ML20137Y630

Notice of Pending NRC Action to Submit Info Collection Request to OMB & Solicitation of Public Comment.Title of Info Collection:Nrc Form 171, Paper to Paper Duplication Request, & Form 171A, Multi-Media Duplication Request

ML20137Y630
Person / Time
Issue date:	04/21/1997
From:	Levin A NRC OFFICE OF INFORMATION RESOURCES MANAGEMENT (IRM)
To:
References
OMB-315-0066, OMB-315-66, NUDOCS 9704230157
Download: ML20137Y630 (11)

Text

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[7590-01-P]

U. S. NUCLEAR REGULATORY COMMISSION Agency information Collection Activities: Propos?ri Collection; Comment request AGENCY: U. S. Nuclear Regulatory Commission (NRC) l l

ACTION: Notice of pending NRC action to submit an information collection request to OMB and solicitation of public comment. ,

SUMMARY

The NRC is preparing a submittal to OMB for review of continued approval of l^

information collections under the provisions of the Paperwork Reduction Act of 1995 (44 U.S.C. Chapter 35).

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i l Information pertaining to the requirement to be submitted: ,

l l 1. The title of the information collection:

1 NRC Form 171, " Paper to Paper Duplication Request" NRC Form 171 A, " Multi-Media Duplication Request" NRC Form 1718, " Microform to Paper Request" i.

2. Current OMB approval number: 3150-0066 gg[' 9

,ea a 9704230157 970421 4 010 ' '

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PDR ORG EUSOrts PDR

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3. How often the collection is required: On occasion

4. Who is required or asked to report: Individuals or companies requesting copies to be maoe by reproduction.

5. The number of annual respondents: 18,300

6. The number of hours needed annually to complete the requirement or request: 1,208 hours0.00241 days <br />0.0578 hours <br />3.439153e-4 weeks <br />7.9144e-5 months <br /> (1f 300 forms X .066 hr/ form) or about 4 minutes per form.

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7. Abstract: These forms are utilized by individual members of the public to j l

request reproduction of publicly available documents in NRC's I

Headquarters Public Document Room (PDR). Copies of the form are utilized by the reproduction contractor to accompany the orders and are then discarded.

Submit, by (insert date 60 days after publication in the Federal Reaister), comments that address the following questions:

1. Is the proposed collection of information necessary for the NRC to property l

perform its functions? Does the information have practical utility? .

2. Is the burden estimate accurate?

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l 3. Is there a way to enhance the quality, utility, and clarity of the information l

to be collected?

4. How can the burden of the information collection be minimized, including l

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! the use of automated collection techniques or other fomis of information I technology?

l l A copy of the draft supporting statement may be viewed free of charge at the NRC Public Document Room,2120 L Street NW, (lower level), Washington, DC. Members of the public who l

are in the Washington, DC, area can access this document via modem on the Public Document Room Bulletin Board (NRC's Advanced Copy Document Library), NRC subsystem at FedWorld, l

703-321-3339. Members of the public who are located outside of the Washington, DC, area can dial FedWorld, 1-800-303-9672, or use the FedWorld Internet address: fedworld. gov (Telnet).

The document will be available on the bulletin board for 30 days after the signature date of this j

notice. If assistance is needed in accessing the document, please contact the FedWorld help desk at 703-487-4608. Additional assistance in locating the document is available from the NRC I Public Document Room, nationally at 1-800-397-4209, or within the Washington, DC, area at i 202-634 3273.

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I Comments and questions about the information collection requirements may be directed to the NRC Clearance Officer, Brenda Jo. Shelton, U.S. Nuclear Regulatory Commission, T-6 F33, Washington, DC,20555-0001, or by telephone at (301) 415-7233, or by Intemet electronic mail at BJS1@NRC. GOV.

Dated at Rockville, Maryland, this j [rtifay of _4 ,1997.

For the Nuclear Regulatory Commission.

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/ M1 Amfid E. Levin, Acting Designated Senior Official {

for Information Resources Management I i

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l SUPPORTING STATEMENT FOR l

NRC FORM 171, " PAPER TO PAPER DUPLICATION REQUEST",

NRC FORM 171A, " MULTI-MEDIA DUPLICATION REQUEST",

l AND NRC FORM 1718, " MICROFORM TO PAPER REQUEST" (3150-0066)

EXTENSION REQUEST DESCRIPTION OF THE INFORMATION COLLECTION

, NRC is requesting the extension of a previously approved information collection. l As indicated in 10 CFR 9.21(b), various Nuclear Regulatory Commission (NRC) documents are made available to the public through the NRC Public Document Room (PDR). In addition to ensuring l accessibility to reading the documents, the NRC has a contractor provide reproduction services to l the public. Although individuals may utilize the contractor's coin operated paper copying machine or the NRC microfiche reader-printers, they often request the contractor to perform the reproduction.

