ML20133E246

Request for OMB Review & Supporting Statement Re Billing Instructions for NRC Cost Type Contracts. Estimated Respondent Burden 2,000 H

ML20133E246
Person / Time
Issue date:	01/07/1997
From:	Cranford G NRC OFFICE OF INFORMATION RESOURCES MANAGEMENT (IRM)
To:
References
OMB-3150-0109, OMB-3150-109, NUDOCS 9701100264
Download: ML20133E246 (19)

Text

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PAPERWORK REDUCTION ACT SUBMISSION Please read the instructions hafore completing this form. For additional forms or assistance in completing this form, contact your agency's Paperwork Clearance Officer. Send two copies of this form, the collection instrument to be

! reviewed, the Supporting Statement, and any additional documentation to: Office of information and Regulatory Affairs, l Office of Managernent and Budget, Docket Library, Room 10102,72517th Street NW, Washington, DC 20503

1. Agency / Subagency originating request 2. OMB control number U.S. Nuclear heuulatory Commission x a. 2150-0109 b. None l

J Type of information collection (check one/ 4. Type of review requested (check one/

a. New collection x a. Regular submission c. Delegated x b. Revision of a currently approved collection b. Emergency . Approval requested by (date):

c. Extension of a currently approved collection 5. Will this information collection have a a. Yes significant economic impact on a

d. Reinstatement, without change, of a previously approved collection for which approval has expired substantial number of small entities? X b.No

e. Reinstatement, with change, of a previously approved collection for which approval has expired Requested x a. Three years from approval date

f. Existing collection in use without an OMB control number 6* expiration date

b. Other (Specify):

7. Title Billing instructions for NRC Cost Type Contracts

8. Agency form number (s) (if applicable /

9. Knywords l

Contract, Administration I l

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10. Abstract NRC in administering ts contracts to ensure that contractor costs billed for payment are proper, provides

. billing instructions for its contractors to follow in preparation of invoices.

11. Affected pubhc iMM prenary with "P_* amt ar others ther appry wita *x*/ 12. obhgation to respond tArm prarury wera "r* anir as ernsrs rhet sop 4 wita x*/

x a. Individuals or households _

d. Farms a. Voluntary a b. Business or other forg refit x e. Federal Government a b. Required to obtain or retain benefits x c. Not forprofit institutions a f. State, Local. or Tnbal Government c. Mandatory

13. Annual reporting and recordkeepmg hour burden 14. Annual reporting and recordheep ng cost bt m n (eri rnousemts of duttarsi

a. Number of respondents 106 a Total annuaksed capital /startup costs

b. Total annual responses 4,308 b. Total annual costs lo&M)

1. Percentage of these responses c. Total annualized cost requested O collected electronically so  % d. Current OMB inventory

c. Total annual hours requested 2,000 e. Difference o

d. Current OMB inventory 1,486 f. Explanation of difference

e. D4fference 514 1. Program change

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f. Explanation of difference 2. Adjustment

1. Program cnange 514

2. Adsustment

15. Purpose of information collection 16, 6 requency of recordkeeping or reporten (Check a# rhat applyh (Mark primary with *P* and nM others that apply with *X*) a. Recordkeepano b. Third party dusclosure y e. Apphcation for benefits e. Premoram plannmg or n..exament x c. Reporting _ _

b. Program ovaluation f. Re. '

1. On occasion 2. Weekly a 3. Monthly j _

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c. General purpose statistics g. Regus.ory or compliance 4. ouarterty 6. Serrw annually 6. Annually

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d. Audit 7. Biennestly 8. other (describe) l l 17. Statistical methods 3 g' Agency contact Iperson who can best answer questoons reganting the l content of this submission) l Does thes information collectson employ statistical methods? l fume: Mary t.ynn Scott Yes x No Pnone: 301-415M 19 l

man ou W95 9701100264 970107 PDR ORG EUSOMB PDR

19. Certification for Paperwork Reduction Act Submissions On behalf of this Federal agency,I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9.

