ML20137Z006

Rev 0 to Independent Corrective Action Verification Program Millstone Unit 2 Communication Plan

ML20137Z006
Person / Time
Site:	Millstone
Issue date:	04/18/1997
From:	AFFILIATION NOT ASSIGNED
To:
Shared Package
ML20137Z003	List: ML20137Z000 ML20137Z006 ML20137Z016
References
PLN-02, PLN-2, NUDOCS 9704230309
Download: ML20137Z006 (16)

Text

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PARSONS 3 l l

INDEPENDENT CORRECTIVE ACTION VERIFICATION PROGRAM

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COMMUNICATION PLAN I

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d MILLSTONE UNIT 2 COMMUNICATION PLAN REVISION LOG Section Revision No. Description h All 0 Initial Issue April 18,1997 l

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This list delineates sections of this plan that are currently in effect. The latest changes are indicated by a vertical line in the right hand margin of the affected pages.

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- PAR 8055 POWER W Mt.

Communication Plan Revision 0 i April 18,1997

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MILLSTONE UNIT 2 COMMUNICATION PLAN LIST OF EFFECTIVE PAGES Pane No. F1 vision No.

i 0 ii 0 iii 0 iv 0 1 0 2 0 3 0 4 0 5 0 6 0 7 0 8 0 9 0 10 0 11 0 12 0 Exhibits Revision No.

1-1 0 2-1 0 2-2 0 2-3 0 l

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-r Communication Plan Revision 0 ii April I8,1997

+_ _- -4: s 5- A AJ- m 4 .e -- .__w MILLSTONE UNIT 2 COMMUNICATION PLAN

'O b, TABLE OF CONTENTS Section lil!A ZARC i

I.0 INTRODUCTION 1 2.0 ORGANIZATIONAL INTERACTION 1 2.1 Nuclear Regulatory Commission (NRC) I i 2.2 Northeast Nuclear Energy Company (hWECo) 1 -)

Exhibit 1-1 ICAVP Communication Plan Process 2

. Exhibit 2-1 ICAVP Communication Plan Distribution hbtrix 3 2.3 Connecticut Nuclear Energy Advisory Council (NEAC) 4 )

2.4 Other Interested Parties 4 2.5 Prime Contacts 4 i

3.0 MEDIA INTERACTION 5 4.0 PROCESSING INCOMING OR OUTGOING DOCUMENTS 5 4.1 Document Identification 5 4

O 4.2 Distribution 5 Exhibit 2-2 ICAVP Communication Plan Individual Contact Listing 6 Exhibit 2-3 ICAVP Communication Plan Correspondence Distribution Matrix i 4.3 Use of Fax 8 1

5.0 CORRESPONDENCE 8 6.0 REPORTS 8 7.0 MEETINGS 9 1

7.1 Status and Progress Announcements 9 7.2 Weekly 9

7.3 Monthly 9 7.4 Meeting Summaries 10 8.0 PHONE CONFERENCES 10 9.0 ELECTRONIC MAIL (E-MAIL) 10 9.1 Incoming 10 9.2 Outgoing 10

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- PARSOESPOWERGROOP WC.

Conununication I'lan Revision 0

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i MILLSTONE UNIT 2 COMMUNICATION PLAN O. TABLE OF CONTENTS Section Title P_Agt 10.0 PARSONS POWER GROUP INC. WORLD WIDE WEB -

BULLETIN BOARD 11 10.1 Function 11 10.2 Posting of Documents / Announcements 11 11.0 CONDUCT OF AUDIT AND COMMUNICATION 11 11.1 Interviews 11 11.2 Requests for AdditionalInformation (RAI) 12 11.3 Requests for Documents (RFD) 12 12.0 FINDINGS AND RESOLUTIONS 12 Exhibits 1-1 ICAVP COMMUNICATION PLAN PROCESS 2-1 ICAVP COMMUNICATION PLAN DISTRIBUTION MATRIX 2-2 ICAVP COMMUNICATION PLAN INDIVIDUAL CONTACT LISTING 2-3 ICAVP COMMUNICATION PLAN CORRESPONDENCE DISTRIBUTION LISTING

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Communication Plan Revision 0 IV April 18.1997

e EXHIBIT 1-1 2 .

