ML20126G996
| ML20126G996 | |
| Person / Time | |
|---|---|
| Site: | Vogtle  |
| Issue date: | 06/05/1985 |
| From: | Mark Miller Office of Nuclear Reactor Regulation |
| To: | Office of Nuclear Reactor Regulation |
| References | |
| NUDOCS 8506180209 | |
| Download: ML20126G996 (33) | |
Text
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,o UNITED STATES
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NUCLEAR REGULATORY COMMISSION 5
E W ASHINGTON, D. C. 20555
/
June 5, 1985 Pocket Nos. 50-424 50-425 APPLICANT:
Georgia Power Company FAtlllTY:
Vogtle Units 1 and ?
SUBJECT:
SUMMARY
OF EPEPGENCY PLANNING MEETING HELD APRIL 30 AND MAY 1, 1985 On April 30 and May 1,19PS, the staff met with the applicant and its representatives at the site to tour the facili+ies and areas related to emergency response at Ventle and to discuss needed revisions to the applicant's Eneraency Plan. Participants are listed in Enclosure 1.
The agenda is provided in Enclosure ?.
April 30 was spent visiting the Burke County facilities as well es the onsite facilities. After tcuring Plant Wilson and the Vogtle Recreation Area on May 1, the staf# and applicant discussed needed specific changes to the Emergency Plan. Examples include:
(1) Table D-1 of the Pier vill add station blackout as an alert.
(?) The protection factor of the Emergency Operations Facili'j should be added to Section H of the Plar.
(3)
Information from FSAR Section 9.5.10 should be included in the Plen.
(O fcction L of the Plan needs to address severe radiation exposures.
(5) The Burke County Fire Brigade should receive basic radiation trainirc. contains the applicant's draft revisions to Section G and Aprendix 8 of the Plan as distributed and discussed at the meeting.
The applicant stated that it would submit a revision to its Emerger.cy Plan in mid-May 1985.
) A O. Ell i
Melanie Miller, Project Manager Licensing Branch No. 4 Division of Licensing
Enclosures:
As stated f '3 0 cc: See next page f
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g CCI B506180209 850605 PDR ADOCK 05000424 F
4 Mr. Donald Foster Vogtle Electric Generating Plant Georgia Power Company cc:
Mr. L. T. Gucwa Mr. William S. Sanders Chief Nuclear Engineer Resident Inspector / Nuclear Regulatory Georgia Power Company Commission P.O. Box 4545 P.O. Box 572 Atlanta, Georgia 30302 Waynesboro, Georgia 30830 Mr. Ruble A. Thomas Deppish Kirkland, III, Counsel Vice President - Licensing Office of the Consumers' Utility Vogtle Project Council Georgia Power Company /
Suite 225 Southern Company Services, Inc.
32 Peachtree Street, N.W.
P.O. Box 2625 Atlanta, Georgia 30303 Birmingham, Alabama 35202 James E. Joiner Mr. R. E. Conway Troutman, Sanders, Lockerman, Senior Vice President - Nuclear
& Ashmore Power Candler Building Georgia Power Company 127 Peachtree Street, N.E.
P.O. Box 4545 Atlanta, Georgia 30303 Atlanta, Georgia 30302 Douglas C. Teper Mr. J. A. Bailey Georgians Against Nuclear Energy Project Licensing Manager 1253 Lenox Circle Southern Company Services, Inc.
Atlanta, Georgia 30306 P.O. Box 2625 Birmingham, Alabama 35202 Laurie Fowler Legal Environmental Assistance Ernest L. Blake, Jr.
Foundation Bruce W. Churchill, Esq.
1102 Healy Building Shaw, Pittman, Potts and Trowbridge 57 Forsyth Street 1800 M Street, N.W.
Atlanta, Georgia 30303 Washington, D. C.
20036 Tin Johnson Mr. G. Bockhold, Jr.
Executive Director Vogtle Plant Manager Educational Campaign for Georgia Power Company a Prosperous Georgia Route 2, Box 299-A 175 Trinity Avenue, S.W.
Waynesboro, Georgia 30830 Atlanta, Georgia 30303 Regional Administrator Nuclear Regulatory Commission
~ Region II 101 Marietta Street, N.W., Suite 2900 Atlanta, Georgia 30323
t FNCLOSURE 1 PARTICIPANTS i:PC Southern Company Services M. Miller K. Kopecky*
E. Williams A. Cerrirgbar.
Enercon M. Dunkle*
Georgia Power Company Hydro Nuclear Services B. Carro++*
F. Hickey D. Altnan+
A. Desrosiers*
J. Diluzio J. Roberts S. Ewa l c'*
M. Kart ner*
7 M. Kirkpatrick*
Participated in May 1 meetino only.
NRC VISIT AGENDA j
Tuesday / April 30, 1985 1:00 - 1:30 Meet at VEGP Visitors Center 1:45 Depart for Waynesboro via River Road, stop at Brighams Landing 2:30 Arrive Burke County EMA Office, meet with Dick Bryant, Director Burke County EMA - tour f acility, review plans for new EOC 3:00 Meet with Burke County
- Sheriff, Gregory T.
