ML20140C231

Notice of Establishment of New Sys of Records,Effective W/O Further Notice on 960512,unless Comments Received on or Before That Date Cause Contrary Decision

ML20140C231
Person / Time
Issue date:	03/25/1997
From:	Galante A NRC
To:
References
FRN-62FR15207, RULE-PR-9 NUDOCS 9704030016
Download: ML20140C231 (8)

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3YcV DOCKET NUMBER DOCKETED PROPOSED RULE O _

USNRC s [7590-01-P].

( &2 FRI5201)

W APR -1 P2 :26 NUCLEAR REGULATORY COMMISSION OFFICE OF SECRE TARY .

00CMETDIG & SERVICE BRANCH Privacy Act of 1974, as Amended: Establishment of a New System of Records ,

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AGENCY: Nuclear Regulatory Commission.

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ACTION: Establishment of a new system of records. l

SUMMARY

The Nuclear Regulatory Commission (NRC) is proposing to establish a new Privacy Act System of Records. NRC-42. " Skills Assessment and Employee Profile Records--NRC. "

EFFECTIVE DATE: The new system of records will become effective without

%up /2, 199'1 further notice on (40 day: from date of publicatier " the rderalpagistert e

unless comments received on or before that date cause a contrary decision. If changes are made based on NRC's review of comments received. NRC will publish a new final notice.

ADDRESSES: Send comments to the Secretary of the Commission, U.S. Nuclear Regulatory Commission. Washington DC 20555-0001. Attention: Docketing and Services Branch. Hand deliver comments to 11555 Rockville Pike. Rockville.

Maryland, between 7:30 am and 4:15 pm Federal workdays. Copies of comments may be examined, or copied for a fee, at the NRC Public Document Room at 2120 I

L Street. NW.. Lower Level. Washington. DC.

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FOR FURTHER INFORMATION CONTACT: Jona L. Souder. Freedom of 4

Information/ Local Public Document Room Branch. Office of Information Resources ]

Management, U.S. Nuclear Regulatory Commission, Washington, DC 20555-0001. l telephone: 301-415-7170.

1 SUPPLEMENTARY INFORMATION: NRC is establishing a new System of Records, NRC-1 42, " Skills Assessment and Employee Profile Record >--NRC." for the primary

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purpose of enabling the Chief Information Officer (CIO) to carry out the

duties and responsibilities contained in Section 5125(c)(3) of the National Defense Authorization Act for Fiscal Year 1996 which requires the CIO to, among other things, assess the requirements established for agency personnel f regarding knowledge and skill in information resources management; assess the extent to which certain positions and personnel meet the requirements; and develop strategies and plans for hiring, training, and professional i development in order to rectify any deficiency in meeting the requirements.

The CIO may also use the new system of records to prepare skills profiles of employees reporting to the CIO to assess the skills of the CIO staff in 'ight of the functions performed by the CIO organization, to develop individual and organizational training and recruitment plans, and to assign personnel.

Other offices may maintain similar kinds of records relative to their i specific duties, functions, and responsibilities.

A report on the proposed new system of records is being sent to the Office of Management and Budget (OMB), the Committee on Governmental Afio.,;

of the U.S. Senate, and the Committee on Government Reform and Oversight of the U.S. House of Representatives as required by the Privacy Act and OMB 2

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Circular No. A-130. " Federal Agency Responsibilities for Maintaining Records About Individuals."

Accordingly, the NRC proposes to add NRC-42 to read as follows:

NRC-42 SYSTEM NAME:

Skills Assessment and Employee Profile Records--NRC.

SYSTEM LOLifl0N:

Primary system--Chief Information Officer. NRC.11545 Rockville Pike.

Rockville. Maryland.

Duplicate systems--Duplicate systems may exist, in whole or in part, at the NRC's Headquarters, regional. and other offices listed in Addendum I.

Parts 1 and 2. This system of records may contain some of the information contained in other systems of records. These other systems may include, but are not limited to:

NRC-11. General Personnel Records (Official Personnel Folder and Related Records)--NRC:

NRC-13. lncentive Awards Files--NRC:

NRC-19. Official Personnel Training Records Files--NRC:

NRC-22. Personnel Performance Appraisals--NRC: and NRC-27. Recruiting. Examining, and P~.acement Records--NRC CATEGORIES OF INDIVIDUALS COVERED:

r arrent, prospective, and former NRC employees, experts, consultants.

contracters. and employees of other Federal agencies and State. local. and foreign governments and private entities.

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1 CATEGORIES OF RECORDS IN THE SYSTEM:

Specific information maintained on individuals includes individual skills assessments that identify the knowledge and skills possessed by the-individual and the level of skills possessed, and may include a skills profile containing, but not limited to. their name: date of birth: social security number: service computation date: series and grade; address and phone number:

education; training: work and skills experience: special qualifications:

licenses and certificates held: honors and awards: career interests, goals and objectives: and availability for travel cr geographic relocation. Individual training plans, when developed, may also be maintained in this system. l AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Public Law 104-106. National Defense Authorization Act for. Fiscal Year l 1996. Sec. 5125. Agency Chief Information Officer. February 10 1996: 5 USC 3396 (1988): 5 USC 4103 (1988): 42 USC 2201 (1988): Executive Order 9397.