ICAVP COMMUNICATION PLAN PROCESS 4

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Ineoadas E-Mau j Conferones Communeocaales - Raspense um j I . Correspeedance Requests 3

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i Idemory,1.4g, Process /

Deserthute Evaluate f C'- Request 4

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Imaermal Parsoms E-Mau 4

Actions Meeune summertes 4 Reporta l Verbal Scheduled Wrttsem Findena / Responses 1

Telecoms Meetense RAI / RFI c.,,,,,,,g ,,,,

3 L I j 1 ri f 1 r Prorme, rde.ney, I NI% Leg, Destathute I NRC Outsetag Dee

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NRC / NNECe/NEAC f

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l; s Msg sammary No er ramener l m~

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Post Communication to WWW / BBS Apr8'c=h8= Mad 2a j r.,oe. si.teme.t

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EX BIT 2-1 ICAVP COMMUNICATION PLAN DISTRIBUTION MATRIX MEERNO SUMMARIES ORGANIZATION / FINDINGS &

IDCATION CORRESPONDENCE REPOR13 WKLY MNHLY TEIICONS EIICT1 TONIC MAIL RAI AND RfD RESOLITTIONS PLAN SECTION 5.0 6.0 7.4 7.4 8.0 9.0 11.2A11.3 12.0 NRC X X X X X X X~

NNECo i X X X X X X NEAC X X X X X X X WWW X(2) X(2) X X PDR(1) X X X X X X l

NRC Nuclear Regulatory Commission Notes:

NNECo Northeast Nuclear Energy Company (1) Docketed documents only NEAC Connecticut Nuclear Energy Advisory Council (2) Except for non electronic WWW World Wide Web Site information (materials exchanged PDR Public Document Room, Washington D.C. at meeting)  :

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-MMMK CommurncahonPlan Rnision0 3 April 18,1997 f

4 f' Weekly and monthly meetmgs will be conducted to appraise NNECo of the project status and 3 to promote discussion with the ICAVP reviewers to assist in conducting their work in an efficient manner.

Parsons direct verbal contact with NNECo personnel either by phone, meetmgs, or interview I requires prior notification to the NRC in order to allow time for observation by the NRC ICAVP oversight team or NEAC.

2.3 CONNECTICUT NUCLEAR ENERGY ADVISORY COUNCIL (NEAC) j Office facilities will be provided at Parsons' Reading, PA offices and at the local site office

for NEAC observers or their alternates to allow direct observation of the review process and

{ Parsons' interactions with the NRC and NNECo.

5 Pnmary communication with NEAC will be conducted through formal correspondence.

i. Communication that is issued to the NRC or NNECo will be copied to NEAC in accordance ,

) with Exhibit 2-1.

f The invitation for NEAC to observe meetmgs, interviews, or telecons between Parsons and 4

] NNECo will be extended by the NRC. l i(

It is assumed that NEAC is responsible to interface, appraise, and advise other interested I

, State of Connecticut entities.

2.4 OTHER INTERESTED PARTIES Notification of meetings, rueeting summaries, telecons, and findmgs and resolutions will be posted on the World Wide Web (WWW) to facilitate public access to ICAVP information.

Formal correspondence, meeting summaries, reports, findmgs and resolutions, requests for additional information (RAI) and requests for documents (RFD) will be available in the Public Document Room (PDR) in accordance with the Distribution Matrix in Exhibit 2-1.

2.5 PRIME CONTACTS Exhibit 2-2 provides the addresses and telephone numbers for the pnmary contact (s) of the Parsons ICAVP review team personnel autlerized to receive written and verbal communication and to interface with the media, public and other interested parties. No other Parsons' personnel are authorized to receive formal documents or to have direct contact with the media or public unless an altemate is dwignated in writing.

- M POW MON M.

commumcationPlan Revision 0 4 April 18,1997

Other non-Parsons contacts are included in Exhibit 2-2. Formal correspondence will be O

issued and copied to the individuals indicated in Exhibit 2-3. Control and distribution of 1 information within the respective organization is the responsibility of the identified contact individual.

