ML20133D483

Forwards First Quarterly Status Rept Re Performance Enhancement Program for Apr-May 1985.Status Presented Verbally & in Writing at 850617 Meeting in Arlington,Tx

ML20133D483
Person / Time
Site:	Fort Saint Vrain
Issue date:	06/25/1985
From:	Brey H PUBLIC SERVICE CO. OF COLORADO
To:	Johnson E NRC OFFICE OF INSPECTION & ENFORCEMENT (IE REGION IV)
References
P-85217, TAC-60556, NUDOCS 8507220217
Download: ML20133D483 (16)

Text

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O Public Service ~

Company of Colorado P.O. Box 840 2420 W.

26th Avenue, Suite 100D, Denver, Colorado 8 0211 Denver, CO 80201 - 0840 (303)571 -7511 June 25, 1985 Fort St. Vrain Unit No. 1 P-SS217 Regional Administrator..

fD.f N fbl5E[lk/YkN5}

Region IV ll L

i U.S. Nucl<ar Regulatory Commission 611 Ryan Plaza Drive, Suite 1000 Jtt-8l985 l

i Arlington, TX 76011 h

Attention:

Mr. Eric II. Johnson Docket No. 50-267

SUBJECT:

Quarterly Status Report, Performance Enhancement Program

Dear Mr. Johnson:

According to our commitment to provide a quarterly status report on our Performance Enhancement Program, our first report is attached.

This report covers the pericd from April 1 through May 31, 1985.

This status was presented verbally and in writing at our meeting in Arlington, Texas with you on Monday June 17, 1985.

In attendance from Public Service Company of Colorado were Mr. O. R. Lee, Vice President of Electric Production; Ms.

Carrie

Gaudreau, Production Services Coordinator; Mr. H.

L.

Brey, Manager, Nuclear Licensing and Fuels Division; and Mr. Doug Picard, Performance Enhancement Program Manager.

As indicated at the May 29, 1985 SALP meeting, PSC will continue to provide progress reports on a quarterly basis, if desired.

Thank you for your time and attention.

Sincerely, ett4tW W

Manager, Nuclear Lic/

H.

L.

Brey ensing and Fuels Divisior sme f'

8507220217 850625

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Public Service Company of Colorado Performance Enhancement Program Status Report - As of May 31, 1985 This report documents the status of Public Service Company of Colorado's Performance Enhancement Program and covers the two-month time period from April 1 through May 31, 1983.

The report has been compiled from four status reports submitted semi-monthly from each project manager.

Summary Status Exhibit I

is the Summary Schedule Bar Chart.

It shows the original schedule and progress to date in summary form.

For the most part, the program is proceeding within our established schedule.

Several project's schedules have been extended due to scope and approach changes.

Although a

schedule change is not desired, attention to quality and' substance is more important.

June is a

key month for several projects with either milestones or scheduled completion during the month.

Several projects appear to have potential problems that may impact their schedules.

These projects are noted in the project-by-project summaries.

Project Changes and Additions The Performance Enhancement Program is a dynamic program to which new projects are added.

As of this status report, several new projects and sub-parts have been added.

Also, several projects have changed in scope.

The changes are as follows:

Project II.3, Part 5,

Revise Maintenance Procedures, has been created from Project IV.5, Review and Revise Nuclear Production Procedures.

Mr.

Frank Novachek has assumed responsibility for the project.

Project IV.7, Revise Technical Specifications, has been defined as a Performance Enhancement Program project.

The work has been under way for some time but should be tracked as a Performance Enhancement Program item.

Mr.

Jim Gramling is the Project Manager.

Project.

IV.8, Review and Revise Nuclear Engineering Procedures has been split from Project IV.S.

Mr.

Don Warembourg will continue to be the Project Manager.

The development of the Procedure Training Outlines is Part 2 of this project.

Project IV.9, Review and Revise Level I Plant Procedures, has been set up as a new project.

Mr.

Jack Gahm will have the responsibility for defining the project and establishing an implementation timetable.

Project IV.10, Review and Revise Level I

Quality Assurance Procedures, has been set up as a

new project.

Mr.

Leroy Singleton will have the responsibility for defining the project and establishing an implementation timetable.