November 22. 1943: Executive Order 11348. February 20, 1967, as amended by Executive Order 12107. December 28, 1978.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM. INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

The primary use of the records will be to assess the knowledge and skills needed to perform the functions assigned to individuals and their organizations. It will specifically be used by the Chief Information Of ficer (CIO) to carry out the provisions of Section 5125(c)(3) of the National Defense Authorization Act for Fiscal Year 1996 which requires the CIO to, among other things. assess the requirements established for agency personnel l

regarding knowledge and skill in information resources management and the adequacy of the requirements for achieving performance goals established for 4

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information resources management; assess the extent to which certain positions and personnel meet the requirements; develop strategies and specific plans for hiring, training, and professional development to rectify deficiencies in meeting the requirements: and report to the head of the agency the progress made in improving information resources management. l l

Information in the system may be used by the CIO to prepare skill,s profiles of employees reporting to the CIO. including those in the Office of Information Resources Management: to assess the skills of the CIO staff in ,

i' light of the functions performed by the CIO organization: to develop an organizational training plan / program: to prepare individual training plans; to develop recruitment plans: and to assign personnel. Other offices may j maintain similar kinds of records relative to their specific duties.

functions, and responsibilities.

In addition to the disclosures permitted under subsection (b) of the Privacy Act, which includes disclosure to other NRC employees who have a need for the information in the performance of their duties. NRC may disclose information contained in this system of records without the consent of the subject individual if the disclo:ure is compatible with the purpose for which the information was collected under the following routine uses:

a. Te employees and contractors of other Federal. State, local. and foreign agencies or to private entities in connection with joint projects.

working groups, or other cooperative efforts in which the NRC is participating,

b. To the National Archives and Records Administration or to the General Services Administration for records management inspections conducted under 44 U.S.C. 2904 and 2906.

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c. For any of the routine uses specified in the Prefatory Statement of i General Routine Uses.

1 POLICIES AND PRACTICES FOR STORING. RETRIEVING. ACCESSING. RETAINING. AND DISPOSITION OF RECORDS IN THE SYSTEM:

STORAGE:

1 Information is maintained in computerized form and in paper copy.

I Computerized form includes information stored in memory, on disk, and on 1

computer printouts.

4 RETRIEVABILITY:

Infcrmation may be retrieved in a number of ways. including but not limited to the individual's name, social security number, position title.

office, or skill level: various skills, knowledge, training, education, or

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work experience; or subject or key words developed for chc system.

l SAFEGUARDS:

i Records are maintained in buildings where access is controlled by a i security guard force. Records are maintained in areas where access is controlled by keycard and is limited to NRC and contractor personnel and to others who need the records to perform their official dutier Access to computerized records requires use of proper password and user identification codes.

RETENTION AND DISPOSAL:

System input records are destroyed after the information is converted to electronic medium and verified in accordance with General Records Schedules 20-2.a and b. System data maintained electronically are currently unscheduled and must be retained until a records disposition schedule for this information is approved by the National Archives and Records Administration. Hard copy 6

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j j records documenting skills requirements. assessments, strategies, and plans j j for meeting the requirements are currently unscheduled and must be retained

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f until a records disposition schedul- for this information is approved by the National Archives and Records Administration.

l. SYSTEM MANAGER AND ADDRESS:

Assistant to the Chief Information Officer. U.S. Nuclear Regulatory Commission. Washington. DC 20555-0001.

NOTIFICATION PROCEDURE: 1

Individuals seeking to determine whether this system of records contains i information pertaining to themselves should write to the Chief. Freedom of Information/ Local Public Document Room Branch. Office of Information Resources Management. U.S. Nuclear Regulatou Comnssion. Washington DC 20555-0001 and j comply with NRC's Privacy Act regulations regarding verification of identity contained in NRC's Privacy Act regulations. 10 CFR Part 9.

RECORD ACCESS PROCEDURE:

Same as " Notification Procedure" and comply with NRC's Privacy Act regulations regarding verification of identity and record access procedures contained in NRC's Privacy Act regulations. 10 CFR Part 9.

CONTESTING RECORD PROCEDURE:

Same as " Notification Procedure" and couply with NRC's Privacy Act regulations regarding verification of identity and contesting record procedures contained in NRC's Privacy Act regulations. 10 CFR Part 9.

RECORD SOURCE CATEGORIES:

Information in this system of records is obtained from a number of sources, including but not limited to the individual to whom it pertains, information derived from that supplied by the individual, other systems of 7

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I records, supervisors and other NRC officials; contractors, and other agencies l or entities.

Dated at Rockville. MD. this 25th day of March . 1997 l

l For the Nuclear Regulatory Commission. l l

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7&9lO l Antho V J. ITd inte l Chief In ion Officer 1 I

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