NOTE: The text of 5 CFR 1320.9, and the related provisions of 5 CFR 1320.8(b)(3), appear at the end of the ,

instructions. The certification is to be made with reference to those regulatory provisions as setforth in the instructions.

The following ts a summary of the topics, regarding the propo. sed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions; (b) It avoids unnecessary duplication; (c) It reduces burden on small entities; (d) It uses plain, coherent, and unambiguous terminology that is understandab!c to respondents; (e) Its implementation willbe consistent and compatible with curt nt reporting and recordkeeping practices; l

(f) It indicates the retention periods for recordkeeping requirements; j

(g) It informs resporidents of the information called for under 5 CFR 1320.8(b)(3): l l

(i) Why the information is being collected ,

(ii) Use of information; (iii) Burden estimate; (iv) :hture of response (voluntary, required for a benefit, or mandatory);

(v) L.:re and extent of confidentiality; and (vi) Need to display currently valid OMB control number; (h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected (see note in item 19 of the ins: ructions).

(i) It uses effective and efficient statistical survey methodology; and (j) It makes approp, sate use of information technology.

If you are unable to cenify compliance with any of these provisions, identify the item below and explain the reason in item 18 of the Supporting Statement.

Sigh;c. f Senior fficial r de ce Data f [ty7 L-<' -/ c ,k ll'7 k 7 OMB 83-1

[ K 1o/95

OMB SUPPORTING STATEMENT FOR BILLING i

INSTRUCTIONS FOR NRC COST TYPE CONTRACTS (3150-0109)

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REVISION TO CLEARANCE EXTENSION '

Descriotion of the Information Collection The NRC Division of Contracts, in administering its contracts to ensure that l contractor costs billed for payment are proper, provides Billing Instructions '

for its contractors to follow in their preparation of invoices. These instructions stipulate the level of detail in which supporting cost data must be submitted for NRC review of costs billed. Included with the instructions is a voucher / invoice format sample for the contractor's reference. The contractor may submit a voucher / invoice in alternate formats provided all requirements of the billing instructions are addressed. l A. JUSTIFICATION

1. Need for the Collection of Information. The cost information is i needed for license fee recovery and to assure that costs incurred l are allowable and allocable and that the amount requested is I proper for payment.

2. Aaency use of Information. Vouchers and supporting documentation are reviewed by the Division of Accounting and Finance, the  ;

Division of Contracts, and the Project Officer. Taken together, the review ensures that costs are billed per the contract rates and the costs incurred are commensurate with work performed. The instructions provide contractors with a clear idea of the level of detail required to sup) ort their voucher submissions. Receipt of properly prepared vouclers expedites the review process and permits prompt payment.

3. Reduction of Burden Throuah Information Technoloov. There are no legal obstacles to reducing the burden associated with this information collection i.hrough the use of information technology assuming that sensitive information can be protected from improper disclosure. NRC encourages its use. Ninety per cent of the responses are generated electronically.

4. Effort to Identify Duolication Use Similar Information. The Billing Instructions for NRC Cost Type Contracts, use of a sample voucher / invoice format, and use of a monthly contracting cost summary report for fee billings for callection of information are unique to NRC. The Information Requirements Control Automated System (IRCAS) was searched and no duplication was found. Costs incurred are unique to the contract and the billing period for l which payment is requested. Cost information to be provided by the contra: tor is not otherwise available.

5. Effort to Reduce Small Business Burden. The collection represents i

the minimum information required for submission of a proper voucher and supporting detail required for review to assure that costs billed are proper for payment. " Project Officer",

" Contractor Amount" Labor Hours Negotiated", " Travel End Date",

' Traveler", " Departure Location" and "Pur pose" have been deleted from the form as categories to be reported.

