongdoing that were reviewed or are presently. undergoing review? If so, please describe the circumstances for each case.

24. Identify any changes to your procedures for handling allegations that occurred during the period of this review.

a. For Agreement States, please identify any allegations referred to your program by the NRC that have not been closed.

VI. General

25. Please prepare a summary of the status of the State's or Region's actions taken in response to the comments and recommendations following the last review. l

26. Provide a brief description of your program's strengths and weaknesses, i These strengths and weaknesses should be supported by examples of I successes, problems or difficulties which occurred during this review period.

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i B. NON COMMON PERFORMANCE INDICATORS I. Reaulations and LEcal Authority

27. Please list all currently effective legislation that affects the radiation control program (RCP).

28. Are your regulations subject to a " Sunset" or equivalent law? If so, d

explain and include the next expiration date for your regulations, i

29. Please com)lete the enclosed table based on NRC chronology of amendments.  !

Identify tiose that have not been adopted by the State, explain why they were not adopted, and discuss any actions being taken to adopt them.

30. If you have not adopted all amendments within three years from the date of ,

NRC rule promulgation, briefly describe your State's procedures for  !

amending regulations in order to maintain compatibility with the NRC. I showing the normal length of time anticipated to complete each step. j i

II. Sealed Source and Device Proaram

31. Prepare a table listing new and revised SS&D registrations of sealed sources and devices issued during the review period. The table heading should be:

SS&D Manufacturer. Type of l Registry Distributor or Device '

Number Custom User or Source

32. What guides. standards and procedures are used to evaluate registry applications?

33. Please include information on the following questions in Section A. as they apply to the Sealed Source and Device Program:  ;

Technical Staffing and Training - A.II.7-10 l Technical Quality of Licensing Actions - A.III.11. A.III.13-14 .

Responses to Incidents and Allegations - A.V.20-23 l III. Low-level Waste Procram

34. Please include information on the following questions in Section A. as i

they apply to the low-level Waste Program: i i

Status of Materials Inspection Program - A.1 1-3. A.I.6 l Technical Staffing and Training - A.II.7-10 Technical Quality of Licensing Actions - A.III.11. A.III.13-14 Technical Quality of Inspections - A.IV.16-19 Responses to Incidents and Allegations - A.V.20-23 &

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IV. Uranium Mill Proaram i l

35. Please' include information on the fcilowing questions in Section A. as they apply to the Uranium Mill Program:

Status of Materials Inspection Program - A.I.1-3. A.I.6 Technical Staffing and Training - A.II.7-10 Technical Quality of Licensing Actions - A.III.11. A.III.13-14 Technical Quality of Inspections - A.IV.16-19 Responses to Incidents and Allegations - A.V.20-23 i

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TABLE FOR QUESTION 29.

l OR DATE DATE 10 CFR RULE DUE ADOPTED '

CliRRENT EXPECTED

, STATUS ADOPTION Any amendment due prior to 1991, Identify each regulation (refer to the Chronology of Amendments)

Decommissioning; 7/27/91 Parts 30,40,70 ,

Emergency Planning; 4/7/93 Parts 30, 40, 70 Standards for Protection Against Radiation; 1/1/94 Part 20 Safety Requirements for Radiographic 1/10/94 Equipment; Part 34 Notification of incidents; 10/15/94 Pads 20. 30, 31, 34, 39, 40, 70 Quality Management Program and 1/27/95 Misadministrations: Part 35 Licensing and Radiation Safety 7/1/96 Requirements for Irradiators: Part 36 Definition of Land Disposal 7/22/96 and Waste Site QA Program; Part 61 Decommissioning Recordkeeping: Docu- 10/25/96 mentation Additions; Parts 30,40,70 Self-Guarantee as an Additional Financial 1/28/97 Mechanism; Parts 30,40,70 Uranium Mill Taitir.gs: Conforming to EPA 7/1/97 Standards: Part 40 Timeliness in Decommissioning 8/15/97 Parts 30,40,70 7

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OR DATE DATE 10 CFR RULE DUE ADOPTED CURRENT EXPECTED STATUS ADOPTION Preparation. Transfer for Commercial Dis- 1/1/98 l tributien, and Use of Byproduct Material for Medical Use; Parts 30,32,35 Frequency of Medical Examinations for Use 3/13/98 of Respiratory Protection Equipment Low-Level Waste Shipment Manifest 3!1/98 Information and Reportii.g Performance Requirements for Radiography 6/30/98 Equipment Radiation Protection Requirements

8/14/98 Amended Definitions and Criteria Clarification of Decommissioning Funding 11/24/98 Requirements 10 CFR Pa- 71: Compatibility with the 4/1/99 International Atomic Energy Agency Medical Administration of Radiation and 10/20/98 Radioactive Materials.

Termination or Transfer of Licensed 5/16/99 Activities: Recordkeeping Requirements.

Resolution of Dual Regulation of Airbome 1/9/00 Effluents of Radioactive Materials: Clean Air Act Recognition of Agreement State Licenses in 1/13/00 Areas Under Exclusive Federal Jurisdiction Within an Agreement State Criteria for the Release of Individuals 1/29/00 Administered Radioactive Material 8

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