3.0 MEDIA INTERACTION All public or media request of Parsons personnel for an interview, information and/or comment concerning the ICAVP will be handled through the Project Director. The Project Director will consider the request and detennine the appropriate response.

4.0 PROCESSING INCOMING OR OUTGOING DOCUMENTS 4.1 DOCUMENT IDENTIFICATION All documents leceived or issued by Parsons will have a document identification number.

j Incoming documents will be given a Parsons' unique identification number regardless of any l 1

other identification number on the document and entered into the project log.

4.2 DISTRIBUTION

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()N Document distribution will be in accordance with the ICAVP Communication Plan Distribution Matrix shown in Exhibit 2-1. Formal correspondence will be issued and copied to the individuals shown in Exhibit 2-3.

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. Incomine After a document has been received and logged, intemal distribution is made in accordance with the directions from the Project Director.

e Outeoine Documents that are issued extemally will be addressed to the primary contact point identified for each organization and distributed to the party (ies) indicated in Exhibit 2-1.

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- PAB8088 POWER OR00F WC.

communication Plan Revision 0 5 April !8.1997

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o V EgIBIT 2-2 ICAVP COMMUNICATIOU M AN INDIVIDUAL CONTACT LISTING MAILING OVERNIGilT MAIL PIIONF1 F MAIL ADDRESS FAX ADDRESS ORGANIZATION INDIVIDUAL TITLE ..dDRESS Panons Power Group fac Parsons Power Group Inc (610)855-2366 Dessel.,L_Cany@ PARSONS.COM PARSONS Dunlet 1. Curry (1) Project Director 2675 Me: gentown Road 2675 Morgantown Road (610) 855 -2509 FAX Readinr,PA 19607 Reading,PA 19607 USNRC USNRC (301)415-1490 EVigNRCGOV NRC E.V. Imbre Deputy Director for ICAVP Special WasI% % D.C. 20555 WashEgton,l*f. 20555 (301) 415-2260 FAX Project ofBce Mag Mg,Jr. h ery N r Mdisti,=. Nuclear Power I Bentind2GWSMTP.NU.COM NNECo Mlustone Nuclear Power or designee MIDstone Unit 2 Station Unit 2 Station Unit .'

P.O. Box 128 156 Rope ferry Reed (860) 444-5526 Joe Fougere Pr, Ject Manager Waterford,CT 06385 Waterford,CT 06385 FoegejggGWSMTP.NU.COM (860) 440-0403-FAX NEAC Rep. Terry Concmon Co-Oimirinan NEAC NEAC (860)2 4 -8585 Later 76 Tinens IllB Road 76 Thusus HB k M Haddasu,CT 06438 Iladdann,Cr 06421B NEAC Evan Woonacott Ch NEAC NEAC (8603 658-1591 Later 128 Terrys Plata Road 128 Terrys Plain Reed (860) 658-9591-FAX Shnsbury,Cr 06070 Simsbury.Cr 06070 (1) Par".ons' e;ontact for all Public, Media or inn-sted Parties t

- PMSORB PEME WOW WB.

Cm. Anon Plan Revision 0 6 Apnl I8,1997

. I EXHillIT 2-3 ICAVP COMMUNICATION PL AN CORRESPONDENCE DISTRIBUTION MATRIX s

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{ CORRESPONDENCE DIS TRIBUTION MATRIX

INDIVIDUAL Corresp. to Parsons to Parsons to Parsons to PAF3ONS NRC NNECo NEAC I 1

Project Director - Parsons A 1 1

USNRC Document Control Desk A l

, Project Director -NRC C C C i

Deputy Project Director -NRC C C C l ICAVP Project Manager -NNECo C A C

< l Recovery O@:er -NNECo C C C  ;

= 1 Co-Chairman - NEAC C C A Co-Chairman - NEAC C C A A = Currespondence Addressee C = Copy K

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- PAR 8ONS POWEB GBW Mt.

Communicadon Plan Revision 0 7 April !8,1997

4.3 USE OF FAX It is anticipated that a FAX machme will be used to transmit correspondence, documents and supplemental information whenever response is critical. Documents that are FAXED will be sent to the same parties as indicated in Exhibit 2-1, and will be identified (separate cover sheet, integrated header, mehad banner) to indicate that the document is a FAX version and  !

not an original. All FAX material will be formally transmitted to the responsible parties in accordance with Exhibit 2-1.