Project

VII, 1986 Operating Plan Development, is a new overall project addrescing the development of the Operating Plans for 1986.

Ms.

Carrie Gaudreau has responsibility for the two projects.

Project VIII, Plant Start-up is a new overall project addressing those critical items required to start the Fort St. Vrain Plant.

Mr.

Jack Gahm has overall responsibility and will coordinate each of the sub'-projects to insure all items are being completed.

Start-up is now scheduled for June 28.

This is of course, dependent on many critical items being completed.

Mr. Gahm will track the project on a weekly basis.

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PROJECT I - ORGANIZATIONAL CONCERNS

SUMMARY

This overall project is proceeding as planned.

There are ne major schedule delays.

Obtaining the new hires in a

timely manner is considered critical to many other projects and, therefore, is being tracked by the Performance Enhancement Program.

PROJECT I.1

- FORMALIZE ACTION PLAN, REORGANIZATION AND PERFORMANCE ENHANCEMENT PROGRAM - Mr. Doug Picard

1. derformance Enhancement Program Manager has been named.

Mr.

fi Doug Picard from Vickerman, Zachary, Miller has been retained j

,to perform this function.

2.b erformance Enhancement Program Manager Binders were issued P

with procedures on April 25, 1985.

3. Organizational meetings were held at Fort St.

Vrain and Diamond Hill on April 25, 1985.

4. Project is on schedule.

5. New projects have been added to the Performance Enhancement Program beginning June 3.

PROJECT I.2 DOCUMENT CHARTERS, MISSION AND FUNCTION STATEMENTS -

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Mr. Doug Picard 4

Part 1 - Develop Charters

1. Charters developed by oach division were submitted by May 31.

2. The format is now consistent, and it reflects the appropriate organizational units.

3. The approval of the Charters is two weeks behind schedule but

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overall, completion of Part Two is not in jeopardy.

The delay resulted from the reformat and revision just submitted.

Part 2 - Update Procedures

1. The Nuclear folicies and Guidelines, Volume 2

will be developed during June and issued in July for training purposes.

2. A revised distribution list for the manuals (Volume 1 and 2) i is being developed which will include unit level supervisors.

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l-PROJECT-I.3 - DOCUMENT POLICY ON COMMUNICATIONS AND STAFF MEETINGS -

Mr. Mike Zachary

1. The Policy draft has been approved by Mr. O. R. Lee.

2. The policy will be issued during June for inclusion in the Nuclear Policies and Guidelines Manual.

PROJECT I.4 - EVALUATE STAFFING LEVELS - Ms. Carrie Gaudreau

1. The project as originaly defined is completed.

79 additional personnel were approved by Mr. Walker, President, on April 25, 1985.

2. A _new project part (Part

2) is.being. defined to track the status of hiring the new personnel.

One of 79 persons has been hired.

3. The Employment Department is actively pursuing the hiring of

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the new staff.

Want ads are being placed in nuclear industry publications and attendance at a key job fair is. scheduled for early June.

PROJECT I.5 COMPLETE NUCLEAR PRODUCTION ORGANIZATIONAL CHANGES -

Mr.. Jack Gahm

1. Proposed Nuclear Production organization changes were approved by Mr.

R. F. Walker on May 29, 1985.

2.

Implementation of these changes will occur in June.

PROJECT I.6 EVALUATE ENGINEERING AND LICENSING FUELS AT FORT ST.

VRAIN - Mr. Don Warembourg

1. S.M.

Stoller has been asked to assist with the project.

2. Project start-up has been delayed by Mr. O.

R. Lee.

S.M.

Stoller has been asked to evaluate proposed new magnetic bearings for the Helium Circulators rather than commence work on this project.

3. A work plan for the project will be submitted by S.M.

Stoller by June 15.

4. The project is now scheduled to be completed by August 30 as originally planned.

PROJECT II - MASTER PLANNING AND SCHEDULING

SUMMARY

The overall project ~is proceeding without major problems, although some delays are projected in defining the divisional planning and scheduling functions.

PROJECT II.1 - ESTABLISH NUCLEAR MASTER PLANNING ANC SCHEDULING - Mr.