Coursey, van tour of site of new EOC, Hospital, Reception Center (new and old),
Burke County Office Park (Emergency News Center) 3:45 Visit Georgia Power District Office (Back-up EOF) 4:00 Depart Waynesboro for VEGP 4:35 Arrive VEGP - tour TSC, OSC, Control Building tour EOF and 5:40 Depart for Training Center Simulator b
Wednesday / May 1, 1985 8:00 Meet in Room 502, Training Center, EOF area 8:15 Depart for tour of Plant Wilson and Recreation Area 9:00 Emergency Plan Discussion:
Public Information Plan Other changes to EP 12:30 Lunch 1:30 Emergency Plan Changes Discussion 4:30 Adjourn or 5:40 - 5:50 or 6:30 8
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3.
PUBLIC EDUCATION AND INFORMATION ihD Cctailed planning for public information actions during an Emerg:ncy, including rumor control, is contained in the Emergency Communication Plan (Appendix 8).
A general description of the oublic education and information program follows.
3:crgia Power Company (GPC) will provide information to the public nt locat annually regarding how they will be notified and what thOir actions should be in an emergency.
This information will includes o Educational information on radiation.
o Whcre to obtain additional information.
3 Prctective measures o Any special needs for the handicapped.
Tha m ans for disseminating this information includes information in local telephone books, posting in public areas, and/or oublications distributed by mail at least annually.
Information will be distributed annually to residents in the plume expo 0ure emergency planning one (EPZ).
This information will
-include:
3 Instructions in use of the National Oceanic and Atmnspheric Association (NOAA) radio notification cyctem.
3 Ditcussions of sheltering and evacuation actions.
3 Radio stations where additional information will b] available.
3 Evccuation routes and reception centers.
o G:n ral information on radiation.
3 Centacts to obtain additional information.
In cddition, GPC operates a visitors center on site.
The center lo otof fed with public information personnel who provide public education programs to the community and any other visitors.
These arsgecms typically focus on plant operational concepts, plant sofsty considerations, and radiation.
l
i Infermetloc_feC_ICensignan Signa, posters, and a notice published in the local telephone dircctory are used to provide the transient population with cgprepriate emergency information or instructions.
These notices cdvice the public to refer to designated broadcast stations for infccmation in the event of a serious emergency.
Emggggggy_Ngus_Cgnige_Oggtgligog Th3 Emergency News Center (ENC) will be the point of contact with tha n:ws media during an emergency.
News center facilities to cO rdinate the dissemination of information to the media will be cctcblished to accomodate public information representatives from G
rgia Power Company (GPC), State, local and Federal response cg:ncies.
News releases and media briefings will be coordinated to tho maximum extent possible.
GPC will utilize the Corporate Headquarters Operation Center at 333 Piedmont, Atlanta, to serve as a temporary information center during the early hours of an emergency until the ENC near the plcnt can be activated. Once activated, the near-site ENC becomes th3 principal location for dissemination of information about the cmcrg:ncy. The Vogtle Electric Generating Plant (VEGP) Visitors Ccntcr (at the site) will be used as the news center for cmseg ncies where a relatively small media responce is expected.
If m dia/public interest is large and/or if the event has exceeded tho Alert level, a news center in Waynesboro (Burke County 3ffico Park) will be activated.
This facility is located coproximately 15 miles from the plant and is large enough to cccomodate a large number of reporters.
3rincipal GPC contact for the media will be the Emergency News Ocntcr Director and the designated Company Spokesperson (Chief Nue10cc Engineer or Manager-Nuclear Chemistry and Health Physics).
ThD Ccmpany Spokeperson has access to all information and dedicated lina contact with the Emergency Director in the EOF.
In addition, Tcchnical Briefers have been designated who can provide general and bcckground information as appropriate to reporters at the ENC.
rurth;r information on the public information organization and information flow to the public during an emergency is available in app:ndix 8.
9ff0il'_99fDCY_ECOC iga 11gg d
bPC will provide timely and accurate information to local, state cnd federal agencies and will seek reciprocal information from thoco agencies.
Efforts will be made to coordinate periodic press briofings and issue public statements in conjunction with these gev;rnment agencies.
BM'39C.G201C91 Providing timely, accurate, and consistent information to the public is considered the best way to dispel rumors.
Rurnors are controlled by having a single source of information.
In an cmargency, a GPC Rumor Control Network will be activated.
News medic will be monitored to detect and respond to misinformation.
In cddition, the ENC will disseminate a number to be called during tho incident for timely and accurate ir*'ormation on plant conditions. Rumor Control is coordinated with the State, however offoite information is the responsibility of off-site cgancies.
d~dia_Educatien GPC will conduct an annual program to acquaint the news media with tho methodology for obtaining information about overall emergency orcp;redess at Vogtle.
Training will include information about tho plant, radiation and the roles of the emergency news centers.
.=
APPENDIX 8 EMERGENCY COMMUNICATIONS FLAN TABLE OF CONTENTS PAGE 1.0 PURPOSE 1
2.0 POLICY l
3.0 CLASSIFICATION OF INCIDENTS 2
4.0 RELATIONSHIP WITH OTHER AGENCIES 2
.0 FLOW OF EMERGENCY PUBLIC INFORMATION 3
6.0 STAFF LOCATIONS / LOCATION FUNCTIONS 4
7.0 PLAN ACTIVATION 7
8.0 STAFF FUNCTIONS 8
9.0 RUMOR CONTROL 14 10.0 TELECOMMUNICATIONS 15 11.0 TRANSPORTATION 15 12.0 SECURITY 16 13.0 ENC PRINT AND AUDIO-VISUAL AIDS 16 14.0 SPECIAL REQUESTS 17 15.0 RECOVERY 17 16.0 TRAINING 18 17.0 PUBLIC INFORMATION AND EDUCATION PROGRAli j
FOR VOGTLE ELECTRIC GENERATING PLANT
~18 1
1-
1.0 PURPOSE The Emergency Communications Plan is a portion of the Georgia Power Company Emergency Preparedness Plan for Vogtle Electric Generating Plant (VEGP) submitted to the Nuclear Regulatory Commission (NRC).