6. Consecuences to Federal Procram or Policy Activities if the  ;

Collection Is Not Conducted or is Conducted Lee Freauently. l Contractors are required to complete and submit invoices and l attachments in an original and three copies once each month unless 1 otherwise authorized by the Contracting Officer. The consequence of not collecting the data or of less frequent collection would be withholding of reimbursement to the contractor of costs incurred I as the work progresses counter to the 3rovisions of FAR Clause ,

52.216-7, which required that payment je made upon request but l (except for small business concerns) not more often than once l every two weeks.

7. Circumstances Which Justify Variation From OMB Guidelines. An l original and three copies of the invoice are required to ensure I that payment is made to the contractor promptly upon receipt of a l properly approved invoice or within 30 calendar days of the '

official agency receipt date, whichever is earlier. This

, procedure ensures compliance with the requirements of the Prompt Payment Act, as amended.

Due to the turnaround time required by the Prompt Payment Act. l there is not sufficient time required to xerox the voluminous number of vouchers / invoices. The agency-designated billing office ,

is the Division of Contracts (DC) for receipt of the original and three copies of the contractor requo t for payment (voucher / invoice) to reduce unnecessary delay in the payment process. The payment process begins once DC receives a proper invoice. DC forwards two copies to the project officer for review and approval. The Project Officer retains one copy and signs end returns one copy to DC. DC holds the original voucher / invoice and one copy, Upon receipt of the project officer's signed copy, the original voucher / invoice and one signed copy is forwarded to the DAF for final processing. DC retains one copy as a suspense copy until DAF pays the voucher / invoice.

8. Consultants Outside the NRC. Opportunity for comment was published in the Federal Reaister (61FR51307) on 10/1/96. No conments were received.

9. Payment or Gift to ReJoondents. None

! 10. Confidentiality of Information. NRC provides no pledge of confidentiality for this collection of information. To the extent information is business confidential, procedures are in place to protect the information from improper disclosure.

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11. Justification for Sensitwe Ouestions. Normally sensitive information considered private or personal is not required or ,

requested. This information is only required when contracts are processed which involve sensitive material. Proprietary data is protected under the Freedom of Information Act and 10 CFR Part 9.

12. Estim6te of Burden and Burden Hour Cost.

The total annual contractor burden for the Billing Instructions and License Fee Recovery Cost Summary for NRC cost type contracts is estimated to be 2,000 hours0 days <br />0 hours <br />0 weeks <br />0 months <br />. Billing burden is $171,616 ((70 contracts x 12 invoices x .45/hr. - 378) )lus (559 task orders x 4 invoices x .45/hr.= 1006) = 1,384 x $124/1r. = $171,616).

Licensee Fee recovery burden is $76,384 ((308 task orders x 4 invoices x .5/hr. - 616) x $124/hr. = $76,384), Total estimated cost to the public is $240,362 ($76,384 + $171,616 - $248,000).

While the license fee recovery section of the billing instructions will be included in all cost reimbursement type contracts, the ,

section on licensing fee costs generally only applies to task order contracts for plant inspections, licensing actions or other l site specific activities.

(* Estimates are based on 106 active contracts. Seventy contracts have no task orders or license fee recovery associated with them.

License fee recovery is applicable to 13 contracts, all of which are task ordering contracts. Three hundred and eight active task '

orders are associated with these 13 contracts. License fee recovery is not applicable to twenty-three additional task ,

ordering contracts. Two hundred and fifty-nine active task orders i are associated with these 23 contracts.) i 1

13. Estimate of Other Additional Costs. None. I

14. Estimated Annualized Cost to the Federal Government. The cost to the agency for these Billing Instructions and the Licensee Fee Recovery Cost Sumary was deri-

• rom experience as to the approximate number of hours cont; +.t specialists, program and paying officer personnel expend in ensuring that contractors comply with the instructions. Contract, program and paying office personnel expend an average of 1 hour1.157407e-5 days <br />2.777778e-4 hours <br />1.653439e-6 weeks <br />3.805e-7 months <br /> per res)onse for a cost of

$381,424 ((70 contracts x 12 invoices x $124/1r. = $104,160) plus (559 task orders x 4 invoices x $124/hr. = $277,264) = $381.424).

