ML20135G001
| ML20135G001 | |
| Person / Time | |
|---|---|
| Issue date: | 05/30/1997 |
| From: | Bangart R NRC OFFICE OF STATE PROGRAMS (OSP) |
| To: | Cumesty E ENERGY, DEPT. OF |
| References | |
| CON-FIN-E-7044 NUDOCS 9706090203 | |
| Download: ML20135G001 (13) | |
Text
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M 3 0 1997 Mr. Edward G. Cum: sty Deputy Assistant Manager Energy Research and Development DOE Oak Ridge Field Office Post Office Box 2008 Oak Ridge, TN 37831-6269
Dear Mr. Cumesty:
The enclosed NRC Form 173, Standard Order for DOE Work (SOEW) and Statement of Work for Task Order 6, is submitted in accordance with Section Ill.B.2 of the DOE /NRC Memorandum of Understanding of February 24,1978.
The NRC Form 173 and Statement of Work for Task Order 6 covers additional work under Task Area 3, " Development of Regulatory and Program Guidance Documents for Use by ,
the NRC Staff in Fulfilling its Statutory Responsibility Under Section 274 of the AEA." The Statement of Work for Task Order 6 is a new effort and the initial funding of $20,000 is for proposal development. Please submit, within thirty days, a proposal to complete this effort.
If you have any questions, please contact Brenda Usilton at 301-415-2348 or Dennis Sollenberger at 301-415-2819. Thank you for your assistance.
Sincerely, Original Signed DY; PAUL H. LOHAUS
~W Richard L. Bangart, Director !
M Office of State Programs I
Enclosures:
j e} As stated g j fN cc: D. Phillips, DOE Oak Ridge h73 C. Pugh, ORNL J. Robinson, ORNL bd M. Francis, ORNL G
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JLilley SDroggitis CRose PDR (YESf NO_) {\
BUsilton 0000<ppNL Contract File DOCUMENT NAME: G:\ORNLTK6.DMS *See Previous Concurrence.
Ta receive a copy of this document, indicate 6n the t,om: "C" = Copy without ettschment/ enclosure 'E" = Copy with attachment / enclosure 'N' = No copy OFFICE OSP OSP:DD OSP:D l l NAME DSollenberger: PLohaus RBangart DATE 05/30/97
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UNITED STATES NUCLEAR REGULATORY COMMISSION
, %- "e WASHINGTON, D.C. 20665-0001 l
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Mr. Edward G. Cumesty j Deputy Assistant Manager. i Energy Research and Development i DOE Oak Ridge Field Office l Post Office Box 2008 Oak Ridge, TN 37831-6269
Dear Mr. Cumesty:
The enclosed NRC Form 173, Standard Order for DOE Work (SOEW) and Statement of I Work for Task Order 6, is submitted in accordance with Section Ill.B.2 of the DOE /NRC !
Memorandum of Understanding of February 24,1978. )
The NRC Form 173 and Statement of Work for Task Order 6 covers additional work under Task Area 3, " Development of Regulatory and Program Guidance Documents for Use by the NRC Staff in Fulfilling its Statutory Responsibility Under Section 274 of the AEA." The Statement of Work for Task Order 6 is a new effort and the initial funding of $20,000 is for proposal development. Please submit, within thirty days, a proposal to complete this effort.
If you have any questions, please contact Brenda Usilton at 301-415-2348 or Dennis l Sollenberger at 301-415-2819. Thank you for your assistance.
Sincerely, 1
W Q d3 Richard L. Bang rt, Director Office of State Programs
Enclosures:
As stated cc: D. Phillips, DOE Oak Ridge C. Pugh, ORNL J. Robinson, ORNL M. Francis, ORNL 1
i
Ronald'O' Holtgren-Ph:D. /
. Deputy Assistant Manager Energy Research and Development DOE Oak Ridge Field Office Post Office Box 2008 Oak Ridge, TN 37831-6269
Dear DrrHultgren:
The enclosed NRC Form 173, Standard Order for DOEpork (SOEW) and Statement of Work for Task Order 6, is submitted in accordance wTh Section Ill.B.2 of the DOE /NRC Memorandum of Understanding of February 24,19 .
The NRC Form 173 and Statement of Work for ask Order 6 covers additional work under Task Area 3, " Development of Regulatory and rogram Guidance Documents for Use by the NRC Staff in Fulfilling its Statutory Resp sibility Under Section 274 of the AEA." The Statement of Work for Task Order 6 is a n effort and the initial funding of $20,000 is for proposal development. Please submi within thirty days, a proposal to complete this effort. :
If you have any questions, please c tact Brenda Usilton at 301-415-2348 or Dennis Sollenberger at 301-415-2819. T ank you for your assistance. j Sincerely, l
Ricliard L. Bangart, Director Office of State Programs
Enclosures:
As steted cc: D. Phillip , DOE Oak Ridge i C. Pug , ORNL !