The Plan is reviewed and updated regularly, and is designed to:
A.
Coordinate the public communications effort through the issuance of timely, accurate information during an i
emergency and maintain an orderly flow of information i
during the recovery period.
B.
Assign responsibilities to and duty locations for the emergency communications response team.
C.
Describe the means to activate and staff the Corporate Headquarters in Atlanta, the Emergency Operations Facility (EOF), and the Emergency News Center (ENC).
D.
Train personnel in their functions as they relate to the plan and test, at regular intervals, the response to the plan.
E.
Describe the Public Education and Information program for the periodic dissemination of emergency planning instructional materials to residents and transients in the emergency planning sone.
2.0 POLICY Georgia Power Company's public information policy is described below and will provide guidance to the company during an emergency at VEGP 1.
The Company has established a policy of full disclosure and will maintain honest and open communications with public officials, the public (especially those in the immediate i
vicinity of the plant), and its employees at all times.
This attitude stems from resolve to operate all our facilities safely and prudently and to communicate clearly and completely any significant breach of safety.
l 2.
The Company will provide the public with prompt and accurate l
Information through established news and information channels.
3.
The Company will make every effort to meet the information needs of the public and employees while communicating promptly with appropriate local, state and federal officials during the l
period of the emergency.
l 4.
Company statements to the media and employees concerning the Vogtle Electric Generating Plant, its operation and any emergencies are to be made only with the knowledge and guidance of the Public Information Department and the Management of the Nuclear Operations Organisation.
. _ ~ - _ _
f*'
3.0 CLASSIFICATION OF INCIDENTS The summary descriptions for the four classes of EAL's are as follows:
l i
A NOTIFICATION OF UNUSUAL EVENT exists when the power plant has experienced a potential degradation of some safety or control 4
system.
No release of radioactive material requiring an off-site response is expected to occur.
AN ALERT involves events in progress or which have occurred involving actual or potential substantial degradation of the level of aafety of the plant.
Any releases are expected to be limited i
to amall fractions of the Environmental Protection Agency (EPA) i l
Protective Action Guideline (PAG) exposure levels.
i I
A SITE AREA EMERGENCY reflects events in progress or which have occurred involving an actual or likely major failures of plant
)
functions needed for protection of the public.
Any releases are not expected to exceed EPA PAG exposure levels, except on site or near the site boundary.
)
A GENERAL EMERGENCY involves actual or imminent substantial core degradation or melting with the potential for loss of containment, l
and release of significant radioactivity to the environment including offsite.
i While the company routinely reports to the Nuclear Regulatory Commission (NRC) and to the public minor occurrences even when no safety or environmental impact exists, implementation of this plan j
will be reserved for the three most serious classes of Emergency i
Action Levels (EAL):
Alert, Site Area Emergency and General Emergency.
4.0 RELATIONSHIP WITH OTHER AGENCIES i
A.
Georgia Power Company's Public Information Department is responsible for the preparation and issuance of all news I
announcements related to plant conditions at the Vogtle Electric Generating Plant. State and county emergency management agencies are responsible for the issuance of public announcements relating to off-Oite conditions, including recommended emergency measures and evacuation requirements.
B.
Emergency News Center (ENC) will be operated as a joint information center where the Company, the State and the County will issue individual news announcements but will participate jointly in news briefings.
(The ENC will be either the Vogtle Visitors Center or the Burke County Office Park, depending on conditions.
Ref. Page 5, Sec. 6.2, No. 2).
C.
Work areas for the information officers of the Federal, State I
and County emergency response agencies are available at the Emergency News Center.
Telecommunications facilities are also available to these agencies.
i l e
D.
Prior to establishment of the Emergency News Center, Georgia Power Company news announcements are distributed to information officere of the government agencies at the time they are issued to the news media.
Following establishment of the ENC, government agency information officers present will be advised of Company news announcements prior to their distribution to the news media.
E.
The county and state emergency management agencies have been asked to advise Georgia Power Company's Public Information Department of announements issued to the news media or the Emergency Broadcast Stations.
Following establishment of the ENC, County and state emergency management agency public information of ficers have been asked to advise Company ENC representatives of news announcements prior to their distribution to the news media.
F.
Rumor Control is accomplished by coordination with the State Emergency Operations Center.
Rumors concerning off-site matters which Georgia Power Company's Public Information Office or the News Center Director become aware of will be transmitted to appropriate State representatives. Rumors reaching state agencies concerning on-site matters will be transmitted to appropriate Georgia Power Company representatives for handling.