Program and paying officer )ersonnel expend an average of .5 hour5.787037e-5 days <br />0.00139 hours <br />8.267196e-6 weeks <br />1.9025e-6 months <br /> per response to review the _icense Fee Recovery Cost Summary for a cost of $76,384 (308 task orders x 4 invoices x .5/hr. x $124/hr.

= $76,384). These costs are fully recovered by fee assessments to NRC licensees pursuant to 10 CFR Part 171.

Total cost to the agency is $457,808 ($381,424 + $76,384). (See

• in paragraph 12 above) l

15. Reasons for Chances in Burden or Cost. Experience has shown that the time required to complete some actions were higher than ,

previously believed and recalculations show that the number of I l

responses needed to be increased. The increases were due to recalculations and not program changes. I

16. Publication for Statistical Use. Results will not be tabulated or publishe'1.

17. Reason for Not Disolavina the Exoiration Date s l The expiration date is displayed.

18. Exceotions to the Certification Statemont.

None.

B. COLLECTIONS OF INFORMATION EMPLOYING STATISTICAL METHODS l

The collection of information does not employ statistical methods.

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. l These bitting Instructions contain Information collections that are subject to the Paperwork Redaction Act of 1995 (44 U.S.C. 3501 et seq.). These information collections were approved by I the office of Menegement erud gudget, approvel raaber 3150-0109 which expires . The l l petic reporting burden for this cottoction of information is estimated to everage to to .95 l hours per response, including the time for reviewing instructions, searching existing data .

i sources, gathering and maintaining the data needed, and comteting and reviewing the collection of information. Send comments on any espect of this collection of information, including l

l suggestione for redacIns the burden, to the Paperwork Redaction Project (3150 0109) The NRC may i l not con &act oc sponsor, and a person is not regaired to respond to, a collection of information l l

teless it displays a currently vetid OMg control ru eer.

l l Page 1 of 10 l l BILLING INSTRUCTIONS FOR I COST REIM8URSEMENT TYPE CONTRACTS General: The contractor shall prepare vouchers / invoices for reimbursement of costs in the manner and format described herein. FAILURE TO SUBMIT .

V0UCHERS/ INVOICES IN ACCORDANCE WITH THESE INSTRUCTIONS WILL RESULT IN l REJECTION OF THE VOUCHER / INVOICE AS INPROPER. l l

Number of Copies: An original and three copies, including supporting I documentation shall be submitted. A copy of all supporting documents must be l attached to each copy of your voucher / invoice. Failure to submit all the l required copies will result in rejection of the voucher / invoice as improper.

'. Desionated Aaency Billino Office: Vouchers / invoices shall be submitted to the following address:

U.S. Nuclear Regulatory Commission l Division of Contracts - T-7-I-2 .

Washington, DC 20555 l

HAND DELIVERY OF VOUCHERS / INVOICES IS DISCOURAGED AND WILL NOT EXPEDITE l PROCESSING BY NRC. However, should you choose to deliver vouchers / invoices by )

hand, including delivery by any express mail services or special delivery '

services which use a courier or other person to deliver the voucher / invoice in person to the NRC, such vouchers / invoices must be addressed to the above '

Designated Agency Billing Office and will only be sccepted at the following location:

U.S. Nuclear Regulatory Commission One White Flint North 11555 Rockville Pike - Mail Room Rockville, MD 20852 HAND-CARRIED SUBMISSIONS WILL NOT BE ACCEPTED AT OTHER THAN THE AB0VE ADDRESS.

Note that the official receipt date for hand-delivered vouchers / invoices will l be the date it is received by the official agency billing office in the i i Division of Contracts.

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Aaency Payment Office: Payment will continue to be made by the office designated in the contract in Block 12 of SF 26 or Block 25 of SF 33, BILLING INSTRUCTIONS FOR COST REIMBURSEMENT TYPE CONTRACTS - (Page 2 of 10) whic.hever is applicable.