! A. JUSTIFICATION

1. Need for and Practical Utistv of the Collection of Information Three separate forms are required due to the different electro-mechanical processes necessary to complete the seven different reproduction services requested by the public. In addition, if all the service requests nere placed on one forrn, the single form would be too long, or the small print would create an eye strain for the public, or a delay would occur on some of the completed reque it orders. The latter is due to the different tumaround times due to the volume of items on a given request and to the different l manual and electro-mechanical processing techniques required to complete the seven j types of requests - copying pages, duplicating microfiche or aperture cards, cuplicating computer diskettes, duplicating audio and video cassettes, and providing blowbacks (paper copies) from a film image. Multiple documents requiring the same service may be placed on the same form.

2. Acency Use of Information l These three forms are completed by the individual member of the public making a request, or by the Public Document Branch (PDB) personnel in response to letter and telephone requests from the public, for which the contractor's reproduction services are to be utilized. The specific data on these forms permits the contractor to reproduce the correct items, to contact the requester when problems arise, and to provide a bill for services rendered. The requester maintains a copy for his records, the contractor retums a copy with the completed request, and a third copy is maintained by the contractor in request order number sequence in case a question arises conceming a

2 past service performed. The NRC PDB maintains no records of the completed request forms. The contractor provides the Public Document Branch each month with a statistical summary repert related to the number of users in the past month and to the

< number of pages, microfiche, aperture cards, computer diskettes, audio and video l cassettes reproduced the previous month for requestors. This data is utilized by the NRC in its annual report to Congress.

3. Reduction of Burden throuch Information Technoloav There are no legal obstacles to reducing the burden associated with this information collection. The brief burden associated with completion of each form is not currently amenable to reduction through the use of information technology.

4. Effort to identifv Duolication and Use Similar Information The Information Requirements Control Automated System (IRCAS) was searched to determine duplication. none was found. This information does not duplicate other information collections.

There is no source for the required information other than the requester. Information necessary to retrieve the document and for whom it is to be retrieved can only be supplied by the requester.

5. Effort to Reduce Small Business Burden The infonnation required is needed for allindividuals regardless of the size of the entity, if any, by which they are employed. The information requested is basic to the information search and retrieval, and cannot be reduced.

6. Conseauences to Federal Proaram or Poliev Activities if the l Collection is not Cyducted or is Condy.pted Less Frecuentiv The respondent determines the frequency of completing the form. A form is *.ompleted only at the time the document is requested for reproduction at the PDR.

7. Citqvfnstances Which Justifv Variation from OMB Guidelines There is no variation from OMB guidelines.

j 8. Consultation Outside the NRQ l A Federal Register Notice will bo published requesting comments to this document.

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9. Pavment or Gift to Resoondents Not Applicable.

10. Confidentiality of the information The NRC provides no pledge of confidentiality for this collection of information.

11. Justification for Sensitive Questions The forms contain no sensitive questions.

12. Eitimated Burden and Burden Hour Cost After determining which NRC documents are of interest, the requester will spend approximately four minutes completing the appropriate form. It is expected that 8,000 form 171's,1,300 form 171 A's, and 9,000 form 171B's will be submitted annually to the reproduction contractor. The burden hours represent 1,208 hours0.00241 days <br />0.0578 hours <br />3.439153e-4 weeks <br />7.9144e-5 months <br /> for 18,300 forms.

The cost to the public is $150,975 (18,300 forms X .066 hours7.638889e-4 days <br />0.0183 hours <br />1.09127e-4 weeks <br />2.5113e-5 months <br /> / form X $125). The burden is based on experience, observation, and sampling.

13. Eittmate of Other Additional Costs Not applicable.

14. Estimated Annualized Cost to the Federal Govemment 1

It is expected that the PDB staff will complete 3,000 forms for telephone and letter requests from the public at a cost of $24,750 (3,000 forms X .066 hours7.638889e-4 days <br />0.0183 hours <br />1.09127e-4 weeks <br />2.5113e-5 months <br /> / form X $125).