5.0 FLOW OF EMERGENCY PUBLIC INFORMATION The following charts are designed to show the flow of information described in the Emergency Communication Plan. --
CHART A
Flow Of Emeroency Public Information Durino An Emeroency
' Control Room TSC EOF Corp. Hdq.
h Employees Offsite
^
i Public Calls Agencies,
Media Calls ENC Industry s/
Media Govt. Officials Stockholders s/
Publicl PUC D
48
CHART B
Approval Chain For Information Release During An Emergency Public Info Emergency (
Director Manager (EOF)
(EOF) s
/\\
\\/
Offsite Agency PIO's (ENC)
(------ Emergency News Company
)
Center Director Spokesman
/
GPC Corporate j
Public Info.
( -----
(ENC)
\\
(ENC)
~ - -
(Atlanta Office)
%./
!?edia/Public i
i i
f I
t l
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6.0 EMERGENCY COMMUNICATION STAFF LOCATIONS & LOCATION FUNCTIONS Depending upon the classification of emergency and the degree of public interest anticipated, Emergency Communication staff are maintained at the following locations:
6.1 Corporate Headquarters - Atlanta 1.
The Corporate Headquarters is the official Company location for the preparation and issuance of news announcements and responses to news media inquiries until the Emergency News Center (ENC) has been activated.
2.
Initially, the Public Information Manager supervises the staff assigned to the Corporate Headquarters News Center.
3.
Upon activation of the Emergency News Center, the Emergency Communications Director assumes supervision of the Corporate l
Headquarters Emergency Communication staff.
4.
The following are assigned to the Corporate Headquaters Emergency Communications team Emergency Communications Director Corporate Office Information Coordinator Governmental Relations Coordinator Employee communications coordinator Monitoring Coordinator Southern Company Services Liaison The responsibility of each of these staff members is outlined in Section 8.0, " Emergency Communications Staff Functions".
5.
Following activation of the ENC, the Corporate Headquarters staff is responsible for the followings a.
Maintaining communications with the ENC.
b.
Keeping Company personnel notified of plant conditions.
c.
Responding to reports of inaccurate information (Rumor Control).
d.
Disseminating news announcements to Public Information Departments of Southern Company, other. electrical utilities, electric industry organizations and independent industry associates.
e.
Responding to phone calls from the media and public and providing them with general and logistical information (i.e., directions to ENC, reading latest news release).
f.
Updating phone recordings of latest news release.
g.
Advising and updating key governmental figures on the emergency.
h.
Providing additional trained personnel to support the Emergency Communications effort..
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6.2 EMERGENCY OPERATIONS FACILITY (FOP) - VOGTLE TRAINING CENTER 1.
When the Director of Corporate Response in the Power Generation Department moves to the Emergency Operations Facility at the plant site to assume the role of Emergency Director, the I
Public Information Manager accompanies him.
2.
All news releases and updates are approved by the Public Information Manager and the Emergency Director (or his designee) in the EOF.
3.
Information necessary for preparing news announcements is gathered in the EOF.
4.
Rumored information concerning plant conditions is investigated and resolved by the Public Information Manager in the BOF.
I 5.
Inforraation on plant conditions is communicated directly to the Spokesperson and the News Center Director (in the ENC), and the Emergency Communications Director and the i
Governmental Relations Coordinator (in Atlanta) through the EOF Emergency Director and Public Information Manager.
6.3 EMERGENCY NEWS CENTER (ENC)
(
l.
After the initial notification of an emergency at the Alert level or greater, the Public Information Manager, Emergency i
Communications Director, and Emergency News Center Director i
jointly decide whether to activate the Emergency News Center.
j Once the ENC is activated, it becomes the ' single source" i
news outlet for Georgia Power Company.
i 2.
If the event has not exceeded the Alert stage and anticipated media /public interest is not large. the Vogtle Visitors Center at the plant site will be activated as the ENC. Otherwise, the ENC will be activated at the Burke County Office Park.
f 3.
Prior to activation of the ENC, the Facilities Administrator (Vogtle Public Affairs Coordinator in non-emergency) will be available at the ENC to provide early arriving media with background information on the plant, the company, and the Emergency Plan as well as news updates already released in Atlanta.
4.
Upon activation of the ENC, the ENC Director supervises the ENC staff and oversees all functions of the ENC.
These functions includes preparation and distribution of press statements, coordination of press briefings, interface with the media and local officials, requests for interviews and photos, media monitoring, rumor control, and joint news i
l announcements with County, State and Federal officials.
l
-s-
5.
News bricfingo cro hald ct rcgulcr intorvalo during tha day.
The Emergency News Center Director presides at the ENC briefings and introduces the Company Spokesperson (a high level, technically qualified individual).
The Company spokesperson explains the tecn'nical aspects of the developments at the plant.
6.
If Radiological conditions permit, an area near the plant is designated as the site for television and news photographs of the plant.
The Media Relations Coordinator, in consultation with the ENC Director, arranges for escorted visits to photographic locations.
7.
The following positions are assigned to the Emergency News Center:
Emergency News Center Director Company Spokesperson Media Relations Coordinator Technical Briefers Community Relations Coordinator Clerical Support Staff News Writer Media Representative Facilities Administrator Secretarial Supervisor The responsibility of each of these staff members is outlined in Section 8.0 " Emergency Communications Staff Functions".
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_. _ _ _ ~ _ _ _. -
I 4
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l 7.0 EMERGENCY COMMUNICATIONS PI.AN ACTIVATION 1
7.1 Public Interest Items During normal, day-to-day operations, public interest items concerning Vogtle Electric Generating Plant will be communicated as swiftly and completely as possible to the i
Nuclear Information Manager.