Freauency: The contractor shall submit claims for reimbursement once each month, unless otherwise authorized by the Contracting Officer.

Format: Claims should be submitted in the format depicted on the attached sample form entitled " Voucher / Invoice for Purchases and Services Other than Personal" (see Attachment 1). The sample format is provided for guidance only. The format is not required for submission of a voucher / invoice.

Alternate formats are permissible provided all requirements of the billing instructions are addressed. The 1.istructions for preparation and itemization of the voucher / invoice are included with the sample form.

Task Orderina Contracts: If the contractor bills for more than one task order under a voucher / invoice, detailed cost information for each individual task order shall be submitted, together with a cumulative summary of all charges billed on the voucher / invoice. This includes all applicable cost elements discussed in paragraphs (a) through (n) of the attached instructions.

Fee Recovery Billinas: Pursuant to the provisions of 10 CFR Part 170 and 171 on license fees, the NRC must recover the cost of work performed.

Accordingly, the contractor must provide the total amount of funds billed during the period, fiscal year to date and the cumulative total for each task or task assignment by facility or report. The fee recovery billing reports shall be on a separate page, and shall be in the format provided in Attachment i

2. The billing period for fee recovery costs should be from the first day of i

, each calendar month to the last day of the same month. Each separate fee

billing report must be attached to the monthly invoice and cover the same period as the invoice.

Each report will contain a docket number or other unique identifier. The NRC will provide a unique identifier for all work performed. Costs should be reported as whole number to the nearest cent. For work that involves more than one facility at the same site, each facility should be listed separately 2nd the costs should be spilt appropriately between the facilities. Commen costs, as defined below, shall be identified as a separate line item in the fee recovery billing report each month.

Common costs are those costs that are not licensee unique and associated with the performance of an overall program that benefit all similar licensees covered under thu program or that are required to satisfactorily carry out the program. Common costs include costs associated with the following:

preparatory or start-up efforts to interpret and reach agreement on methodology, approach, acceptance criteria, regulatory position,

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BILLING INSTRUCTIONS FOR COST REIMBURSEMENT TYPE CONTRACTS - (Page 3 of 10) or technical reporting requirements; efforts associated with the " lead plant" concept that might be involved during the first one or two plant reviews; meetings and discussions involving the above efforts to provide orientation, background knowledge or guidance during the course of a program; any technical effort applied to a docket or other unique identifier; and project management.

Common costs must be reporting monthly for each docket nr unique identifier.

Common costs must be computed based on the proportion of direct costs incurred against each docket or unique identifier for the billing period.

Billina of Cost After Exoiration of Contract: If costs are incurred during the contract period and claimed after the contract has expired, the period during which these costs were incurred must be c.ited. To be considered a proper expiration voucher / invoice, the contractor shall clearly mark it

" EXPIRATION V0UCHER" or " EXPIRATION INVOICE".

Final vouchers / invoices shall be marked " FINAL VOUCHER" or " FINAL INVOICE".

Currency: Billings may be expressed in the currency normally used by the contractor in maintaining his accounting records; payment: will be made in that currency. However, the U.S. dollar equivalent for all vouchers / invoices paid under the cor. tract may not exceed the total U.S. dollars authorized in the contract.

Supersession: These instructions supersede any previous billing instructions.

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SILLING INSTRUCTIONS FOR 'ST REINBURSENENT TYPE CONTRACT' (Page 4 of 10) -

ATTACHNENT 1 INV0 ICE /V0UCHER FOR PURCHASES Als SERVICES OTHER THAN PERSONAL (SANPLE FORMAT) 1 Official Acency Billina Office (a) Contract Number .

U.S. Nuclear Regulatory Commission Division of Contracts NS: T-7-I-2 Task Order No. (If Applicable)

Washington, DC 20555-0001 .