Doug Picard

1. The basic project planning and tracking mechanisms have been defined through the Performance Enhancement Program.

2. Master Planning and Scheduling will coordinate setting overall priorities.

3. The basic structure of Master Planning and Scheduling will be defined by June 28.

DEVELOP ANNUAL AND LONG-RANGE SCHEDULES - Mr. Chuck PROJECT II.2 Fuller

1. The Part 1,

Inital

Schedule, is being developed.

It is scheduled to be complete June 14.

PROJECT II.3 IMPLEMENT PLANNING AND SCHEDULING METHODS AND PROCEDURES - Mr. Doug Picard

1. The definition of project planning and scheduling methods is being done division by division.

S. M.

Stoller has been hired to assist with NED Planning and Scheduling.

They will address the CN process and related construction and CWP process.

2. Due to the above split, additional time will be required to summarize and define the overall aproach.

An extension of the project to mid-July is expected since all division's definitions will not be complete until the end of June.

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III - PREVENTIVE MAINTENANCE PLANNING AND SCHEDULING SUMMMARY:

This overall project is proceeding very well in spite of the pre-start-up pressures on those involved in the project.

PROJECT III.1 ESTABLISH MAINTENANCE PLANNING GROUP - Mr. Dave Miller

1. The organizational changes for the Planning and Scheduling organization have been approved.

2. The new personnel have not yet been hired.

3. Two consulting industrial engineers have been in place since the end of April as planners and schedulers.

PROJECT III.2 - DEFINE MAINTENANCE PLANNING AND SCHEDULING FUNCTION -

Mr. Dave Miller 1.

Research into PPMIS capabilities and other nuclear utilities approaches to planning and scheduling has been completed.

2. A major new task was identified.

The task cleaned up the

" backlog" of in-process work that remained in the PPMIS system.

There were 646 "in process" SSR's.

This purge has been completed and the " backlog" was reduced to approximately 200.

3. A new task has been defined to assign manpower and skill estimates to the SSR backlog.

However, the unavailability of Maintenance personnel in the pre-start-up crunch has hindered progress.

4. Project is on schedule.

PROJECT III.3 - DEVELOP PREVENTIVE MAINTENANCE ENGINEERING PROGRAM -

Mr. Frank Novachek

1. The initial definition of Significant Components was completed.

2. The scope of the Level II Post Maintenance Testing Procedure has been established.

3. A Part 5

of this project has been defined to include the rewrite of Maintenance Procedures transferred from Project IV.5, Review and Revise Nuclear Production Procedures.

This adds an additional 250 Corrective Maintenance Procedures to the scope of the project.

4 '. A contractor.(Hoffman Co.) has been hired to write Preventive Maintenance and Corrective Maintenance procedures.

5. Arrangements have been made to have Mobil Oil audit lubricating practices.

6. The project is on schedule.

PROJECT IV - UPGRADE NUCLEAR POLICIES AND PROCEDURES

SUMMARY

Most of these projects are proceeding as planned.

However, there are two that may have schedule problems.

Project IV.4, Review Essential Regulatory Documents, does not seem to be within the scope originally defined.

Also, the Exclusion List revision project has a

potential delay because of problems with a key report addressing Fort St. Vrain procurement.

PROJECT IV.1 - REVIEW AND REVISE DESIGN CHANGE MODIFICATION PROCESS -

Mr. Jack Reesy 1.

Project is on schedule.

2. A visit to another nuclear utility (Trojan) is scheduled.

PROJECT IV.2 - IMPLEMENT COMMITMENT CONTROL PROGRAM - Mr. Mike Holmes

1. Commitment Control Program is now established under Mr. Dave Goss in the Nuclear Licensing and Fuels Division.

2. A Commitment Control Policy is due for completion June 15.

3. Visits to two utilities are scheduled for early June.

4. Overall, the Schedule is being maintained.

DOCUMENT PROCEDURES FOR REGULATORY CORRESPONDENCE PROJECT IV.3 REVIEW - Mr. Mike Holmes

1. This project is on schedule.

2. Procedures have been received from two other utilities on their regulatory review process.

PROJECT IV.4 REVIEW ESSENTIAL REGULATORY DOCUMENTS - Mr. Mike Holmes

1. The project schedule is defined but it does not seem consistent with the scope defined in the original project description (P-85107).