Vogtle Shift Supervisor contacts the Vogtle Public Affairs Coordinator concerning any injury or off-normal event at the plant.
The Public Affairs Coordinator in turn contacts the Nuclear Information Manager in Atlanta.
i 4
j Additionally, a Nuclear Operations Officer will contact the Public Information Manager. Communications to the media on these items will be cleared with the Nuclear Operations Officer and the Public Information Manager, and may be limited to local or area i
distribution depending on their significance.
7.2 After Bours On weekends or after hours, both the Vogtle Public Affairs Coordinator and the Nuclear Information Manager carry beepers and will be contacted by Vogtle Plant Security and the Corporate Duty l
Officer respectively, concerning events at Vogtle.
Following his notification, the Nuclear Information Manager contacts the Public Information Duty Officer (also carries beeper) and can initiate a
{
call out of Emergency Communications personnel and subsequent Plan l
activation.
A callout list is utilised which includes primary and
=
alternate personnel and home phone numbers.
7.3 Unusual Events i
During regular working hours, the Vogtle Public Affairs Coordinator is contacted by the Shift Supervisor (after hours by Plant Security) with the status of the emergency and a brief
(
interpretation of the event. Similiarly, the Public Information Manager (or his designee) is contacted by the Corporate Duty I
Officer. The Public Information Manager assesses the emergency's severity in terms of its public interest and impact.
He bases this on information from the Power Generation representative who contacts him.
With the event at this status level he will do the j
following:
--stand by and follow developments
--consider additional notifications
--consider drafting news bulletin 7.4 Alert If an event occurs at the Alert level, initial notifications described in " Unusual Events', above, will take place.
I Additionally, the following will be initiated by the Public Information Manager
! i
--Notify coditienni perconnol per isploscnting procedurco and as needs are anticipated.
--Report to the General Office Center.
--Determine extent to which the Emergency Communications Plan should be activated and determine whether to activate the Emergency News Center.
--Establish contact with the Vogtle Public Affairs Coordinator l
--Issue news bulletins developed by the Corporate Office 14th Floor Liaison
--Activate the Rumor Control Network, Media Monitoring, and the Emergency Telephone Response Team and provide them with news 1
bulletins to use for reference and response.
i
--Establish contact with appropriate local, state and federal contacts.
--Dispatch the Emergency News Center Staff.
i 7.5 Site Area Emergency / General Emergency l
l Actions initiated at the Site Area Emergency level continue through a General Emergency.
The initiating actions described in j
the Unusual Event and Alert Sections will take place.
Additionally, the following is carried out:
--Emergency News Center is fully activated.
--News briefings at the ENC will be done, to the maximum extent possible by a panel composed of the Company spokesperson and representatives of government agencies.
--Contact is established between the ENC and EOF and Public l
Information Representatives at Company Headquarters.
8.0 EMERGENCY COMMUNICATIONS STAFF FUNCTIONS I
Public Information Manager In the event o'f an emergency, the Public Information Manager is notified by the Corporate Duty Officer and initially reports to the Director of Corporate Response.
He notifies and briefs the Emergency Communications Director, the Emergency News Center Director, the Senior Vice President and Group Executive for i
External Affairs, the Government Affairs Coordinator, and the NRC 4
i Region II Public Affairs Officer.
The Public Information Manager 1s responsible for performing the following:
l 1.
Evaluating the emergency's severity in terms of public f
interest and impact and determining degree of Emergency l
i Communications Plan activation.
Accompanying and reporting to the Emergency Director at the t
2.
20F.
Communicating information to the Company spokesperson and the l
3.
ENC Director in the ENC and to the Governmental Relations l
Coordinator and the Emergency Communications Director in Atlanta j
via dedicated telephone line.
Approving all news releases and obtaining Emergency Director approval.
i l
4.
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5 '.
Gath; ring infctmation in tha EOF for prCparction of nOwn cnnounc mento.
6.
Evaluating news reports relayed to him by media monitors.
7.
Investigating and resolving rumors concerning the plant or the Utility.
Company spokesperson The Company spokesperson is notified of an emergency by the Corporate Duty Officer and initially reports to the Director of Corporate Response in the General Office Operations Center.
He is responsible for the following:
1.
Conducting the initial emergency situation briefing for the media in the Corporate Headquaters (333 Piedmont Avenue)
Public Information Room.
2.
Traveling via helicopter to the ENC when the decision is made to sctivate that facility.
3.
Maintaining communications with the Emergency Director and the Public Information Manager via dedicated line to the EOF.
Receiving technical information from these individuals.
4.
In conjunction with the Emergency News Center Director, maintaining liaison with public information representatives of government agencies represented in the ENC.
5.
Conducting r yws briefings and answering media questions concerning the plant status and company activities related to the emergency.
Emergency Communications Director The Emergency Communications Director is notified and briefed on emergency conditions by the Public Information Manager and is responsible for the following:
1.
In conjunction with the Public Information Manager decides to activate the Emergency Communication Plan.
2.
In conjunction with the Emergency News Center Director decides to activate the Emergency News Center.
3.
Reporting to the Public Information Department Office (22nd Floor) Corporate Readquarters in Atlanta.
4.