J. Ro 'inson, ORNL M. rancis, ORNL Distribution:
JLill3y PDR (YESf NO_)
SDroggitis CRose BUsilton tr
/
ORNL Con / act G:\0RNLTK6.DMS DOCUMENT NAME:
File n r.c.sv. . copy of ihi docum.nt. indic.i. in th. boa: Oh}ywitnoutatt.chmenthi.h(?
' g r. , t = Copy with attachm.nt/.nclosur. "N" = No copy OFFJCE OSP @%l
- O$RiDVnj l l NAME DSollenberger/fft/fy PLohuus RBangart DATE 05/.A)/97 056h/97 05bil/97 OSP l:lLE CODE: SP-O-1
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. NRC FORM 173 U.S. NUCLEAR REGULATORY COMMISSION ORDER NUMBE 1 a'i ,, , 70cr7017
" l STANDARD ORDER FOR DOE WORK (SOEW) 5/30/97 This agreement is entered into pursuant to the authority of the Energy Reorganization Act of 1974, as amended (42 U.S.C. 5801 et seq.). This Work will be performed in accordance with NRC Management Directive 11.7. j issuEo To: toOr Ome.; issuEo ev: INRc Osc.f Oak Ridge Operations Center Office of State Programs PERFORMING ORGANIZATION AND LOCATION APPROPRIATION SYMBOL i 31X0200 i Oak Ridge National Laboratory, Oak Ridge, TN, (ORNL) BaR NuuBER 77Q-15-332-000
.,OB CwE E70447 BOC cwE 251D soe cOor TrrLE WORK PERIOD - THIS ORDER FROM TO 5/30/97 12/31/98 OBLIGATION AVAILABILITf PROVIDED BY:
A. THIS ORDER s 20,000 B. TOTAL OF ORDERS PLACED BEFORE THIS DATE WITH THE PERFORMING ORGANIZATION UNDER THE SAME " JOB CODE' FOR THIS FISCAL YEAR. s 49,400 C. TOTAL ORDERS TO DATE (TOTAL A & B) s 69,400 STANDARD TERMS AND CONDITIONS ARE PART OF THIS ORDER UNLESS OTHERWISE NOTED(See NRC Management Directiw f 7.7).
ATTACHMENTS SECURITY THE FOLLOWTNG ATTACHMENTS ARE MEREBv MADE A PART OF THiS ORDER X STATEMENT OF WORK ADDmONAL TERMS AND CONDITIONS WORK ON THis ORDER INVOLVES UNCLASSJFIED SAFEGUARDS INFORMATION OR UNESCORTED ACCESS TO PROTECTED AND VrTAL AREAS OF' NUCLEAR POWER PLANTS NRC FORM ,8,IS ATTACHED.
WORK ON THIS ORDER IS UNCLASSIFIED AND NOT SENSmVE.
NONJEE RECOVERABLE WORK REMARKS: (Reference the appived proposal (NRC Form 189) by number and date and ondicate of the attached statement Of work modifies the DOE proposal)
The attached S0W for Task 6 is provided for ORNL to develop a proposal and submit it to OSP within 30 days of accepting this 50W. Money in the amount of $20,000 is provided for proposal development. Any unused funds will be made available for implementation of the proposal upon written acceptance of the proposal by NRC.
CERTIFICATION OF FUNDS This certriaes that funds in the amount cited in Block A are available in the current FY 97 allotment for Work authorized by this SOEW.