This cost is fully recoverable by fee assessments to NRC licensees pursuant to 10 CFR l Parts 170 and 171.

15. Reasons for Chance in Burden The information collection burden per individual form has not changed.

16. Publication for Statistical Use The reproduction contractor provides the Public Document Branch each month with a l

statistical summary report related to the number of users in the past month and to the i number of pages, microfiche, and aperture cards reproduced the previous month for the users. These data are utilized by the NRC in its annual report to Congress.

17. Reason for Not Disolavina the Exoiration Date Not applicable.

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18. Exceptions to the Certification Statement i

Not applicable.

l B. COLLECTIONS OF INFORMATION EMPLOYING STATISTICAL METHODS.

! Statistical methods are not used in the collection of information.

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N..C FOO 1'/1 U. S. NUCLEJ 4 LEGULATORY COMZis560N As P.2OVED BY OMB: NO. 31504064 EXPtAES: %20/YYYY 1. REQUEST NUMBER I:nuYYY)

Esteated burden per response to comply e In this riformaton conects request w~es m.. , si m eiam a e., .s needed mess ine o,oe, roerd

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! PAPER TO PAPER c *"*" '*9" Management Brane"n (T4 F331 U S Nuclear Regulatory Comm.sson. Wasngton 2eman med e ine pan . mui. p,2eci <3 nom One o, 2. DATE OF REQUEST DUPLICATION REQUEST Management and Budget. WVasnegton DC 20503 NRC may not conduct or sponsor. and a person is not roquaed to respond to an ntormaton cotiecton unless a d. spiers a currentty ved oms control numte INSTRUCTIONS: Paper clip the selected pages, attach this completed form to the folder (s) from which copies are requested

3. DOCUMENT FILE INFORMATION FILE / DESCRIPTION

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FILE / DESCRIPTION

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ITEM COPIES ITEM COPIES

4. BILL TO 5. SEND TO (If different from BILL TO)

ORGANi2ATION (If apphcabbe) ORGANLZATION (If apphcaDM)

NAME NAME ADDRESS ADDRESS CITY, ST ATE ZIP CODE CITY. ST ATE. ZIP CODE TELEPHONE (oncsude Area Code and Entenson) T2LEPHONE (include Area Code and Extenson)

PICKUP FAX Mall i

COPY SERVICE ACCOUNT NO - EXPRESS Mall OPTION HOLD FOR PAYMENT UPON PlcKUP ] ACCOUNT NO (if apphcabe)

CUSTOMER PURCHASE ORDER NO .

INVOICE l

6. SPECIAL INSTRUCTIONS / COMMENTS

7. DATE/ TIME STAMP ORDERED COMPLETED NRC f ORM 171 (MMNYYY)

N.eC FORJ D1A U. S. NUCLR AEGUL4. TORY COMMIS8 SON APrAOYED BY OMB: NO. 31604MHI EAPIRES. M MsDGY(Y'r

1. REQUEST NUMBER (MMNYYY)

Estimated burden per response to comply enh tnis oformate conecta repst 4 rnoutes This request to obtam a benent e needed to process the orser Forward comments reganhng burden estwelate to the I

MULTI

• MEDIA Informate and Records Management B anch (T4 F1R U S Nuclear

2. DATE OF REQUEST Regulatory Commessse, Wasnington. DC 205554001, and to the DUPLICATION REQUEST pa- r.ducta pro,eci msomesi. Ou. ro u.n.gemoni and Budget. Wasnmgton, DC 20$03 NRC may not conduct or sponsor, and a person is not requred to respond to. an rWormate collecte unless si displays a currently veled OM8 cortrol namter

3. DUPLICATE THE ATTACHED:

l DISKETTE l l MICROFICH l l APERTURE CARD l l AUCIO CASSETTE l l VIDEO CASSETTE l l POI.

IDENTIFYING NUMBER (if app 4cabAp) NUMBER OF IDENTIFYING NUMBER pf appAcaNe) NUMBER OF i

ITEM 8 COPtEs ITEMS COPIE8

1. 7.

2 8.

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3. 9 a

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S. 11.