5.0 CORRESPONDENCE Each letter will have a unique identification number and will be submitted to the Document Control Desk. Letters will be distributed to the parties identi6ed in Exhibit 2-1. Contractual and Financial correspondence between Parsons and NNECo is considered private.

6.0 REPORTS  !

The following reports will be distributed in accordance with Exhibit 2-1:

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a. MONTHLY PROGRESS f

.( The Project Director will issue monthly project progress reports. The report will summarize the status of the project, identify issues and mncerns and report on progress,

b. INDEPENDENT OVERSIGHT TEAM (IOT)

The final IOT report specific content and expectations shall be defined by the Project Director toward the end of the audit.

c. TECHNICAL ADVISORY COMMITTEE (TAC)

TAC report (s) if required, will be requested by the Deputy Project Director on an as needed basis. Report content and expectations shall be defined by the Deputy Project Director .

d. FINAL ICAVP A final integrated report will be prepared and issued covering the results of the ICAVP audit.

- PMBOMPMER WOW M.

C- -3 Plan Revision 0 8 April 18,1997

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. l 7.0 MEETINGS (N

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V 7.1 STATUS AND PROGRESS ANNOUNCEMENTS  !

All planned re-occurring meetings (weekly working and progress, or monthly review and i l'

status) that takes place between Parsons and NNECo will be announced on the WWW with details concernir g their purpose, time, and place.

Mouthly meetings shall be posted one week before the scheduled meeting.

Weekly working / status meetings are planned to be scheduled for the same day each week.

Announcements for the next planned re-occurring weekly meeting will be posted the day following the completion of the current week's meetmg.

l If the NRC or NNECo request a meeting, the announcement will be made in accordance with the procedures of that organization.

, 7.2 WEEKLY a

Scheduled re-occurring working / status meetings will be held between NNECo, Parsons and other interested parties. The NRC's ICAVP oversight staff will monitor these meetings. The

(/ format of the weekly meeting will include 1) discussion on progress, 2) a working meeting to facilitate understanding among the parties ofissues that arise from the ICAVP process, and 3) 2 discussion ofinformation to assist the ICAVP reviewers to conduct their work in an efficient manner.

The day following the completion of a weekly progress / working meeting, the next week's i

meeting announcement and planned agenda will be posted on the WWW.

7.3 MONTHLY Scheduled re-occurring program review and status meetings will be held between NNECo, Parsons and other interested pwties. The NRC's ICAVP oversight staff will monitor these meetings. These meetings will be open to the public for observation. Following the program review / status discussion, an opportunity for comment and input will be provided. The format of the monthly meeting will provide a forum to present overall program status, interim findmgs, and discussion between representatives of the parties.

The week prior to the scheduled monthly meeting, the meeting announcement and planned agenda will be posted on the WWW

- PAB0008 POWER OBOOP 158.

C-=:~'6 Plan Revision 0 9 Apr018,1997

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• I 7.4 MEETING SUMMARIES 4 .G All planned formal mxtmgs will have a summary of the items discussed, including all i

material that is exchanged. The meeting summary will be prepared by the organirdion/ individual who has called the meeting. Meeting summaries will include l

Lnfc.mation requests and written material exchanged at the meeting. Sununaries will bc distributed to the paties in accordance with Exhibit 2-1. For summaries that have material I exchanged during the meeting, a list of the material exchanged will be noted but copies of the exchanged material will not be posted to the WWW. Summaries will be made available in accordanc: with the following schedule:

a. Weekly working / progress meetings within one week after the meetmg

b. Monthly program review / status meetings within two weeks after the meeting

c. Other types of meetings within one week after the meetmg 1

8.0 PHONE CONFERENCES (TELECONS) i All telephone conferences (telecon) where an ageement, resolution, or exchange of

[3. information is discussed will be documented, given a project unique identification number, and i

distributed in accordance with Exhibit 2-1.