PROJECT IV.5 - REVIEW AND REVISE NUCLEAR PRODUCTION PROCEDURES - Mr.

Chuck Fuller

1. The scope of this project has been substantially changed.

a. The Nuclear Engineering Procedures definition and implementation (Part 3) has been split and set up as Project IV.8, Review and Revise Nuclear Engineering Procedures.

b. The revision of Maintenance Procedures has been moved to

- Project III.3 Develop Preventive Maintenance j

Engineering

Program, Part 5,

Maintenance Procedures j

Revision.

c.-The scope of the project still incluaes the remaining Nuclear Production procedures.

2. The definition part of the project is on schedule.

PROJECT IV.6 REVIEW AND REVISE EXCLUSION ~ LIST AND RELATED PROCEDURES - Mr. Mike Ferris p

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1. ' A key consultant's report (Gilbert Commonwealth) has been received.

It did not address the Exclusion List as was expected.

It was to identify additions and/or changes to the Exclusion List.

This could result in a schedule delay.

4 PROJECT IV.7 - REVISE TECHNICAL SPECIFICATIONS - Mr. Jim Gramling

1. This effort is being defined as a Performance Enhancement Program project even though the work has been under way for some time.

2. The work plan and schedule will be developed.

PROJECT IV.8 - REVIEW AND REVISE NUCLEAR ENGINEERING PROCEDURES - Mr.

Don Warembourg

1. This project was previously defined as Part 3 of Project IV.S.

2. Work has started on six of ten ENG procedures.

Work on STD procedures is to begin July 1.

3. The project is on schedule.

PROJECT IV.9

- REVIEW AND REVISE LEVEL I PLANT PROCEDURES (P & G)

Mr. Jack Gahm 1.fA new project is being set up.

The project description and j

work plan will be developed.

2. The schedule has not been established.

REVIEW AND REVISE LEVEL I

QUALITY ASSURANCE PROJECT IV.10 PROCEDURES - Mr. Leroy Singleton

1. A new project is being set up.

The project description and work plan will be developed.

2. The schedule has not been established.

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PROJECT V - IMPROVE MANAGEMENT AND NUCLEAR DIVISION TRAINING

SUMMARY

Project V.4, Improve Quality Assurance Division Training, has an enhanced scope. The project is now taking a

broader, more in-depth approach than originally expected.

Progress for Project V.2, Review Membership in Industry Organizations, has been limited and a concentrated effort is required in June.

A shortage of resources and a lack of licensed personnel has limited progress for projects V.7 and V.9.

These projects impact Public Service Company's commitment to INPO accreditation and retraining licensed personnel.

PROJECT V.1 - CONDUCT MANAGEMENT SKILLS UPGRADE - Mr. Martin McNulty

1. All orientation sessions have been completed.

2. Wilson Survey Questionnaires were received with a 97 percent response.

3. The results of the Wilson survey are to be distributed the week of June 17,

4. The schedule is still attainable in spite of delays in receiving survey forms.

PROJECT V.2 - REVIEW MEMBERSHIP IN INDUSTRY ORGANIZATIONS - Mr.

H.

L.

Brey

1. Progress on this project has been limited.

2. The master list of industry organization has been revised and information has been obtained from key engineering associates.

PROJECT V.3 - ENHANCE 10CFR50.59 TRAINING - Mr. Mike Holmes Part 1 - Conduct Training

1. Procedures for safety evaluations have been received from other utilities.

These will be reviewed and training instruction prepared.

Part 2 - Update Text Data Base

2. Temporary personnel have been trained and have begun to enter 1985 "G" correspondence.

PROJECT V.4 - IMPROVE QUALITY ASSURANCE DIVISION TRAINING - Mr. Leroy Singleton

1. Based upon an expansion of scope and completion of Part 1 Initial Definition, the implementation schedule has been substantially revised.

New target completion date for Part 2 is February 15, 1986.

2. Revision of scope of the training was necessary to obtain the i

appropriate level of quality and completeness.