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4. BILL TO: 5. SEND TO: (If different from BILL TO)

ORGANIZATION (If appecebde) ORGANIZATION fitapp6cabJe)

NAME NAME

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ADDRESS ADORESS l

l CITY, STATE ZIP CODE Cl[Y, STATE, ZIP CODE l

TELEPHONE lincruce Ana Code and Extense) TELEPHONE (include Ama Code and Estensson) '

i OTHER (Spectfy)

PICKUP Mall l

COPY SERVICE ACCOUNT NO : EXPRESS MAIL OPTION j HOLD FOR PAYMENT UPON PICKUP ACCOUNT NO (#f apphcable)

CUSTOMER PURCHASE ORDER NO..

INVOICE

6. SPECIAL INSTRUCTIONS i COMMENTS

7. DATE/ TIME STAMP ORDERED COMPLETED 1

NHC FORM 1/1A fMMNYYY)

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I NRC FOR J 1718 U. 5. NUCLEAA f.tGULATORY COMilSSiON A, PnOYED wY Olft NO.31504 46 EXPl..ES: MM/DD/YYYY tuu/YYYY) 1. REQUEST NUMBER l Esumated buroen per resoonse to comply eth the ir, forma 1 ion esects

' request 4 minutes This request to obtati a beneht is needed to process the order F orward Comments regardfig burden GShmatd to the MICR ORM PA ER REQ T i,*,, maim and Rec.ds uanagemeni Br.ncn (T4Fm u S =

Regulatory Commissm Washington. DC 20555 0001 and to the 2. DATE OF REQUEST paperwork reduction project (315M)O66). Onice of Management and Budget. Wastungton. DC 20503 NRC may not corext or sponsor. and a person a not requir de to respond to, an informaroon co4lectm ur%ess d desplays a currently wated OM8 control number INS TRUCTIONS COMPLETE THIS FORM TO OBTAIN PAPER COP (IES) LBLOWBACK) FROM MICROFICHE PROVIDE TH8E LOCATION SY STATING EITHER 'ALL" WHEN ALL THE PAGES OF THE l OR APERTURE CARD (S) FICHE ARE REQUESTED OR BY RECORDING BEGINNING AND ENDING GRIC tOCATiONS (e g. 26.1 to 360, or A7 to SS) WHEN A SMALLER SET OF SEQUENTIAL PAGES 13 MICROFICHE (FICHE). SEPARATE FICHE INTO GROUPS BY THE NUMBER OF REOt,ESTED (The *A* row of hche ss the mp row of emages) ATTACH FICHE -

COLUMNS (12, f 4 OR 28. AS APPLICARE) USE SEPARATE FORMS FOR EACH GROUP l

APERTURE CARD (AC). PROVIDE THE AC IDENTIFIER FROH THE ALPHANUMERIC CHARACTER IDENTIFICATION ON THE AC(S) PROVIDE THE PAPER SIZE DESIRED BY COPY THE FICHE lOENTIFIER FROM THE A;.PHANUMERIC CHARACTER CHECKING EITHER THE T COLUMN OR THE T" COLUMN ATTACH AC IDENTIFICATION APPEARING IN THE UPPER LEFT CORNER OF THE FICHE INCLUDE

3. MICROFORM BLOWBACK WiCROFLHE CENTlF4R W<ROFeCHE OENTtF!ER WiC90 FICHE CtNTIFiEA FROM TO F#0W TO FROM to BEGtNNING FRME ENDeNG FRAME BEGiNNING FRAME ENDING F RAME SEGINNIPf3 F RAME ENCING FRAME APERTURE CARD IOENTIFIER -[E- g - APERTURE CARD IDENTIFIER ,62 p APERTURE CARD IDiNTIFIF'. n "' 2 ,

4. BILL TO: 5. SEND TO: (If different from BILL TO)

ORGANIZATION (tf app &cabAr) ORGANIZATION (/f appecatWe)

NAME NA..tE ADDRESS ADORESS CITY. STATE. ZIP CODE CITY. STATE ZIP CODE l

TELEPHONE (Include Area Coon andExtensuon) T':LEPHONE (Inclut.e Area Coce and Estensnon!

l PICKUP FAX Mall COPY SERVICE ACCOUNT NO - EXPRESS MAIL OPTION l HOLD FOR PAYMENT UPON PICKUP ACCOUNT NUMBER (if app # cable)

CUSTOMER PURCHASE ORDER NO :

INVOICE I

6. SPECIAL INSTRUCTIONS i COMMENTS

7. DATE/ TIME STAMP ORDERED COMPLETED i

NRC F ORM 1718 (MM/YYYY)