Pavee's Name and Address (b) Voucher / Invoice #

(c) Date of Voucher / Invoice Individual to Contact (d) Fixed Fee Regarding this Voucher Name: .

Tel. No.:

(e) This voucher represents reimbursable costs for the billing period for the billing period from through .

Amount Billed Current Period Cumulative (f) Direct Costs (1) Direct 1 abor *.............................

(2) Fringe benefits

. (  %, if computed as percentage)......

(3) Capitalized nonexpendable equipment ($50,000 or more -

see instructions)*......................

(4) Non-capitalized equipment, materials, and supplies.................

(5) Premium pay (NRC approved overtime).......

(6) Consultants *..............................

(7) Trave 1*...................................

(8) Subcontracts *.............................

(9) Other costs *..............................

Total Direct Costs (g) Indirect Costs (A) Overhead  % of (Indicate Base).........

(B) General & Administrative Expense

% of Cost Elements Nos. ....................

Total Direct & Indirect Costs (h) Fixed-Fee (Cite Formula):

(i) Total Amount B111 ed . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

(j)

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Adjustments.....................................

, (k) Grand Tota 1s....................................,

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• (Requires Supporting Information -- See Attached)

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l BILLING INSTRUCTIONS FOR COST REIM8URSEMENT TYPE CONTRACTS (Page 5 of 10 (Cont.) - ATTACHMENT 1 l

SAMPLE SUPPORTING INFORMATION

1) Direct Lithqt - 12400 Labor Hours Cumulative Cateaory Billed Raig Total Hrs. Billed Senior Engineer I 100 $14.00 $1400 975 Engineer 50 $10.00 $500 465 Computer Analyst 100 $5.00 $1QQ 320

$2400

3) CaDitalized Non-Expendable Eauipme_qt Prototype Spectrometer - item number 1000-01 $60,000

4) Non-capitalized Eculoment. Materials. and Supplies

.. 10 Radon tubes 0 $110.00 = $1100.00 6 Pairs Electrostatic gloves 0 $150.00 =

._$ 1 @ & Q

$2000.00

5) Premium Pay Walter Murphy - 10 hours1.157407e-4 days <br />0.00278 hours <br />1.653439e-5 weeks <br />3.805e-6 months <br /> 0 $10.00 Per Hour = $100 (This was approved by NRC in letter dated 3/6/95).

6) Consultants' Fee Dr. Carney - I hour 0 $100 = $100

7) Travel Start Date Destination Costs 3/1/89 Wash., DC $200 l

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I BILLING INSTRUCTIONS FOR COST REIMBURSEMENT TYPE CONTRACTS (Page 6 of 10) -

ATTACHMENT 1 (Cont.)

INSTRUCTIONS FOR PREPARING COST INFORMATION FOR NRC CONTRACT VOUCHERS / INVOICES l

Preparation and Itemization of the Voucher / Invoice: In order to constitute a proper invoice, the contractor shall furnish all the information set forth below. These notes are keyed to the entries on the sample voucher / invoice.

Official Agency Billing Office: Address the original and 3 copies of the voucher / invoice, together with supporting documentation attached to each copy l to: U.S. Nuclear Regulatory Commission, Division of Contracts, NS: T-7-I-2, Washington, DC 20555-000I.

Vouchers / invoices delivered by hand, including delivery by express mail or special delivery services which use a courier or other person to deliver the voucher / invoice in person to the NRC, should be addressed in accordance with the foregoing and delivered to: U. S. Nuclear Regulatory Commission, One White Flint North, 11555 Rockville Pike - Mail Room, Rockville, Maryland l 20852. Hand-delivered vouchers / invoices will not be accepted at other than the above address. Note, however, that the official receipt date for hand-delivered vouchers / invoices will be the date it is received by the official agency billing office in the Division of Contracts.

Payee's Name and Address. Show the name of the contractor as it appears in the contract and its correct address. When an approved assignment has been made by the contractor, or a different payee or addressee has been designated, insert the name and address of the payee. Indicate the name and telephone number of the individual responsible for answering any questions that the NRC may have regarding the invoice. The following guidance corresponds to the entries required on the sample form.