DATE F wDs CERTEICATION OF FICiAt (Typed Nr no) SIGNATURE , g Carol M. Rose, Bud'.et Analyst, OC, B0PS Elhtd ID . A CDA '
5/30/97
/T , .N ) T n SIGNATURES Rn i gr 7 Mjg7 I
048 tC rOHM 173 pqg31 PRINTED ON FIECYCLED PAPER
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PROJECT TITLE: AGREEMENT STATE PROGRAM ASSESSMENT ASSISTANCE e
. TASK TITLE: Task Order 6, Review, Revision and Development of Office of
- State Programs Procedures (Under Task Area 3) j- . JOB CODE
- E7044-
. B&R: 470-19-012-000 4
NRC OFFICE: Office ;f State Programs (OSP)
NRC PROJ OFFICER: . Dennu M. Sollenberger, 301/415-2819
- j. i TECHNICAL MONITOR: Roretta O. Virgilio, 301/415-2307 j 1.0 Backaround:
L The NRC's program of cooperation with Federal,' State, and local governments, O interstate organizations and Indian Tribes is administered primarily through the
ensures that the NRC maintains effective interactions and communications with
- these organizations. Second, the OSP promotes greater awareness and mutual
- - understanding of NRC policies and activities, and assures the views of stakeholders, I
as they relate to radiological safety at NRC and Agreement State licensed facilities, 2
are addressed. The office's' activities encompass three general areas: The Agreement State program, as defined in Section 274 of the Atomic Energy Act of ;
}- 1954, as amended;' State, local and Indian liaison; and Federal liaison. These j
. . programs are implemented through the NRC Headquarters and Regional offices, j y., ,
- l. The NRC Management Directive System communicates to employees basic NRC
!' policies, requirements, procedures and management information of overall 4 i applicability. Internal office procedures make up the next layer of NRC staff
! directives and address individual NRC office responsibilities. Individual NRC internal
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j office procedures may provide more in-depth instruction as to the implementation
- and coordination of activities identified in the NRC Management Directives, or may provide office-level guidance on subjects not addressed in Management Directives.
- The purpose of the OSP internal office. procedures is to provide clear guidance on
!? how to implement programs. However, the procedures are not current because j
- they have not been properly maintained due to higher priority work. A review and j
[ update of OSP procedures is needed to establish procedural guidance for all i
,. significant current program and internal office activities, improve efficiency by
- providing standardization in office practices and establish guidelines for training rmw .i 4
employees. !
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. 2.0 Obiectives:
The objectives of this task are to: (1) assist the OSP in the review of OSP office ;
- . procedures; (2) develop a standard procedure format; (3) design and develop an !
ll OSP procedure management system to contain the OSP office procedures; (4) 'i
. rewrite selected procedures; and (5) develop procedures for those subject areas j
- identified by OSP for incorporation into the OSP procedures manual and NRC
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i Management Directive System. j i
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3.0 Technical and Other Soecial Qualifications Recuired The contractor shall provide technical and editorial expertise in reviewing and writing OSP policy and procedures. The work requires knowledge of NRC's cooperative agreements program with Federal, State, and local governments, interstate organizations and Indian Tribes, the Agreement State regulatory framework and NRC regulations and policies. Knowledge of procedure development and effective organizational management techniques is necessary.
4.0 Scone of Work:
4.1 Review OSP Office Procedures and Prepare a Work Plan Within one month of award, the contractor shall review the NRC furnished procedures and shall meet with OSP management and descgnated staff to discuss OSP operations and procedures and any specific issues regarding content or process. The meeting will be scheduled at a mutually agreasble time between NRC and ORNL.
Within two months of award, the contractor shall prepare a draft work plan that implements the objectives identified in Section 2.0 above. The work plan should allow for an iterative and flexible process in which to address OSP needs, as described below. The work plan should alsr* include a detailed schedule, to include meetings with OSP staff and management, other milestones and deliverables.
Within three weeks from receipt of the draft plan, the OSP TM will provide comments and/or acceptance to ORNL. The contractor shall submit the final copy i within two weeks following receipt of NRC comments.
4.2 Develop a Standard Procedure Format The contractor shall recommend and develop, based upon OSP approval, a standard format for OSP procedures to ensure continuity and consistency of the OSP procedural documents. The contractor's recommendation shall be submitted within one month of NRC acceptance of the final work plan in Section 4.1 above.
As a matter of general information and guidance, the contractor may use, but is not limited to, the NRC Management Directive System, NUREG-1379; OSP Operations Manual Procedure A.1, Rev 1, Issuance of OSP Procedures and Policy Statements:
"NRC Editorial Style Guide / October 1989; and the U.S. Government' Printino Office Style Manual,1984.
Within three weeks from receipt of the contractor's recommended procedure format, the OSP TM will provide comments and/or acceptance to ORNL. The contractor shall submit the final procedure format within two weeks following receipt of NRC comments.
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l 4.3 Design and Develop an OSP Procedure Management System )
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Within six months of award, the contractor shall design and develop a procedure l management system to contain all OSP procedures. At a minimum, the l management system will be indexed and will have for each procedure an Office of !
State Programs Standard Approval Form to indicate the current revision number and date, expiration date or date fot next scheduled revision, and designated OSP contact, Deputy Director and Director. i l
Following final OSP approval, the final OSP procedures will be submitted in the approved procedure management system in both hard copy and electronically. The hard copy sutem should be three hole punched and indexed. The electronic vers. ion will be submitted on 31/2" diskette in Word Perfect 6.1 format, should
~ allo'u for word search, cross referencing, and will be compatible for linking to the NRC OSP Home Page.