Prior to activation of the Emergency News Center, supervising collection and dissemination of all information regarding the emergency.
5.
Directing all Emergency Communications Personnel assignments and assuring that proper staffing is maintained at the ENC and General Office.
6.
Maintaining on-going communications between the Emergency News Center and the Corporate Readquarters.
9-
Em7rg ncy Newa CGntor Dirneter f."
The ENC Director is notified and briefed on the emergency by the
~
Public Information Manager. He reports initially to the Public Information Office, 22nd Floor, Corporate Headquarters building and later to the Emergency News Center where he is responsible for overall facility direction. He is also responsible for the following:
1.
Contacting Corporate Office Information Coordinator with instructions to call out the News Services staff.
1 2.
Deciding, in conjunction with the Emergency Communication Director whether to activate the Emergency News Center.
3.
Calling the Vogtle Public Affairs Coordinator with instructions to activate and equip either the visitors Center or the Burke County Of fice Park facility as the E:>ergency News Center.
4.
Reporting to the General Office Operations Center for briefing and assignment to a helicopter for transport to the ENC.
5.
Maintaining contact with the Public Information Manager via dedicated line between the EOF and ENC.
6.
Determining ENC staff needs.
7.
Maintaining communications with the Corporate Office Information Coordinator.
8.
Supervising the following activities:
liaison with the news media; calling news briefings; preparing news releases; issuing prepared statements to reporters; and relations with federal, state and local governmental agencies, the local population, system employees and the utility industry.
e J
J J
Monitoring Coordinator The Monitoring Coordinator reports to the Corporate Office Information Coordinator at the Corporate Headquarters in Atlanta.
Responsibilities include:
1.
Assembling audio and videotape equipment to monitor and record broadcast reports on the emergency.
2.
Advising Public Information Manager of any inaccuracies noted.
3.
Obtaining additional staff assistance for tracking, recording and transmitting pertinent broadcasts.
Corporate Office 14th Floor Liaison
[
The Corporate Office 14th Floor Liaison reports to the Public Information Manager at 14th Floor General Office Operations Center in Atlanta.
At this location he performs the following functions:
1.
Gathering information concerning the emergency.
2.
Writing initial news release.
3.
Upon activation of the ENC, proceeds to the ENC for assignment as required by the ENC Director.
Governmental Relations Coordinator The Governmental Relations Coordinator reports to the 23rd floor of the Corporate Headquarters, 333 Piedmont building upon I
notification of an emergency by the Public Information Manager.
He is responsible for initial briefing and emergency updates for key governmental figures.
He maintains contact with the Public Information Manager in Atlanta and the ENC Director at the ENC for information updates.
Southern Company Services Liaison i
This individual is notified by the Corporate Office Information Coordinator and works from the 22nd floor Corporate Headquarters.
Responsibilities for this position include the following:
1.
Contacting designated Technical Briefers to obtain their services at the ENC.
2.
Activating and coordinating assignment of members of the Emergency Information Team.
This is a team of public information personnel from throughout the Southern Electric System who provide backup to members of the GPC Emergency Communications Staff.
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Medin R71ntienn Coordinnter j
This position reports to the ENC Director at the ENC.
Be is j
responsible for the following functions; 1.
Writing news releases and updates.
2.
Supervising staff writers and photographers.
t 3.
Opdating ENC status board.
f 4.
Maintaining log of ENC activities.
5.
Responding to special requests from the media.
Technical Briefers i
Technical Briefers are specialists in several fields charged with holding background briefing sessions with reporters on specific topics as needed.
Individuals filling this position are I
both GPC employees and outside consultants to the Company.
(
Technical briefers will not comment on the plant's status, but only address general subjects to provide education and perspective 1
to reporters.
Technical briefers are notified by Southern Company Services News and Corporate Information personnel.
When notified, they report to the ENC.
Facilities Administrator i
This position is filled by the Vogtle Public Affairs Coordinator.
He is notified,concerning the events by the Plant Shift Supervisor during work hours and by Security during off hours. He receives l
instructions from the Emergency News Center Director concerning l
opening and equipping the ENC.
Bis responsibilities include the l
following:
f 1.
Setting up of the ENC, including arranging for phone hook ps, equipment installation, as well as general center arrangements.
2.
Providing initial clerical staffing.
3.
Badging reporters and logging all personnel who enter the ENC, including reporters.
4.
Providing early-arriving news media with initial news release and media information kits.
5.
Keeping the ENC maintained and equipped for the duration of the emergency.
Community Relations Coordinator The Community Relations Coordinator is notified of an emergency by the ENC Director. Upon notification he assembles the Vogtle Phone Response Team in the Waynesboro GPC office, #2nd reports to the ENC Director at the ENC.
He is reponsible for maintaining phone contact with local government officials to keep them informed of plant status and company activities.
He is also responsible for keeping the Vogtle Phone Response Team informed of events. <
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Secretarial Supervisor The Secretarial Supervisor reports to the ENC Director at the ENC.
Responsibilities include the following:
1.
Assembling a clerical staff of at least five people to support the ENC and providing them with supervision.
Transmitting news releases to the Atlanta Office.
2.
3.
Distributing news releases, press kits, and photos to media at ENC.
Corporate Office Information Coordinator The Corporate Office Information coordinator is notified by the Emergency Communications Director and reports to this position in Corporate Headquarters.
He is responsible for the following:
Assuring that initial news release is properly distributed.