PROJECT V.5 - IMPROVE NUCLEAR ENGINEERING DIVISION TRAINING - Mr. Don Warembourg

1. This is a long-term project.

2. There are no apparent schedule problems.

PROJECT V.6 - IMPROVE LICENSING AND FUELS TRAINING - Mr. Milt McBride

1. Project is proceeding within schedule.

2. Need to hire the one additional person recently approved.

3. Project manager responsibility has changed from Mr.

H. L.

Brey to Mr. Milt McBride.

PROJECT V.7

- DEVELOP NUCLEAR PRODUCTION DIVISION TRAINING FOR INPO ACCREDITATION - Mr. Ted Borst

1. Progress has been limited due to:

a.

lack of manpower actually available to work on the project.

b. inability to obtain licensed personnel in the training department.

c. termination of a training instructor.

PROJECT V.8 - CONSOLIDATE SITE TRAINING - Mr. Ted Borst

1. Project completion is still scheduled for June 28.

PROJECT V.9 - RETRAIN LICENSED PERSONNEL - Ted Borst

1. Requirements of 10CFR55 and INPO accreditation criteria for licensed operators have been analyzed.

2. Progress has been limited due to the same problems noted in V.7 l

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PROJECT VI -- PLANT CONDUCT OF OPERATIONS

SUMMARY

Most projects-are proceeding as planned.

An expanded scope to Project VI.1, Formalize Plant Tour Procedures and Reporting, has required a one-month extension to the schedule.

FORMALIZE PLANT TOUR PROCEDURES AND REPORTING - Mr.

PROJECT VI.1 Chuck Fuller

-1.

The scope of this procedure has been defined and includes (1)

Housekeeping, (2) Material Condition, (3)

QA Routine

Tours, (4). Plant Management, (5) Executive Management, and (6). Policy and Guidelines.

2.'Due to an expanded scope, the schedule has been extended one month.

PROJECT VI.2 - REVISE CONDUCT OF OPERATIONS - Mr. Chuck Fuller

1. The' scope of revised P-1 procedure and the support SMAP procedures have been established.

P-1 has been drafted.

The SMAP procedures will be' more involved than originally anticipated.

2. A Technical Writer has been hired for the project.

3. The project schedule should be maintained.

DOCUMENT SUPERVISOR RESPONSIBILITIES

- Mr. Chuck PROJECT VI.3 Fuller

1. Input from supervisors has been received.

2. A person has been hired to write SMAP.

3. Overall schedule should be met.

PROJECT VI.4 - IMPLEMENT PLANT SIGNAGE PROGRAM - Mr. Chuck Fuller

1. Control room procedure (SMAP - 9) has been reissued.

2. Project schedule should be maintained.

Mr. Frank COMPLETE FACILITIES PLANNING STUDY PROJECT VI.5 Novachek

1. A preliminary report was submitted and reviewed by key site personnel.

The proposed costs for new facilities were excessive.

2. The report is being revised based upon PSC input.

The revision should be completed by July 31.

3. Input from Project I.6 - Evaluate Engineering and Licensing and Fuels at Fort St. Vrain, will not be received on July 1 as was anticipated earlier.

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PROJECT VI.6 - IMPROVE PARTS MANAGEMENT SYSTEM - Mr. Jack Reesy

1. The Gilbert / Commonwealth Report is being reviewed.

2. Project is just getting started.

PROJECT VI.7 ESTABLISH COMPONENT SHELF-LIFE PROGRAM - Mr. Jack Reesy

1. The Gilbert /Commonwegith study is also being reviewed for this project.

2. Wyle La'b's contract has been redone to include part life cycles.

This Wyle work is to be completed by August 1.

3. Project has really just started.

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PROJECT VII - 1986 OPERATING PLAN DEVELOPMENT l

SUMMARY

The project has just been formed.

PROJECT VII.1 - DEVELOP OPERATING PLAN - Ms. Carrie Gaudreau

1. A key strategic planning session was held May 31, 1985 off-site.

All department heads and division managers attended this session.

2. The Executive Planning Guidelines will be developed from the points discussed in the planning session.

PROJECT VII.2 - DEVELOP OPERATING PLAN BUDGETS - Ms. Carrie Gaudreau

1. Budget Guidelines are being developed.

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PROJECT VIII - PLANT-START-UP

SUMMARY

This overall project has been set up to track the activities of critical start-up items.

Due to the expected short

duration, each project is not being defined in detail.

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