4.4 Rewrite Selected Emting Procedures The OSP TM willidentify and prioritize, in consultation with the contractor, candidate procedures for revision or for areas where new procedures should be l developed based upon the significanes and the complexity of the OSP program tasks. Up to sixty proceduras will be rewritten over the life of the contract and in accordance with the standard format developad under Section 4.2.
Existing procedures shall be rewritten in accordance with the approved work plan in Section 4.1. The length of time for revision is dependent upon the varying length and complexity of the procedure. It is anticipated the contractor will revise up to five procedures per month. Draft revised procedures shall be subrnitted to the OSP TM on a monthly basis.
Within one month from receipt of the draft revised procedures, the OSP TM will provide comments and/or acceptance to ORNL. The contractor shall submit the final procedures within one month following receipt of NRC comments.
4.5 Develop New Procedures / Management Directives for identified Subject Areas it is anticipated OSP will provide the contractor with up to ten subject areas for OSP procedure and/or NRC Management Directive develcpment. The contractor shall develop and provide for OSP approval drafts of the new procedures under the new standard procedure format identified in Section 4.2. Those subject areas which are ;
identified by the OSP TM to be Management Directives should follow the NRC '
Management Directive format, as specified in NRC Management Directive 1.1, NRC l Management Directives System. l I
l New procedures and/or Management Directives shall be developed in accordance ;
i with the approved work plan in Section 4.1. The length of time for writing new i
- procedures and/or Management Directives is dependent upon the complexity of the j l
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, subject area and specific dates may be mutually agreed upon by the contractor and j OSP TM. i Within one month from receipt of the draft procedures and/or Management )
' Directives, the OSP TM will provide comments and/or acceptance to ORNL, The I contractor shall submit the final procedures and/or Management Directives within one month following receipt of NRC comments, j 5.0 Meetinas and Travel: -
Within five days from receipt of this task, a kickoff meeting will take place at NRC l Headquarters. It is estimated the meeting will be two days. ,
I It is anticipated tha+ the Pl and one support staff will make up to eight three-four l day visits per year to NRC Headquarters. Each trip is estimated to be three days, j Travel shall be in accordance with eWsting government regulations. Meetings will l
, be scheduled by the OSP PM and TM at a mutually agreeable time between NRC l and ORNL.
6.0 NRC Furnished Materials:
At the time of award, OSP will furnish the contractor with the following: A listing ;
of OSP procedures (currently there are approximately 60 procedures with an !
average page length of between 5 and 10 pages); a copy of each of the current ;
OSP procedures for contractor review; and NRC Management Directive 1.1, NRC 4 Management Directives System.
When at NRC, OSP will furnish the contractor with copying facilities and won space, along with any such additional information and documentation that is relevant to the objectives of these tasks.
7.0 Reoortino Reauirements:
A Monthly Letter St'.tus Report (MLSR) shall be submitted by the 20th day of each month and shallinclucle the information specified in Exhibit 12 from Handbook 11.7, "NRC Procedures for P.acement and Monitoring of Work with the Department of Energy."
8.0 Level of Effort:
The estimated level of effort for this task is two staff years.
9.0 Period of Performance:
The period of performance is three years from the date of award.
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. . ;- - '10.0 Technical Direction: - .
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- c. .. i Rosetta Virgilio is !ba designated OSP Technical Monitor for this task. !
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< TRANSACTION REPORT >
05-30-1997(FRI) 13:54
. C RECEIVE 3 NO. DATE TIME DESTINATION STATION PG. DURATION t10DE RESULT 32292 5-30 13:52 512 424 2444 2 O*01'04" f0RM.E OK bj/tM_NM_ II()triIG 2 O*01*04*
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< TRANSACTION REPORT > ,s_3,1,,,,,,,, 13,,,
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c C TRANSMIT 3 l
l NO. DATE TIME DESTINATION STAT 10tJ PO. DURATION t10DE RESULT !
1 32299 5-30 13: 16 5749888 8 O*03'49" NORt1. E OK I
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ORAID 6 O'*3'*9" 6
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< TRANSACTION REPORT > 05-30-1997(FRI) 13:13
. E TRANSMIT 3 NO. DATE TIME DESTINATION STATION PO. DURATION MODE RESULT 32288 5-30 13:09 423 241 5005 8 O=03'50" NORt1. E OK 0 RlA_s h&$$h44/dy}^D 8 O*03'50" b u, O#A/L #
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< TRANSACTION REPORT > 05_30_1ee m Ri> 13:32 I
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I l l . E TRANSMIT 3 i to. ' DATE TIME DEST!tMTION STATION PO. DURATION MODE RESULT ,
32290 5-30 13:28 423 576 2554 8 O'03'57' tORM.E OK 8 O*03'57' l
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