1.
Assembling the Corporate Phone Response Team and supervising 2.
this function.
3.
Distributing news updates to Employee Communications Coordinator and Southern Company Services Liaison.
Supervising phone line recording updates and media monitoring.
4.
Employee Communications Coordinator l
The Employee Communications Coordinator reports to the Faergency Communications Director at Corporate Headquarters.
Responsibilities include the following:
j 1.
Disseminating plant status updates to GPC employees and the Atlanta Customer Service Center.
l 2.
Directing utilization of Answerphone, the Employee News Center and Company CRT for distribution of information.
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Corporate Telephone Response Terg Members of this team. report to the 22nd Floor of Corporate Beadquarters and are-directed,by the Corporate Office Information Coordinator.
Individuals in this position are assigned to a work location and-provided with a spokesman's kit and regular emergency status updates.
They are responsi_ble for responding to public and media inquiries concerning on-site emergency conditions and response. ' Additionally, they recognize and report rumors or 7 misinformation to the Corporate Office Information Coordinator.
Vogtle Telephone Response Team This team consists of Customer Service Representatives from GPC's Waynesboro Office.
They operate from their normal work locations and report to the Community Relations Coordinator at the ENC.
Team members receive regular emergency updates from the Community l
Relations Coordinator and the Employee Communications Coordinator.
They utilize this information and a Telephone Response Team information kit to respond to inquiries from the public in the vacinity of Vogtle and to recognize and report rumors or misinformation which they became aware of.
9.0 RUMOR CONTROL In any situation that involves the threat of danger to the public, the activation of a ccmprehensive emergency plan, or the dissemination of information to large numbers of people, misinformation and rumors can be expected to evolve.
The Prompt Notification System would be used to direct area residents to the Emergency Broadcast System (EBS), which will serve as the primary source of official information for the public. The state has primary responsibility for rumor control.
l Georgia Power Company plans to prevent or address rumors by the following policies and practices:
1.
Maintaining a policy of open and candid communications with the media and general public.
2.
Releasing all appropriate information in as clear and concise a form as possible and as soon as possible and making public announcements on a frequent and regular basis.
3.
Designating only one official spokesperson as the source of new or updated official information from GPC.
4.
Monitoring radio and TV broadcasts both in Atlants at the GPC Public Information Office and in the Vogtle area at the Emergency News Center.
Misinformation observed by media monitors at either of these locations is reported to the Emergency News Center Director. s
_..,_.,_m
5.
Members of the Corporate Telephone Response Team and the Vogtle Telephone Response Team are provided with background information and emergency updates.
They are instructed to recognize, report, respond to and log all rumors or misinformation.
6.
Individuals manning the plant or corporate office switchboards and customer service phones are instructed to relay all rumors called in to the Corporate Office Information Coordinator.
7.
The Employee Communications Coordinator transmits to all GPC offices the number for the Corporate Office Information Coordinator with instructions to call that extension concerning rumors noted by employees or called in by the public.
8.
Approved responses to rumors are disseminated by the Employee Communications Coordinator to all GPC offices on the CRT system and if warranted, included on the Employee Answerphone. If rumors are widespread, the Emergency News Center Director will issue a correction through a news release or briefing.
9.
Information on rumors or calls concerning off-site matters are transmitted by the Corporate Office Information Coordinator or the ENC Director to the Operations Officer at GEMA's State Emergency Operations Center (404) 656-5500.
Telephone Response Team members refer public calls concerning off-site matters to this number.
- 10. State agency procedures call for transmitting rumors concerning on-site matters to the Corporate Office Information Coordinator or to the Emergency News Center Director for handling.
10.0 TELECOMMUNICATIONS A.
The Facilities Administrator is responsible for resolving special problems, obtaining additional equipment for the ENC.
B.
Telephone lines connect the Emergency News Center, Emergency Operations Facility and the GPC Corporate Headquarters in Atlanta.
C.
Telecopier lines are established between the EOF, ENC, and Corporate Headquarters Public Information Office.
D.
Portable personal computers are used to trankmit information between the EOF, ENC and Corporate Headquarters, 11.0 TRANSPORTATION A.
The Media Relations Coordinator, upon emergency notification arranges with the Corporate Office Car Pool for ground transportation services for Emergency Communications staff in an emergency.
B.
Special transportation arrangements, such as helicopter service between Atlanta and Vogtle and the Emergency News Center will be made available in an emergency.,
l 12.0 SECURITY A.
The Security Manager coordinates providing additional security support during an emergency.
B.
Security personnel will be provided to the ENC when the decision is made to activate the ENC.
C.
News Personnel, industry representatives, government officials and visitors are asked to present identification and are given an identification badge.
This serves as an ID badge for news personnel attending briefings at the ENC.
13.0 ENC PRINT AND AUDIO-VISUAL AIDS Press kits have been prepared and are stored at the Vogtle l
Visitors Center and at Corporate Headquarters in Atlanta, for quick distribution.
These kits are updated regularly and distributed to all news media.
l Enlarged maps, photographs and diagrams of the plant and its l
i operations are stored at the ENC and Corporate Headquarters for use during news briefings.
I l.
Videotape econottoo of plcnt cxtorior and interior vicws are prcpared and otored at tha ENC and in Atlanta.
Those cre available for distribution upon request to television stations.