Telecons with NNECo are not pre-planned and will be held only after notifying the NRC and receiving their intention to participate.

9.0 ELECTRONIC MAIL (E-MAIL) 9.1 INCOMING All incoming E-Mail containing an agreement, resolution, or exchange ofinfo mation will be documented, niven a project unique identification number , and distributed in accordance with Exhibit 2-1.

9.2 OUTGOING All outgoing E-Mail will have a project unique identification number. Distribution, if required, will be in accordance with Exhibit 2-1.

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- PAB8088 POWEBIAegr MC.

CommunicationPlan Revision 0 10 April 18.1997

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10.0 PARSONS POWER GROUP INC. WORLD WIDE WEB - BULLETIN BOARD )

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V 10.1 FUNCTION j

i The Parsons WWW site for this project will function as the repository for all communications in identified in Exhibit 2-1. The web site will provide the public with the ability to view:

a. Meeting announcements

b. Meeting summaries

c. Findings and resolutions

d. Results of telecons

c. Prime Contact Infonnation The Parsons WWW site will be updated periodically and can be addressed at http1 /www(--

later --).com.

l 10.2 POSTING OF DOCUMENTS / ANNOUNCEMENTS Parsons meeting announcements will be updated in accordance with the frequency described in the Meeting Summaries Section of this plan. The NRC or NNECo will announce any

/) meetings with respect to the ICAVP that they initiate or plan to chair. Documents will be posted to the web site as indicated in Exhibit 2-1.

4 11.0 CONDUCT OF A#iDIT AND COMMUNICATIONS The intent of this plan is to provide a communication protocol that Parsons will use in

interfacing with the NRC, NNECo, NEAC, media and public. This plan indicates and addresses hu.v various communications will be handled. Certain day to day and administrative communications cre required for efficient project execution and are not part of 4 this plan. The following are exarnples of administrative activities that Parsons considers not

part of the communication plan

e Badging e

Radiation Work Permits (RWP) e Requests for inspection support activities (e.g. scaffolding, insulation removal, etc.)

Scheduled weekly working meetings, walkdowns, unplanned meetings and inteniews with NNECo personnel are not considered public meetings. During these meetings between

/"N Parsons and NNECo, the NRC will monitor and observe the nature and content of the

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Communication Plan Revision 0 11 April 18.1997

9 meetmgs. NEAC will be provided an opportunity to participate as a representative of the D State of Connecticut

[O i 11.1 INTERVIEWS In order to allow the NRC to monitor the interaction between Parsons and NNECo and to assure that the designated NEAC observers or their attemates have reasonable time to allow observation, Parsons will notify the NRC's designated ICAVP oversight team member (s) whenever direct contact with NNECo is required. It is anticipated that for most requests, prompt NRC response will be provided to allow the interaction to take place. A four hour notification period will be followed to allow the NRC a reasonable time period to participate.

All requests will be documented and the NRC's intention noted. Parsons will not conduct the t

interview without knowing the NRC's intention about participation.

As the audit teams begin their reviews, it is anticipated that additional unplanned working meetings will be required. Parsons will post the dates on the WWW of all planned activity at the site, such as a system walkdown, that is scheduled in advance. Additional site meetings, necessitated by visit will not be posted on the WWW 11.2 REQUESTS FOR ADDITIONAL INFORMATION (RAI)

Requests for additional infomation (RAI) are those requests that require a response to a particular question or clarification. All requests for additional information will be

] documented in writing to NNECo with distribution in accordance with Exhibit 2-1.

11.3 REQUESTS FOR DOCUMENTS (RFD)

Requests for documents (RFD) are those requests that require a specific copy of a document.

l All requests for documents will be documented in writing to NNECo with distribution in j accordance with Exhibit 2-1. Whenever Parsons requests a document that is controlled, l NNECo will add Parsons to the NNECo controlled document distribution.

12.0 FINDINGS AND RESOLUTIONS 1

Findings will be formally documented and issued concurrently to the NRC, NNECo, and l

> NEAC and posted on the WWW for public information. NNECo's response will be posted on the WWW by Parsons and reviewed by the project team before determuung the final disposition of the finding.

O Communication Plan Revision 0 12 April 18,1997