(a) Contract Number. Insert the NRC contract number.

Task Order Number, if applicable. Insert the task order number.

(b) Voucher / invoice number. The appropriate sequential number of the voucher / invoice, beginning with 001 should be designated. Contractors I say also include an individual internal accounting number, if desired, l in addition to the 3-digit sequential number. '

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l BILLING INSTRUCTIONS FOR COST REINBURSENENT TYPE CONTRACTS (Page 7 of 10) -

ATTACHRENT 1.(Cont.)

(c) Date of Voucher / Invoice. Insert the date the vuucher/ invoice is prepared.

(d) Fixed-Fee. Insert total fixed-fee. Include this information as it applies to individual task orders as well.

(e) Billing Period. Insert the beginning and ending dates (day, month, year) of the period during which costs were incurred and for which reimbursement is claimed.

(f) Direct Costs - Insert the amount billed for the following cost elements, adjustments, suspensions, and total amounts, for both the current billing period and for tne cumulative period (from contract inception to and date of this billing period).

(I) Direct Labor. This consists of salaries and wages paid (or i secrued) for direct performance of the contract itemized as l follows: 1 Labor Hrs. Cumulative Cateaory Billed Rate Total Hrs. Billed (2) Fringe Benefits. This represents fringe benefits applicable to 1

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direct labor and billed as a direct cost. Where a rate is used i indicata the rate. Fringe benef.its included in direct labor or in l

. other indirect cost pools should not be identified here.  !

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(3) Capitalized Non Expendable Equipment. List each item costing l l $50,000 or more and having a life expectancy of more than one l year. List only those items of equipment for which reimbursement l 4 is requested. For each such item, list the following (as I

) applicable): (a) the item number for the specific piece of i equipment listed in the property schedule of the contract; or (b) i the Contracting Of ficer's approval letter if the equipment is not covered by the property schedule.

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BILLING INSTRUCTIONS FOR COST REIM8URSEMENT TYPE CONTRACTS (Page 8 of 10) -

ATTACHMENT 1 (Cont.)

l (4) Non-capitalized Equipment, Materials, and Supplies. These are equipment other than that described in (3) above, plus consumable materials, supplies. List by category. List items valued at $500 or more separately. Provide the item number for each piece of

equipment valued at $500 or mora.

1 (5) Premium Pay. This enumeratian in excess of the basic hourly rate.

(Requires written approval of the Contracting Officer.)

(6) Consultants. The supporting information must include the name, hourly or daily rate of the consultant, and reference the NRC approval (if not specifically approved in the original contract).

(7) Travti. Total costs asscciated with each trip must be shown in the following format:

Start Date Destination Costs From To From To $

(8) Subcontracts. include separate detailed breakdown o.' all costs paid to approved subcontractors during the billing period.

(9) Other Costs. List all other direct costs by cost element and dollar amount separately.

(g) Indirect Costs (0verhead and General and Administrative Expense). Cite the formula (rate and base) in effect in accordance with the terms of the contract, during the time the costs were incurred and for which reimbursement is claimed.

(h) Fixed Fee. If the contract provides for a f;xed fee, it must be claimed

, as provided for by the contract. Cite the formula or method of computation. The cantractor may bill for fixed fee only up to 85% of total fee.

(1) Total Amount Billed. Insert the total amounts claimed for the current and cumuistive periods.

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BILLING INSTRUCTIONS FOR COST REIM80RSEMENT TYPE CONTRACTS (Page 9 of 10) -

ATTACHMENT 1 (Cont.)

(j) Adjustments.

For cumulative amount, include outstanding suspensions.

(k) Grand Totals. l Further itemization of vouchers / invoices shall only be required for items having specific limitations tit forth in the contract.