Flip charts, slides, projectors and screens are available at the ENC for use at news briefings.
j 14.0 SPECIAL REQUESTS i
A.
The Media Relations Coordinator responds to requests for special interviews, films, photos, videotapes, etc.
B.
Many special requests must be refused either for safety or security reasons.
In such cases, the xeason for refusal is made clear.
C.
Georgia Power Company personnel will accommodate photographers at the plant site as conditions warrant.
D.
Technical Briefers will be available to provide general background information to reporters but will not comment on the plant's status. With approval of the Emergency News Center Director, interviews with these individuals are arranged by the Media Relations Coordinator.
E.
The Media Relations Coordinator or his designee is present at all special interviews.
F.
Interviews may be tape-recorded by a member of the ENC staff.
15.0 PUBLIC INFORMATION PLAN FOR RECOVERY A.
The Public Information representative on the Recovery Organization will be the Emergency News Center Director.
This person will attend all meetings of the Recovery Organization for informational purposes and maintain close contact with the Recovery Manager.
B.
As conditions and public interest warrant, additional Public Information personnel may be assigned to support the flow of information concerning recovery operations.
C.
Information for possible release will be cleared with the Recovery Manager and the Public Information Manager and given to the media through normal procedures.
D.
All released information will be made available to federal and state authorities, the utility industry, the public and Company employees through established channels of communication.
l !
i E.
Advance notice will be given to the public through the media of any company action that will or may affect the health and safety of the EPZ residents.
Information of this type will be followed up with a news release as soon as the results of any such action are known.
16.0 TRAINING GPC Staff Training Key members of the GPC public information department will undergo annual emergency training. This training will be the responsibility of the Nuclear Information Section and will be coordinated through the Manager of Nuclear Training.
It will provide an overview of the Vogtle Plant's design and operating procedures as well as the overall Vogtle emergency plan.
All individuals with positions (primary and alternates) on the Emergency Communications Team will participate in training on the Emergency Communications Plan and their responsibilities under that plan.
Training and participation in drills or exercises will be required annually in order to be thoroughly familiar with their duties.
Training will be documented by personal signatures of those participating and copies of signatures will be sent to the Emergency Planning Coordinator.
NEWS MEDIA TRAINING An annual program will acquaint the news media with the methodology for obtaining information during an emergency as well as information about overall emergency preparedness.
The training will include information about the plant, radiation, and the roles of emergency news centers.
17.0 PUBLIC INFORMATION AND EDUCATION PROGRAM FOR VOGTLE ELECTRIC GENERATING PLANT The goal of the program is to acquaint the general public with the emergency plans in connection with operation of Vogtle and actions l'
they should take if a radiological emergency occurs at the plant.
Such a program is essential to the overall welfare of citizens in l
the area.
Any incident involving a nuclear plant or nuclear materials can easily become a " crisis" in the minds of those l
living in the area, unless they understand the plans and programs l
to be placed into effect should an emergency occur.
To attain these objectives, the program outlined below will utilise available public education and information dissemination resources whenever and whereever possible.
Only by keeping the public well informed will Vogtle Electric Generating Plant be able to operate for maximum benefit of all concerned.
l l l
l i
A.
Teaching the public about radiation will be one of the primary aims of the Public Education and Information Program for Vogtle.
B.
Efforts will be directed at helping the public understand what their response should be under the four emergency classifictions established by the Nuclear Regulary Commission (NRC) and the Federal Emergency Management Agency (FEMA) in NUREG 0654 Rev. 1, " Radiological Emergency Response Plans and Preparedness in Support of Nuclear Power Plants".
i C.
Thoroughly familiarizing the public with how they will be notified should an emergency occur at the plant will be a program objective.
This will include instructions in use of the National Oceanic and Atmospheric Association (NOAA) radio notification system.
D.
In order to help assure proper public reaction to an emergency notification, GPC will keep State and local officials continuously informed of all details pertaining to any emergency.
E.
Familiarizing the public with protective actions which may be required and rationale behind recommendations for these types of actions will be a program aim.
F.
Several communications methods will be used to acquaint the public with plans for their protection during an emergency at GGNS.
These methods are described below:
1.
Distribution of an Emergency Information Publication annually to emergency planning zone residents.
2.
Placement of notice in the local telephone book.
3.
Display of posters / signs to communicate with the overall population, but especially transients.
These will be placed in public places and where i
people congregate.
4.
Literature will be offered to schools and libraries in the vacinity of the plant.
5.
Speakers bureau members will be used to explain the overall emergency response program before public and private organisations.
A prepared talk will be utilized to describe planning efforts.
6.
Information about the plant is given to county, municipal and area governmental agencies and officials and regular meetings will be held with these officials during each year.
7.
A program will be sponsored inviting and encouraging all EPZ residents to attend a briefing and to tour Vogtle prior to operation.
8.
Information will be provided to schools in the EPZ
(
and student / teacher visits to the Vogtle Visitors
(
Center will be actively solicited..-
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i MEETING
SUMMARY
DISTRIBUTION 1.0iiEE$3i)I[$424/45 NRC~PDR
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Local PDR NSIC PRC System LB #4 r/f Attorney, OELD E. Adensam Project Manager M. Miller Licensing Assistant M. Duncan NRC PARTICIPANTS M. Miller E. Williams A. Cunningham a.
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1 bec: Applicant & Service List I
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