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BILLING IlbTRUCTIONS FOR COST REIMBURSEMENT TYPE CONTRACTS (Page 10 of 10) -

ATTACHNENT 2 (Cont.) ,

l FEE REC 0VERY BILLIllii REPORT FIN:

Facility Name or Report

Title:

TAC or Inspection Report Number: i (or other unique identifier)

Docket Number (if applicable):

Period Fiscal Year Total Cost Categories Period Amt. Cost Incurred To Date Costs Cumulative Costs

. Labor ,

1 Materials I Subcontractor /

Consultant Travel Other (specify) l Common Costs Total Remarks:

R:\ BILLING.396

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[7590-01-P]

U. S. NUCLEAR REGULATORY COMMISSION Agency Information Collection Activities: Submission for 0MB Review: Comment Request AGENCY: U. S. Nuclear Regulatory Commission (NRC)

ACTION: Notice of the OMB review of information collection and solicitation of public comment.

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SUMMARY

The NRC has recently submitted to OMB for review the following

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proposal for the collection of information under the provisions of the Paperwork Reduction Act of 1995 (44 U.S.C. Chapter 35). The NRC herebyinformgpotentialrespondentsthatanagencymaynotconduct or sponsor, and that a person is not required to respond to. a collection of information unless it displays a currently valid OMB ,

control number.

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1. Type of submission, new, revision, or extension: Revision

2. The title of the information ccllection: Billing Instructions for NRC Cost Type Contracts

3. The form number if applicable: N/A

{- .5.f'Ik $

100081 jd. .7 /p g ,4- q;(D:,y g s

4. How often the collection is required: Monthly

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5. Who will be required or asked to report: NRC Contractor.s 1

6. An estimate of the number of responses: 4308

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7. The estimated number of annual respondents: 106 l

8. An estimate of the total number of hours needed annually to

! complete the requirement or request: 2,000 hours0 days <br />0 hours <br />0 weeks <br />0 months <br /> (Billing  !

Instructions - 1384 + 616 License Fee Recovery Cost Summary)

9. An indication of whether Section 3507(d), Pub. L. 104-13 applies

N/A i 10. Abstract: The NRC Division of Contracts in administerina its contracts provides Billing Instructions for its i'

contractors to follow in preparation of invoices. These l

1 instructions stipulate the level of detail in which  !

supporting cost data must be submitted for NRC review. The review of this information ensures that all payments made by 1

NRC for valid and reaspnable costs in accordance with the contract terms and conditions. )

i A copy of the submittal may be viewed free of charge at the NRC Public i Document Room. 2120 L Street, NW (Lower Level). Washington, DC. Members of 4

the public who are in the Washington, DC, area can access the submittal via l

l

i modem on the Public Document Room Bulletin Board (NRC's Advanced Copy Document Library) NRC subsystem at FedWorld. 703-321-3339. Members of the public who I

. are locattd outside of the Washington. DC, area can dial FedWorld. 1-800-303-l 9672 or use the FedWorld Intdrnet address: fedworld. gov (Telnet). The 2

! document will be available on the bulletin board for 30 days after the I signature date of this notice. If assistance is needed in accessing the i

^

document, please contact the FedWorld help desk at 703-487-4608. Additional i assistance in locating the document is available from the NRC Public Document <

I Room, nationally at 1-800-397-4209. or within the Washington. DC, area at 202- l l

634-3273.

l '

Comments and questions should be directed to the OMB reviewer by (insert date l 30 days after publication in the Federal Reaister):

Edward Michlovich i Office of Information and Regulatory Affairs (3150-0109) i NE08-10202 Office of Management and Budget i Washington. DC 20503 i

l Comments can also be submitted by telephone at (202) 395-3084.

1 i The NRC Clearance Officer is Brenda Jo. Shelton. (301) 415-7233.

i i

l Dated at Rockville Maryland, this [M day ,

199{.

I For e Nuclear Regulat ry Commission l Lu'- n~wt Gefald F. Cranfbrd. Designatg'd Senio M % al for Information Resources Nanagement f